Report No: Meeting Date:
14-304 December 10, 2014
Alameda-Contra Costa Transit District
STAFF REPORT TO:
AC Transit Board of Directors
FROM:
Linda A. Nemeroff, District Secretary
SUBJECT:
Regular Meetings of the Board of Directors for Calendar Year 2015
ACTION ITEM RECOMMENDED ACTION IS):
Consider adopting the 2015 regular Board meeting schedule taking into consideration the District's holiday schedule and any days requested by Directors to be included in the holiday schedule; and reschedule regular meetings if necessary. EXECUTIVE SUMMARY:
Board Policy 100 - Board of Directors Rules for Procedure, Section 4.3 (Regular Meetings) requires the District Secretary to provide a list of the regular meeting dates for the coming year taking into account any dates that would conflict with the District's holiday schedule. In addition, any Director may request that additional Board dates be considered as holidays for the purpose of rescheduling the regular meeting to a different date or consider the issue closer to the affected meeting date provided there is justification for the request. BUDGETARY/FISCALIMPACT:
This report has been prepared for administrative purposes only; there is no impact on the District's budget.
BACKGROUND/RATIONALE:
Regular meetings of the Board of Directors and Standing Committees occur on the second and fourth Wednesday of each month at 5:00p.m. The District Secretary has reviewed the District's 2015 holiday schedule and has determined that there are no holidays that would conflict with a regular meeting. However, the Veteran's Day holiday, which is no longer a District holiday, will fall on a Board day. If the Board wishes to recognize this holiday, staff recommends moving the Board meeting to November 18, 2015. In addition, any Director may request that additional dates be considered for inclusion in the list of holidays (with justification). Should the Board determine to include any additional regular meeting dates as holidays, the District Secretary requests that the Board advise as to the date(s) the regular meeting(s) will be re-scheduled to.
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Report No. 14-304 Page 2 of 3 The District Secretary and General Manager have met to review the list of meetings for the coming year. Notwithstanding any additional changes the Board wishes to make, it is recommended that the regular meeting schedule for 2015 be adopted as follows: Meeting Date
Holidays
January 14, 2015 January 28, 2015
Monday, January 19th -Martin luther King, Jr. Day
February 11, 2015
Monday, February 16th- President's Day
February 25, 2015 March 11, 2015 March 25, 2015 April 8, 2015 April 22, 2015 April 29, 2015 (Board Retreat) May 13,2015 May 27, 2015
Monday, May 25th -Memorial Day
June 10, 2015 June 24, 2015 July 8, 2015
Saturday, July 4th -Independence Day
July 22, 2015 August 5, 2015 (Recommended) September 9, 2015
Monday, September 7'h -labor Day
September 23, 2015 September 30, 2014 (Board Retreat) October 14, 2015 October 28, 2015 November 11, 2015 (Recommended) Alternate Date: November 18, 2015
Wednesday, November 11th- Veteran's Day Thursday, November 26th- Thanksgiving
December 9, 2015 (Recommended)
Friday, December 25tn- Christmas Day
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Report No. 14-304 Page 3 of 3 Board room construction is scheduled to occur in the first half of 2015. Once the construction schedule is confirmed, staff will begin work to seek out alternate meeting locations. It is anticipated that Board meetings will be held in south Alameda County, central Alameda County and in Contra Costa County during this period. Staff will make every effort to adhere to the normal meeting schedule; however, depending on the availability of alternative meeting facilities, some meeting dates may be moved to different dates and possibly a different day of the week. The Board will receive more information once the schedule becomes available. ADVANTAGES/DISADVANTAGES:
An advance schedule allows Board members and staff to prepare for each meeting and adjust their schedules accordingly. It also helps to limit the number of special meetings held during the year and provides a clear and stable meeting schedule that the general public can rely on. ALTERNATIVE ACTIONS:
Pursuant to Board Policy 100, this administrative matter is to be carried out at the first Board meeting of each calendar year. PRIOR RELEVANT BOARD ACTIONS/POLICIES:
Board Policy 100 - Board of Directors Rules for Procedure, Article 4, Section 4.3 (Regular Meetings) ATTACHMENTS: 1: 2015 Calendar
Prepared by:
Linda A. Nemeroff, District Secretary
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