Report No: Meeting Date:
15-199 July 29, 2015
Alameda-Contra Costa Transit District
STAFF REPORT TO:
Operations Committee AC Transit Board of Directors
FROM:
Kathleen Kelly, Interim General Manager
SUBJECT:
Construction Contract for Operations Control Center Relocation Project
ACTION ITEM RECOMMENDED ACTION(S):
Consider authorizing the release of a solicitation for a construction contract in support of the Operations Control Center Relocation Project. EXECUTIVE SUMMARY:
This Invitation For Bids (IFB) is for renovation and construction work needed for the Operations Control Center (OCC) relocation from Division 2 in Emeryville to Central Maintenance Facility (CMF) location in Oakland. Plans and specifications have been prepared by the District's architecture and engineering firm hired for this project. Purchasing has prepared the procurement package to be formally advertised on the District's website. This procurement will result in a firm-fixed price contract with a period of performance of 12 months. BUDGETARY/FISCAL IMPACT:
The anticipated cost of construction is based on the Engineer of Record's estimate but is withheld until the contract award is presented to the Board to ensure that the District receives the best possible pricing. Sufficient funding to cover the award based on the estimate is in the current Capital Budget with the type of funds as shown below: Funding Source
Funding Split
District
100%
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Report No. 15-199 Page 2 of 2 BACKGROUND/RATIONALE: This project will relocate the current OCC from the D-2 (Emeryville) location to the Central Maintenance Facility (CMF) on International Blvd. in Oakland. Since this location is along the BRT route, the District will be able to run the BRT's fiber optics directly to the new OCC location, saving the capital expense of extending the fiber optic network to the current OCC location at D-2 and the annual operating expense of maintaining the link. In addition, the new OCC will have a more robust and reliable back-up power system that will ensure our ability to maintain contact with our operators should PG&E power fail for any reason. Finally, having the new OCC available will simplify the process of implementing the new Computer Aided Dispatch/Automated Vehicle Location (CAD/AVL) system by eliminating the need to conduct parallel operations out of a single facility. The IFB to construct the new OCC will be publicly advertised on the District's website and openly bid. The contract award will be authorized by the Board once the bids are received and evaluated by staff. ADVANTAGES/DISADVANTAGES: The advantages of this project include the cost savings, improved reliability and simplification of the CAD/AVL system mentioned above. Staff can identify no disadvantages to implementing this state-of-the-art facility at CMF. ALTERNATIVES ANALYSIS: Staff considered a modernization and retrofit of the existing dispatch center at D-2 which would include the cost required to extend the high speed fiber to D-2. This option has high implementation costs and high annual operating costs. PRIOR RELEVANT BOARD ACTIONS/POLICIES: Report 14-107b, December 10, 2014, Contract award for Architectural and Engineering services for Operations Control Center Relocation Project P2096, RFQ 2014-1295 ATTACHMENTS: None.
Executive Staff Approval: Reviewed by:
Prepared by:
Aida R. Asuncion, Interim Chief Planning, Engineering & Construction Officer Dennis W. Butler, Director of Capital Projects Denise C. Standridge, General Counsel James Pachan, Interim Chief Financial Officer Jon Medwin, Director of Purchasing and Materials Craig Michels, Sr. Project Manger
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