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LLCC Board of Trustees Regular Meeting December 12, 2016 Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelfo...

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LLCC Board of Trustees Regular Meeting December 12, 2016

Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Brandon Lewis, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Monday, December 12, 2016 3:30 P.M. Lincoln Land Community College Robert H. Stephens Room

I.

Preliminary Matters A. B. C. D.

Roll Call Pledge of Allegiance Adoption of Agenda of the December 12, 2016 Meeting Regular Board Meeting Dates from January 2017 through December 2017 .............................................................................. 5 E. Introductions and Recognitions F. Hearing of Citizens II.

Consent Agenda A. Approval of Minutes of the Regular Meeting of November 16, 2016..... 7 B. Ratify Payment of All Cash Disbursements for November and the November Treasurer’s Report ......................................................... 17 C. Out-of-State Travel 1. Ratification of Out-of-State Travel 2. Approval of Out-of-State Travel ..................................................... 18 D. Budget/Financial Items E. Purchasing F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 19 G. Monthly Grant Status Report .............................................................. 21 H. Facility Leases I. Construction Items 1. Millennium Center Boiler Installation – Change Order ................... 23 2. Sangamon Hall Chiller Replacement – Change Order .................. 25 J. Other Items

III.

Action Agenda A. Policies 1. Revision to Board Policy and Procedure 2.8 – Compensation/ Reimbursement of Expenses, Board of Trustees and Board Policy 6.13 - Employee Travel ................................................... 28 2. New Board Policy 1.26 – Service Animals..................................... 35

B. Academic Services Division Items C. Student Services Division Items D. Administrative Services Division Items 1. Establishment of 2016 Tax Levy ................................................... 37 2. Approval of Refunding Bond Sale ................................................. 44 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 46 b. Construction Progress Update ................................................. 47 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 50 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. Pearson Master Teacher Presentation ................................................ 52

VI.

Executive Session A. Personnel Matters B. Student Matters C. Pending/Imminent Matters

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

AGENDA ITEM I.D

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Regular Board Meeting Dates from January 2017 through December 2017

DATE:

December 12, 2016

In accordance with Section 2.02 of the Open Meetings Act, the Board has adopted a schedule for regular meetings at the beginning of each calendar year. The Board traditionally meets on the fourth Wednesday of each month, except during the months of November and December. I am requesting that we hold the November 2017 meeting on Wednesday, November 15, and the December 2017 meeting on Wednesday, December 13. Some meetings may be held at off-campus locations. With the exception of any off-campus meetings, all regular meetings of the Board shall commence at 5:15 p.m. in the Robert H. Stephens Room.

MOTION: Move to approve the schedule of meetings from January 2017 through December 2017 as the fourth Wednesday of each month, with the exception of November and December 2017, which will be held on Wednesday, November 15 and Wednesday, December 13, respectively. With the exception of any off-campus meetings, all regular meetings of the Board shall commence at 5:15 p.m. in the Robert H. Stephens Room of Menard Hall, 5250 Shepherd Road, Springfield, Illinois.

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II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, November 16, 2016 at 5:17 p.m. in the Robert H. Stephens Room of the main campus with Chairman Findley presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, Mr. Lewis, and Mr. Findley. Mr. Fulgenzi and Mr. Gray were absent. B. Pledge of Allegiance Chairman Findley requested Mr. Rosenthal lead the Board and audience in the pledge of allegiance. Chairman Findley indicated that Mr. Fulgenzi and Mr. Gray were unable to attend tonight’s meeting due to business obligations and have requested joining the meeting via teleconference.

MOTION NO. 11-16-16-1: Mr. Reichert moved allow Mr. Fulgenzi and Mr. Gray to join the November 16, 2016 Board of Trustees meeting via teleconference. Mr. Shackelford seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, Mr. Lewis (advisory), and Mr. Findley. PASSED Mr. Fulgenzi and Mr. Gray joined the meeting via teleconference at 5:19 p.m. C. Adoption of Agenda of the November 16, 2016 Meeting

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AGENDA ITEM II.A

MOTION NO. 11-16-16-2: Mr. Rosenthal moved to adopt the agenda of November 16, 2016 meeting. Mr. Wesley seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis (advisory), and Mr. Findley. PASSED C. Introductions and Recognitions - None D. Hearing of Citizens - None I.

Consent Agenda

MOTION NO. 11-16-16-3: Mr. Reichert moved to:        

approve the minutes of the Regular Meeting of October 26, 2016; ratify disbursements of the bi-monthly of checks, E-Commerce Refunds, ACH and Wire transactions issued during October 2016 and ratify the October 2016 Treasurer’s Report; approve ratification of out-of-state travel for the attached list of individuals; approve out-of-state travel for the attached list of employees; approve a purchase order to Party Time Limousine/IL Charter to provide transportation for in-state and out-of-state Spring Athletic Travel in accordance with the terms, conditions, and specifications of Invitation to Bid FY2017-5; approve purchases of furniture for the Levi, Ray and Shoup, Inc. Aviation Center at Lincoln Land Community College from the designated vendors at the cost indicated; approve the Externship Agreement with Brush College Animal Hospital and approve the Affiliation Agreement with St. Francis Hospital in Litchfield; and ratify the application of the WIOA Out-of-School Youth Programs Grant and to ratify the FY17 Federal Adult Education Grant.

Mr. Shackelford seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis (advisory), and Mr. Findley. PASSED

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AGENDA ITEM II.A

III.

Action Agenda A. Policies 1. Revision to Board Policy and Procedure 2.8 – Compensation/Reimbursement of Expenses, Board of Trustees and Board Policy 6.13 – Employee Travel

The Local Government Travel Expense Control Act which was recently approved by the State of Illinois requires the College to make modifications to two existing policies; Board Policy 2.8 – Compensation/Reimbursement of Expenses, Board of Trustees and Board Policy 6.13 Employee Travel. Dr. Warren explained the Act requires the College to have definitions and processes clearly spelled out in Board Policy. These two Policies are provided at this time for a first reading. Trustees are asked to review these Policies and contact Chairman Findley with any questions or suggested changes. Administration plans to bring both policies to the December 2016 Board of Trustees meeting for adoption. B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items - None E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires

This agenda item has been updated to reflect recent changes.

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AGENDA ITEM II.A

b. Construction Progress Update Dr. Warren stated the Millennium Center Boiler Project is now complete, just in time for the anticipated lower temperatures and needed heat. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar Dr. Warren reminded everyone the December Board of Trustees meeting has been changed to Monday, December 12th at 3:30 p.m. in the Robert H. Stephens Room. B. President’s Report On November 12, 2016, Brandon Lewis, LLCC’s Student Trustees was honored as a Lincoln Academy of Illinois Student Laureate. Brandon is the first LLCC student to receive this honor and notably, was the only Illinois Community College student to receive the Illinois Student Laureate award. Governor Rauner presented Brandon with a Student Laureate Medallion and certificate of achievement. All award recipients received a $1,000 educational grant. The Lincoln Academy’s Abraham Lincoln Civic Engagement Awards recognizes excellence in curricular and extracurricular activities and presents the Student Laureate Award to seniors from each of the State’s four-year colleges and universities, but selects just one Illinois community college student. LLCC held its 21st Annual Veterans Day Ceremony on November 11. Board Secretary, Dennis Shackelford served as master of ceremonies and LLCC student Lance Corporal Bobby Herpel, U.S. Marine Corps, provided remarks and also played Taps. The Student Life Office has opened a food pantry to provide LLCC students with support in supplemental health and wellness. They are partnering with other area food banks in hopes to provide continued support for our students. Dr. Warren was a speaker at LLCC’s Phi Theta Kappa (PTK) Honor Society Induction Ceremony on October 27, 2016. LLCC’s PTK Chapter continues to grow its membership, offering students many academic, community service, and leadership opportunities throughout the year. The LLCC Chapter has once again achieved a 5-Star Chapter recognition.

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AGENDA ITEM II.A

LLCC’s Loggers Volley Ball Team will be participating in the National Tournament for a second year in a row. The Loggers are seeded third in the NJCAA Division II Championship Tourney in Charleston, West Virginia, with play beginning on November 17. The Loggers placed second at the National Championship last year. LLCC-Litchfield was selected as the Litchfield Chamber Member of the Month, for November. This fall, the LLCC Bird Banding Station banded 2,268 birds of 77 species. They recently just banded the 15,000th bird since the fall 2012 opening of the Bird Banding Station. The fall banding season ends on November 18. LLCC’s Professional Development Day was held on November 1, providing a great opportunity for faculty and staff to share ideas and interact with colleagues across the campus. LLCC graduate and former Outstanding 2014 Commencement Speaker, Andrew Dewey, was the keynote speaker, sharing how LLCC helped him overcome great personal adversity and guided him in his educational path and career. Approximately 50 students on the main campus, and 20 students at LLCC-Taylorville participated in a presidential election watch party, sponsored by Political Science faculty. The 4th Annual Haunted Lab, sponsored by the LLCC Chemistry Club, drew approximately 300 children and adults on October 28, which was the same evening LLCC’s Student Life Office sponsored the College’s first ever Zombie Prom. Dr. Warren attended the November, Illinois Council of Community College President (ICCCP) and Illinois Community College Trustees Association (ICCTA) meetings. Both organizations are continuing to support legislation to allow community colleges to offer a Nursing Baccalaureate Degree (BSN) program. Senator Manar held a Senate Higher Education Committee informational hearing on the topic this morning. Another topic of discussion at the ICCCP and ICCTA meetings was the new State law requiring any newly elected, re-elected, or appointed, Community College Trustee to receive four hours of ICCB approved trustee training, during the 1st, 3rd, and 5th years of their term. ICCTA has begun work on developing this required training and plans to offer training at their annual June meeting. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None 11

AGENDA ITEM II.A

G. Report from Facilities Services Council Mr. Kevin Cline, President of the Lincoln Land Facilities Services Union, addressed the Board, stating the Bargaining Unit members feel their relationship with the College Administration has begun to decline. He specifically referenced a situation in which the Bargaining Unit felt their member had been exploited and treated unfairly. A grievance was filed regarding this situation and has moved through the entire grievance process, with what they feel is an unsatisfactory outcome. Because this grievance is in regard to the application of Board Policy, Mr. Cline presented Trustee Shackelford, Secretary of the Board of Trustees, a written request for a hearing with the Board, regarding Grievance 2016-009, as outlined in Section 6.5 of the Lincoln Land Facilities Services Union Collective Bargaining Agreement. H. Chairman’s Report Chairman Findley attended the November Illinois Community College Association (ICCTA) meeting stating that ICCTA is working to determine what the newly enacted Trustee Training will involve, but noted it will include areas such as the Open Meetings Act, Freedom of Information Act, Financial Oversight, Fiduciary Responsibilities, etc. Although Trustees are required to complete the training, there is no penalty if they fail to comply with this requirement. Training may possibly be offered through workshops, online, or by CD. These are some of the many details yet to be determined. Mr. Findley had the opportunity to observe the Senate Higher Education Committee’s informational hearing on community colleges offering Nursing Baccalaureate Degrees (BSN) this morning, and felt the comments appeared to be encouraging for community colleges. Mr. Findley commented that Senator Manar plans to draft legislation this spring, that would allow community colleges, who choose to do so, the opportunity to offer a BSN Degree. The legislation will stipulate that community colleges cannot request additional funding to support their BSN program. Mr. Findley reported that due to the State’s financial situation ICCTA is having a difficult year. He noted that in addition to the College of DuPage leaving the organization, three other colleges have dropped their annual membership due to financial constraints. The City Colleges of Chicago have renewed their membership. I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports - None

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AGENDA ITEM II.A

V.

Strategic Discussion A. Working on Learning Disabilities

Ms. Cara Swafford, Professor of English, provided a presentation on Creating Spaces for Students with Learning Disabilities in College Composition. Professor Swafford’s presentation was based on research she conducted during a recent sabbatical leave. She had the opportunity to delve into how learning disabilities affect students in college writing classes. Ms. Swafford’s sabbatical research provided her personal growth as a professor, and allowed her to develop effective strategies to assist not only students with learning disabilities, but all students. She explained the writing process is a very complex task, and for students with a disability it causes increased anxiety, not only for themselves, but for the instructor as well. Professor Swafford’s sabbatical allowed her to examine theory, and develop and practice course pedagogy. She has shared her research findings with her LLCC colleagues, conducted workshops, and also presented at a national conference, with another national conference presentation planned this spring. Professor Swafford hopes to do more to bring student learning disabilities to the forefront; possibly establishing a symposium, to draw more people into the discussion of how the College, faculty, and staff can accommodate students with learning disabilities. VI.

Executive Session

VII.

Actions from Executive Session

VIII.

Adjournment

MOTION NO. 11-16-16-4: Mr. Shackelford moved to adjourn the meeting. Mr. Wesley seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis (advisory), and Mr. Findley. PASSED The meeting adjourned at 6:12 p.m.

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AGENDA ITEM II.A

__________________________ Chairman Findley

__________________________ Secretary Shackelford

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

November 16, 2016

Name Dietz, Jim and Volleyball Team (Approx. 16 Students) Rothering, Anthony

Meeting

Location

Date

Account

Volleyball National Tournament

Charleston, WV November 15-20, 2016

Team Travel

Inland Bird Banding Association Annual Meeting

Connersville, IN

Expenses paid by employee and Lincoln Land Association of Bird Banders

November 11-13, 2016

Amount $14,539*

$0

*Institutional Funds & Fundraising

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

November 16, 2016

Name Maskey, Cynthia Murphy, Janelle

Meeting Organization for Associate Degree Nursing Radiology Educators of the Midwest

Location Houston, TX

Account Amount Paid by Organization $0 for Associate Degree Nursing Davenport, IA Program Improvement $204 Grant

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AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for November and the November Treasurer’s Report

DATE:

December 12, 2016

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during November, 2016 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending November 30, 2016.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during November, 2016 and ratify the November 2016 Treasurer’s Report.

McDonald/Longhta

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AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

December 12, 2016

Name Beckmier, Craig and Animal Evaluation Club

Meeting

Location

Account

Amount

National Western Stock Show

Denver, CO

Club Trip

$2,045*

North Central Meat Animal Evaluation

Madison, WI

Club Trip

$1,575*

Houston Livestock Show

Houston, TX

Club Trip

$2,270*

Phi Theta Kappa National Convention

Nashville, TN

Phi Theta Kappa National Convention

Nashville TN

Lincoln Land Community $3,564** College Foundation – Phi Theta Kappa Club Fund Phi Theta Kappa Club $5,520* Trip

McGraw-Hill Developmental English Leaders Symposium Association of Surgical Technologist Educator Conference Evaluation Review Panel

New Orleans, LA

Paid by McGraw-Hill

$0

Orlando, FL

Program Improvement Grant

$1,460

Atlanta, GA

Paid by Accreditation $0 Commission for Education in Nursing Paid by Accreditation $0 Commission for Education in Nursing Paid by Organization for $0 Associate Degree Nursing

(Approx. 8 students)

Beckmier, Craig and Animal Evaluation Club (Approx. 13 students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 students)

Ecklund, Don and Phi Theta Kappa Club (Approx. 2 students)

Gordon, Claire and Phi Theta Kappa Club (Approx. 5 students)

Johnson-Tillman, Tameka Lovekamp, Janice Maskey, Cynthia

Maskey, Cynthia

Maskey, Cynthia

Accrediting Commission for Elyria, OH Education in Nursing Focused Visit Organization for Associate Atlanta, GA Degree Nursing

*Club Expense **Foundation Fund

McDonald/Longhta/Patarozzi/Curry

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AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

December 12, 2016

Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Health Professions Department seeks approval to enter into a Clinical Site Agreement with Indiana University Health, Inc. for students enrolled in the Neurodiagnostic Technology Program. Indiana University Health, Inc. has facilities suitable for the educational needs of the students.

MOTION:

Move to approve the Clinical Site Agreement with Indiana University Health, Inc.

McDonald/Patarozzi

19

20

Contract Title Clinical Site Agreement with Indiana University Health, Inc.

Brief Description The Health Professions Department seeks approval to enter into a Clinical Site Agreement with Indiana University Health, Inc. for students enrolled in the Neurodiagnostic Technology Program. Indiana University Health, Inc. has facilities suitable for the educational needs of the students.

Contractor Indiana University Health, Inc.

LLCC Dept / Program Health Professions/ Neurodiagnostic Technology Program

CLINICAL SITE, AFFILIATION, ARTICULATION, & TRAINING AGREEMENTS

Term Date of Signing though Indefinite

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

December 12, 2016

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of December. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Workforce Development Division seeks ratification for the application of the 2017 Illinois Small Business Development Center Grant. If awarded, the funds will be used to operate the Small Business Development Center at Lincoln Land Community College. LLCC has been a recipient of this grant since 1986.

MOTION:

Move to ratify the application for the 2017 Illinois Small Business Development Center Grant in the amount of $80,000.

McDonald/Patarozzi

21

22

TOTAL

Illinois Small Business Development Center Grant

Brief Description

The Workforce Development Division seeks ratification for the application of the 2017 Illinois Small Business Development Center Grant. If awarded, the funds will be used to operate the Small Business Development Center at Lincoln Land Community College. LLCC has been a recipient of this grant since 1986.

Grants in excess of $10,000

Grant Title

LLCC Department / Program

Workforce Department of Commerce Development & Economic Opportunity

Grantor

GRANT SUMMARY December 2016

$80,000

$80,000

LLCC Total Monetary Request

$80,000

$80,000

LLCC Match

Yes

Submitted

January 1, 2017 through December 31, 2017

Term

AGENDA ITEM II.I.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Millennium Center Boiler Installation – Change Order

DATE:

December 12, 2016

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change order is submitted for ratification. RFP/CO# Description M-001 Relocate Siamese connection and Knox box to north exterior wall, patch west wall, provide new stainless steel pipe escutcheon to maintain clearance requirements around new gas meter installation as requested by City of Springfield Fire Department

Cost $4,894.38

Total:

$4,894.38

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining:

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

McDonald/Garvey

$21,600.00 $0.00 $4,894.38 $627.76 $16,077.86

$4,894.38 Protection, Health, and Safety Funds n/a n/a

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AGENDA ITEM II.I.1

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to ratify the listed change order in the amount of $4,894.38 for the Millennium Center Boiler Installation as presented.

McDonald/Garvey

24

AGENDA ITEM II.I.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Sangamon Hall Chiller Replacement – Change Order #12

DATE:

December 12, 2016

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change order is submitted for ratification. RFP/CO# Description M-012 Replace broken hub and fan inside cooling tower

Cost $3,450.00 Total:

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Less GHR Modification #1: Cooling Tower Option Study Less GHR Modification #2: Structural Engineering for Catwalk Amount of contingency remaining:

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$3,450.00 $52,864.00 $23,420.61 $3,450.00 $0.00 $3,882.33 $5,207.96 $16,903.10

$3,450.00 Protection, Health, and Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. McDonald/Garvey

25

AGENDA ITEM II.I.2

How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to ratify the listed change order in the amount of $3,450.00 for the Chiller Replacement at Sangamon Hall Project as presented.

McDonald/Garvey

26

III. Action Agenda

AGENDA ITEM III.A.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT: Revision to Board Policy and Procedure 2.8 - Compensation/Reimbursement of Expenses, Board of Trustees and Board Policy 6.13 - Employee Travel DATE:

December 12, 2016

The State of Illinois recently approved the Local Government Travel Expense Control Act. This Act requires that the College make modifications to two existing policies. Policy 2.8 - Compensation/Reimbursement of Expenses, Board of Trustees and Policy 6.13 - Employee Travel, govern the reimbursement of travel expenses incurred by trustees and employees of the college. Both policies have been revised to include a reference to the Act and to include elements required by the Act. In addition, Board Procedure 2.8 has been revised. These revisions were presented last month for a first reading and are submitted for Board approval this evening.

MOTION: Move to approve revisions to Board Policy and Procedure 2.8 – Compensation/Reimbursement of Expenses, Board of Trustees and Board Policy 6.13 – Employee Travel.

McDonald

28

AGENDA ITEM III.A.1

Lincoln Land Community College

BOARD POLICY

Subject:

Compensation/Reimbursement of Expenses, Board of Trustees 2.8

Policy Number: Officer Responsible: Board of Trustees Last Reviewed: 4/22/09 11/16/16 Last Revised: 4/22/09 Effective Date: 2/24/98 3/1/17 Old Policy Number: 2.1.2.6

Policy Statement: Members of the Board shall serve without compensation but shall be reimbursed for their reasonable expenses incurred in connection with their service as members. Pursuant to the Act*, such expenses may be charged to a bank credit card owned by the College. Expenses of Board members shall be reimbursed in accordance with procedures established by the Board of Trustees. Trustees traveling to business-related conferences, seminars, and meetings or otherwise traveling on behalf of the college shall be reimbursed for expenses in accordance with established procedures. Reimbursement of Trustee travel expenses shall be done in accordance with the Local Government Travel Expense Control Act (Public Act 99-0604) as enacted or amended. This policy also applies to college President when traveling with Trustees. The maximum allowable reimbursement for meals and incidental expenses shall be the reasonable actual amount incurred. Recognizing that much of Trustees travel is to attend conferences, seminars, or other professional development and that the rates charged by host hotels for these events are often significantly higher than the GSA per diem lodging rate, the maximum allowable reimbursement for lodging will be 150% of the GSA per diem lodging rate plus applicable fees and taxes. The maximum allowable reimbursement for travel or transportation expenses will be the actual amount incurred for the most efficient travel option at the lowest cost. Reimbursement for business related mileage driven in a personal vehicle will be at the current rate as determined by the Internal Revenue Service. All requests for reimbursement of travel expenses shall be made using the current Travel Form or Mileage Log in the case of reimbursement for mileage only. Legal Citation: * 110 ILCS 805/3-7

McDonald

29

AGENDA ITEM III.A.1

Lincoln Land Community College

Subject:

Policy Number: Officer Responsible: Last Reviewed: Last Revised: Effective Date: BOARD PROCEDURE Old Policy Number:

Compensation/Reimbursement of Expenses, Board of Trustees 2.8 Board of Trustees 4/22/09 11/16/16 4/22/09 2/24/98 3/1/17 2.1.2.6

In accordance with College policy, the following guidelines will apply: Credit Cards  College credit cards will not be distributed to Trustees. General Guidelines  All Board Members traveling on college business are expected to travel in as economical a manner as reasonably available to accommodate their personal and professional schedules.  Travel advances will not be issued.  The College will “direct pay” airline tickets, hotel expenses and registration fees when sufficient notice is provided.  Travelers will request the governmental rate offered by the hotel when requesting lodging. College-issued identification will be provided upon request of a Board Member.  Original receipts, when available, are required for reimbursement of college-related expenses (this requirement does not apply to meals if the Per Diem option is selected). The purchase of alcoholic beverages will not be reimbursed.  Those traveling with students must also follow established procedures for field trips, athletic travel and/or student organization travel. Before Traveling  Trustees will contact the President’s office to request the pre-travel estimated expenses section of the travel form be completed and submitted for approval. Out-of-state travel requires Board of Trustees approval in advance of the travel. Vehicular Travel  Reimbursement of mileage for use of a personal vehicle in furtherance of College business will be at the most recently established IRS rate and will be reimbursable from the Board Member’s home.  Parking and toll charges will be reimbursed with documentation.  Parking tickets and other traffic violations will not be reimbursed.

McDonald

30

AGENDA ITEM III.A.1



When driving for college business, mileage reimbursement is limited to the cost of a 14-day advance purchase airfare to the destination.

Rental Cars  Rental cars will be reimbursed when deemed economical for group travel and with either Board Chair or Board of Trustees approval.  The collision damage waiver and personal accident insurance on rented vehicles are reimbursable expenses. Airline Travel  Airline travel will be at coach, economy class or the lowest logical fare. Board Members may upgrade their class of air service at their own expense.  Travelers will be allowed to retain the frequent flyer miles.  If a ticketless option is used, a copy of the itinerary or a copy of the airline confirmation will suffice as documentation.  LLCC will reimburse the airline fee charged for checking one bag and the airline fee charged for one carry-on item (if applicable). Lodging  Payment or reimbursement for lodging will be limited to the number of days necessary to attend the approved meeting/conference.  Payment for an extra days lodging will be allowed if the lodging cost is less than the additional cost of airline ticketing on a subsequent day.  Any additional expenses due to a spouse or travel companion will be the responsibility of the Trustee.  Reasonable tips for luggage handling will be reimbursed.  Room upgrades, early check-in fees, late check-out fees, child care, movie rentals, dry cleaning, non-business related personal phone calls, and other personal items or services will not be reimbursed. Meals Trustees will be reimbursed for meals the reasonable actual cost of meals. The U.S. General Services Administration (U.S. GSA) Per Diem Rates may be used as a guideline for reasonableness. Such reimbursement will be made under one of the two options listed below. Option 1  Reimbursement will be for the reasonable actual cost of the meals plus reasonable gratuity.  Original receipts are required when available.  The cost of alcoholic beverages will not be reimbursed.  Breakfast is reimbursable for travel before 8:30 a.m.  Dinner is reimbursable for travel after 5:00 p.m.

McDonald

31

AGENDA ITEM III.A.1



If a receipt is not available, the reimbursement amount will be the amount for the applicable meal per the U.S. GSA per diem rates.

Option 2  Per Diem/Meal Allowance – The College will reimburse at the Per Diem or Meal Allowance rate as specified at the time of travel by the US General Services Administration Per diem rates vary by location and reimbursement for partial days will be at the percentages indicated below applied to the applicable rate:

Breakfast allowance Lunch allowance Dinner allowance Per Diem - each quarter day     

Percentage 20% 20% 60% 25%

Per Diem will be paid for travel in excess of 18 continuous hours or which requires overnight lodging. Each quarter shall be 6 hours commencing at midnight, 6:00 a.m., noon, and 6:00 p.m. A portion of a quarter is eligible for a full quarter’s allowance. No receipts are required. Meal allowances are to be used when per diem does not apply, such as when travel is less than 18 continuous hours. Breakfast is reimbursable for travel before 8:30 a.m. Dinner is reimbursable for travel after 5:00 p.m.

Post-Travel Reimbursement Process  Upon completion of the travel activity, Trustees shall forward the original receipts, when available, to the President’s office for completion of the Post-Travel section of the Travel Form and subsequent approval.  The Business Office will issue a check within two weeks of receipt of approved travel documentation. The College will reimburse a Trustee for any late fees or interest incurred by the failure of the Business Office to make such timely payment. Other Expenses  Trustees shall be reimbursed for reasonable expenses incurred in conjunction with their services. An original receipt, along with an explanation of the purpose of the expense and the names of other persons for whom costs were incurred, must be included with the request for reimbursement.  If a spouse or travel companion accompanies the Trustee, the College will only pay for expenses associated with the Trustee.

McDonald

32

AGENDA ITEM III.A.1

Special Considerations  The College understands that there may be rare instances in which exceptions to these procedures may need to be considered in order to meet special circumstances.  Last minute bookings or changes to an itinerary are strongly discouraged.  A request for an exception to these procedures must be documented, explained, and authorized by either the Board Chair or the Board of Trustees. Incidental Expenses  Defined by the U.S. GSA as fees and tips given to porters, baggage carriers, hotel staff, and staff on ships. Entertainment  No reimbursement will be made for any type of entertainment expense as defined by the Local Government Travel Expense Control Act (Public Act 99-0604) as enacted or amended. Maximum Allowable Reimbursement  Any expenses that exceed the maximum allowable reimbursement amounts may be reimbursed. To be reimbursed for expenses exceeding the maximum allowable reimbursement amounts, the amounts must be documented, explained and authorized by either the Board Chair or the Board of Trustees.

McDonald

33

AGENDA ITEM III.A.1

Lincoln Land Community College

BOARD POLICY

Subject: Employee Travel Policy Number: 6.13 Officer Responsible: VP, Administrative Services Last Reviewed: 4/22/09 11/16/16 Last Revised: Effective Date: 2/23/00 3/1/17 Old Policy Number: 4.1.12

Policy Statement: Employees are encouraged to attend conferences, seminars, and meetings for the purposes of professional growth and/or providing required or desired representation on behalf of the College. Employees traveling to business-related conferences, seminars, and meetings or otherwise traveling on behalf of the college shall be reimbursed for expenses in accordance with established procedures, provided that  the employee has prior approval of the appropriate supervisory personnel, including the budget manager and executive staff member;  the expenses are for transportation, lodging, meals, meeting costs (e.g. registration fees), and other incidental expenses directly related to attendance at the conference, seminar or meeting;  the mileage is for normal job-related responsibilities. Reimbursement of employees travel expenses shall be done in accordance with the Local Government Travel Expense Control Act (Public Act 99-0604) as enacted or amended. The maximum allowable reimbursement for meals and incidental expenses shall be determined by using the current U.S. General Services Administration (GSA) Per Diem Rates. Recognizing that much of employees travel is to attend conferences, seminars, or other professional development and that the rates charged by host hotels for these events are often significantly higher than the GSA per diem lodging rate, the maximum allowable reimbursement for lodging will be 150% of the GSA per diem lodging rate plus applicable fees and taxes. The maximum allowable reimbursement for travel or transportation expenses will be the actual amount incurred for the most efficient travel option at the lowest cost. Reimbursement for business related mileage driven in a personal vehicle will be at the current rate as determined by the Internal Revenue Service. All requests for reimbursement of travel expenses shall be made using the current Travel Form or Mileage Log in the case of reimbursement for mileage only. Reimbursement of travel expenses which exceed the maximums defined above may be made; however, such reimbursement request will require approval by the President.

34

AGENDA ITEM III.A.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

New Board Policy 1.26 – Service Animals

DATE:

December 12, 2016

The following is a newly proposed Board Policy 1.26 - Service Animals. This proposed policy will ensure we are in compliance with the pertinent regulations and State statute while effectively serving our students who rely on service animals for assistance. No action is required of you this evening. With Board concurrence, we will return the policy to you for action at the regularly scheduled January 2017 meeting of the Board.

Frederick

35

AGENDA ITEM III.A.2

Lincoln Land Community College

BOARD POLICY

Subject: Policy Number: Officer Responsible: Last Reviewed: Last Revised: Effective Date: Old Policy Number:

Service Animals 1.26 Vice President, Student Services

New Policy

Policy Statement: Lincoln Land Community College allows service animals assisting individuals with disabilities in all facilities where students, program participants and members of the public are allowed in accordance with the provisions of the Americans With Disabilities Act, the Illinois White Cane Law (775 ILCS 30/1) and related laws, rules and regulations.

Frederick

36

AGENDA ITEM III.D.2

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Establishment of 2016 Tax Levy

DATE:

December 12, 2016

As you may recall, we begin the budget process in December by establishing the tax levy for the following year. The levy must be completed and filed by the fourth Tuesday in December. Before you this evening, is the resolution to adopt the local property tax levy for 2016. Accounting standards implemented under GASB 35 will cause this levy to be recognized for reporting purposes equally between FY 2017 and FY 2018. The law provides that the levy include the dollar amount requested rather than the tax rate desired. Consequently, the tax levy in conjunction with the district’s equalized assessed valuation (EAV) will determine the tax rate. The Education Fund rate of 27¢ per $100 of EAV and the Operation and Maintenance Fund rate of 7¢ per $100 of EAV will however, remain the same as those extended by County Clerks in the last fiscal year. The proposed levy before you allows for EAV growth of up to 3.5% over CY 15 EAV. The State of Illinois “Truth In Taxation” statute requires taxing bodies to publish a “Public Notice of Proposed Tax Increase” if the “aggregate levy” exceeds the prior year extension by 105%, excluding election and debt costs. The resolution regarding estimated amounts necessary to be levied in 2016, exclusive of debt retirement, includes an “aggregate levy” of 104.12% in excess of the estimated prior year’s extension. LLCC’s 2015 extension, exclusive of debt service was $26,460,685. The levy recommended to you tonight, exclusive of debt service, is $27,550,270, an increase of 4.12% over the previous year’s extension. The total levy for debt service includes $3,878,900 for the retirement of principle and interest for the General Obligation Bond Series 2008A and General Obligation Bonds, Series 2016A, which represents a .64% decrease over the previous year’s final extension. The total estimated 2016 levy of $31,429,170 including debt service represents a 3.5% increase over the 2015 extension of $30,364,441. McDonald/Longhta/Patarozzi

37

AGENDA ITEM III.D.2

I have attached (1) the formal resolution necessary to establish the 2016 tax levy, (2) a copy of the certificate of tax levy to be filed with each county clerk in the district, (3) the truth in taxation certificate of compliance. The district’s aggregate levy did not exceed a 5% increase over the prior year’s extension. Therefore, a truth in taxation notice and hearing will not be required for the 2016 tax levy. I’ll be happy to provide clarification or any additional information.

MOTION:

Move to approve the establishment of a 2016 tax levy of $16,912,443 for educational purposes; $4,384,708 for operations and maintenance purposes; $4,265,000 for liability, protection and settlement purposes; $505,000 for social security and Medicare insurance purposes; $68,000 for audit purposes; $1,415,119 for protection, health and safety purposes; and $3,878,900 for Bond and Interest purposes; for a total of $31,429,170.

McDonald/Longhta/Patarozzi

38

AGENDA ITEM III.D.2

RESOLUTION ON ESTIMATED TAX LEVY FOR 2016 LINCOLN LAND COMMUNITY COLLEGE RESOLUTION REGARDING ESTIMATED AMOUNTS NECESSARY TO BE LEVIED FOR THE YEAR 2016 WHEREAS, The truth in Taxation Act requires that all taxing districts in the State of Illinois determine the estimated amounts of taxes necessary to be levied for the year not less than twenty (20) days prior to the official adoption of the aggregate tax levy of the district; and WHEREAS, if the estimated aggregate amount necessary to be levied, exclusive of election costs and bond and interest costs, exceeds 105% of the aggregate amount of property taxes extended or estimated to be extended, including any amount abated by the taxing district prior to such extension, upon the levy of the preceding year, public notice shall be given and a public hearing shall be held on the district’s intent to adopt a tax levy in an amount which is more than 105% of such extension or estimated extension for the preceding year; and WHEREAS, the aggregate amount of property taxes extended for 2015 was: Educational Purposes........................................................................ $16,336,716 Operations and Maintenance Purposes ................................................. 4,236,432 Protection, Health and Safety Purposes ................................................ 1,388,671 Auditing Purposes ...................................................................................... 71,989 Tort Immunity Purposes ........................................................................ 3,919,303 Social Security & Medicare Insurance Purposes ...................................... 507,574 TOTAL ......................................................................................... $26,460,685

and WHEREAS, it is determined that the estimated amount of taxes necessary to be raised by taxation for the year 2016 is as follows: Educational Purposes........................................................................ $16,912,443 Operations and Maintenance Purposes ................................................. 4,384,708 Protection, Health and Safety Purposes ................................................ 1,415,119 Auditing Purposes ...................................................................................... 68,000 Tort Immunity Purposes ........................................................................ 4,265,000 Social Security & Medicare Insurance Purposes ...................................... 505,000 TOTAL ......................................................................................... $27,550,270

And, that the amount of taxes levied for the year 2016 be allocated 50 percent for FY 2017 and 50 percent for FY 2018. WHEREAS, the Truth in Taxation Act, as amended, requires that all taxing districts in the State of Illinois provide data in the Notice concerning the levies made for debt service pursuant to statute, referendum, resolution or agreement to retire principal or McDonald/Longhta/Patarozzi

39

AGENDA ITEM III.D.2

pay interest on bonds, notes, and debentures or other financial instruments which evidence indebtedness; and WHEREAS, the amount of property taxes extended for the bond and interest purposes for 2015 was $3,903,756 and it is hereby determined that the estimated amount of taxes to be levied for bond and interest purposes for 2016 is $3,878,900. NOW THEREFORE BE IT RESOLVED by the Board of Trustees, Lincoln Land Community College, District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois, as follows: SECTION 1:

The aggregate amount of taxes estimated to be levied for the year 2016 is $27,550,270.

SECTION 2:

The aggregate amount of taxes estimated to be levied for the year 2016 does not exceed 105% of the taxes extended by the district in the year 2015.

SECTION 3:

The amount of taxes estimated to be levied for the year 2016 for debt service is $3,878,900 which is 99.36% of the taxes extended for debt service for 2015.

SECTION 4:

Each county clerk shall also extend a special tax for bond and interest payments as set forth in the certified copy of the resolutions (bond schedules) on file in the office of the county clerk of each county in which District No. 526 is situated.

SECTION 5:

The estimated aggregate amount necessary to be levied exclusive of election costs and bond and interest costs, does not exceed 105% of the amount of property taxes extended or estimated to be extended including any amount abated by the taxing district upon the levy of the previous year. ATTEST:

________________________________ Chairman, Board of Trustees

________________________________ Secretary, Board of Trustees

McDonald/Longhta/Patarozzi

40

AGENDA ITEM III.D.2

TRUTH IN TAXATION CERTIFICATE OF COMPLIANCE This applies to the tax levy for the year 2016 payable 2017

I, the undersigned, hereby certify that I am the presiding officer of Lincoln Land Community College District 526, and as such presiding officer I certify that the levy ordinance, a copy of which is attached, was adopted pursuant to, and in all respects in compliance with the provisions of Section 18-60 through 18-85 of the “Truth in Taxation” law. Check One of the Choices Below:



1) The taxing district published a notice in the newspaper and conducted a hearing meeting the requirements of the Truth in Taxation Law.

X 2) The taxing district’s aggregate levy did not exceed a 5% increase over the prior year’s extension. Therefore, a notice and a hearing were not necessary.





3) The proposed aggregate levy did not exceed a 5% increase over the prior year’s extension. Therefore, a hearing was not held. The adopted aggregate tax levy exceeded 5% of the prior year’s extension and a notice was published within 15 days of its adoption in accordance with the Truth in Taxation Law. 4) The adopted levy exceeded the amount stated in the published notice. A second notice was published within 15 days of the adoption in accordance with the Truth in Taxation Law.

Date: December 12, 2016

Presiding officer:__________________________________________________ Secretary of Board (or) Board Chair

McDonald/Longhta/Patarozzi

41

AGENDA ITEM III.D.2

CERTIFICATE OF TAX LEVY Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott, and State of Illinois. We hereby certify that we require: the sum of $16,912,443

to be levied as a tax for educational purposes (110 ILCS 805/3-1), and

the sum of $ 4,384,708

to be levied as a tax for operations and maintenance purpose (110 ILCS 805/3-1), and

the sum of $

to be levied as an additional tax for educational and operations and maintenance purposes (110 ILCS 805/3-14.3), and

0

the sum of $ 4,265,000

to be levied as a special tax for purposes of the Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/9-107), and

the sum of $

505,000

to be levied as a special tax for purposes for Social Security and Medicare insurance purposes (40 ILCS 5/21-110 and 5/21-110.1), and

the sum of $

68,000

to be levied as a special tax for financial audit purposes (50 ILCS 310/9), and

the sum of $ 1,415,119

to be levied as a special tax for protection, health, and safety purposes (110 ILCS 805/320.3.01), and

the sum of $

to be levied as a special tax for ________________________ purposes, on the taxable property of our community college district for the year 2016.

0

Signed this 12th day of December, 2016. __________________________________________________________________ Chairman of the Board of Said Community College District __________________________________________________________________ Secretary of the Board of Said Community College District When any community college district is authorized to issue bonds, the community college board shall file in the office of the county clerk in which any part of the community college district is situated a certified copy of the resolution providing for their issuance and levying a tax to pay them. The county clerk shall each year during the life of a bond issue extend the tax for bonds and interest set forth in the certified copy of the resolution. Therefore, to avoid a possible duplication of tax levies, the community college board should not include in its annual tax levy a levy for bonds and interest. Number of bond issues of said community college district that have not been paid in full (two). This certificate of tax levy shall be filed with the county clerk of each county in which any part of the community college district is located on or before the last Tuesday in December. (Detach and Return to Lincoln Land Community College, 5250 Shepherd Road, P O Box 19256, Springfield, IL 62794-9256)

This is to certify that the Certificate of Tax Levy for Community College District No 526 Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott, and State of Illinois on the equalized assessed value of all taxable property of said community college district for the year 2016 was filed in the office of the County Clerk of this county on ________________________________________, 2016.

McDonald/Longhta/Patarozzi

42

AGENDA ITEM III.D.2

In addition to an extension of taxes authorized by levies made by the Board of said community college district an additional extension(s) will be made, as authorized by resolution(s) on file in this office, to provide funds to retire bonds and pay interest thereon. The total amount, as approved in the original resolution(s), for said purpose for the General Obligation Bond Series 2008A and General Obligation Bonds, Series 2016A for the year 2016, is $2,248,150 and $1,630,750, respectively

____________________________________________________________________________________________ Date County Clerk and County

McDonald/Longhta/Patarozzi

43

AGENDA ITEM III.D.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Refunding Bond Sale

DATE:

December 12, 2016

A negotiated sale of Lincoln Land Community College Refunding Bonds in the amount of $19,095,000 will be completed the morning of December 12, 2016 by Speer Financial, Inc. with Robert W. Baird & Company. The results of the sale, along with the final resolution approving the sale of the bonds based on the terms of the sale, will be presented to the Board the evening of the meeting. Kevin McCanna of Speer Financial will be in attendance at the meeting to answer questions.

McDonald

44

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

December 12, 2016

POSITION VACANCIES

Professional Child Development Teacher (FT) Police Officer (FT) Research & Analytics Associate (FT)

Retirement Ada Fleeharty

Career Development Specialist (FT)

12/31/16

Resignations Aaron Finigan

Police Officer (FT)

12/10/16

McDonald/Ransdell

46

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

December 12, 2016

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: PHS Projects – FY’ 16 Child Development Center Septic System/Sewer Scope Revision The project is underway. Chiller Replacement at Sangamon Hall The project is substantially complete. The punch-list and project close-out documents are being finalized. HVAC Replacement Litchfield Resource Center The project is substantially complete. The punch-list and project close-out documents are being finalized. Upgrade Cooling and UPS System in IT Data Room The project is underway. PHS Project (O&M Restricted Funds) Millennium Center Boiler Installation The project is substantially complete. The punch-list and project close-out documents are being finalized.

McDonald/Garvey

47

AGENDA ITEM IV.A.3.b

Small Projects – General Institutional Energy Sub-Metering The project is substantially complete. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Garvey

48

49

73910

L

MCTR Boilers

Funding Source

145,618 145,618 1,707,794

Sum of Original Contract Amount 90,059 90,059 649,619 377,615 151,086 1,178,319 293,798 293,798 -

47,984

-

9,851 9,851 -

43,759

Sum of Change Orders (5,627) (5,627) 23,421 20,339

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

S,L S,L S,L

L

L L L L L

L L L

L

Student Services/Testing Center Renovation of Montgomery Hall for Adult and Community Education Project Outreach: Regional Center Expansion- Phase Two EREC

Main Campus Parking Lot Resurface/Restriping

Menard Hall Coils & Valves Sangamon Hall Coils & Valves Montgomery Hall RTU's Upgrade Switchgear at Sangamon Hall Sidewalk Lighting

Chiller Replacement at Sangamon Hall HVAC Replacement Litchfield Resource Center Upgrade Cooling & UPS System in IT Data Room

70943 70944 70945

70947 70948 70949 70950 70951

Project Name CDC Septic System Replacement

Colleague Dept # 70935

NEW NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70946 PHS Balance Transfers Total Grand Total

FY2017 PHS Total Infrastructure Fee Infrastructure Fee Total ICCB Capital Budget Request

FY2016 PHS Total FY2017 PHS

Type / Year FY2015 PHS FY2015 PHS Total FY2016 PHS

Sum of Original LLCC Budget Approved / Estimated 89,620 89,620 809,500 380,250 151,086 1,340,836 417,002 373,888 388,810 97,617 137,802 1,415,119 293,798 293,798 4,245,000 1,290,200 4,672,400 10,207,600 144,990 144,990 13,491,963 Sum of Adjusted Contract Amount 84,432 84,432 673,039 397,953 151,086 1,222,078 303,650 303,650 145,618 145,618 1,755,777 -

-

-

Sum of Retainage

The following information is a reflection of information that has been provided to the Finance Department as of November 18, 2016

All Capital Projects

21,747 21,747 1,123,455

280,150 280,150 -

Sum of Payments To Date 18,278 18,278 430,323 362,979 9,978 803,280

Sum of Contract Sum of Balance Contract % Remaining Remaining 66,153 78.35% 66,153 78.35% 242,716 36.06% 34,974 8.79% 141,108 93.40% 418,799 34.27% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 23,500 7.74% 23,500 7.74% 0.00% 0.00% 0.00% 0.00% 123,870 85.07% 123,870 85.07% 632,322 36.01%

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

JANUARY 2017

FEBRUARY 2017



Faculty Emeritus



Sabbatical Leaves



Administrative Positions



Board Meeting 1/25/17



Faculty Positions



Board Meeting 3/22/17



Spring Adjunct Faculty Listing



Tenure Listing



Catalog Review



Founders Day 2/18/17



Board Meeting 2/22/17

MAY 2017 Employee Recognition Ceremony



Summer Adjunct Faculty Listing



Student Recognition Ceremony



Budget Workshop 6/28/17



LLCC Foundation Gala 5/6/17



Board Meeting 6/28/17



Commencement 5/12/17



Board Meeting 5/24/17

SEPTEMBER 2017 

Budget Adoption/Public Hearing



Mid-Year Tenure Listing



PHS Projects



Board Meeting 9/27/17

Financial Audit Review



Board Meeting 10/25/17



Seating of New Student Trustee



Board of Trustees Election/Reorganization*



Board Meeting 4/26/2017

JULY 2017 

FY’18 Tentative Budget



Board Meeting 7/26/17

OCTOBER 2017 

APRIL 2017

*Deadline to seat New Trustees 5/2/17

JUNE 2017



H

MARCH 2017

AUGUST 2017 

NOVEMBER 2017 

Board Meeting 11/15/17

Board Meeting 8/23/17

DECEMBER 2017 

Adopt CY’17 Property Tax Levy



Board Meeting 12/13/17

50

V. Strategic Discussion

AGENDA ITEM V.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Pearson Master Teacher Presentation

DATE:

December 12, 2016

At LLCC’s Fall 2016 Professional Development Day, Professor Jason Dockter, the 2016 Pearson Master Teacher, gave a brief presentation to full-time and adjunct faculty members. This evening he will share the history of online learning at Lincoln Land, his own experiences teaching online, and how technology can help to enhance and strengthen the connections between students and teacher.

Tepatti

52