Report No: Meeting Date:
15-094a September 16, 2015
Alameda-Contra Costa Transit District
STAFF REPORT TO:
AC Transit Board of Directors
FROM:
Kathleen Kelly, Interim General Manager
SUBJECT:
Heavy Duty Towing Contract for District Vehicles
ACTION ITEM RECOMMENDED ACTION(S):
Consider authorizing the interim General Manager to award a contract to Palace Garage for heavy duty towing services. EXECUTIVE SUMMARY:
The towing contract supports the District by providing twenty-four hour on-call heavy duty towing services for buses and non-revenue vehicles that operate within Alameda and Contra Costa Counties in addition to Transbay service to San Francisco, Palo Alto and San Mateo. Staff recommends contract award to Palace Garage for heavy duty towing services for a five (5) year base period. The contractor will be required to provide all towing services requested from the District on an as needed basis. BUDGETARY/FISCAL IMPACT:
The total cost for this five (5) year contract is $747,650, which will be included in the annual operating budget.
BACKGROUND/RATIONALE:
The District does not have equipment with the ability to tow buses and other non-revenue vehicles within the AC Transit service area. The capital cost for heavy-duty towing equipment and the labor hours to support the towing of vehicles is not a cost effective option for the District. The contract will support the district by providing heavy duty towing services for the buses and non-revenue vehicles that operate within Alameda and Contra Costa Counties in addition to Transbay service to San Francisco, Palo Alto and San Mateo. The current contract (2010-1143) will expire on September 30, 2015.
87
Report No. 15-094a Page 2 of 4 It is the District 's intent to awa rd the towing contract to Palace Garage for a five (5) year period. The contractor will be required to provide all towing services requested from the District on an as needed basis. A tota l of sixt een (16) firms were solicited for this procu rement, including three (3) Disadvantaged Business Enterprise (DBE) firms. The District received one timely bid wh ich was deemed responsive an d responsible. The recommended firm is Palace Garage with a base bid of $747,650. The pre-bid conference was held at the Central Maintenance Facility on August 17, 2015. In effort to foster participation the procurement t eam resea rched and conducted vendor outreach initiatives to firms that are engaged heavy duty t owing se rvices, as far geographically, as Tracy, California. In total, the team contacted six (6) additional providers not included on the broadcast list. While not all of the additional se rvice providers contacted had the ability to accommodate the District's requirements, the Director of Procurement wanted to foster a competitive procurement process. In addition to the six firms that were directly contacted, other towing firms were identified, but lacked th e ability to provide heavy towing, which rep resents th e bulk of the District's needs. The following is a summary of the pricing provided by the contractor for each type of equipment currently deployed at the District:
Pricing Comparison Percentage
Flat Rate Fee
Bus Type
Current
Pmposed
Proposed VS Current
NASI Low /High Floor
$440.00
$420.00
-6%
New Flyer Artie
$550.00
$525.00
-5%
$420.00
NA
VanHool30'
Not Previously Bid
VanHool40'
$440.00
$420.00
-5%
VanHool60"
$660.00
$630.00
·5%
MCI45'
$550.00
$525.00
-5%
Gillig 40'
$440.00
$420.00
-5%
Eldorado 23'
$220.00
$210.00
-5%
88
I
Report No. 15-094a Page 3 of 4
VH 40' Hydrogen Bus
$550.00
$525.00
-5%
Cars
$165.00
$157.50
-5%
Medium Duty Trucks
$220.00
$280.00
21%
Vacuum Trailer
$220.00
$210.00
-5%
Vans & Pick-Up Trucks
$220.00
$210.00
-5%
Forklifts
$165.00
$157.50
-5%
Yard Scrubber
$220.00
$210.00
-5%
$630,00
NA
Double Decker
Not Previously Bid
The pricing of this bid has been deemed fair and reasonab le based on the comparison above, comparison to the Independent Cost Estimate (ICE), and comparison to the price in the final year of the curre nt contract. The attached spreadsheet illustrat es the cost per year per subfleet type . Revenue vehicle pricing was based on 25 tows per vehicle type per year, and Nonrevenue veh icle pricing was based on 20 tows per veh icle type per year. ADVANTAGES/DISADVANTAGES: The advantage of having a heavy duty towing cont ract is that the selected contractor wi ll have the specific equipment and experience in towing the various types of buses and non-revenue vehicles. There are no known disadvantages to having a heavy duty towing contract. ALTERNATIVES ANALYSIS: There are no c.ost effective options to issuing a contract to have District vehicles towed. PRIOR RELEVANT BOARD ACTIONS/POLICIES: Staff Report 15-094 Heavy Duty Towing Contract for District Vehicles ATIACHMENTS: 1: Five year cost totals by vehicle t ype
Executive Staff Approval:
James D. Pachan, Chief Operating Officer/Interim Chief Financial Officer
89
Report No. 15-094a Page 4 of 4 Reviewed by:
Prepared by:
Denise C. Standridge, General Counsel Jon Medwin, Purchasing Director Stuart Hoffman, Technical Service Manager
90
SR15-094a ATT.1
Bid No. 2015-1339 Heavy Duty Towing Contract/Opening Date: September 3, 2015/Contract Specialist: Shawn Walker Project Description
Year!
Year2
Vear3
Year4
YearS
NASI Low Floor
$10,500
$11,000
$11,000
$12,000
$12,000
Total $56,000
New Flyer Artie
$13,125
$13,750
$13,750
$14,375
$15,000
$70,000
VanHool30'
$10,500
$11,000
$11,000
$11,500
$12,000
$56,000
VanHool40'
$10,500
$11,000
$11,000
$11,500
$12,000
$56,000-
VanHool60'
$15,750
$16,500
$16,500
$17,250
$18,000
$84,000
MCI4S'
$13,125
$13,750
$13,750
$14,375
$15,000
$70,000
Gillig40'
$10,500
$11,000
$11,000
$11,500
$12,000
$56,000
Eldorado 23'
$5,250
$5,500
$5,500
$6,000
$6,500
$28,750
VH 40'
$13,125
$13,750
$13,750
$14,375
$15,000
$70,000-
Cars
$3,150
$3,300
$3,300
$3,500
$3,700
$16,95o
Medium Duty Trucks
$5,600
$6,000
$6,000
$6,400
$6,800
$30,800
Vacuum Trailer
$4,200
$4,400
$4,400
$4,800
$5,200
$23,000
Van & Pickup Trucks
$4,200
$4,400
$4,400
$4,800
$5,200
$23,000
Forklifts
$3,150
$3,300
$3,300
$3,500
$3,700
$16,950
Yard Scrubber
$4,200
$4,400
$4,400
$4,800
$5,200
$23,000
Double Decker
$12,600
$13,200
$13,200
$13,800
$14,400
$67,200
5 Year Totals
$139,475
$146,250
$146,250
$153,975
$161,700
$747,650
-
Hydrogen
Bus
91
This page intentionally blank
92
