LLCC Board of Trustees Regular Meeting October 26, 2016
Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Brandon Lewis, Student Trustee Charlotte Warren, President
BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, October 26, 2016 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room
I.
Preliminary Matters A. B. C. D. E.
II.
Roll Call Pledge of Allegiance Adoption of Agenda of the October 26, 2016 Meeting Introductions and Recognitions Hearing of Citizens
Consent Agenda A. Approval of Minutes of the Regular Meeting of September 28, 2016.... 6 B. Ratify Payment of All Cash Disbursements for September and the September Treasurer’s Report ........................................................ 30 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 31 2. Approval of Out-of-State Travel ..................................................... 32 D. Budget/Financial Items E. Purchasing F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 34 2. Intergovernmental Agreement with SIU for Workforce Development .............................................................................. 36 3. Intergovernmental Agreement with Regional Office of Career And Technical Education ............................................................ 43 G. Monthly Grant Status Report H. Facility Leases I. Construction Items 1. Miscellaneous Road and Parking Lot Repairs-Change Order #1 .................................................................................... 50 2. Chiller Replacement at Sangamon Hall-Change Orders #7, #8, #9, #10 ....................................................................................... 52 J. Other Items
III.
Action Agenda A. Policies 1. New Board Policy 6.27 – Business Enterprise Compliance Act ... 55 B. Academic Services Division Items C. Student Services Division Items D. Administrative Services Division Items 1. FY 2016 External Audit.................................................................. 57 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items
IV.
Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 60 b. Construction Progress Update ................................................. 61 c. Bond Refinancing ..................................................................... 64 d. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 65 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports
V.
Strategic Discussion A. TRIO Presentation............................................................................... 67
VI.
Executive Session A. Personnel Matters B. Student Matters C. Pending/Imminent Matters
VII.
Actions from Open/Executive Session
VIII.
Adjournment
I. Preliminary Matters
II. Consent Agenda
AGENDA ITEM II.A
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 A Public Hearing on the Lincoln Land Community College FY 2017 Operating Budget was held on Wednesday, September 28, 2016 commencing at 5:20 p.m. in the Robert H. Stephens Room of the main campus with Chairman Findley presiding. Budget Hearing Roll Call Members present were Mr. Lewis, Mr. Fulgenzi, Mr. Shackelford and Mr. Findley. Mr. Gray, Mr. Reichert, Mr. Rosenthal, and Mr. Wesley were absent. Chairman Findley convened the Public Hearing, opening the floor for public comment on the Lincoln Land Community College FY 2017 Operating Budget. With no public comment forthcoming, Chairman Findley closed the Budget Hearing. Mr. Reichert joined the meeting at 5:26 p.m. The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, September 28, 2016, commencing at 5:27 pm, immediately following the Public Hearing on the Lincoln Land Community College FY 2017 Operating Budget, with Chairman Findley presiding. I.
Preliminary Matters A. Roll Call
Members present were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. Mr. Gray, Mr. Rosenthal, and Mr. Wesley were absent. B. Pledge of Allegiance Chairman Findley asked Mr. Lewis to lead the Board and audience in the pledge of allegiance. C. Adoption of Agenda of the September 28, 2016 Meeting
6
AGENDA ITEM II.A
MOTION NO. 9-28-16-1: Mr. Shackelford moved to adopt the agenda of September 28, 2016 meeting. Reichert seconded.
Mr.
Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED D. Introductions and Recognitions – None E. Hearing of Citizens - None II.
Consent Agenda
MOTION NO. 9-28-16-2: Mr. Reichert moved to:
approve the minutes of the Regular Meeting of August 24, 2016; ratify disbursements of the bi-monthly of checks, E-Commerce Refunds, ACH and Wire transactions issued during August 2016 and ratify the August 2016 Treasurer’s Report; approve ratification of Out-of-State Travel for the attached list of individuals; approve Out-of-State Travel for the attached list of employees; approve the amendment to the MK Education Agreement; the Clinical Site Agreement with Dynamic Behavioral Services, Inc.; the Clinical Site Agreement with Bright Star Equestrian Centre; the Articulation Agreement with Olivet Nazarene University; ratify the Perkins Leadership Supplemental Grant in the amount of $10,000; ratify the Pathways to Results Implementation Grant in the amount of $19,500; ratify the award of the Base Bid from Henson Robinson in the amount of $108,200 and establishment of a project contingency in the amount of $21,600 for an aggregate amount of $129,800 to complete the Millennium Center Boiler Installation Project at LLCC’s Main Campus; and ratify the listed change orders in the amount of $15,600 for the HVAC Replacement Litchfield Resource Center Project as presented.
Mr. Fulgenzi seconded.
7
AGENDA ITEM II.A
Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED III.
Action Agenda A. Policies 1. Proposed New Board Policy 6.27 – Business Enterprise Compliance Act
This proposed new Board Policy will allow Lincoln Land Community College to comply with the requirements of the recently implemented State Legislation of the Business Enterprise for Minorities, Females and Persons with Disabilities Act, 30 ILCS 575/0.01. This Board Policy is presented at this time for a first reading and will be brought back at the October Board of Trustees meeting seeking approval. B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items 1. Approval of Protection, Health and Safety Project – Millennium Center Boiler Installation Pressure issues were discovered during routine testing of the heating lines and pipes at the Millennium Center. After thorough investigation, it was determined a new boiler was needed and must be completed prior to cold weather and low temperatures arriving. This project will be funded by remaining fund balances in previous Protection Health and Safety (PHS) Projects which are now complete. MOTION NO. 9-28-16-3: Mr. Shackelford moved to approve the resolution authorizing submission of the Millennium Center Boiler Installation, Protection, Health and Safety Project to the Illinois Community College Board. Mr. Reichert seconded. Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED
8
AGENDA ITEM II.A
2. Approval of FY 2017 Protection, Health and Safety Projects Request is made for authorization to submit five Protection, Health and Safety Projects to the Illinois Community College Board for approval. Dr. Warren noted the Sidewalk Lighting on the south side of the main campus will be the only visible project, the other four projects are all related to energy efficiency and equipment replacement/upgrades. MOTION NO. 9-28-16-4: Mr. Fulgenzi moved to approve the resolutions authorizing submission of the listed Protection, Health and Safety Projects to the Illinois Community College Board. Mr. Reichert seconded. Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED 3. Fiscal Year 2017 Budgets The final draft of the Fiscal Year 2017 Operating Budget has changed slightly from the Tentative Operating Budget which was placed on file for public review and comment at the July 27, 2016 Board of Trustees meeting. The following adjustments totaling $174,765 have been made to the FY 2017 Tentative Budget: Increase in Property Tax Revenue by $159,265 due to receipt of CY15 EAV confirmations from all district counties Decrease in Transfers from Working Cash by $159,265 due to the increase in budgeted property tax revenue Budgeted expense and transfer in from the Special Initiative Fund in the amount of $15,500 for strategies approved in the FY 2017 Planning Process With the inclusion of the aforementioned adjustments, LLCC’s Final FY 2017 Operating Budget is balanced, providing revenues of $41,750,884 and expenditures of $41,750,884, and is presented for Board approval.
9
AGENDA ITEM II.A
MOTION NO. 9-28-16-5: Mr. Reichert moved (1) to adopt the attached resolution approving the Fiscal Year 2017 Operating Budget and (2) to approve the Fiscal Year 2017 Capital Budget as presented. Mr. Shackelford seconded. Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.
Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires
This agenda item stands as presented. b. Construction Progress Update Several FY 16 PHS Projects are currently underway. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division
10
AGENDA ITEM II.A
a. Review of Agenda Master Calendar The FY 16 Audit will be presented at the October Board meeting. B. President’s Report On September 27, LLCC hosted a photo opportunity acknowledging a $30,000 gift from Memorial Medical Center Foundation that allowed LLCC’s Radiography Program equipment to become energized. The x-ray machine used by Radiography students has been brought to full capacity and can actually emit x-rays to take images. Another acquisition is a “phantom” model, which will arrive soon. These two new pieces of equipment allows LLCC’s Radiography classroom to be as technologically advanced as the x-ray department in most hospitals and doctor’s offices. LLCC was quick to respond in assisting displaced ITT Tech students by designating a special advisor, holding a special walk-in career counseling event, and establishing a website and informational brochure which was mailed to local ITT Tech students. Approximately 80 ITT Tech students were disrupted in the Springfield area. LLCC has served 49 of these students from our area and another 30 from outside LLCC’s district. Dr. Warren participated in a press conference initiated by U.S. Senator Dick Durbin which addressed the ITT Tech situation. Senator Durbin thanked LLCC and others who have stepped in to assist the displaced students. LLCC is one of nine community colleges across the nation to receive the 2016 Green Genome Award from the American Association of Community Colleges (AACC) and its Sustainability Education and Economic Development Center (SEED). The award honors LLCC’s exemplary efforts to promote sustainability education, practices, programs, and training. The $10,000 award will be used to further support the College’s high tunnel local foods initiative, and to restore LLCC’s Lake Macoupin with native plantings. LLCC’s main campus is home to two donated honey bee hives, which have been placed on the southeast end of the campus along a tree line. A community education class has already made use of the hives. Having these two hives on campus will provide the opportunity for credit and non-credit classes to incorporate the hives into their future class curriculum. LLCC’s Illinois Small Business Development Center (ISBDC) has moved from its downtown location to Montgomery Hall on the main campus. This new location offers ISBDC ample office space with free parking for clients, SMTD bus service, and access to College resources.
11
AGENDA ITEM II.A
Four LLCC-Jacksonville students where among the 17 recipients of the first Jacksonville Promise Scholarships, which were awarded at a ceremony held at LLCC-Jacksonville. Social Science Professors Chris McDonald and John Vinzant hosted a Constitution Day presentation entitled “Promises and Powers: When Campaign Promises Meet the Constitution”. LLCC’s Arts and Humanities department continues their film series, with this fall’s theme of “Through a Different Lens”. Two Thursday evening films have been shown, followed by discussion led by Professors Ashley Green, Paul Van Heuklom, and Joe Hoff. The Jane Hartman Trio kicked off LLCC’s Recital Series on September 25. The Series is open to the public and features local and area musical talent. The 16th Annual Banned Books Reading was held today, celebrating the right to read and freedom of information. On September 29, LLCC will host former college football player and nationally known inspirational speaker Inky Johnson. LLCC’s Bistro to Go is open for the fall semester, serving lunch on Mondays and Wednesdays, and Bistro Grab and Go on Thursdays. LLCC’s Farm Stand is also selling fresh produce from the campus high tunnel gardens, while supply lasts. A successful “Joys of the Table” event was held on September 10 in LLCC’s Bistro. Sergio Pecori, from Hanson Engineering, and Mike Aiello, from Troxell Insurance, sponsored and prepared the dinner, generously covering all costs, so that all proceeds support LLCC culinary scholarships. The LLCC Black Student Union is sponsoring “Haircut Wednesdays” in the A. Lincoln Commons from 11 am to 2 pm, on select Wednesdays. The haircuts are courtesy of the University of Spa and Cosmetology Arts. Dr. Warren discussed the possibility of changing the date of the December 2016 Board of Trustees meeting, due to a commitment she has that creates a conflict. After discussion the following motion was made: MOTION NO. 9-28-16-6: Mr. Fulgenzi moved to move the December 2016 Board of Trustees meeting to Monday, December 12, 2016, commencing at 3:30 p.m. Mr. Reichert seconded.
12
AGENDA ITEM II.A
Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report Mr. Findley reported he and Dr. Warren attended the Illinois Community College Trustees (ICCTA) meeting held in Springfield on September 9-10. Dr. Warren represented the Illinois Community College Council of Presidents (ICCCP) and provided information on ICCCP’s support of community colleges offering a Baccalaureate in Nursing (BSN) degree, at each college’s discretion. The ICCCP supports allowing any community college who so chooses, to offer BSN degrees. Mr. Findley asked Trustees to give their thoughts on this matter. All Trustees present supported LLCC offering BSN degrees in the future. Mr. Findley commented there is a concern that the Registered Nurse (RN) degree, which LLCC now offers, may become worthless in the future, if the health care community will only hire nurses who possess a BSN, and it is LLCC’s mission to offer what students need to fulfill their dreams. Senator Manar has indicated he will hold a meeting, following the November election, to discuss the many aspects of community colleges offering BSN degrees. Mr. Findley will convey LLCC’s support of community colleges offering BSN degrees to ICCTA. I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports Mr. Lewis reported he recently attend the Illinois Community College Board Student Advisory Committee meeting which included election of officers for the current academic year. He also had the opportunity to tour Springfield’s BUNN Company as part of the Open Door Mentorship program.
13
AGENDA ITEM II.A
V.
Strategic Discussion A. Informational Presentation Regarding Goals 4, 5 and 6 of the Strategic Plan
Dr. Frederick, Vice President of Student Services reviewed the LLCC Strategic Planning Dashboard as it relates to Goal 4 – Community Engagement, Goal 5 – Diversity and Cultural Competency, and Goal 6 – Operational Strength of LLCC’s Strategic Planning Dashboard. Goal 4 – Community Engagement This goal was in the yellow range. This is in part due to a change of the Community Education Director, with the new Director needing time to rebuild curriculum. Dr. Frederick reviewed the following two Key Performance Indicators (KPI) of Goal 4 and the individual metrics that support these KPIs:
Community Activities and Events Participants in community Activities and Events
Goal 5 – Diversity and Cultural Competency This goal was currently in the green range. Dr. Frederick reviewed the following three Key Performance Indicators of Goal 5 and the individual metrics that support these KPIs;
Maintain Demographic Reflection of the LLCC District Cultivating Connections Maintaining a Climate of Caring, Respect, and Value for Different Cultures
Goal 6 – Operational Strength This goal was currently in the green range. Dr. Frederick reviewed the following five individual metrics that support these KPIs:
Employee Satisfaction Professional Development Communication Presence Safety Effectiveness Infrastructure
14
AGENDA ITEM II.A
VI.
Executive Session
MOTION NO. 9-28-16-7: Mr. Reichert moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Fulgenzi seconded. Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED MOTION NO. 9-28-16-8: Mr. Findley moved to return to open session. Mr. Reichert seconded. Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED VII.
Actions from Executive Session
MOTION NO. 9-28-16-9: Mr. Shackelford moved to approve the attached employment recommendations. Mr. Reichert seconded. Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED MOTION NO. 9-28-16-10: Mr. Fulgenzi moved to adjourn the meeting. Mr. Lewis seconded.
15
AGENDA ITEM II.A
Those members voting aye were Mr. Lewis, Mr. Reichert, Mr. Fulgenzi, Mr. Shackelford, and Mr. Findley. PASSED VIII.
Adjournment
The meeting adjourned at 6:50 p.m. __________________________ Chairman Findley __________________________ Secretary Shackelford
16
AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
September 28, 2016
Name
Lovekamp, Janice
Meeting
Accreditation Review Council in Surgical Technology and Surgical Assisting
Location
Charlottesville, VA
Date
September 15-16, 2016
Account
Paid by Accreditation Review Council in Surgical Technology and Surgical Assisting
Amount $0
17
AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
September 28, 2016
Name Collier, Lisa Eilers, Katherine Frederick, Lesley Guthals, Elaine
Meeting 2016 Federal Student Aid Training Conference 2016 Federal Student Aid Training Conference Peer Review Visit-Eastern Gateway Community College 2016 Assessment Institute
Howerter, Wendy
Competency Based Education Exchange Conference
Lovekamp, Janice
Accreditation Review Council in Surgical Technology and Surgical Assisting Site Visit Accreditation Review Council in Surgical Technology and Surgical Assisting Site Visit 2016 Assessment Institute Radiology Educators of Midwest 2016 Assessment Institute Competency Based Education Exchange Conference Conference for Community College Advancement Foundation in Art: Theory and Education 16th Biennial Conference 2016 Assessment Institute American Association of Community Colleges Commission Meetings
Lovekamp, Janice Leitner, David Murphy, Janelle O’Malley, Jennie Parton, Becky Sanders, Karen Stalter, Leslie Suchland, Colin Warren, Charlotte
Location Atlanta, GA
Account Administrative
Atlanta, GA
Administrative
Steubenville, OH
All Expenses Paid by Higher Learning Commission Indianapolis, IN Professional Development Phoenix, AZ Restricted
Baton Rouge, LA
Paid by Accreditation Review Council in Surgical Technology and Surgical Assisting Lincoln, NE Paid by Accreditation Review Council in Surgical Technology and Surgical Assisting Indianapolis, IN Faculty Development Davenport, IA Administrative Indianapolis, IN Faculty Development Phoenix, AZ Restricted San Diego, CA Kansas City, MO
Administrative and LLCC Foundation Faculty Allocation
Indianapolis, IN Faculty Development Arlington, VA Administrative
Amount $1,547 $1,547 $0 $897 $1,855*
$0
$0 $812 $226 $812 $1,725* $1,142*** $1,037** $812 $1,321
*Pending Grant Approval
**Out of Pocket Expense and Faculty Development Recognition Committee
***$500 Institutional and $642 LLCC Foundation
18
AGENDA ITEM II.A
FISCAL YEAR 2017 BUDGET RESOLUTION
WHEREAS, the Board of Trustees of Community College, District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon and Scott and State of Illinois, cause to be prepared in tentative form a budget for said district for the fiscal year beginning July 1, 2016 and ending June 30, 2017; and WHEREAS, the Secretary of said Board of Trustees has made such budget in tentative form conveniently available to public inspections for at least 30 days prior to final action thereon; and WHEREAS, the Secretary of said Board of Trustees arranged for and there was held a public hearing as to such budget on September 28, 2016; and WHEREAS, report availability for public inspection on such budget and of such public hearing was given by publication in (a) newspapers published in said district at least 30 days prior to the time of such hearing; and WHEREAS, it appears that all legal requirements for the adoption of such budget have been done and performed; NOW, THEREFORE, BE IT RESOLVED: Section 1. That the fiscal year for the district is declared as being July 1, 2016 and ending June 30, 2017. Section 2. That the budget containing a statement of the cash on hand at the beginning of the fiscal year, an estimate of the cash expected received during such fiscal year from all sources, an estimate of the expenditures contemplated for such fiscal year, and a statement of the estimated cash expected to be on hand at the end of such year is adopted as the budget for this district for the aforesaid fiscal year, a copy of said budget being attached hereto and by reference made a part hereof. _____________________________________ Chair, Board of Trustees ATTEST: _____________________________________ Secretary, Board of Trustees
19
AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Employment Recommendations
DATE:
September 28, 2016
We recommend the following personnel actions:
ADMINISTRATIVE A. NAME Susan Simpson
Retirements POSITION Director, Institutional Research
EFFECTIVE DATE 12/31/16
PART-TIME STAFFING On & Off Campus 2016 Fall Semester
Adjunct Name
Ahmad, Munib Al-Basha, Sam Al-Basha, Sam Al-Basha, Sam Al-Basha, Sam Allen, Cole Allen, Cole Allen, Jason Allen, Jason
Class Section
MAT-081-10 MAT-094-06 MAT-096-06 MAT-092-34 MAT-094-14 AUT-109-03 AUT-112-03 BIO-101-01 BIO-101-03
Class Section Title
Developmental Arithmetic I Developmental Intermediate Algebra I Developmental Intermediate Algebra II Developmental Beg Algebra II Developmental Intermediate Algebra I Auto Business Management Suspension and Tires General Biology General Biology 20
AGENDA ITEM II.A
Armbruster, Anne Armbruster, Anne Armour, Gary Armour, Gary Avendano, Lisa Avendano, Lisa Badgley, Lori Badgley, Lori Badgley, Lori Badgley, Lori Badgley, Lori Bagby, Michelle Bagby, Michelle Bagby, Michelle Bagby, Michelle Bantner-Dunn, Paula Barnard, Sandra Barry, Christopher Barton, Abby Beaty, William Beaty, William Beaty, William Bernahl, Joni Berryman, Kenneth Blackburn, Jessamine Bobbitt, Cynthia Bobbitt, Cynthia Bommarito, Debra Boston, Catherine Bradbury, Kenneth Branham, Terri Branham, Terri Brown, Stephanie Brown, Linda Campos, Hillary Campos, Hillary Capps, Nicole Carey, Matthew Carmean, Caryn Carmean, Caryn Cecil, Joyce
CSS-100-04 FYE-101-03 BIO-220-06 BIO-220-07 EGL-099-21 EGL-099-14 RCP-111-02 RCP-241-01 RCP-242-01 RCP-249-01 RCP-119-01 MAT-081-17 MAT-088-13 MAT-081-01 MAT-082-17 EMS-101-01 COS-200-01 FYE-101-02 CAS-160-01 FST-238-01 FST-104-01 FST-200-01 CTC-150-01 PHI-205-03 CSS-100-06 MAT-094-30 MAT-096-30 RDG-099-08 RDG-098-05 THE-299-01 CLA-141-01 CLA-142-01 BIO-101-25 CAS-121-01 EGL-099-22 EGL-098-07 CHE-100-08 PHI-205-05 MAT-094-32 MAT-096-32 NAS-101-05
College Success Skills First-Year Experience Microbiology Microbiology Basic Writing Skills Basic Writing Skills Basic Therapeutic Practices Adv Cardiopul Diag & Monitor Neonatal/Ped Advanced Life Sup & R Clinical Practice IV Clinical Practice I Developmental Arithmetic I Developmental Beg Algebra I Developmental Arithmetic I Developmental Arithmetic II & Prealgebra Emergency Medical Technician Office Correspondence First-Year Experience Presentation Graphics & Email Fire Service Leadership III Fire Tactics and Strategy I Advanced Technician Firefighter Introduction to Help Desk and Software Ethics: Morality & Contemporary Values College Success Skills Developmental Intermediate Algebra I Developmental Intermediate Algebra II Reading/Study Techniques Basic Reading Skills Touring Theatre Introduction to Bakeshop Pastry Arts General Biology Computer Applications Basic Writing Skills Basic English Contemporary Chemistry Ethics: Morality & Contemporary Values Developmental Intermediate Algebra I Developmental Intermediate Algebra II Basic Nurse Assistant 21
AGENDA ITEM II.A
Chan, See Tsai Chernowsky, Amy Chernowsky, Amy Chriswell, Linda Chriswell, Linda Ciaccio, Joseph Ciaccio, Joseph Clancy, John Clancy, John Coady, John Coderko, Maria Coderko, Maria Coderko, Maria Coderko, Maria Collins, Steven Collins, Steven Collins, Steven Collins, Steven Collins, Todd Collins, Todd Cornish, Whitney Cornish, Whitney Cox, Benjamin Cox, Benjamin Cox, Benjamin Cox, Cody Cox, Cody Cox, Cody Cox, Cody Crews, George Crews, George Curry, Mary Davin, Kirsten Davin, Kirsten Davis, Lisa Davis, Monique Dawson, Mary Dawson, Mary De Castro, Reynald De Castro, Reynald Dhabalt, Daniel
MUS-110-01 FYE-101-01 CSS-100-08 CSS-100-02 CSS-100-01 ART-101-05 ART-106-02 HIS-101-11 HIS-102-03 POS-101-19 MAT-081-05 MAT-082-05 MAT-081-09 MAT-141-13 MAT-087-01 MAT-097-01 PSI-101-04 MTC-001-01 MAT-141-07 MAT-141-11 CLA-200-01 HSP-201-01 EGL-098-09 EGL-099-25 EGL-099-26 MAT-087-07 MAT-097-07 MAT-087-04 MAT-097-04 FST-100-01 FST-218-01 MCS-110-01 BIO-175-09 BIO-176-04 WRI-001-01 CMN-101-18 BIO-175-12 BIO-176-05 GEO-101-03 GEG-105-01 ESS-112-01
College Choir First-Year Experience College Success Skills College Success Skills College Success Skills Art Appreciation Introduction to Computer Art History of Western Civilization I History of Western Civilization II Introduction to American Politics Developmental Arithmetic I Developmental Arithmetic II & Prealgebra Developmental Arithmetic I Introductory Statistics Prep Math for Gen Ed Math I Prep Math for Gen Ed Math II Physical Science Math Center Introductory Statistics Introductory Statistics Cafe Production and Management Beverage Management Basic English Basic Writing Skills Basic Writing Skills Prep Math for Gen Ed Math I Prep Math for Gen Ed Math II Prep Math for Gen Ed Math I Prep Math for Gen Ed Math II Fundamentals of Emergency Services Fire Service Instructor I Health Information Management Human Anatomy & Physiology I Human Anatomy & Physiology II (DM01) Writing Center Public Speaking Fundamentals Human Anatomy & Physiology I Human Anatomy & Physiology II Physical Geology Introduction to Geographic Info Systems Physical Conditioning 22
AGENDA ITEM II.A
Dhabalt, Daniel Dhabalt, Daniel Dhabalt, Daniel Dickey, Ashley Disney, Floyd Disney, Floyd Dixon, Jerrilyn Durairaj, Srinivasan Durham, Deborah Durham, Deborah Durocher, Ryan Durocher, Ryan Eaton, Amanda Edmonds, Christopher Edwards, Kristi Ehley, Sondra Elliott, Tiffany-Anne Elliott, Tiffany-Anne Elliott, Tiffany-Anne Ervin, Jessica Evans, Ryan Evans, Ryan Fargo Ware, Charlyn Fargo Ware, Charlyn Fenton, Tami Fenton, Tami Ferreira, Nick Ferreira, Nick Finn, James Fletcher, Robert Fletcher, Robert Flynn, Susan Flynn, Susan Ford, Christopher Frank, William Frank, William Freese, George Freese, George Freml, John Fricke, Dana Friend, Duane
ESS-112-02 ESS-112-03 ESS-112-04 ART-101-03 CMN-101-25 CMN-101-23 CRJ-101-03 BIO-220-02 BIO-170-02 BIO-170-03 BIO-175-06 BIO-175-07 SOC-101-20 AUB-210-01 BIO-175-13 CAS-121-09 EGL-114-02 EGL-099-28 WRI-001-01 CAS-110-01 FST-207-01 FST-236-01 HSP-107-02 CLA-141-02 MAT-081-21 MAT-082-21 EMS-201-01 MCS-251-01 CAS-121-01 FLM-101-01 FLM-101-03 SOC-101-16 SOC-101-22 AUT-101-03 BIO-101-13 BIO-220-05 MAT-104-07 MAT-141-12 HUM-102-01 PSY-101-16 GEG-103-04
Physical Conditioning Physical Conditioning Physical Conditioning Art Appreciation Public Speaking Fundamentals Public Speaking Fundamentals Criminology Microbiology Human Nutrition Human Nutrition Human Anatomy & Physiology I Human Anatomy & Physiology I Introduction to Sociology Advanced Auto Body Repair Human Anatomy & Physiology I Computer Applications and Concepts Introduction to the Film As Literature Basic Writing Skills (DM01) Writing Center Internet Effectiveness Building Construction for Fire Protection Fire Service Leadership I Food Service Sanitation Introduction to Bakeshop Developmental Arithmetic I Developmental Arithmetic II & Pre-Algebra Paramedic - Pathophysiology Certificate Internship Computer Applications and Concepts Introduction to Film Art Introduction to Film Art Introduction to Sociology Introduction to Sociology Fund Automotive Technologies General Biology Microbiology General Education Mathematics Introductory Statistics Introduction to Women's Studies Introduction to Psychology Physical Geography 23
AGENDA ITEM II.A
Friend, Duane Friend, Duane Gain, James Gain, James Garman, Rose Garman, Rose Garman, Rose Geltz, Joshua Godek, Stephen Goleash, Joseph Gordon, Jonathan Graff, Andrea Graff, Andrea Green, Craig Grisham, Molly Grubbs, Dency Grubbs, Dency Hacker, B Hamilton, Ashley Happe-Shelton, Dorothy Happe-Shelton, Dorothy Harkins, Clinton Hazdra, Michael Hoffman, Matthew Hoffman, Matthew Hood, Dee Howerter, Wendy Huddleston, Keith Huddleston, Keith Huddleston, Keith Humphrey, Joseph Iocca, Lorraine Jackson, Thomas Jamison, James Jamison, John Joiner, Vicki Joiner, Vicki Joiner, Vicki Jungjohann, Valerie Kaye, Melinda Kaye, Melinda
GEG-201-02 GEG-201-03 ELM-115-01 ELM-117-01 PSY-101-24 PSY-101-26 PSY-101-25 BIO-220-10 POS-101-15 POS-201-04 FST-111-01 POS-101-14 POS-101-18 PHI-201-02 CMN-101-22 EGL-099-12 EGL-101-06 NAS-101-02 ART-106-01 BIO-101-16 BIO-101-17 CRJ-140-01 WEL-101-04 ELM-103-01 ELM-105-02 ADN-231-02 BUS-231-01 PSY-101-21 PSY-101-23 PSY-208-02 HUM-112-01 COS-120-01 BUS-101-02 PHI-204-04 CAS-101-02 EGL-099-29 EGL-102-18 EGL-099-03 FRE-101-01 MUS-108-01 MUS-108-03
Introduction to Weather and Climate Introduction to Weather and Climate Residential and Commercial Wiring Electrical Troubleshooting & Prev Maint Introduction to Psychology Introduction to Psychology Introduction to Psychology Microbiology Introduction to American Politics State & Local Government Basic Ops Fire Fighter I Introduction to American Politics Introduction to American Politics Introduction to Logic Public Speaking Fundamentals Basic Writing Skills Composition I Basic Nurse Assistant Introduction to Computer Art General Biology General Biology Introduction to Corrections Basic Shielded Metal Arc Welding Principles of Electricity and Principles of Transformers & AC Circuits Adult Health Nursing II Organizational Behavior Introduction to Psychology Introduction to Psychology Personality Theory and Adjustment Leadership Development Health Literacy I Business Law I Introduction to Philosophy Introduction to Microcomputers Basic Writing Skills Composition II Basic Writing Skills Elementary French I Music in America Music in America 24
AGENDA ITEM II.A
Kaye, Melinda Kean, Charles Kelly, Sean Kennedy, Daphne Kennedy, Daphne Kluzek, Melanie Knuffman, Nicholas Koch, Gary Kohaus, Robert Lahr, Mark Lamb, Molly Laub, Jill Leamon, Patricia Leamon, Patricia Leamon, Patricia Leischner, Julia Lesko, Daniel Lesko, Daniel Lesko, Daniel Liberati, Teresa Linscott, Steven Lipcamon, John Litterly, Jan Litterly, Jan Lynn, Amanda Madson, Cheri Maeda, Toshihiro Manker, Tyson Marsaglia, Alex Marsaglia, Alex Marsaglia, Janice Martin, Charles Marucco, Toni Marucco, Toni Marucco, Toni Maseman, Brett Mason, Brent Mauk, Joi McCoy, Jamie McCoy, Linda McCoy, Linda
MUS-108-02 EMS-101-02 HSP-201-01 BUS-121-08 BUS-230-02 BIO-170-05 HSP-200-01 FLM-101-02 HSP-201-01 CRJ-221-03 HLT-201-01 CAS-121-06 EGL-101-02 EGL-101-13 EGL-101-15 BIO-220-09 EGL-101-32 EGL-111-04 EGL-102-32 BIO-176-03 PSY-208-03 BIO-220-08 MCS-213-01 MCS-219-01 MAT-104-08 RDG-098-07 JPN-101-01 BUS-101-05 CNC-125-01 CNC-135-01 CNC-142-01 BUS-121-09 BUS-126-01 CAS-104-01 CAS-106-01 CAS-121-07 BUS-204-01 ADN-241-02 ADN-111-01 CAS-121-08 COS-220-01
Music in America Emergency Medical Technician Beverage Management Introduction to Business Leadership Human Nutrition Cafe Sales and Management Introduction to Film Art Beverage Management The Juvenile Offender Health in Today's Society Computer Applications and Concepts Composition I Composition I Composition I Microbiology Composition I Introduction to Literature - Novel Composition II Human Anatomy & Physiology II Personality Theory and Adjustment Microbiology CPT Coding I ICD-10 Coding I General Education Mathematics Basic Reading Skills Elementary Japanese I Business Law I Cisco Academy II Introduction to IIS/Networks Introduction to Ethics, Security & NE Introduction to Business Fundamentals of E-Business Introduction to Microsoft Word Introduction to Microsoft Excel Computer Applications and Concepts Management Special Populations Introduction to Pharmacology Computer Applications and Concepts Records Management 25
AGENDA ITEM II.A
McFadden, Michael McFadden, Michael Mellor, Jessica Metcalf, Lewis Meyer, Arthur Meyer, Arthur Millburg, Kelly Millburg, Kelly Mohr, Carol Mohr, Carol Moore, Patrick Moore, Patrick Moran-Cortes, Elena Morrow, Wanda Morrow, Wanda Mose, Bryan Musch, Randal Musch, Randal Myers, Edward Myers, Edward Myers, Edward Myers, Laurie Myers, Laurie Neuman, Stephanie O'Hare, Theresa O'Hare, Theresa O'Hare, Theresa Olmsted, Timothy Orisek, Timothy Paca, Stephen Paca, Stephen Paca, Stephen Paca, Stephen Paca, Stephen Perry, Denise Perry, Denise Pfaffe, Jeffrey Power, Stacie Ray, Mary Reents, Julane Reichert, Randal
CRJ-264-02 CRJ-100-04 CHE-100-05 ECO-132-01 ECO-131-04 ECO-132-02 RDG-098-10 RDG-099-11 EGL-102-15 HUM-101-05 SOC-101-17 SOC-101-12 EGL-099-27 EGL-098-08 CSS-100-05 COS-100-01 CHE-100-04 CHE-100-06 EGL-101-33 EGL-102-11 EGL-099-24 EGL-101-23 WRI-001-01 ECE-204-01 MUS-104-01 MUS-104-02 MUS-104-04 POS-101-12 BIO-101-18 MAT-081-02 MAT-082-02 MAT-081-04 MAT-082-04 MTC-001-01 CLA-231-01 CLA-231-02 CHE-100-07 CRJ-101-04 PSY-220-03 NAS-101-06 EGL-111-05
Courts and Victim Services Introduction to Criminal Justice System Contemporary Chemistry Principles of Economics II Principles of Economics I Principles of Economics II Basic Reading Skills Reading/Study Techniques Composition II Introduction to Humanities Introduction to Sociology Introduction to Sociology Basic Writing Skills Basic English College Success Skills Introduction to Keyboarding Contemporary Chemistry Contemporary Chemistry Composition I Composition II Basic Writing Skills Composition I (DM01) Writing Center Creative Activities Music Appreciation Music Appreciation Music Appreciation Introduction to American Politics General Biology Developmental Arithmetic I Developmental Arithmetic II & Pre-Algebra Developmental Arithmetic I Developmental Arithmetic II & Pre-Algebra Math Center Food Production III Food Production III Contemporary Chemistry Criminology Human Development Basic Nurse Assistant Introduction to Literature - Novel 26
AGENDA ITEM II.A
Reilly, Kathleen Reilly, Kathleen Reynolds, Susan Reynolds, Susan Rhoades, Brooke Rhoades, Brooke Rhodes, Laura Rios, Leslie Robinson, Doris Robinson, Doris Rogers, Elmer Running, William Running, William Rusciolelli, David Salm, Coravonne Salm, Coravonne Santini, Deborah Schafer, Erin Schafer, Erin Schenk, Deana Schenk, Deana Schenk, Deana Schenk, Deana Schrage, Toni Scobbie, Dennis Scobbie, Dennis Seidel, Howard Self, Gary Shaffer, Kristi Shankland, Christopher Shepard, Kent Sim, Darlene Sim, Darlene Sim, Darlene Simpson, Gregory Sipes, Larry Sipes, Larry Smith, Kenneth Snyder, Darlene Snyder, Michael Squibb, John
EGL-099-06 EGL-102-04 BIO-101-21 BIO-101-22 EGL-098-05 EGL-099-30 ECE-219-01 EGL-102-20 RDG-098-08 RDG-099-10 ELT-100-01 CHE-101-05 CHE-101-06 HRT-202-01 EGL-101-28 EGL-104-01 COS-111-01 EGL-102-16 EGL-102-19 EGL-101-11 EGL-102-07 EGL-102-09 WRI-001-01 RDG-098-06 BIO-101-19 BIO-101-20 HSP-138-01 FST-103-01 HIS-111-02 BIO-175-11 MAT-104-06 BUS-102-01 BUS-101-03 BUS-101-06 CAS-101-04 MAT-081-13 MAT-082-13 AVM-101-01 MAT-094-01 POS-101-17 POS-101-05
Basic Writing Skills Composition II General Biology General Biology Basic English Basic Writing Skills Infant and Toddler Care and Education Composition II Basic Reading Skills Reading/Study Techniques Basic Electronics General Chemistry I General Chemistry I Pest and Pest Management Composition I Career Communications I Office Procedures Composition II Composition II Composition I Composition II Composition II (DM01) Writing Center Basic Reading Skills General Biology General Biology Culinary Purchasing & Food Cost Control Fire Prevention Principles United States History to 1877 Human Anatomy & Physiology I General Education Mathematics Business Law II Business Law I Business Law I Introduction to Microcomputers Developmental Arithmetic I Developmental Arithmetic II & Pre-Algebra Basic Pilot Ground School Developmental Intermediate Algebra I Introduction to American Politics Introduction to American Politics 27
AGENDA ITEM II.A
Squibb, John Stallone, Brett Stallone, Brett Stare, Russell Stinson, Patricia Stout, Tracy Stout, Tracy Stradt, Ronald Surratt, Stevi Surratt, Stevi Surratt, Stevi Swan, Martin Swan, Martin Sweet, Nancy Sweet, Nancy Sweet, Nancy Sweet, Nancy Tarr, Melanne Thomas, Elaine Thomas, Elaine Thompson, Emily Tietjen St Magnus, Carola Todt, Ann Todt, Ann Todt, Ann Todt, Ann Todt, Ann Trace, Rebecca VanDeventer, D Lyle VanDeventer, D Lyle Verhulst, Bonnie Verhulst, Bonnie Verhulst, Bonnie Verhulst, Bonnie Walters, Donna Weck, John Weck, John Weck, John Weisheit, Carol Weisheit, Carol Wheeler, Mary
POS-101-10 BIO-101-09 PSY-220-05 WEL-101-03 NAS-101-08 CLA-131-02 CLA-131-03 ECO-131-06 RCP-111-01 RCP-119-01 RCP-249-01 BDM-106-04 TEM-103-03 CLA-200-01 CLA-100-02 CLA-100-01 HSP-120-01 NAS-101-01 EGL-102-12 EGL-101-31 ART-124-01 POS-101-20 HSP-116-01 MAT-081-15 MAT-088-11 MAT-082-15 MAT-092-11 HRT-102-01 HLT-109-01 HLT-109-02 MAT-094-31 MAT-081-14 MAT-096-31 MAT-082-14 SPA-101-03 HIS-111-06 HIS-112-01 HIS-112-05 ECE-121-01 ECE-121-02 EGL-111-03
Introduction to American Politics General Biology Human Development Basic Shielded Metal Arc Welding Basic Nurse Assistant Food Production I Food Production I Principles of Economics I Basic Therapeutic Practices Clinical Practice I Clinical Practice IV Basic Carpentry I Vocational-Technical Math Cafe Production and Management Culinary Essentials Culinary Essentials Hospitality Internship I Basic Nurse Assistant Composition II Composition I Digital Photography I Introduction to American Politics Nutrition for Food Service Pro Developmental Arithmetic I Developmental Beg Algebra I Developmental Arithmetic II & Pre-Algebra Developmental Beg Algebra II Plant Science Medical Terminology Medical Terminology Developmental Intermediate Algebra I Developmental Arithmetic I Developmental Intermediate Algebra II Developmental Arithmetic II & Pre-Algebra Elementary Spanish I United States History to 1877 United States History Since 1877 United States History Since 1877 Introduction to Early Childhood Introduction to Early Childhood Introduction to Literature - Novel 28
AGENDA ITEM II.A
Wheeler, Mary White, Melvin White, Melvin Wilker, John Williams, Deana Williams, Patricia Williams, Patricia Williams, Patricia Williams, Patricia Williams, Patricia Williams, Randall Wilson, Tye Wilton, Jordanna Worrell, Leslie Worrell, Leslie Wright, Valerie Wylie, David Yates, Scott Young, Raymon Young, Raymon Young, Raymon Zarrillo, Robert Zarrillo, Robert Zorn, George Zorn, George
WRI-001-01 HIS-101-04 HIS-101-12 BIO-101-11 ACC-103-07 MAT-081-06 MAT-094-02 MAT-082-06 MAT-096-02 MTC-001-01 HSP-115-02 DME-130-01 ADN-120-01 BIO-101-10 BIO-101-12 ADN-242-03 MAT-105-03 MCS-160-01 EGL-101-19 EGL-101-35 EGL-102-06 HIS-101-02 HIS-101-07 EGL-098-10 EGL-099-31
(DM01) Writing Center History of Western Civilization I History of Western Civilization I General Biology Financial Accounting Developmental Arithmetic I Developmental Intermediate Algebra I Developmental Arithmetic II & Pre-Algebra Developmental Intermediate Algebra II Math Center Restaurant Management Film Production I Nursing II General Biology General Biology Nursing Leadership Quantitative Literacy Pathophysiology for Coders Composition I Composition I Composition II History of Western Civilization I History of Western Civilization I Basic English Basic Writing Skills
29
AGENDA ITEM II.B
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratify Payments of All Cash Disbursements for September and the September Treasurer’s Report
DATE:
October 26, 2016
In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during September, 2016 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending September 30, 2016.
MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during September, 2016 and ratify the September 2016 Treasurer’s Report.
McDonald/Longhta
30
AGENDA ITEM II.C.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
October 26, 2016
Name Riggle, Ron Stout, Jamie
Meeting National Junior College Athletic Association Meeting Association of Leadership Programs
Location Dallas, TX
Date October 20-23, 2016
Houston, TX October 26-29, 2016
Account Amount Paid by $0 National Junior College Athletic Association Paid by the $0 Greater Springfield Chamber of Commerce
McDonald/Patarozzi/Curry
31
AGENDA ITEM II.C.2
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
October 26, 2016
Name Blaylock, Andrew
Meeting Missouri Book Service Systems Training Fall Forum 42nd Association of Collegiate Educators Annual Conference
Location Columbia, MO
Las Vegas, NV Club Trip and Faculty Allocation
$4,886*
Hudson, Paul and Black Student Union (Approx. 4
National Black Student Union National Academic Conference
Whitewater, Wisconsin
Club Trip
$1,469**
Kramer, Ann and CEW (Approx. 30
Civil War Trip
Oxford, MS
Community Education Class Trip
$14,290***
Kramer, Ann and CEW (Approx. 30
Lincoln’s Kentucky
Lexington, KY
Community Education Class Trip
$11,296***
Kramer, Ann and CEW (Approx. 30
Southern Indiana
Ferdinand, IN
Community Education Class Trip
$9,766***
Le Grant, Katie
Missouri Book Service Systems Training Fall Forum 42nd Association of Collegiate Educators Annual Conference Missouri Book Service Systems Training Fall Forum Organization of American Historians Annual Meeting
Columbia, MO
Staff Development
$437
Cheek, Sharon and Student Radiographers Association
(Approx. 8 Students)
Students)
Students)
Students)
Students)
Murphy, Janelle Reardon, Cheri Roehrs, Mark
Account Administrative
Amount $365
Las Vegas, NV Administrative
$1,027
Columbia, MO
Professional Development
$218
New Orleans, LA
Faculty Allocation and Faculty Professional Development and Recognition Committee
$1,459****
McDonald/Patarozzi/Curry
32
AGENDA ITEM II.C.2
Shull, Al Vinzant, John
Foundation in Art: Theory Kansas City, and Education Conference MO Upper Midwestern Regional Iowa City, IA Moot Conference Tournament
Faculty Chair Allocation
$1,542
Expenses paid by employee
$0
*$4,611 Club Funds & $275 Faculty Allocation **Club Funds ***Student Fees ****$425 Faculty Allocation & $1,034 and Faculty Professional Development and Recognition Committee
McDonald/Patarozzi/Curry
33
AGENDA ITEM II.F.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Training Contract/Clinical Agreement Status Report
DATE:
October 26, 2016
Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft Office Classes in October. Approximately 30 employees will be trained in Springfield. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide eight Microsoft Office Classes in November. Approximately 40 employees will be trained in Springfield. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide five Microsoft Office Classes in December. Approximately 30 employees will be trained in Springfield. The Workforce Development Division has entered into a contract with the March of Dimes to participate in the March of Dimes Signature Chefs Auction Event. The LLCC Culinary Arts Department will prepare and pass appetizers at the Chefs Auction Event, and will also donate a Teambuilding Class to be auctioned for the charity.
McDonald/Patarozzi
34
35
The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide eight Microsoft Office Classes in November. Approximately 40 employees will be trained in Springfield.
TOTALS
The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide five Microsoft Office Classes in December. Approximately 30 employees will be trained in Springfield. Contracts as informational: Items less than $10,000 March of Dimes The Workforce Development Division has entered into Chef’s Auction a contract with the March of Dimes to participate in the March of Dimes Signature Chefs Auction Event. The LLCC Culinary Arts Department will prepare and pass appetizers at the Chefs Auction Event, and will also donate a Teambuilding Class to be auctioned for the charity.
December 2016 IDOT BOA
November 2016 IDOT BOA
Contract Title Brief Description Contracts as informational: Items under the CMS Master Agreement October 2016 The Illinois Department of Transportation has IDOT BOA requested that the Capital City Training Center partner with Novatech to provide six Microsoft Office Classes in October. Approximately 30 employees will be trained in Springfield.
Capital City Training Center
Workforce Development /Culinary Arts
Illinois Department of Transportation
March of Dimes
Capital City Training Center
Capital City Training Center
Illinois Department of Transportation
Illinois Department of Transportation
LLCC Dept / Program
Contractor
TRAINING CONTRACTS
$25,370
$400
$6,330
$10,740
$7,900
Contract Total
October 27, 2016
December 2016
November 2016
October 2016
Term
AGENDA ITEM II.F.2
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Intergovernmental Development
DATE:
October 26, 2016
Agreement
with
SIU
Center
for
Workforce
The College has had an Intergovernmental Agreement in place with Southern Illinois University to lease space in Montgomery Hall since May, 2001. As a result of a reduction in the programs that SIU operates out of that space, a request was made to renegotiate the current agreement and reduce the amount of space leased. Accordingly, the agreement has been renegotiated as follows:
$19.88 per square foot per year rate includes utilities, custodial service, security, parking, and general maintenance. 3,529 square feet of occupied space plus 324 square feet of common space allocations for an annual dollar amount of $76,606.36. The one-year agreement which will automatically renew in one-year intervals unless either party gives 60 days written notice prior to the renewal date of their intention to terminate the agreement. Either party may terminate the agreement at any time by providing not less than 6 months written notice.
MOTION:
Move to authorize the Administration to enter into an Intergovernmental Agreement between Southern Illinois Center for Workforce Development and Lincoln Land Community College.
McDonald
36
AGENDA ITEM II.F.2
INTERGOVERNMENTAL COOPERATION AGREEMENT
This Intergovernmental Cooperation Agreement, entered into effective this _____ day of __________________, 2016, by and between the BOARD OF TRUSTEES OF LINCOLN LAND COMMUNITY COLLEGE DISTRICT NO. 526, a body corporate and politic, with administrative offices in Springfield, Sangamon County, Illinois, (“LLCC”), and the BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERSITY, a body corporate and politic, with administrative offices in Carbondale, Jackson County, Illinois, (“SIU”), WITNESSETH: WHEREAS, LLCC is organized under the Public Community College Act and is mandated by such Act to offer educational and vocational courses leading directly to employment (110 ILCS §805/1-1, et seq.); and, WHEREAS, SIU is the fiscal agent and administer funding for the Center for Workforce Development (CWD); and, WHEREAS, LLCC has resolved that its educational mission would be furthered by development of an integrated resource center for educational institutions, programs and agencies which has as a primary goal the education and training of individuals for employment or the support of agencies and institutions providing assistance to those seeking employment in the State of Illinois; and, and,
WHEREAS, such center shall be located at 2450 Foundation Drive, Springfield, Illinois;
WHEREAS, the Center is a publicly funded program which has as its primary function, research, curriculum design, development and dissemination for all education and workforce development levels and, WHEREAS, SIU desires to locate the Center facilities at the Workforce Development Resource Center; and, WHEREAS, the chief procurement office for SIU has determined that entering into this Agreement without using a request for information is in the best interest of SIU; and, WHEREAS, the parties are authorized to enter into an Intergovernmental Cooperation Agreement pursuant to the Illinois Intergovernmental Cooperation Act, (5 ILCS §220/1 et seq.).
37
AGENDA ITEM II.F.2
NOW, THEREFORE, for and in consideration of the mutual promises and covenants hereinafter set forth, the parties hereto agree as follows: 1. Business Space. LLCC shall provide space to SIU (the “Business Space”) in its Montgomery Hall for use in connection with the operation of the CWD. The Business Space, which shall include the use of all common areas, parking facilities and access easements, is identified on Exhibit A as attached hereto and incorporated herein. The square footage consists of 3,529.469 sq ft of occupied space and 323.97 square feet of shared space allocation for a total billable square footage of 3,853.439. LLCC classrooms within the facility may be reserved for use by CWD subject to availability and with the understanding that LLCC needs will receive priority assignment. 2. Term. This term of this Agreement shall commence effective August 13, 2016, and shall continue until June 30, 2017. Such Agreement shall be automatically renewed for successive one (1) year terms thereafter unless either party shall give the other party written notice of its intention to terminate this Agreement at least sixty days prior to the expiration of the initial or any extended term hereunder. 3. Payment. The per square foot annual lease rate for all space shall be $19.88 for the period of August 13, 2016 through June 30, 2017 (year one) for the lease space identified in Exhibit A and Section 1 above. SIU, on behalf of the CWD, shall pay to LLCC $19,151.59 on a quarterly basis for use of the business space during the first year of this Agreement. At the option of LLCC, the lease rate may be adjusted upward during each successive year of this Agreement, or any extension hereof, provided that no such upward adjustment shall exceed 1.5% in any year and notice of the increase is provided at least 90 days in advance. SIU hereby expressly agrees that LLCC may pledge the payments to be received by it under the terms of this Agreement as security for any obligations of LLCC in connection with the financing of the Workforce Development Resource Center, and further expressly agrees that LLCC may assign such payments due from SIU hereunder. Notwithstanding the foregoing, this Agreement and any renewals hereof are subject to termination without penalty in any fiscal year for which the Illinois General Assembly (or other funding source, if applicable) shall fail to make adequate appropriations to cover SIU’s payment obligations hereunder. 4. Early Termination. Either party to this agreement may terminate the agreement by providing not less than 6 months written notice of intent and date of such termination. 5. Property Taxes. Should any real estate taxes become payable with respect to the Workforce Development Resource Center during the initial term or any extended term of this Agreement, such real estate taxes shall be paid by LLCC. 38
AGENDA ITEM II.F.2
6. Utilities. LLCC shall pay for all utility charges in connection with the Business Space, provided that SIU shall pay for its telecommunications equipment and charges. 7. Insurance. LLCC shall maintain property insurance in connection with the Workforce Development Resource Center, and SIU shall maintain insurance coverage in respect to any personal property used in connection with the CWD program and general liability insurance for injury or other loss to persons arising from or in connection with the operation of the CWD program at the Workforce Development Resource Center and shall provide to LLCC a certificate of such insurance or evidence of self-insurance upon request by LLCC, except to the extent that any loss or damage arises from LLCC’s negligent acts or omissions, SIU shall and does hereby indemnify and hold LLCC harmless from and against any claim, suit, loss, damage, expense or liability arising from or in connection with SIU’s use of space as provided herein for the CWD program. 8. Assignment. SIU may not assign this Agreement, or any portion hereof, without first obtaining LLCC’s written consent, which consent shall only be given if the assignment comports with the educational mission of LLCC and the use of SIU space is within the parameters of such mission. LLCC may not assign this Agreement without first obtaining SIU’s written consent, which consent shall not be unreasonably withheld. 9. Damage or Destruction of Premises. If, during the term of this Agreement, the Workforce Development Resource Center and/or the space occupied by SIU for the CWD program shall be damaged or destroyed by fire or other casualty, LLCC shall repair and restore the same at its expense and as promptly as possible. If the space so occupied by the SIU shall be rendered untenantable by any such casualty, payments hereunder shall abate from the date of damage to the completion of all repairs and restoration. If such premises, in the opinion of LLCC or SIU, cannot be restored to a tenantable condition within 60 days of damage to the property, then either party may elect to terminate this Agreement without further obligation hereunder. 10. Maintenance of Property. LLCC shall maintain the Workforce Development Resource Center in good and safe physical repair, and shall maintain the grounds, common areas and parking facilities at the site. LLCC shall further provide janitorial and snow removal services. 11. Governing Law and Construction of Terms. This Agreement shall be governed by and enforced in accordance with the laws of the State of Illinois. Such Agreement shall be binding upon and inure to the benefit of the respective successors and assigns of the parties.
39
AGENDA ITEM II.F.2
12. Attorney’s Fees. If any legal action is filed by either party in order to enforce the terms of this Agreement, then the unsuccessful party to such action shall be responsible for and pay the reasonable attorneys’ fees and court costs of the successful party. 13. Partial Invalidity. The invalidity of any part of this Agreement shall not be deemed to affect the validity of any other part. In the event that any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by the parties subsequent to the expungement of the invalid provision. 14. Notices. All written notices required under this Agreement shall be made to: If to LLCC
Todd McDonald, Vice President Lincoln Land Community College Shepherd Road Springfield, IL 62794
If to SIU
C. Keith Waugh, Chair Department of Workforce Education and Development Southern Illinois University Pulliam Hall 4605 Carbondale, IL 62901
IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Cooperation Agreement to be executed as of the date and year first above written. BOARD OF TRUSTEES OF LINCOLN LAND COMMUNITY COLLEGE DISTRICT NO. 526 By:____________________________________ Chair, Board of Trustees BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERSITY By: ____________________________________ William Colwell, Chancellor Southern Illinois University Carbondale By: ____________________________________ Dean, College of Education and Human Services Southern Illinois University Carbondale
40
41
42
AGENDA ITEM II.F.3
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Intergovernmental Agreement with Regional Office of Career and Technical Education
DATE:
October 26, 2016
The College has had an Intergovernmental Agreement in place with the Regional Office of Career and Technical Education (ROCTE) in the past to lease space in Montgomery Hall. More recently, ROCTE has subleased the space from Southern Illinois University (SIU). SIU requested a renegotiation of their agreement to reduce their space due to the elimination of one of the programs that operated here. In addition, SIU requested that the College again lease space directly to ROCTE rather than ROCTE subleasing their space from SIU. Accordingly, the College has negotiated an agreement as follows:
$18.95 per square foot per year rate includes utilities, custodial service, security, parking, and general maintenance for occupied spaces and $6.32 per square foot per year for common space allocations. 791 square feet of occupied space plus common space allocations at an annual dollar amount of $16,077.52. The one-year agreement which will automatically renew in one-year intervals unless either party gives 60 days written notice prior to the renewal date of their intention to terminate the agreement. Either party may terminate the agreement at any time by providing not less than 6 months written notice.
MOTION:
Move to authorize the Administration to enter into an Intergovernmental Agreement between the Regional Office of Career and Technical Education (ROCTE) and Lincoln Land Community College.
McDonald
43
AGENDA ITEM II.F.3
INTERGOVERNMENTAL COOPERATION AGREEMENT
This Intergovernmental Cooperation Agreement, entered into effective this _____ day of __________________, 2016, by and between the BOARD OF TRUSTEES OF LINCOLN LAND COMMUNITY COLLEGE DISTRICT NO. 526, a body corporate and politic, with administrative offices in Springfield, Sangamon County, Illinois, (“LLCC”), and the REGIONAL OFFICE OF CAREER AND TECHNICAL EDUCATION ASSISTANCE, a local governmental unit, with administrative offices in Springfield, Sangamon County, Illinois, (the “Regional Office”), WITNESSETH: WHEREAS, LLCC is organized under the Public Community College Act and is mandated by such Act to offer educational and vocational courses leading directly to employment (110 ILCS §805/1-1, et seq.); and, WHEREAS, LLCC has resolved that its educational mission would be furthered by development of an integrated resource center for educational institutions, programs and agencies which have as a primary goal the education and training of individuals for employment for the support of agencies and institutions providing assistance to those seeking employment in the State of Illinois; and, WHEREAS, such center shall be known as Montgomery Hall; and, WHEREAS, the Regional Office is a local governmental unit which acts as the regional delivery system to local educational districts to provide funding and professional development services to secondary programs to better prepare secondary students for entry into the workforce or for higher education and which provides career technical education and a resource library to secondary teachers in the region; and WHEREAS, the Regional Office desires to locate its facilities at Montgomery Hall; and, WHEREAS, the parties are authorized to enter into an Intergovernmental Cooperation Agreement pursuant to the Illinois Intergovernmental Cooperation Act, (5 ILCS §220/1 et seq.).
McDonald
44
AGENDA ITEM II.F.3
NOW, THEREFORE, for and in consideration of the mutual promises and covenants hereinafter set forth, the parties hereto agree as follows: 1. Business Space. LLCC shall provide space to the Regional Office (the “Business Space”) in its Montgomery Hall to use in connection with its operations. The Business Space, which shall include the use of all common areas, parking facilities and access easements, is identified on Exhibit A as attached hereto and incorporated herein. 2. Term. This term of this Agreement shall commence effective August 13, 2016, and shall continue until June 30, 2019. Such Agreement shall be automatically renewed on July 1, 2019 for a three year term and successive three (3) year terms thereafter unless either party shall give the other party written notice of its intention to terminate this Agreement at least sixty days prior to the expiration of the initial or any extended term hereunder. 3. Payment. The per square foot annual lease rate shall be $18.95 for the period of August 13, 2016 through June 30, 2017 (year one) for the occupied lease space identified in Exhibit A. The unoccupied lease space (common areas) as identified in Exhibit A will be billed at 33% of the occupied lease rate in year one of the original agreement, 40% of the occupied lease rate in year two of the original agreement, and 50% of the occupied lease rate in year 3 of the original agreement and all successive years of this agreement. The Regional Office, shall pay to LLCC $1,339.79 on a monthly basis for use of the business space during the first year of the Agreement. At the option of LLCC, payments may be adjusted upward during each successive year of this Agreement, or any extension hereof, provided that no such upward adjustment shall exceed 3% of the occupied lease rate in any year. The Regional Office hereby expressly agree that LLCC may pledge the payments to be received by it under the terms of this Agreement as security for any obligations of LLCC in connection with the financing of Montgomery Hall, and further expressly agrees that LLCC may assign such payments due from the Regional Office hereunder. 4. Property Taxes. Should any real estate taxes become payable with respect to the Montgomery Hall during the initial term or any extended term of this Agreement, such real estate taxes shall be paid by LLCC. 5. Insurance. LLCC shall maintain property insurance in connection with the Montgomery Hall, and the Regional Office shall maintain insurance coverage in respect to any personal property used in connection with its operations and general liability insurance for injury or other loss to persons arising from or in connection with its operations at Montgomery Hall and shall provide to LLCC a certificate of such insurance or evidence of self-insurance upon request by LLCC. Except to the extent that any loss or damage arises from LLCC’s negligent acts or omissions, the Regional Office shall and does hereby indemnify and hold LLCC harmless from
McDonald
45
AGENDA ITEM II.F.3
and against any claim, suit, loss, damage, expense or liability arising from or in connection with the Regional Office’s use of space as provided herein. 6. Assignment. The Regional Office may not assign this Agreement, or any portion hereof, without first obtaining LLCC’s written consent, which consent shall only be given if the assignment comports with the educational mission of LLCC and the use of the Regional Office space is within the parameters of such mission. LLCC may not assign this Agreement without first obtaining the Regional Office’s written consent, which consent shall not be unreasonably withheld. 7. Damage or Destruction of Premises. If, during the term of this Agreement, Montgomery Hall and/or the space occupied by the Regional Office shall be damaged or destroyed by fire or other casualty, LLCC shall repair and restore the same at its expense and as promptly as possible. If the space so occupied by the Regional Office shall be rendered untenantable by any such casualty, payments hereunder shall abate from the date of damage to the completion of all repairs and restoration. If such premises, in the opinion of LLCC or the Regional Office, cannot be restored to a tenantable condition within 60 days of damage to the property, then either party may elect to terminate this Agreement without further obligation hereunder. 8. Maintenance of Property. LLCC shall maintain the Montgomery Hall in good and safe physical repair, and shall maintain the grounds, common areas and parking facilities at the site. LLCC shall further provide janitorial and snow removal services. 9. Governing Law and Construction of Terms. This Agreement shall be governed by and enforced in accordance with the laws of the State of Illinois. Such Agreement shall be binding upon and inure to the benefit of the respective successors and assigns of the parties. 10. Attorney’s Fees. If any legal action is filed by either party in order to enforce the terms of this Agreement, then the unsuccessful party to such action shall be responsible for and pay the reasonable attorneys’ fees and court costs of the successful party. 11. Partial Invalidity. The invalidity of any part of this Agreement shall not be deemed to affect the validity of any other part. In the event that any provision of the Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by the parties subsequent to the expungement of the invalid provision. 12. Notices. All written notices required under this Agreement shall be made to: If to LLCC
Todd McDonald, Vice President Lincoln Land Community College Shepherd Road Springfield, IL 62794
McDonald
46
AGENDA ITEM II.F.3
If to the Regional Office
Mary Jo Wood, Director Regional Office of Career and Technical Education Assistance Montgomery Hall Shepherd Road Springfield, IL 62794
IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Cooperation Agreement to be executed as of the date and year first above written. BOARD OF TRUSTEES OF LINCOLN LAND COMMUNITY COLLEGE DISTRICT NO. 526 By: ____________________________________ Chair, Board of Trustees REGIONAL OFFICE OF CAREER AND TECHNICAL EDUCATION ASSISTANCE By: ____________________________________ ROCTE Board Chair
McDonald
47
48
49
AGENDA ITEM II.I.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Miscellaneous Road and Parking Lot Repairs – Change Order #1
DATE:
October 26, 2016
During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change order is submitted for ratification. RFP/CO# Description P-001 Additional 116 sy. of Mill and Overlay, 2,040 ft. Crack and Joint Treatment, and 740 ft. of painted curb
Total: Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining:
Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
Cost $9,851.04
$9,851.04 $26,000.00 $0.00 $9,851.04 $2,500.00 $13,648.96
$9,851.04 Infrastructure Fees n/a n/a
McDonald/Garvey
50
AGENDA ITEM II.I.1
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
MOTION: Move to ratify the listed change order in the amount of $9,851.04 for the 2016 Miscellaneous Road and Parking Lot Repairs Project as presented.
McDonald/Garvey
51
AGENDA ITEM II.I.2
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Chiller Replacement at Sangamon Hall – Change Orders #7, #8, #9, and #10
DATE:
October 26, 2016
During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO# Description M-007 Branch circuit to chiller M-008 Repair of cut conduit M-009 Replace thermometers and pressure gauges, extra 601 amp fuses M-010 Paint Niron piping on roof for UV protection
Cost $1,026.00 $597.61 $11,161.00
Total:
$15,429.61
Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining:
Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$2,645.00
$52,864.00 $7,991.00 $15,429.61 $0.00 $29,443.39
$15,429.61 Protection, Health, and Safety n/a n/a
McDonald/Garvey
52
AGENDA ITEM II.I.2
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
MOTION: Move to ratify the listed change orders in the amount of $15,429.61 for the Chiller Replacement at Sangamon Hall Project as presented.
McDonald/Garvey
53
III. Action Agenda
AGENDA ITEM III.A.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
New Board Policy 6.27 - Business Enterprise Compliance Act
DATE:
October 26, 2016
Attached is a proposed new Board Policy that supports compliance with the recently implemented Business Enterprise for Minorities, Females with Persons with Disabilities Act (30 ILCS 575/0.01). This new policy was presented last month for a first reading and is submitted for Board approval this evening.
MOTION: Move to approve new Board Policy 6.27 – Business Enterprise Compliance Act.
McDonald/Longhta/Patarozzi
55
AGENDA ITEM III.A.1
Lincoln Land Community College
BOARD POLICY
Subject: Business Enterprise Compliance Act Policy Number: 6.27 Officer Responsible: VP, Administrative Services Last Reviewed: Last Revised: Effective Date: 10/26/16 Old Policy Number: New Policy
Policy Statement: Lincoln Land Community College shall promote the economic development of businesses owned by minorities, females and persons with disabilities by developing and maintaining plans and procedures for establishing aspirational goals to increase the procurement of goods and services from such businesses and to otherwise comply with the requirements of the Business Enterprise for Minorities, Females and Persons with Disabilities Act (30 ILCS 575/0.01).
McDonald/Longhta/Patarozzi
56
AGENDA ITEM III.D.1
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
FY 2016 External Audit
DATE:
October 26, 2016
The FY 2016 Comprehensive Annual Audit, including advisory comments, is included as a separate attachment for your review. Crowe Horwath LLP performed the audit for the first year of their five year cycle. A member of the auditing firm will be available for questions during the meeting. Comprehensive Annual Audit and Single Audit Report Lincoln Land Community College has once again received an unqualified or “clean” opinion on the entire audit. As stated on page one of the Audit Report: “In our opinion, based on our audit and the report of other auditors, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of the District, and the District’s discretely presented component unit, Lincoln Land Community College Foundation, as of June 30, 2016 and 2015 and the changes in financial position and cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America”. The College’s basic financial statements are designed to emulate corporate presentation, whereby all the College’s activities are consolidated into one total. Following the basic financial statements are the supplementary financial statements, which provide greater detail. Subsequently, the audit deals with compliance with Illinois Community College Board (ICCB) requirements on restricted grants and enrollment verification. Finally, in accordance with the Single Audit Act, information is provided on federal awards. It’s with great pleasure to say this year’s audit resulted in no findings.
McDonald/Longhta
57
AGENDA ITEM III.D.1
Once again this year the College will be submitting its financial information to the National Association of School Business Officials for the Certificate of Excellence in Financial Reporting. A Certificate of Excellence Award has been awarded to the College for the past 16 consecutive years. Advisory Comments/Management Letter A separate document labeled as “Advisory Comments” commonly referred to as the management letter is provided by Crowe Horwath LLP for the purpose “…to improve the internal control structure or result in other operating efficiencies.” In other words, they are providing suggestions that they feel might improve our management of fiscal operations and not identifying reportable conditions or material weaknesses. This year’s Advisory Comments letter was absent of any suggestions. Coop Work Study The Illinois Board of Higher Education also requires a separate audit to be conducted of its Coop Work Study Grant. This grant was audited and no findings were noted. A final copy of the Audit has been distributed for your review. I would like to mention that during the exit conference, personnel with Crowe Horwath LLP were very complimentary of our staff and were appreciative of their cooperation and professionalism. I would like to thank everyone for the hard work that has resulted in another clean audit. The President and the Vice President of Administrative Services have approved and accepted the Audit. This process was completed and the Audit Report was submitted to ICCB by their October 15 deadline. We are now presenting the Audit for your information.
MOTION: To receive and file the Fiscal Year 2016 Comprehensive Annual Audit, Fiscal Year 2016 Single Audit Report, Fiscal Year 2016 Advisory Comments, and the Fiscal Year 2016 Coop Work Study Report
McDonald/Longhta
58
IV. Information Items
AGENDA ITEM IV.A.3.a
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Position Vacancies and Hires
DATE:
October 26, 2016
POSITION VACANCIES Professional Lab Safety Coordinator (PT) Programmer Analyst I (FT) HIRES Cynthia Burger Robert Williams
Administrative Assistant to the Dean (FT) Building Custodian (FT)
10/24/16 10/24/16
RETIREMENTS Joe Roth
Programmer Analyst (FT)
12/31/16
McDonald/Ransdell
60
AGENDA ITEM IV.A.3.b
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Construction Progress Update
DATE:
October 26, 2016
Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: PHS Projects – FY’ 16 Child Development Center Septic System/Sewer Scope Revision The project is underway. Chiller Replacement at Sangamon Hall The project is underway. HVAC Replacement Litchfield Resource Center The project is substantially complete. The punch-list and project close-out documents are being finalized. Upgrade Cooling and UPS System in IT Data Room The project is underway. PHS Project (O&M Restricted Funds) Millennium Center Boiler Installation The project is underway.
McDonald/Garvey
61
AGENDA ITEM IV.A.3.b
Small Projects – General Institutional Energy Sub-Metering The project is underway. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
n/a n/a n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
McDonald/Garvey
62
63
L L
Truck Driver Lot Rehabilitation MCTR Boilers
Funding Source
412,505 130,428 542,932 2,128,623
Sum of Original Contract Amount 90,059 90,059 649,619 377,615 151,086 1,178,319 293,798 23,515 317,313 -
(18,892) 3,810
(18,892)
This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.
-
28,330
Sum of Change Orders (5,627) (5,627) 7,991 20,339
Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.
S,L S,L S,L
L L
L L L
L
Student Services/Testing Center Renovation of Montgomery Hall for Adult and Community Education Project Outreach: Regional Center Expansion- Phase Two EREC
Main Campus Parking Lot Resurface/Restriping Trutter Carpet Replacement
Chiller Replacement at Sangamon Hall HVAC Replacement Litchfield Resource Center Upgrade Cooling & UPS System in IT Data Room
70943 70944 70945
73910 73911
Project Name CDC Septic System Replacement
Colleague Dept # 70935
NEW NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70941 70946 PHS Balance Transfers Total Grand Total
Infrastructure Fee Total ICCB Capital Budget Request
FY2016 PHS Total Infrastructure Fee
Type / Year FY2015 PHS FY2015 PHS Total FY2016 PHS
Sum of Original LLCC Budget Approved / Estimated 89,620 89,620 809,500 380,250 151,086 1,340,836 293,798 35,000 328,798 4,245,000 1,290,200 4,672,400 10,207,600 482,784 144,990 627,774 12,594,628 Sum of Adjusted Contract Amount 84,432 84,432 657,610 397,953 151,086 1,206,649 293,798 23,515 317,313 393,612 130,428 524,040 2,132,434 -
-
-
Sum of Retainage
The following information is a reflection of information that has been provided to the Finance Department as of September 30, 2016
All Capital Projects
392,612 628 393,240 1,509,716
Sum of Payments To Date 15,157 15,157 424,898 362,979 9,978 797,855 279,950 23,515 303,465 -
Sum of Contract Sum of Balance Contract % Remaining Remaining 69,275 82.05% 69,275 82.05% 232,712 35.39% 34,974 8.79% 141,108 93.40% 408,794 33.88% 13,849 4.71% 0.00% 13,849 4.36% 0.00% 0.00% 0.00% 0.00% 1,000 0.25% 129,800 99.52% 130,800 24.96% 622,718 29.20%
AGENDA ITEM IV.A.3.c
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Discussion of Potential Bond Refinancing
DATE:
October 26, 2016
Kevin McCanna of Speer Financial, the College’s bond advisor, will be present to discuss the possibility of refinancing all or a portion of the remaining $19,950,000 of Series 2008A General Obligation Bonds.
McDonald
64
AGENDA ITEM IV.A.6.a
AGENDA MASTER CALENDAR
NOVEMBER 2016
Board Meeting 11/16/16
DECEMBER 2016
Adopt CY’16 Property Tax Levy
Board Meeting 3:30 pm 12/12/16
MARCH 2017
Administrative Positions
Board Meeting 3/22/17
JANUARY 2017
APRIL 2017
Board Meeting 7/26/17
Faculty Emeritus
Sabbatical Leaves
Board Meeting 1/25/17
Faculty Positions
Spring Adjunct Faculty Listing
Tenure Listing
Catalog Review
Founders Day 2/18/17
Board Meeting 2/22/17
JUNE 2017
Seating of New Student Trustee
Employee Recognition Ceremony
Summer Adjunct Faculty Listing
Board of Trustees Election/Reorganization*
Student Recognition Ceremony 5/2/17
Budget Workshop 6/28/17
Board Meeting 4/26/2017
LLCC Foundation Gala 5/6/17
Board Meeting 6/28/17
Commencement 5/12/17
Board Meeting 5/24/17
JULY 2017 FY’18 Tentative Budget
MAY 2017
*Deadline to seat New Trustees 5/2/17
FEBRUARY 2017
AUGUST 2017
Board Meeting 8/23/17
SEPTEMBER 2017 H
Budget Adoption/Public Hearing
Mid-Year Tenure Listing
PHS Projects
Board Meeting 9/27/17
OCTOBER 2017
Financial Audit Review
Board Meeting 10/25/17
65
V. Strategic Discussion
AGENDA ITEM V.A
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT: TRIO Presentation DATE:
September 28, 2016
Dr. Deanna Blackwell, Director for the TRIO Student Support Services Program will provide a brief presentation on the stages of development of the TRIO program, and its approach to working with students from diverse and disadvantaged groups.
Frederick
67