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LLCC Board of Trustees Regular Meeting December 17, 2014 Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley,...

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LLCC Board of Trustees Regular Meeting December 17, 2014

Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Dennis Shackelford Jefferson Gentry, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, December 17, 2014 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room

I.

Preliminary Matters A. B. C. D.

Roll Call Pledge of Allegiance Adoption of Agenda of the December 17, 2014 Meeting Regular Board Meeting Dates from January 2015 through December 2015 ............................................................................... 5 E. Introductions and Recognitions F. Hearing of Citizens

II.

Consent Agenda A. Approval of Minutes of the Regular Meeting of November 19, 2014..... 7 B. Ratify Payment of Bi-Monthly Checks and the November Treasurer’s Report ........................................................................... 18 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 19 2. Approval of Out-of-State Travel ..................................................... 20 D. Budget/Financial Items E. Purchasing 1. Spring Athletic Travel .................................................................... 22 2. Smart Grid Technology Module ..................................................... 24 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 26 G. Monthly Grant Status Report .............................................................. 28 H. Facility Leases 1. CMS Lease at Capital City Training Center .................................... 30 I. Construction Items J. Other Items

III.

Action Agenda A. B. C. D.

Policies Academic Services Division Items Student Services Division Items Administrative Services Division Items 1. Establishment of 2014 Tax Levy ................................................... 32 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items

IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 40 b. Construction Progress Update ................................................. 41 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 44 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. Pearson Master Teacher Presentation ............................................... 46

VI.

Executive Session

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

AGENDA ITEM I.D

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Regular Board Meeting Dates from January 2015 through December 2015

DATE:

December 17, 2014

In accordance with Section 2.02 of the Open Meetings Act, the Board has adopted a schedule for regular meetings at the beginning of each calendar year. The Board traditionally meets on the fourth Wednesday of each month, except during the months of November and December. I am requesting that we hold the November 2015 meeting on Wednesday, November 18, and the December 2015 meeting on Wednesday, December 16. Two meetings a year are held out in the district. With the exception of out-of-town meetings, all regular meetings of the Board shall commence at 5:15 p.m. in the Robert H. Stephens Room.

MOTION: Move to approve the schedule of meetings from January 2015 through December 2015 as the fourth Wednesday of each month, with the exception of November and December 2015, which will be held on Wednesday, November 18 and Wednesday, December 16, respectively. With the exception of out-of-town meetings, all regular meetings of the Board shall commence at 5:15 p.m. in the Robert H. Stephens Room of Menard Hall, 5250 Shepherd Road, Springfield, Illinois.

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II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, November 19, 2014 at the LLCC-Litchfield campus in the Charles M. Long Auditorium, 1 Lincoln Land Drive, Litchfield, IL beginning at 6:25 p.m. with Chairman Reichert presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry, Mr. Wesley and Mr. Reichert. Mr. Fulgenzi and Mr. Rosenthal were absent. B. Pledge of Allegiance Chairman Reichert led the audience in the pledge of allegiance. C. Adoption of Agenda of the November 19, 2014 Meeting

MOTION NO. 11-19-14-1: Mr. Gray moved to adopt the agenda of November 19, 2014 meeting. seconded.

Mr. Findley

Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED D. Introductions and Recognitions Mr. Scott Stallman, Executive Director of Litchfield, Hillsboro and Taylorville introduced Ms. Lorie McDonald, Director of Litchfield and then provided a brief presentation highlighting services provided at LLCC-Litchfield. Mr. Stallman’s presentation included information on enrollment, student demographics, courses offered, new initiatives, challenges, facility usage, and the generous community support and involvement of LLCC-Litchfield.

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AGENDA ITEM II.A

II.

Consent Agenda

MOTION NO. 11-19-14-2: Mr. Gray moved to: • • • • • • • • • • •

approve the minutes of the Regular Meeting of October 21, 2014; approve the minutes of the Special Meeting of October 30, 2014; ratify payments of bi-monthly of checks issued during October 2014 and ratify, subject to audit, the October 31, 2014 Treasurer’s Report; approve ratification of out-of-state travel for the attached list of individuals; approve out-of-state travel for the attached list of employees; approve the purchase of 400 IP phones from VOIP Link in the amount of $46,300 as part of the phone system upgrade project; approve the agreement with Lincoln Prairie Behavioral Health Center; approve a contract with Strata Information Group for consulting billed at $170 per hour, not to exceed $64,320; approve the second year payment of the three year Adobe Enterprise Term License Agreement at a total cost of $46,020; ratify the Highway Construction Careers Training Program Grant agreement with Illinois Community College Board in the amount of $432,667; and ratify the listed change orders in the amount of $8,061.49 for the Taylorville Code Compliance & Renovation project as presented.

Mr. Shackelford seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED III.

Action Agenda A. Policies – None B. Academic Services Division Items 1. Naming of Faculty Emeritus

Dr. Warren stated she and the administration are proud to recommend conferring the honorary title “Emeritus” to retired faculty member Mary Ellen Monroe-White who meets the established criteria for eligibility and has received a recommendation from the Faculty Senate for this honorary title. 8

AGENDA ITEM II.A

MOTION NO. 11-19-14-3: Mr. Findley moved to approve the honorary title of “Emeritus” to the following retired fulltime LLCC faculty member: Mary Ellen Monroe-White. Mr. Gray seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED C. Student Services Division Items – None D. Administrative Services Division Items - None E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires

This item has been updated to include one additional position vacancy and one hire at LLCC-Beardstown. b. Construction Progress Update This report stands as presented. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 9

AGENDA ITEM II.A

6. Executive Division a. Review of Agenda Master Calendar Dr. Warren reminded Trustees LLCC’s Property Tax Levy will be adopted at the December Board of Trustees meeting. B. President’s Report LLCC’s Response Team has assisted numerous students interested in transitioning from Benedictine University; hosting a November 11, 2014 Transfer Fair and a special event “BenUsLLCC”, offering individual assistance with transfer issues. A new Economic Impact Study commissioned by the Illinois Community College Board documents LLCC as one of the largest employers in the area, significantly impacting the local economy. The study estimated the total economic impact of LLCC in Fiscal Year 2012 at $51.5 million. Findings in the report stated “an LLCC program graduate can expect a total lifetime earnings gain over a 40-year career of about $843,000 and the annual rate of return on the investment in an LLCC degree is about 24.2 percent.” On November 4, 5, and 6, 2014, LLCC hosted a two-and-a-half day Higher Learning Commission AQIP Strategy Forum on the main campus. On day one, the entire college participated in continuous quality improvement discussions and activities. The following day-and-a-half, 39 faculty and staff worked in small teams to develop potential future Action Projects. Recent LLCC events include: • 19th Annual Veterans Day Ceremony on November 11 • Town Hall Meeting for community leaders, hosted by State Senator Sam McCann on November 13 • 2nd Annual Haunted Lab, sponsored by the Chemistry and Environmental Clubs, which drew more than 100 children attendees • Regional Office of Education Fall Art Show, hosted by LLCC-Jacksonville • LLCC-Jacksonville Students with Disabilities Class hosted their 2nd Annual Fall Festival • Student Life and Student United Way are currently hosting activities and fundraising events highlighting Hunger and Homelessness Awareness Week LLCC’s Agricultural Club’s Livestock Specialist Team earned first place at the Illinois Postsecondary Agricultural Student Organization Fall Conference.

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AGENDA ITEM II.A

The LLCC Volleyball Team received five All-Region honors and three All-Midwest Athletic Conference honors. Two LLCC Soccer players were selected as All-Region and one All-Midwest Conference. Three Logger Baseball players signed letters of intent to continue their careers at fouryear universities, which include Morehead State, University of Indianapolis and University of Illinois Springfield. For the 5th year, the LLCC Logger Activities Board won the Creative Marketing Award from the Illinois Community College Student Activities Association. Christie Hovey, Professor of Computer Applications received a Writers’ Hall of Fame Award from the Illinois Business Education Association in recognition of co-writing a book entitled Skills for Success with Word 2013. Lyn Buerkett, Director of Adult Education and Literacy Program completed the Certified Manager in Program Improvement (CMPI) Training through the National Adult Education Professional Development Consortium (NAEPDC) Leadership Excellence Academies. LLCC-Jacksonville, nominated by the mother of a special needs student, won an award at the 2014 Illinois Statewide Transition Conference. LLCC’s Public Relations and Marketing department won bronze and silver awards for advertisements and publications at the National Council for Marketing and Public Relations District 3 Conference. In the Illinois Times’ “Best of Springfield” listing LLCC’s Child Development Center was runner-up for Best Day Care; LLCC’s College for Kids was runner-up for Best Summer Camp; and Jane Hartman, Professor of Music was voted Best Jazz Artist. LLCC’s Annual United Way Employee Campaign saw an increase over last year’s campaign, raising a total of $16,833 in 2014. LLCC is once again sponsoring and decorating a tree for Memorial’s Medical Center’s Festival of Trees event held in Springfield over the Thanksgiving holiday. The LLCC Foundation hosted a Scholarship Donor Reception on November 18, allowing donors and students the opportunity to get acquainted with each other and share their experiences. Dr. Warren expressed her thanks to the LLCC Foundation for their “Grow Beyond” event held on November 8, at the LLCC Bistro. This event brought together past and current

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AGENDA ITEM II.A

Board of Trustees members along with community members to celebrate and promote the Foundation’s “Grow Beyond” campaign. C. Report from Faculty Senate – None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report Chairman Reichert expressed the Board’s gratitude to all of LLCC and its Response Team for their quick and decisive action in reaching out to meet the needs of current Benedictine University of Springfield students. He also expressed his thanks and gratitude for the opportunity to be part of the previous evening’s Foundation Scholarship Donor Reception, stating how rewarding it is to meet the many donors who support Lincoln Land Community College, along with the student recipients. I. Secretary’s Report Mr. Wesley reported he has been appointed as a member of the Illinois Community College Association’s (ICCTA) newly formed Committee which will review recommendations from the Illinois Community College Presidents’ Council in regard to Baccalaureate programs being offered at Illinois Community Colleges. Mr. Wesley stated he would appreciate feedback from his fellow Trustees regarding their thoughts and positions on this topic and will keep everyone apprised as this issue moves forward. J. Foundation Report - None K. Other Board Members’ Reports Mr. Findley shared what a pleasure it is, and has always been, to visit the LLCCLitchfield campus, noting the Board’s decision to locate a facility in Litchfield came soon after he joined the LLCC Board of Trustees. He also recognized and thanked former Illinois State Representative and Transportation Secretary Gary Hannig for his efforts and support in securing funding for the LLCC-Litchfield facility. Mr. Shackelford expressed his gratitude to LLCC staff for hosting the annual Veterans Day Ceremony on November 11, which serves as a wonderful tribute to all U.S. Veterans. 12

AGENDA ITEM II.A

Mr. Gentry recognized the Logger Activities Board (LAB) and fellow students in receiving a Creative Marketing Award at the Illinois Community College Student Activities Association (ICCSAA) Annual Fall Student Leadership Conference. The award recognizes creative and low-cost promotional efforts which are planned and implemented by students. The award was presented for the LAB’s “Showoff Your Culture!” and “Zombie Apocalypse Survival” activities held on campus earlier this semester. V.

Strategic Discussion - None

VI.

Executive Session

MOTION NO. 11-19-14-4: Mr. Gray moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Shackelford seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED

MOTION NO. 11-19-14-5: Mr. Findley moved to return to open session. Mr. Gray seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED VII.

Actions from Executive Session

MOTION NO. 11-19-14-6: Mr. Gray moved to approve the attached employment recommendations. Shackelford seconded.

Mr.

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AGENDA ITEM II.A

Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Wesley and Mr. Reichert. PASSED VIII.

Adjournment

The meeting adjourned at 7:09 p.m.

__________________________ Chairman Reichert

__________________________ Secretary Wesley

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

November 19, 2014

Name Murphy, Janelle Tomnitz, Allan Witts, John and AVI 130

(Approx. 7 Students)

Meeting Radiography Educators of the Midwest FABTECH Expo 2014

Location Davenport, IA

Date October 10, 2014

Account Administrative

Amount $211

Atlanta, GA

November 8-13, 2014

Paid by American Welding Society

$0

November 13-14, 2014

Class Trip

$130

National Museum Dayton, OH of the United States Air Force

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

November 19, 2014

Name Fulgenzi, Jeff

Meeting Location Account Association of Community Washington DC Trustee College Trustees National Legislative Summit American School Counselor St. Petersburg, Administrative Association Annual FL Conference 2015

Amount $2,312

Kirsch, Kevin

Autodesk University 2014 Conference

Las Vegas, NV Faculty Development and Restricted

$2,838

Russo, Mary

2015 Quality and Safety Education for Nurses National Forum

San Diego, CA

$2,100

Warren, Charlotte

Association of Community College Trustees National Legislative Summit Association of Community College Trustees National Legislative Summit Federal Student Aid Training Conference

Washington DC Administrative

$2,362

Washington DC Trustee

$2,312

Atlanta, GA

$2,750

Johnson, Leslie

Wesley, Jerry Wethington, Laura

Faculty Development and Restricted

Professional Development

$2,305

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Employment Recommendations

DATE:

November 19, 2014

We recommend the following personnel actions:

ADMINISTRATIVE A.

Approve a 10% increase to the salary of Bobbi Dunn, Assistant Director, Institutional Research, who will assume additional responsibilities in the absence of the Director, Institutional Research. This increase will be retroactive to September 17, 2014 and will continue until the Director returns.

B.

Approve the employment, pending the successful outcome of the criminal background check and drug screen, of Ms. Valerie Wright as Associate Dean, Nursing. Ms. Wright has a Master of Science in Nursing from Millikin University and is presently pursuing a Doctor of Nursing Program (DNP) degree. She also holds a Certified Nurse Educator (CNE) certification. Ms. Wright has served as the Director of Nursing at Danville Area Community College since January 2013. Her employment will be effective January 5, 2015, and placement will be on salary grade N. A copy of her resume is attached.

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AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payment of Bi-Monthly Checks and the November Treasurer’s Report

DATE:

December 17, 2014

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Check Register of bi-monthly accounts payable checks issued during November 2014 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending November 30, 2014.

MOTION: Ratify payments of bi-monthly checks issued during November 2014 and ratify, subject to audit, the November 30, 2014 Treasurer’s Report.

McDonald/Longhta

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AGENDA ITEM II.C.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

December 17, 2014

Name Gum-Miller, Angela

Meeting Location th 40 Annual Nashville, TN American Mathematical Association of Two-Year College Conference

Date November 13-16, 2014

Account Faculty Development

Amount $1,116

Murphy, Janelle

Radiography Educators of the Midwest

December 5, 2014

Restricted

$211

McDonald/Patarozzi/Curry

Davenport, IA

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AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

December 17, 2014

Name Beckmier, Craig and Animal Evaluation Club

Meeting National Western Stock Show

Location Denver, CO

Account Club Trip

Amount $1,630*

Beckmier, Craig and ABM 150

Meat Animal Evaluation

Madison, WI

Class Trip

$1,210

Beckmier, Craig and Animal Evaluation Club

Houston Livestock Show

Houston, TX

Club Trip

$1,768*

Gentry, Jefferson

Association of Community College Trustees National Legislative Summit

Washington DC Trustee

$2,312

Gray, Kent

Association of Community College Trustees National Legislative Summit

Washington DC Trustee

$1,764

Harmon, Bill and Ag Club (Approx. 8

Boise, ID

Club Trip

$1,250

Students)

National Postsecondary Agriculture Students Organization Conference

Harmon, Bill and Ag Club (Approx. 10

National Farm Machine Show

Louisville, KY

Club Trip

$90

(Approx. 8 Students)

(Approx. 15 Students)

(Approx. 8 Students)

Students)

McDonald/Patarozzi/Curry

20

AGENDA ITEM II.C.2

Humphrey, Tim

The Chair Academy

Indianapolis, IN Administrative

Maskey, Cynthia

Organization for Associate Degree Nursing Board Meeting

Pensacola, FL

Maskey, Cynthia

Accreditation Commission for Education in Nursing Accreditation Visit

Athens, OH

Maskey, Cynthia

Accreditation Commission for Education in Nursing Evaluation Review Panel

Atlanta, GA

Paid by Organization for Associate Degree Nursing Paid by Accreditation Commission for Education in Nursing Paid by Accreditation Commission for Education in Nursing

$3,322 $0

$0

$0

*Club Funds and Institutional Funds

McDonald/Patarozzi/Curry

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AGENDA ITEM II.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Spring Athletic Travel

DATE:

December 17, 2014

The college recently sought bids to select vendors to provide transportation needs for its Spring Athletic Travel. The spring athletic teams consist of Men’s Baseball and Women’s Softball. The required mode of transportation is a motor coach to accommodate 47 passengers and a driver. The following is a tabulation of that bid.

Trips In State Travel Softball Trip - Mississippi Baseball Trip - Tennessee Baseball, Spring Trip - Florida Area Softball, Spring Trip - Florida Area Total Cost to Provide all Transportation for all Trips

Cavallo Bus Lines Gillespie, IL $17,855 $4,480 $3,180 $11,550 $11,600 $48,665

(In State & Out of State)

The following companies were mailed an Invitation to Bid, but chose not to respond: Monticello Bus Service, Monticello, IL; Peoria Charter Coach Co., Peoria, IL Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

McDonald/Patarozzi/Riggle/Curry

$48,665 Institutional Equipment Rental n/a n/a

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AGENDA ITEM II.E.1

Student Learning Impact: How will proposed agenda item impact student learning? By providing appropriate means of transport to off-campus athletic competitions for students participating on these athletic teams How will proposed agenda item be measured? Transportation will be provided.

MOTION: Move to approve a purchase order with Cavallo Bus Lines to provide transportation for in-state and out-of-state Spring Athletic Travel in accordance with the terms, conditions, and specifications of Invitation to Bid FY2015-5.

McDonald/Patarozzi/Riggle/Curry

23

AGENDA ITEM II.E.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Smart Grid Technology Module

DATE:

December 17, 2014

The Workforce Development Department is requesting to purchase a Smart Grid Technology Module with associated lab and instructor guides. LLCC is part of a consortium of colleges funded through IGEN to participate in the SMART GRID CLASSROOM PROJECT ILLINOIS SCIENCE AND ENERGY INNOVATION FOUNDATION (ISEIF) GRANT. The college will be integrating smart grid equipment information into an energy dashboard kiosk. The dashboard kiosk is being provided to LLCC at no cost by IGEN. IGEN has specified the Smart Grid Technology Module for the colleges and has completed bid work specific to the project. JBH Technologies will be providing the module to the colleges at the cost of $43,834. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$43,834 Grant Funded $0 $0

Student Learning Impact: How will proposed agenda item impact student learning? LLCC will use the equipment for educational and informational purposes in the community to inform participants on the uses of Smart Grid technology for energy savings. How will proposed agenda item be measured? The project will record the number of participants who utilize the equipment and kiosk during workshops and individual meetings. Jozaitis/Rourke

24

AGENDA ITEM II.E.2

MOTION: Move to approve a purchase order to JBH Technologies, Inc. for a Smart Grid Technology Module and lab/instructor guides at the cost of $43,834.70, paid for through the IGEN Smart Grid Classroom Project Grant.

Jozaitis/Rourke

25

AGENDA ITEM II.F.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

December 17, 2014

Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Capital City Training Center seeks ratification for a contract with the Illinois Department of Healthcare and Family Services (IDHFS). IDHFS has requested that the Capital City Training Center partner with Web Age Solutions to provide programming training for Java SOAP and REST Services on WebSphere 8.0. Twelve employees will be trained in December at the Capital City Training Center in Springfield.

MOTION: Ratify the contract with the Illinois Department of Healthcare and Family Services in the amount of $18,200.

McDonald/Patarozzi

26

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TOTALS

REST Services on WebSphere 8.0. Twelve employees will be trained in December at the Capital City Training Center in Springfield.

Contract Title Brief Description Contracts in Excess of $10,000 Java SOAP The Capital City Training Center seeks ratification for a and REST contract with the Illinois Department of Healthcare and services Family Services. IDHFS has requested that the Capital Programming City Training Center partner with Web Age Solutions to Training provide programming training for Java SOAP and

TRAINING CONTRACTS

Illinois Department of Healthcare and Family Services

Contractor Capital City Training Center

LLCC Dept. / Program

$18,200

$18,200

Contract Total

December 8 through December 12, 2014

Term

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

December 17, 2014

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of December. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Adult Education Division seeks ratification for the Sangamon County Community Resources Block Grant. The grant will aid in funding tuition, supplies, and instruction for students enrolled in an Adult Pathway to Healthcare program.

MOTION:

Move to ratify the agreement with Sangamon County Community Resources in the amount of $44,143.

McDonald/Patarozzi

28

29

Brief Description

TOTAL

Sangamon County Community Resources Block Grant

The Adult Education Division seeks ratification for the Sangamon County Community Resources Block Grant. The grant will aid in funding tuition, supplies, and instruction for students enrolled in an Adult Pathway to Healthcare program.

Grants in excess of $10,000

Grant Title Sangamon County Community Resources

Grantor Adult Education Division

LLCC Department / Program

GRANT SUMMARY December 2014

$44,143

$44,143

LLCC Total Monetary Request

$0

$0

LLCC Match

Yes

Submitted

January 1, 2015 through January 31, 2016

Term

AGENDA ITEM II.H.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

CMS Lease at Capital City Training Center

DATE:

December 17, 2014

Central Management Services (CMS) leases space in the Capital City Training Center and operates their testing center at this location. The current lease is for a period of five years and will expire as of December 31, 2014. We have been engaged in discussions regarding renewal of this lease and have reached an agreement. The terms of the lease are: Square Footage Leased:

7,285

Rate per Square Foot:

$12.50 for the period of 1/1/15-12/31/16 $12.75 for the period of 1/1/17-12/31/19

Total Yearly Income:

$91,062.50 for the period of 1/1/15-12/31/16 $92,883.75 for the period of 1/1/17-12/31/19

Term of Lease:

1/1/15-12/31/19

Utilities:

Included

Custodial Services:

Included

Agreement on this lease was difficult to reach. Due to the state’s fiscal condition, CMS desired a rate reduction, however, a small increase was agreed to. As part of the new lease the college has agreed to replace the carpeting in the leased space in 2016. I recommend approval of the lease as requested.

MOTION: Move to approve the lease with Central Management Services as presented.

McDonald

30

III. Action Agenda

AGENDA ITEM III.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Establishment of 2014 Tax Levy

DATE:

December 17, 2014

As you may recall, we begin the budget process in December by establishing the Tax Levy for the following year. The levy must be completed and filed by the fourth Tuesday in December. Before you this evening, is the resolution to adopt the local Property Tax Levy for 2014. Accounting standards implemented under GASB 35 will cause this levy to be recognized for reporting purposes equally between FY 2015 and FY 2016. The law provides that the levy include the dollar amount requested rather than the tax rate desired. Consequently, the tax levy in conjunction with the district’s equalized assessed valuation (EAV) will determine the tax rate. The Education Fund rate of 27¢ per $100 of EAV and the Operation and Maintenance Fund rate of 7¢ per $100 of EAV will however, remain the same as those extended by County Clerks in the last fiscal year. The proposed levy before you allows for EAV growth of up to 4.5% over CY 13 EAV. The State of Illinois “Truth In Taxation” statute requires taxing bodies to publish a “Public Notice of Proposed Tax Increase” if the “aggregate levy” exceeds the prior year extension by 105%, excluding election and debt costs. The resolution regarding estimated amounts necessary to be levied in 2014, exclusive of debt retirement, includes an “aggregate levy” of 104.70% in excess of the estimated prior year’s extension. LLCC’s 2013 extension, exclusive of debt service was $24,869,409. The levy recommended to you tonight, exclusive of debt service, is $26,037,540, an increase of 4.70% over the previous year’s extension. The total levy for debt service includes $2,560,588 for the retirement of principle and interest for the General Obligation Bond Series 2008A, which represents a 2.54% increase over the previous year’s final extension. The total estimated 2014 levy of $28,598,128 including debt service represents a 4.5% increase over the 2013 extension of $27,366,467. McDonald/Longhta/Patarozzi

32

AGENDA ITEM III.D.1

I have attached (1) the formal resolution necessary to establish the 2014 Tax Levy, (2) a copy of the certificate of Tax Levy to be filed with each County Clerk in the district, (3) the Truth in Taxation Certificate of Compliance. The district’s aggregate levy did not exceed a 5% increase over the prior year’s extension. Therefore, a Truth in Taxation notice and hearing will not be required for the 2014 tax levy. I’ll be happy to provide clarification or any additional information.

MOTION: Move to approve the establishment of a 2014 Tax Levy of $16,468,331 for educational purposes; $4,269,567 for operations and maintenance purposes; $3,442,642 for liability, protection and settlement purposes; $510,000 for Social Security and Medicare insurance purposes; $67,000 for audit purposes; $1,280,000 for protection, health and safety purposes; and $2,560,588 for Bond and Interest purposes; for a total of $28,598,128.

McDonald/Longhta/Patarozzi

33

AGENDA ITEM III.D.1

RESOLUTION ON ESTIMATED TAX LEVY FOR 2014 LINCOLN LAND COMMUNITY COLLEGE RESOLUTION REGARDING ESTIMATED AMOUNTS NECESSARY TO BE LEVIED FOR THE YEAR 2014 WHEREAS, The truth in Taxation Act requires that all taxing districts in the State of Illinois determine the estimated amounts of taxes necessary to be levied for the year not less than twenty (20) days prior to the official adoption of the aggregate Tax Levy of the district; and WHEREAS, if the estimated aggregate amount necessary to be levied, exclusive of election costs and bond and interest costs, exceeds 105% of the aggregate amount of property taxes extended or estimated to be extended, including any amount abated by the taxing district prior to such extension, upon the levy of the preceding year, public notice shall be given and a public hearing shall be held on the district’s intent to adopt a tax levy in an amount which is more than 105% of such extension or estimated extension for the preceding year; and WHEREAS, the aggregate amount of property taxes extended for 2013 was:

and

Educational Purposes........................................................................ $15,759,168 Operations and Maintenance Purposes ................................................. 4,085,710 Protection, Health and Safety Purposes ................................................ 1,207,131 Auditing Purposes ...................................................................................... 69,464 Tort Immunity Purposes ........................................................................ 3,217,937 Social Security & Medicare Insurance Purposes ...................................... 529,999 TOTAL ......................................................................................... $24,869,409

WHEREAS, it is determined that the estimated amount of taxes necessary to be raised by taxation for the year 2014 is as follows: Educational Purposes........................................................................ $16,468,331 Operations and Maintenance Purposes ................................................. 4,269,567 Protection, Health and Safety Purposes ................................................ 1,280,000 Auditing Purposes ...................................................................................... 67,000 Tort Immunity Purposes ........................................................................ 3,442,642 Social Security & Medicare Insurance Purposes ...................................... 510,000 TOTAL ......................................................................................... $26,037,540

And, that the amount of taxes levied for the year 2014 be allocated 50 percent for FY 2015 and 50 percent for FY 2016. WHEREAS, the Truth in Taxation Act, as amended, requires that all taxing districts in the State of Illinois provide data in the Notice concerning the levies made for debt service pursuant to statute, referendum, resolution or agreement to retire principal or McDonald/Longhta/Patarozzi

34

AGENDA ITEM III.D.1 pay interest on bonds, notes, and debentures or other financial instruments which evidence indebtedness; and WHEREAS, the amount of property taxes extended for the bond and interest purposes for 2013 was $2,497,058 and it is hereby determined that the estimated amount of taxes to be levied for bond and interest purposes for 2014 is $2,560,588. NOW THEREFORE BE IT RESOLVED by the Board of Trustees, Lincoln Land Community College, District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois, as follows: SECTION 1:

The aggregate amount of taxes estimated to be levied for the year 2014 is $26,037,540.

SECTION 2:

The aggregate amount of taxes estimated to be levied for the year 2014 does not exceed 105% of the taxes extended by the district in the year 2013.

SECTION 3:

The amount of taxes estimated to be levied for the year 2014 for debt service is $2,560,588 which is 102.54% of the taxes extended for debt service for 2013.

SECTION 4:

Each county clerk shall also extend a special tax for bond and interest payments as set forth in the certified copy of the resolutions (bond schedules) on file in the office of the county clerk of each county in which District No. 526 is situated.

SECTION 5:

The estimated aggregate amount necessary to be levied exclusive of election costs and bond and interest costs, does not exceed 105% of the amount of property taxes extended or estimated to be extended including any amount abated by the taxing district upon the levy of the previous year. ATTEST:

________________________________ Chairman, Board of Trustees ________________________________ Secretary, Board of Trustees

McDonald/Longhta/Patarozzi

35

AGENDA ITEM III.D.1

TRUTH IN TAXATION CERTIFICATE OF COMPLIANCE This applies to the tax levy for the year 2014 payable 2015 I, the undersigned, hereby certify that I am the presiding officer of Lincoln Land Community College District 526, and as such presiding officer I certify that the levy ordinance, a copy of which is attached, was adopted pursuant to, and in all respects in compliance with the provisions of Section 18-60 through 18-85 of the “Truth in Taxation” law. Check One of the Choices Below:



1) The taxing district published a notice in the newspaper and conducted a hearing meeting the requirements of the Truth in Taxation Law.

X 2) The taxing district’s aggregate levy did not exceed a 5% increase over the prior year’s extension. Therefore, a notice and a hearing were not necessary.





3) The proposed aggregate levy did not exceed a 5% increase over the prior year’s extension. Therefore, a hearing was not held. The adopted aggregate tax levy exceeded 5% of the prior year’s extension and a notice was published within 15 days of its adoption in accordance with the Truth in Taxation Law. 4) The adopted levy exceeded the amount stated in the published notice. A second notice was published within 15 days of the adoption in accordance with the Truth in Taxation Law.

Date: December 17, 2014

Presiding officer:__________________________________________________ Secretary of Board (or) Board Chair

McDonald/Longhta/Patarozzi

36

AGENDA ITEM III.D.1

CERTIFICATE OF TAX LEVY

Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott, and State of Illinois. We hereby certify that we require: the sum of $16,468,331

to be levied as a tax for educational purposes (110 ILCS 805/3-1), and

the sum of $ 4,269,567

to be levied as a tax for operations and maintenance purpose (110 ILCS 805/3-1), and

the sum of $

to be levied as an additional tax for educational and operations and maintenance purposes (110 ILCS 805/3-14.3), and

0

the sum of $ 3,442,642

to be levied as a special tax for purposes of the Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/9-107), and

the sum of $

510,000

to be levied as a special tax for purposes for Social Security and Medicare insurance purposes (40 ILCS 5/21-110 and 5/21-110.1), and

the sum of $

67,000

to be levied as a special tax for financial audit purposes (50 ILCS 310/9), and

the sum of $ 1,280,000

to be levied as a special tax for protection, health, and safety purposes (110 ILCS 805/320.3.01), and

the sum of $

to be levied as a special tax for ________________________ purposes, on the taxable property of our community college district for the year 2013.

0

Signed this 17th day of December, 2014. __________________________________________________________________ Chairman of the Board of Said Community College District __________________________________________________________________ Secretary of the Board of Said Community College District When any community college district is authorized to issue bonds, the community college board shall file in the office of the county clerk in which any part of the community college district is situated a certified copy of the resolution providing for their issuance and levying a tax to pay them. The county clerk shall each year during the life of a bond issue extend the tax for bonds and interest set forth in the certified copy of the resolution. Therefore, to avoid a possible duplication of tax levies, the community college board should not include in its annual tax levy a levy for bonds and interest. Number of bond issues of said community college district that have not been paid in full (one). This certificate of tax levy shall be filed with the county clerk of each county in which any part of the community college district is located on or before the last Tuesday in December. (Detach and Return to Lincoln Land Community College, 5250 Shepherd Road, P O Box 19256, Springfield, IL 62794-9256)

This is to certify that the Certificate of Tax Levy for Community College District No 526 Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott, and State of Illinois on the equalized assessed value of all taxable property of said community college district for the year 2014 was filed in the office of the County Clerk of this county on ________________________________________, 2014. McDonald/Longhta/Patarozzi

37

AGENDA ITEM III.D.1

In addition to an extension of taxes authorized by levies made by the Board of said community college district an additional extension(s) will be made, as authorized by resolution(s) on file in this office, to provide funds to retire bonds and pay interest thereon. The total amount, as approved in the original resolution(s), for said purpose for the General Obligation Bond Series 2008A for the year 2014, is $2,560,588 ____________________________________________________________________________________________ Date County Clerk and County

McDonald/Longhta/Patarozzi

38

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

December 17, 2014

POSITION VACANCIES Classified Building Custodian (FT) Library Access Services Assistant (PT) Professional Accessibility Specialist (FT) Network Administrator (FT) Faculty Anatomy & Physiology Instructor (FT) Chemistry Instructor (FT) Nursing Instructor (one semester appointment) Psychology Instructor (one semester appointment) Retirements Bev Provines Resignations Gary Krupa

Administrative Assistant (FT)

01/15/15

Workforce Development Program Coordinator (FT)

01/05/15

40

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

December 17, 2014

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting:

Capital Renewal Projects – FY’13 Masonry Repairs to Sangamon, Menard and Cass Pulliam Masonry has been given a Notice of Award from the Capital Development Board. Work is expected to start after Commencement. PHS Projects – FY’11 Campus Boulevard Lighting Replacement The project is underway, with shop drawing reviews. Variable Frequency Drive Units Replacement The project is complete. PHS Projects – FY’14 Sangamon Hall Boiler Replacement Removal of the first four boilers is underway. Taylorville Code Compliance and Renovation Metal stud framing and drywall installation is 90% complete. installation of the exterior panel system has begun. McDonald/Garvey

The

41

AGENDA ITEM IV.A.3.b

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Garvey

42

43

AHU Motor Replacements Arc Flash Study CCTC Parking Lot Rehab CDC Septic System Replacement Montgomery Hall Roof Replacement SGMN Exterior Stair Replacement SGMN South Exposed Aggregate Sidewalk Sidewalk Lighting- MCTR & Trutter WFCC Entry Slab Remediation

70932 70933 70934 70935 70937 70938 70936 70939 70940 L S,L

L L L L L L L L L

L

L

L L

L

Funding Source

100,000 608,647 708,647 612,120 612,120 4,517,998

Sum of Original Contract Amount 46,365 187,417 233,782 831,688 831,688 2,131,761 2,131,761

Sum of Adjusted Sum of Contract Change Sum of Orders Amount Retainage 46,365 10,037 197,454 10,037 243,819 (180,047) 651,641 (180,047) 651,641 (306,180) 1,825,581 (306,180) 1,825,581 100,000 608,647 708,647 612,120 612,120 (476,189) 4,041,809 -

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

Sangamon Hall Boiler Replacement

Student Services/Testing Center S,L Renovation of Montgomery Hall for Adult and Community Education S,L

Menard Hall Carpet Replacement CDB SGMN MNRD CASS Masonry Repairs

Taylorville PHS Code Compliance Renovation Project

70930

73907 73909

Generation Plant

70925

Colleague Dept # Project Name 70921 Campus Boulevard Lighting Replacement 70923 Variable Frequency Drive Units

NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70931 PHS Balance Transfers Total Grand Total

Infrastructure Fee Total ICCB Capital Budget Request

FY2015 PHS Total Infrastructure Fee

FY2011 PHS Total FY2012 PHS FY2012 PHS Total FY2014 PHS FY2014 PHS Total FY2015 PHS

Type / Year FY2011 PHS

Sum of Original LLCC Budget Approved / Estimated 100,876 204,571 305,447 728,354 728,354 1,900,541 1,900,541 298,613 27,588 30,700 51,037 384,400 204,450 117,332 124,800 41,080 1,280,000 100,000 901,600 1,001,600 4,000,000 1,290,200 5,290,200 786,220 786,220 11,292,362

The following information is a reflection of information that has been provided to the Finance Department as of November 20, 2014

All Capital Projects

Sum of Contract Sum of Sum of Balance Contract % Payments To Date Remaining Remaining 8,866 37,499 80.88% 197,249 206 0.10% 206,115 37,705 15.46% 639,643 11,998 1.84% 639,643 11,998 1.84% 382,406 1,443,175 79.05% 382,406 1,443,175 79.05% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 23,621 76,379 76.38% 608,647 100.00% 23,621 685,026 96.67% 0.00% 0.00% 0.00% 53,603 558,517 91.24% 53,603 558,517 91.24% 1,305,387 2,736,422 67.70%

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

JANUARY 2015 • Board Meeting 1/28/15

FEBRUARY 2015

MARCH 2015



Sabbatical Leaves



Administrative Contracts



Faculty Contracts and Position Listing



Board Meeting 3/25/15



Tenure Listing



Catalog Review and Adoption



MAY 2015

Board Meeting 2/25/15

JUNE 2015

• Employee Recognition Ceremony



Summer Adjunct Faculty Listing

• Adult Ed Recognition Ceremony



Budget Workshop 6/24/15

• Commencement 5/15/15



Board Meeting 6/24/15

APRIL 2015 •

FY’16 Preliminary Revenue Estimate



Seating of New Student Trustee



Election of Board Officers



LLCC Foundation Gala 4/25/15



Student Recognition Ceremony



Board Meeting 4/22/15

JULY 2015 •

FY’16 Tentative Budget



Board Meeting 7/22/15

AUGUST 2015 •

Board Meeting 8/26/15

• Board Meeting 5/27/15

SEPTEMBER 2015 •

Budget Adoption/Public Hearing



Mid-Year Tenure Listing



OCTOBER 2015 •

Financial Audit Review



PHS Projects



Board Meeting 10/28/15

NOVEMBER 2015 •

Board Meeting 11/18/15

DECEMBER 2015 •

Adopt CY’15 Property Tax Levy



Board Meeting 12/16/15

Board Meeting 9/23/15

44

V. Strategic Discussion

AGENDA ITEM V.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Pearson Master Teacher Presentation

DATE:

December 17, 2014

At the Fall 2014 Professional Development Day, Professor Bill Harmon, the 2014 Pearson Master Teacher, gave a brief presentation to full-time and adjunct faculty members. He will share with Board members this evening his teaching philosophy “who cares?” and how it can be used for increasing student engagement and learning.

Tepatti

46