12 9 2013 agenda

WORK SESSION AGENDA MOUNT OLIVE TOWNSHIP BOARD OF EDUCATION Monday, December 9, 2013 1. 6:30 P.M. Opening Activities...

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WORK SESSION AGENDA MOUNT OLIVE TOWNSHIP BOARD OF EDUCATION

Monday, December 9, 2013

1.

6:30 P.M.

Opening Activities 1.1 1.2 1.3

Call to Order/Flag Salute Moment of Reflection Statement of Advance Notice

2.

Communications and Petitions (Board/Superintendent)

3.

Reports and Discussions 3.1 3.2 3.3 3.4 3.5 3.6 3.7

4.

Board/Administration Building

Superintendent’s Report 3.1.1 Auditor’s Report – Mr. Tom Ferry of Ferraioli, Wielkotz, Cerullo & Cuva, P.A. Personnel Committee Report Curriculum & Instruction Committee Report Business Services Committee Report Policy Committee Report Parent-Teacher Association Liaison Reports Board President’s Report

Action Items (members of the community may comment on any agenda item listed in this section prior to Board discussion) 4.1 4.2 4.3 4.4

Monthly Expenditures/Reports (attached) Personnel (attached) Business (attached) Administrative (attached)

5.

Public Comments (Students, parents, employee organizations, community members)

6.

Old Business

7.

New Business

8.

Board and Administration Comments/Suggestions for Future Agenda Items

9.

Confidential Session (At its discretion, the Board may declare a confidential session whenever matters to be discussed fall within one of the categories listed below) RESOLVED, that the Board meet in closed session for the purpose of discussing: X X

personnel, negotiations, pending or anticipated litigation, matters of attorney-client privilege, confidential pupil matters, real estate matters.

BE IT FURTHER RESOLVED, that the matters discussed in closed session be disclosed to the public when the reason for confidentiality no longer exists. 10.

Adjourn

4.1

Motion to approve, on the recommendation of the Superintendent, the following monthly expenditures/reports: 4.1.1

Approve the December 9, 2013 bill list in the amount of $601,450.19.

4.1.2

Approve the November 26, 2013 payroll in the amount of $2,301,153.33.

4.2

Motion to approve on the recommendation of the Superintendent the following Personnel action items: 4.2.1

Accept the resignation of Meghan Breheney, month-to-month substitute teacher at Mount Olive High School effective December 9, 2013 with appreciation for four months service to the Mount Olive Township School District.

4.2.2

Approve a paid medical leave of absence using accumulated sick days for Denise Bigora, Elementary School Teacher at CMS Elementary School effective May 5, 2014 through June 23, 2014 and further approve an unpaid childcare leave of absence effective June 24, 2014 through June 30, 2015; anticipated return September 1, 2015. Dental/Medical benefits will be provided by the Board through September 30, 2014.

4.2.3

Approve a paid medical leave of absence using accumulated sick/personal days for Kristin Hoffman, Special Education Teacher-Magellan Program at Tinc Road School effective March 24, 2014 through April 4, 2014 and further approve an unpaid childcare leave of absence effective April 7, 2014 through June 30, 2014; anticipated return September 1, 2014. Dental/Medical benefits will be provided by the Board without interruption.

4.2.4

Approve the employment of Sharon Enea, certificated staff to the Sandshore After School Imagine Facilitator position at $42.00 per hour for the 2013-2014 school year. (Budgeted)

4.2.5

Approve the employment of the following certificated staff for Sunset Academy at $42.00 per hour for the 2013-2014 school year: (Budgeted) Lea Margosiak Donna Pomel Ryan McCrea

High School Language Arts Middle School Mathematics Middle School Science

4.2.6

Approve the employment of Elizabeth Huxtable, Aide to the Mount Olive Middle School Academy (formerly Imagine Program) at current hourly rate for the 2013-2014 school year. (Budgeted)

4.2.7

Approve the appointment of Dave Bodmer to the Mount Olive High School Extra Pay for Extra Service position of FIRST Robotics Team Advisor, (Coaches Guide, Category C Head, Step 1) effective November 26, 2013 for the 2013-2014 school year. (Budgeted)

Personnel Action Items for Board Meeting December 9, 2013

4.2.8

Approve the appointment of the following staff to the Mount Olive High School Extra Pay for Extra Service position of FIRST Robotics Team Assistant Advisors, (Coaches Guide, Category C Asst, Step 1) effective November 26, 2013 for the 2013-2014 school year: (Budgeted) A. Thomas Grossi

Ernest DiCiccio

4.2.9

Approve the employment of Christopher Binns to the list of Homebound Instructors at the hourly rate of $30.00 for the 2013-2014 school year.

4.2.10

Approve the following additions to the list of substitute teachers for the 2013-2014 school year:

4.2.11

Name

Crs/Degree

Institution

Kyle Cosman Gwendolyn Gayles GinaMaria Jones

107.5 B.B.A. B.A.

Montclair State University Baruch College Rider University

Approve the termination of Employee # 7948 effective February 7, 2014. Be it further resolved that employee will be paid sixty days salary in accordance with employee contract.

Personnel Action Items for Board Meeting December 9, 2013

4.3

Motion to approve on the recommendation of the Superintendent the following Business (finance and facilities) action items: 4.3.1

Approve the following resolution to renew the District’s health insurance provider: WHEREAS, the Mount Olive Township Board of Education requires the services of a health insurance provider; and WHEREAS, the Public Schools Contracts Law (N.J.S.A. 18A:18A-5) allows the awarding of a contract for insurance to be made without public advertising for bids; NOW, THEREFORE, BE IT RESOLVED by the Mount Olive Township Board of Education that Horizon Healthcare Services Inc. be appointed as the District’s health insurance provider for the period January 1, 2014 through December 31, 2014; and BE IT FURTHER RESOLVED, that the annual premiums shall be paid in accordance with the proposal presented by Brown & Brown Benefit Advisors dated November 13, 2013 or as revised by January 1, 2014.

4.3.2

RESOLVED, that the Mount Olive Township Board of Education hereby accepts the June 30, 2013 Comprehensive Annual Financial Report as submitted by the Business Office and the Auditor’s Management Report on Administrative Findings as submitted by the firm of Ferraioli, Wielkotz, Cerullo & Cuva, P.A. for the 2012-13 school year; and BE IT FURTHER RESOLVED, that the Mount Olive Township Board of Education hereby approves the 2012-2013 Corrective Action Plan, as submitted, for submission to the Morris County Superintendent of Schools.

4.3.3

Approve the following resolution to purchase Mindplay software licenses: WHEREAS, the Mount Olive Township Board of Education wishes to renew Mindplay Virtual Reading Coach K-2 software licenses; and WHEREAS, quotation # QT-349216 from Lightswitch Learning has been received in the amount of $40,000; and WHEREAS, the Public Schools Contract Law (N.J.S.A. 18A:18A-5) allows the awarding of a contract for proprietary software to be made without public advertising for bids; NOW, THEREFORE, BE IT RESOLVED that the Mount Olive Township Board of Education authorizes the purchase of the Mindplay Virtual Reading Coach K-2 software licenses.

Business Action Items for Board Meeting December 9, 2013

4.3.4

Approve the attached list of transfers for the 2013-14 school year. From: 11-240-100-610 Supplies - ESL Program

To: 11-240-100-500 Mileage Reimb. – ESL Program

Amount $500

11-190-100-610 Supplies – Reg. Ed. Program

11-213-100-640 Textbooks - Spec. Ed. Program

$27,000

Business Action Items for Board Meeting December 9, 2013

4.4

Motion to approve, on the recommendation of the Superintendent, the following Administrative action items: 4.4.1

Approve new Policy #8505.1 “Breakfast Offer Versus Serve Policy”, as attached, on second reading.

4.4.2

Approve new Policy #8505.2 “Lunch Offer Versus Serve Policy”, as attached, on second reading.

4.4.3

Be it resolved, that the Mt. Olive Township Board of Education hereby accepts the resignation of Board Member Daniel Amianda, effective December 31, 2013, with appreciation for 17 years of service to the Board of Education and the Mt. Olive School District; and Be it further resolved, that the Board Secretary is hereby authorized to advertise the vacant board seat and to accept applications with a closing date of December 31, 2013.

Breakfast Offer Versus Serve Policy Offer versus serve (OVS) is a policy for reimbursable meals that allows students to decline a certain number of food components in the meal in order to reduce plate waste and food cost. A school breakfast eligible for federal reimbursement shall offer four (4) food items from the three (3) food components in the appropriate amounts per grade grouping: Fruit or vegetable or juice, Milk, Grains (Including optional meat/meat alternate) Students are allowed to decline one (1) of the four (4) items offered. The student’s decision to accept all four (4) food items or to decline one (1) food item shall not affect the price charged for the meal. The breakfast is priced as a unit. If children do not choose enough food items to comprise a reimbursable meal, a la carte prices will be charged. School staff cannot make exceptions to the policy, such as requiring every child to take a particular food component. It is the student’s choice to select any three or all four food items of the reimbursable meal. At each school implementing the Offer versus Serve Policy, school food service staff will be trained annually. Offer versus Serve will be implemented in all schools.

Lunch Offer Versus Serve Policy Offer versus serve (OVS) is a policy for reimbursable meals that allows students to decline a certain number of food components in the meal in order to reduce plate waste and food cost. A school lunch eligible for federal reimbursement shall offer five (5) food components in the appropriate amounts per grade grouping: Fruit, Vegetable, Milk, Grain and Meat/Meat Alternate. Students are allowed to decline two (2) of the five (5) required food components, but must select at least ½ cup of either fruit (or fruit combination) or a ½ cup of vegetable (or vegetable combination) or ½ cup of a fruit /vegetable combination. After selecting the ½ cup fruit or vegetable requirement, students must select at least two (2) additional full components in the full amounts (per age/grade grouping required amounts) to count toward the reimbursable offer versus serve meal. The student’s decision to accept all five (5) food components or to decline two (2) food components shall not affect the price charged for the meal. The lunch is price as a unit. If children do not choose enough food items to comprise a reimbursable meal, a la carte prices will be charged. School staff cannot make exceptions to the policy, such as requiring every child to take a particular food component. It is the student’s choice to select any three, four or all five components of the reimbursable meal. At each school implementing the Offer versus Serve Policy, school food service staff will be trained annually. Offer versus Serve will be implemented in all schools.