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LLCC Board of Trustees Regular Meeting September 28, 2016 Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelf...

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LLCC Board of Trustees Regular Meeting September 28, 2016

Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Brandon Lewis, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

PUBLIC HEARING ON FY 2017 COLLEGE BUDGET WEDNESDAY, SEPTEMBER 28, 2016 5:15 P.M. LINCOLN LAND COMMUNITY COLLEGE ROBERT H. STEPHENS ROOM

AGENDA REGULAR MEETING Wednesday, September 28, 2016 Immediately Following Public Hearing on the Budget I.

Preliminary Matters A. B. C. D. E.

II.

Roll Call Pledge of Allegiance Adoption of Agenda of the September 28, 2016 Meeting Introductions and Recognitions Hearing of Citizens

Consent Agenda A. Approval of Minutes of the Regular Meeting of August 24, 2016 .......... 6 B. Ratify Payment of Bi-Monthly Checks and the August Treasurer’s Report .............................................................................................. 18 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 19 2. Approval of Out-of-State Travel ..................................................... 20 D. Budget/Financial Items E. Purchasing F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 21 G. Monthly Grant Status Report .............................................................. 25 H. Facility Leases I. Construction Items 1. Millennium Center Boiler Installation-Ratification of Contractor Recommendation ....................................................................... 27 2. HVAC Replacement – Litchfield Resource Center – Change Orders 3, 4, 5, 6 and 7 ........................................................................... 29 J. Other Items

III.

Action Agenda A. Policies 1. Proposed New Board Policy 6.27 – Business Enterprise Compliance Act ........................................................................... 32 B. Academic Services Division Items C. Student Services Division Items D. Administrative Services Division Items 1. Approval of Protection, Health and Safety Project-Millennium Center Boilers .............................................................................. 34 2. Approval of FY 2017 Protection, Health and Safety Projects ........ 38 3. Fiscal Year 2017 Budgets ............................................................. 50 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items

IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 54 b. Construction Progress Update ................................................. 55 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 58 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. Informational Presentation Regarding Goals 4, 5 and 6 of the Strategic Plan .................................................................................................. 60

VI.

Executive Session A. Personnel Matters B. Student Matters C. Pending/Imminent Legal Matters

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, August 24, 2016 at 5:17 p.m. in the Robert H. Stephens Room of the main campus with Chairman Findley presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Shackelford, Mr. Lewis, Mr. Reichert, Mr. Wesley, and Mr. Findley. Mr. Gray and Mr. Fulgenzi joined the meeting in progress and Mr. Rosenthal was absent. B. Pledge of Allegiance Chairman Findley led the audience in the pledge of allegiance. Mr. Gray joined the meeting at 5:18 p.m. C. Adoption of Agenda of the August 24, 2016 Meeting

MOTION NO. 08-24-16-1: Mr. Shackelford moved to adopt the agenda of the July 27, 2016 meeting. Mr. Wesley seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley and Mr. Findley. PASSED Mr. Fulgenzi joined the meeting at 5:20 p.m.

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AGENDA ITEM II.A

D. Introductions and Recognitions 1. Introduction of New Faculty Dr. Tepatti, Vice President, Academic Affairs, introduced the following faculty, proudly noting they all are LLCC graduates. She provided a brief background synopsis of each new faculty member:    

Ana Till - Nursing Amanda Roche - Nursing Sandy Davidson - Nursing Casandra Troxell – Surgical Technology

E. Hearing of Citizens - None II.

Consent Agenda

MOTION NO. 08-24-16-2: Mr. Gray moved to:  approve the minutes of the Regular Meeting of July 27, 2016;  ratify disbursements of the bi-monthly checks, E-Commerce Refunds, ACH and Wire Transactions issued during July, 2016 and ratify the June 30, 2016 and July 31, 2016 Treasurer’s Report;  approve out-of-state travel for the attached list of employees;  approve ratification of the resolution permanently transferring $673,766.75 from the Operations and Maintenance Fund to the Operations and Maintenance Restricted Fund, $172,831.38 from the Education Fund to the Auxiliary Fund, $11,126.29 from the Restricted Fund to the Auxiliary Fund, $64,488.60 from the Restricted Fund to the Education Fund, $17,299.73 from the Auxiliary Fund to the Education Fund, and $850,847.62 from the Education Fund to the Restricted Fund;  approve a purchase order to Cavallo Bus Lines to provide transportation for our regular season Fall & Winter Athletic Travel in accordance with the terms, conditions, and specifications of Invitation to Bid #FY2017-3;  approve the payment of the CARLI Database and I-Share Assessment Membership Fees and the blanket purchase order for 18 electronic databases, electronic book package, electronic journals and link resolver;  approve the blanket purchase order for print periodical subscriptions and electronic journals through EBSCO;

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AGENDA ITEM II.A

 

    

  

approve the purchase of ink and toner cartridges from Bradfield’s Incorporated; approve a purchase order to Kingery Printing for the printing, mailing, and delivering of the 2016 Fall issue of the Forward Magazine at the total estimated cost of $34,491.00 in accordance with the terms, conditions, and specifications of Request for Proposal #FY2017-4 approve the Clinical Site Agreements with: Countryside Pet Clinic; the Animal Protective League; Hawthorne Animal Hospital; Heartland Equine Center; and Parkway Veterinary Clinic; approve the annual CDW-G Microsoft Campus Software and Server Agreement at a total cost of $80,674.06; approve the three-year Adobe Creative Cloud Enterprise Term License Agreement at a total cost for $90,000; ratify the Highway Construction Careers Training Program Grant in the amount of $487,000; ratify the Open Door Mentorship Program in the amount of $285,000; approve the amended proposal from Petersburg Plumbing & Excavating, LLC in the total amount of $60,301 and to establish a project contingency in the amount of $6,100 for an aggregate amount of $66,401 to complete the Child Development Center Septic System Replacement Project; ratify the listed change orders in the amount of $7,991 for the Chiller Replacement at Sangamon Hall Project as presented; ratify the listed change orders in the amount of $4,738.87 for the HVAC Replacement Litchfield Resource Center Project as presented; and approve the amended proposal from Prairie State Plumbing & Heating in the total amount of $135,458 and to establish a project contingency in the amount of $4,000 for an aggregate amount of $139,458 to complete the ITS UPS Cooling Project.

Mr. Fulgenzi seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley, Mr. Fulgenzi and Mr. Findley. PASSED III.

Action Agenda A. Policies 1. New Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence, and Stalking

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AGENDA ITEM II.A

This proposed new Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence and Stalking was presented last month for a first reading and is presented at this time requesting approval. The proposed new Policy supports compliance with the recently implemented Illinois Preventing Sexual Violence in Higher Education Act (PA99-426) and is also compliant with other acts and regulations such as Title IX, the Violence Against Women Act (VAWA), and relevant laws.

MOTION NO. 08-24-16-3: Mr. Gray moved approve new Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence and Stalking. Mr. Reichert seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley, Mr. Fulgenzi and Mr. Findley. PASSED 2. Board Policy 1.7 – Sexual Harassment, Other Harassment and Discrimination This policy change/merge was submitted last month for a first reading and is submitted at this time requesting approval. It is recommended that Board Policy 1.7 – Sexual Harassment, Other Harassment and Discrimination and Board Policy 1.10 – Harassment and Discrimination be combined into one Policy (1.7). This proposed change will streamline processes and eliminate duplication and confusion between the two Policies. The merging of Board Policy 1.7 and 1.10 is necessary, due to the previously approved new Board Policy 1.25, allowing the College to be compliant with the Illinois Preventing Sexual Violence in Higher Education Act (PA99-426).

MOTION NO. 08-24-16-4: Mr. Gray moved to approve the merging of Board Policies 1.7 – Sexual Harassment, other Harassment and Discrimination and 1.10 – Harassment and Discrimination. Mr. Reichert seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley, Mr. Fulgenzi and Mr. Findley. PASSED

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AGENDA ITEM II.A

3. Board Policy 1.10 – Harassment and Discrimination A request to eliminate Board Policy 1.10 – Harassment and Discrimination was submitted last month for a first reading and it presented at this time seeking approval. This request is a result of the previously approved agenda item merging Board Policy 1.7 and Board Policy 1.10. As stated in the previous item, this change will simply streamline processes and eliminate confusion between the two Policies and is necessary with the addition of new Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence and Stalking.

MOTION NO. 08-24-16-5: Mr. Gray moved to approve the elimination of Board Policy 1.10 – Harassment and Discrimination. Mr. Reichert seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley, Mr. Fulgenzi and Mr. Findley. PASSED B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items - None E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services

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AGENDA ITEM II.A

a. Notification of April 2017 Board of Trustees Election Dr. Warren reviewed the notable dates for the 2017 election process. Four LLCC Trustees, representing District 3, District 5, District 6, and District 7, terms will expire. b. Position Vacancies and Hires This item stands as presented. c. Construction Progress Update Two FY 2016 PHS projects on this listing were submitted for approval in the Consent Agenda portion of tonight’s meeting. d. Monthly Financial Report - None 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar The FY 2016 Final Budget will be submitted in September for approval. B. President’s Report The fall semester began on August 20 and the College kicked-off its 50th Anniversary Celebration with Convocation on August 19. Enrollment is higher than anticipated, but is still down approximately 7 percent. On August 9, Dr. Warren and Illinois College President, Dr. Barbara Farley, signed the first Transfer Agreement between the two institutions, which allows elementary education majors to start at LLCC and then transfer and complete a bachelor’s degree at Illinois College, all within a four year period. LLCC’s new Open Door Program, funded through the Greater Springfield Chamber of Commerce is off to a great start and welcomed Michael Phelon, as the new Coordinator of the program.

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AGENDA ITEM II.A

LLCC Professor of Computer Programming, Carmen Allen’s learning abstract manuscript “The Tightrope of Student Success” has be accepted for publication by The League for Innovation. Christie Hovey, Professor of Computer Applications has co-authored the recently published eBook “Building a Foundation with Microsoft Office 2016”. Associate Dean of Nursing, Valerie Wright received her Doctorate of Nursing Practice from Grand Canyon University. LLCC was represented at the Illinois State Fair by the Culinary Staff participating in cooking demonstrations and contest judging. A humorous exhibit created by Brytton Bjoragaard, titled “autocorrect” is on display in the James S. Murray Gallery Dr. Warren shared information with Board members regarding the Millennium Center. Pressure issues were discovered during routine testing of heating lines and pipes, which resulted in the need to purchase a new free standing boiler for the Millennium Center. With colder weather only a few months away, the bid for this project was sent out this week. Dr. Warren stated there is a need to move forward with this project as soon as possible and indicated the Board will be asked to ratify this project approval at the September meeting. The College will be seeking ICCB approval to utilize remaining PHS funding for this project. LLCC has been notified by the Illinois Department of Commerce and Economic Opportunity of partial funding for the Small Business Development Center (SBDC), which will help sustain the SBDC until the end of the calendar year. As a cost saving measure, the SBDC will relocate to Montgomery Hall on the main campus, which is believed to be beneficial not only for the SBDC, but also for their clients. Continuation funding for the SBDC through the end of the year is contingent on receipt of a $25,000 donation from Growth Corp, which should arrive in October. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None

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AGENDA ITEM II.A

H. Chairman’s Report – None I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports - None V.

Strategic Discussion A. Observance of 50th Anniversary

Karen Sanders, Executive Director of LLCC Foundation, and Lynn Whalen, Executive Director of Public Relations and Marketing, are serving as 50th Anniversary Committee Cabinet Liaisons. They introduced and recognized David Laubersheimer, Jay Kitterman, and Christine Ramirez-Campbell, as Co-Chairs of the 50th Anniversary Committee. Ms. Sanders and Ms. Whalen discussed plans to celebrate and observe Lincoln Land Community College’s 50th Anniversary, with the kick-off taking place at LLCC’s August 19 faculty and staff Convocation. Plans include:           VI.

50th Anniversary Logo 50 Acts of Service by LLCC by Faculty, Staff, and Students Spotlight on 50 Alumni Oral History Project Book on the History of LLCC Founders Day Celebration (time capsule opening and sealing of new capsule) Historic Display of Artifacts and Photos Traveling Display 60’s Style Foundation Gala Commencement (concluding 50th Anniversary recognition & celebration) Executive Session

MOTION NO. 08-24-16-6: Mr. Gray moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Wesley seconded.

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AGENDA ITEM II.A

Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley, Mr. Fulgenzi and Mr. Findley. PASSED

MOTION NO. 08-24-16-7: Mr. Gray moved to return to open session. Mr. Reichert seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley, Mr. Fulgenzi and Mr. Findley. PASSED VII.

Actions from Executive Session

MOTION NO. 08-24-16-8: Mr. Gray moved to approve the attached employment recommendations. Mr. Reichert seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley, Mr. Fulgenzi and Mr. Findley. PASSED VIII.

Adjournment

MOTION NO. 08-24-16-9: Mr. Gray moved to adjourn the meeting. Mr. Wesley seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Reichert, Mr. Wesley, Mr. Fulgenzi and Mr. Findley. PASSED The meeting adjourned at 6:20 p.m.

14

AGENDA ITEM II.A

__________________________ Chairman Findley

__________________________ Secretary Shackelford

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

August 24, 2016

Name Clevenger, Julie Humphrey, Tim Willard, Karen and Academy of Lifelong Learning (Approx. 35 Participants)

Meeting National College Learning Center Association The Chair Academy: Great Lakes Leadership Academy Wander on Wednesday Trip

Location Tampa, FL

Account Administrative

Amount $1,655

Dearborn, MI Administrative

$1,932

Vincennes, IN

$1,329*

Paid by Participant Registration Fees

*Participant Registration Fees

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Employment Recommendations

DATE:

August 24, 2016

We recommend the following personnel actions:

ADMINISTRATIVE A.

Approve the employment, pending the successful outcome of a criminal background check and drug screen, of Ms. Katherine Eilers as Director – Financial Aid. Ms. Eilers has been employed by Southern Illinois University-Edwardsville in the Financial Aid department since 2014. Ms. Eilers has a Master’s degree in Public Administration from SIU-E and a BA in Political Science from McKendree University. Her employment would be effective September 12, 2016 and placement will be on Salary Grade K.

17

AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for August and the August Treasurer’s Report

DATE:

September 28, 2016

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during August, 2016 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending August 31, 2016.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during August, 2016 and ratify the August, 2016 Treasurer’s Report.

McDonald/Longhta

18

AGENDA ITEM II.C.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

September 28, 2016

Name

Lovekamp, Janice

Meeting

Accreditation Review Council in Surgical Technology and Surgical Assisting

McDonald/Patarozzi/Curry

Location

Charlottesville, VA

Date

September 15-16, 2016

Account

Paid by Accreditation Review Council in Surgical Technology and Surgical Assisting

Amount $0

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AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

September 28, 2016

Name Collier, Lisa Eilers, Katherine Frederick, Lesley

Guthals, Elaine Howerter, Wendy

Lovekamp, Janice

Lovekamp, Janice

Leitner, David Murphy, Janelle O’Malley, Jennie Parton, Becky

Sanders, Karen Stalter, Leslie

Suchland, Colin Warren, Charlotte

Meeting 2016 Federal Student Aid Training Conference 2016 Federal Student Aid Training Conference Peer Review Visit-Eastern Gateway Community College 2016 Assessment Institute Competency Based Education Exchange Conference Accreditation Review Council in Surgical Technology and Surgical Assisting Site Visit Accreditation Review Council in Surgical Technology and Surgical Assisting Site Visit 2016 Assessment Institute Radiology Educators of Midwest 2016 Assessment Institute Competency Based Education Exchange Conference Conference for Community College Advancement Foundation in Art: Theory and Education 16th Biennial Conference 2016 Assessment Institute American Association of Community Colleges Commission Meetings

Location Atlanta, GA

Account Administrative

Atlanta, GA

Administrative

All Expenses Paid by Higher Learning Commission Indianapolis, IN Professional Development Phoenix, AZ Restricted

Amount $1,547 $1,547

Steubenville, OH

$0 $897 $1,855*

Baton Rouge, LA

Paid by Accreditation Review Council in Surgical Technology and Surgical Assisting Lincoln, NE Paid by Accreditation Review Council in Surgical Technology and Surgical Assisting Indianapolis, IN Faculty Development Davenport, IA Administrative Indianapolis, IN Faculty Development Phoenix, AZ Restricted

$0

$0 $812 $226 $812 $1,725*

San Diego, CA Kansas City, MO

Administrative and LLCC Foundation Faculty Allocation

Indianapolis, IN Faculty Development Arlington, VA Administrative

$1,142*** $1,037** $812 $1,321

*Pending Grant Approval

**Out of Pocket Expense and Faculty Development Recognition Committee ***$500 Institutional and $642 LLCC Foundation

McDonald/Patarozzi/Curry

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AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

September 28, 2016

Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Public Health (IDPH) has requested that the Capital City Training Center partner with Training Partners to provide customized training for four IDPH employees. The training will be held in September in Springfield. The Capital City Training Center seeks to amend the program hour requirement of their agreement with MK Education for the Pharmacy Technician Program. Per Illinois State Licensing requirements, the amount of program hours need to be increased from 165 hours to 300 hours. The Health Professions Division seeks approval to enter into a Clinical Site Agreement with Dynamic Behavioral Services Inc. to provide clinical site experience to students enrolled in the College's Occupational Therapy Assistant Program. Dynamic Behavioral Services Inc. has facilities suitable to the needs of the students. The Health Professions Division seeks approval to enter into a Clinical Site Agreement with Bright Star Equestrian Centre to provide clinical site experience to students enrolled in the College's Occupational Therapy Assistant Program. Bright Star Equestrian Centre has facilities suitable to the needs of the students. The College seeks approval to enter into an Articulation Agreement with Olivet Nazarene University for students enrolled in the College's Associate of Applied Science Nursing Degree program. The agreement seeks to facilitate the transfer of LLCC coursework to Olivet Nazarene University for the completion of a Bachelor of Science in Nursing (BSN). McDonald/Patarozzi

21

AGENDA ITEM II.F.1

MOTION: Move to approve the amendment to the MK Education Agreement; the Clinical Site Agreement with Dynamic Behavioral Services, Inc.; the Clinical Site Agreement with Bright Star Equestrian Centre; the Articulation Agreement with Olivet Nazarene University.

McDonald/Patarozzi

22

23

Contract Title Brief Description Contracts as informational: Items under the CMS Master Agreement Illinois The Illinois Department of Public Health has Department of requested that the Capital City Training Center Public Health partner with Training Partners to provide customized Customized training for four IDPH employees. The training will be Training held in September in Springfield. Agreement TOTALS

LLCC Dept / Program Capital City Training Center

Contractor Illinois Department of Public Health

TRAINING CONTRACTS

$11,440

$11,440

Contract Total

September 26-30, 2016

Term

24

The College seeks approval to enter into an Articulation Agreement with Olivet Nazarene University for students enrolled in the College's Associate of Applied Science Nursing Degree program. The agreement seeks to facilitate the transfer of LLCC coursework to Olivet Nazarene University for the completion of a Bachelor of Science in Nursing (BSN).

Articulation Agreement with Olivet Nazarene University

Olivet Nazarene University

Bright Star Equestrian Centre

Dynamic Behavioral Services

The Health Professions Division seeks approval to enter into a Clinical Site Agreement with Dynamic Behavioral Services Inc. to provide clinical site experience to students enrolled in the College's Occupational Therapy Assistant Program. Dynamic Behavioral Services Inc. has facilities suitable to the needs of the students.

The Health Professions Division seeks approval to enter into a Clinical Site Agreement with Bright Star Equestrian Centre to provide clinical site experience to students enrolled in the College's Occupational Therapy Assistant Program. Bright Star Equestrian Centre has facilities suitable to the needs of the students.

Contractor MK Education

Brief Description The Capital City Training Center seeks to amend the program hour requirement of their agreement with MK Education for the Pharmacy Technician Program. Per Illinois State Licensing requirements, the amount of program hours need to be increased from 165 hours to 300 hours.

Clinical Site Agreement with Bright Star Equestrian Centre

Contract Title Amendment to the MK Education Agreement for Pharmacy Technician Program Clinical Site Agreement with Dynamic Behavioral Services, Inc.

LLCC/Associate Degree Nursing Program

Health Professions/ Occupational Therapy Assistant Program

Health Professions/ Occupational Therapy Assistant Program

LLCC Dept. / Program CCTC/Pharmacy Technician Program

CLINICAL SITE, AFFILIATION, ARTICULATION, & TRAINING AGREEMENTS

Date of Signing through Indefinite

Date of Signing through Indefinite

Date of Signing through Indefinite

Term January 1, 2017 through Indefinite

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

September 28, 2016

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of September. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Workforce Development Division has applied for the Community Foundation for the Land of Lincoln's 2016 Community Grants Program. If awarded, the funds would establish an agriculture-based workforce development program for low-income, disadvantaged community youth in partnership with Abundant Faith Christian Center. LLCC seeks ratification for the Perkins Leadership Supplemental Grant. If awarded, the funds will supplement professional development and software upgrade opportunities not funded in the College's FY2017 Perkins Postsecondary Grant. LLCC seeks ratification for the Pathways to Results Implementation Grant. If awarded, the funds will provide stipends and materials for faculty to integrate developmental reading and writing into the existing Criminal Justice curriculum.

MOTION: Move to ratify the Perkins Leadership Supplemental Grant in the amount of $10,000 and ratify the Pathways to Results Implementation Grant in the amount of $19,500.

McDonald/Patarozzi

25

26

Brief Description

Grants less than $10,000 Workforce Development 2016 Community The Division has applied for the Grants Program Community Foundation for the Land of Lincoln's 2016 Community Grants Program. If awarded, the funds would establish an agriculture-based workforce development program for lowincome, disadvantaged community youth in partnership with Abundant Faith Christian Center. Grants in excess of $10,000 Perkins LLCC seeks ratification for the Leadership Perkins Leadership Supplemental Supplemental Grant. If awarded, the funds will Grant supplement professional development and software upgrade opportunities not funded in the College's FY2017 Perkins Postsecondary Grant. Pathways to LLCC seeks ratification for the Results Pathways to Results Implementation Implementation Grant. If awarded, Grant the funds will provide stipends and materials for faculty to integrate developmental reading and writing into the existing Criminal Justice curriculum. TOTAL

Grant Title

$10,000

LLCC

LLCC

ICCB

ICCB

$32,000

$19,500

$2,500

LLCC Department / Program

LLCC Total Monetary Request

Community Workforce Foundation for Development the Land of Division Lincoln

Grantor

GRANT SUMMARY September 2016

$0

$0

$0

$0

LLCC Match

Yes

Yes

Yes

Submitted

July 1, 2016 through June 30, 2017

July 1, 2016 through June 30, 2017

November 1, 2016 through October 31, 2017

Term

AGENDA ITEM II.I.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Millennium Center Boiler Installation – Contractor Ratification

DATE:

September 28, 2016

Sealed proposals were received by the Construction Managers Office on September 6, 2016 for the Millennium Center Boiler Installation project. The emergency nature of this project was reviewed with you at the August 24, 2016 Board meeting. Since that time, per board Policy 6.4 Purchasing/Contracts, the President and Board Chair have approved the selection of a contractor to begin work on this project. Accordingly, this contractor selection is being presented for ratification. This project will be funded by fund balances remaining in previous PHS projects which have been completed. Therefore, no PHS tax will be levied for this project. Contractor

Base Bid

E.L. Pruitt Company, Inc.

$108,823

Henson Robinson

$108,200

Prairie State

$131,460

The following companies were issued bid documents but chose not to submit a proposal: Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

McDonald/Garvey

$129,800

($108,200 + $21,600)

Protection Health Safety Funds n/a n/a

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AGENDA ITEM II.I.1

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

study,

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to ratify the award of the Base Bid from Henson Robinson in the amount of $108,200 and establishment of a project contingency in the amount of $21,600 for an aggregate amount of $129,800 to complete the Millennium Center Boiler Installation Project at LLCC’s Main Campus.

McDonald/Garvey

28

AGENDA ITEM II.I.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

HVAC Replacement Litchfield Resource Center– Change Orders #3, #4, #5, #6 & #7

DATE:

September 28, 2016

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO # M-003 M-004 M-005 M-006 M-007

Description

Cost

Install occupancy sensors Install wiring for future CO2 sensors Add light fixture at air compressor shelf Install CO2 sensors New fittings and rework piping at new cooling coil Total:

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining: Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings: McDonald/Garvey

$5,493.00 $2,195.00 $621.00 $5,935.00 $1,356.00 $15,600.00 $22,500.00 $4,738.87 $15,600.00 $0.00 $2,161.13

$15,600 Protection, Health, and Safety n/a n/a 29

AGENDA ITEM II.I.2

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION:

McDonald/Garvey

Move to ratify the listed change orders in the amount of $15,600 for the HVAC Replacement Litchfield Resource Center Project as presented.

30

III. Action Agenda

AGENDA ITEM III.A.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Proposed New Board Policy 6.27 - Business Enterprise Compliance Act

DATE:

September 28, 2016

Attached is a proposed new Board Policy that supports compliance with the recently implemented Business Enterprise for Minorities, Females, and Persons with Disabilities Act, 30 ILCS 575/0.01. No action is required of you this evening. With Board concurrence, we will return the policy to you for action at the regularly scheduled October, 2016 meeting of the Board.

McDonald

32

AGENDA ITEM III.A.1

Lincoln Land Community College

BOARD POLICY

Subject: Business Enterprise Compliance Act Policy Number: 6.27 Officer Responsible: VP, Administrative Services Last Reviewed: Last Revised: Effective Date: 10/26/16 Old Policy Number: New Policy

Policy Statement: Lincoln Land Community College shall promote the economic development of businesses owned by minorities, females, and persons with disabilities by developing and maintaining plans and procedures for establishing aspirational goals to increase the procurement of goods and services from such businesses and to otherwise comply with the requirements of the Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS 575/0.01).

McDonald

33

AGENDA ITEM III.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Protection, Health and Safety Project –Millennium Center Boiler Installation

DATE:

September 28, 2016

In your agenda you will find a resolution for the project referenced below to approve as Protection, Health and Safety Project and authorizing the submittal of the projects to the ICCB. This project will be funded by fund balances remaining in previous PHS projects which have been completed. Therefore, no PHS tax will be levied for this project. Project Title Millennium Center Boiler Installation Project Total

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

Cost Estimate $144,990 $144,990

$144,990 Protection, Health, and Safety Funds n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Garvey

34

AGENDA ITEM III.D.1

MOTION: Move to approve the resolution authorizing submission of the Millennium Center Boiler Installation, Protection, Health and Safety Project to the Illinois Community College Board.

McDonald/Garvey

35

AGENDA ITEM III.D.1

Resolution to Approve Protection, Health, and Safety Project for Millennium Center Boiler Installation WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and WHEREAS, the project recommended for repair and alteration is Millennium Center Boiler Installation, in the amount of $144,990. WHEREAS, the Board certifies this project meets the requirements of 805/320.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project. NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows: 1. The recitals set forth above are incorporated herein and made a part hereof. 2. The physical facilities described in the project set forth above require alterations or repairs and are necessary to remove a health or safety hazard to students, employees, or visitors of Lincoln Land Community College District #526. McDonald/Garvey

36

AGENDA ITEM III.D.1

3. There are not sufficient funds available in the Operation and Maintenance Fund of Lincoln Land Community College District #526 to complete the project set forth above. 4. The cost of the project set forth above, as determined in the certified estimate of a licensed architect or engineer, is not less than $25,000 and shall be financed by transferring excess funds in the amount of $144,990 from completed PHS projects previously approved by the Illinois Community College Board. 5. Properly completed application forms shall be completed and forwarded to the President/CEO of the ICCB for approval of the above-referenced project.

Signature ________________________ Witness ________________________ Chair of Board

McDonald/Garvey

Secretary of Board

37

AGENDA ITEM III.D.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of FY 2017 Protection, Health and Safety Projects

DATE:

September 28, 2016

In your agenda you will find a resolution for each of the projects listed below to approve them as Protection, Health and Safety Projects and authorizing the submittal of each of the projects to the Illinois Community College Board. Once approval has been obtained from the ICCB, the projects will be bid and the work commenced. Project Title Menard Hall – AHU Coils & Valves Sangamon Hall North – AHU Coils & Valves Montgomery Hall AHU Replacement Sangamon Hall Switch Gear Upgrades New Sidewalk Lighting South Side Main Campus Total PHS Projects Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

Cost Estimate $417,002 $373,888 $388,810 $97,617 $137,802 $1,415,119

$1,415,119 Protection, Health and Safety Funds n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders. McDonald/Garvey

38

AGENDA ITEM III.D.2

MOTION: Move to approve the resolutions authorizing submission of the listed Protection, Health and Safety Projects to the Illinois Community College Board.

McDonald/Garvey

39

AGENDA ITEM III.D.2

Resolution to Approve Protection, Health, and Safety Project for Menard Hall AHU Coils & Valves WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and WHEREAS, the project recommended for repair and alteration is Menard Hall AHU Coils & Valves, in the amount of $417,002. WHEREAS, the Board certifies this project meets the requirements of 805/320.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project. NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows: 1. The recitals set forth above are incorporated herein and made a part hereof. 2. The physical facilities described in the project set forth above require alterations or repairs and are necessary to remove a health or safety hazard to students, employees, or visitors of Lincoln Land Community College District #526. McDonald/Garvey

40

AGENDA ITEM III.D.2

3. There are not sufficient funds available in the Operation and Maintenance Fund of Lincoln Land Community College District #526 to complete the project set forth above. 4. The cost of the project set forth above, as determined in the certified estimate of a licensed architect or engineer, is not less than $25,000 and shall be financed in accordance with Recital C as stated above, in the total dollar amount of $417,002. 5. Properly completed application forms shall be completed and forwarded to the President/CEO of the ICCB for approval of the above-referenced project.

Signature ________________________ Witness ________________________ Chair of Board

McDonald/Garvey

Secretary of Board

41

AGENDA ITEM III.D.2

Resolution to Approve Protection, Health, and Safety Project for Sangamon Hall AHU Coils and Valves WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and WHEREAS, the project recommended for repair and alteration is Sangamon Hall AHU Coils & Valves, in the amount of $373,888. WHEREAS, the Board certifies this project meets the requirements of 805/320.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project. NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows: 1. The recitals set forth above are incorporated herein and made a part hereof. 2. The physical facilities described in the project set forth above require alterations or repairs and are necessary to remove a health or safety hazard to students, employees, or visitors of Lincoln Land Community College District #526. McDonald/Garvey

42

AGENDA ITEM III.D.2

3. There are not sufficient funds available in the Operation and Maintenance Fund of Lincoln Land Community College District #526 to complete the project set forth above. 4. The cost of the project set forth above, as determined in the certified estimate of a licensed architect or engineer, is not less than $25,000 and shall be financed in accordance with Recital C as stated above, in the total dollar amount of $373,888. 5. Properly completed application forms shall be completed and forwarded to the President/CEO of the ICCB for approval of the above-referenced project.

Signature ________________________ Witness ________________________ Chair of Board

McDonald/Garvey

Secretary of Board

43

AGENDA ITEM III.D.2

Resolution to Approve Protection, Health, and Safety Project for Montgomery Hall AHU Replacement WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and WHEREAS, the project recommended for repair and alteration is Montgomery Hall AHU Replacement, in the amount of $388,810. WHEREAS, the Board certifies this project meets the requirements of 805/320.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project. NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows: 1. The recitals set forth above are incorporated herein and made a part hereof. 2. The physical facilities described in the project set forth above require alterations or repairs and are necessary to remove a health or safety hazard to students, employees, or visitors of Lincoln Land Community College District #526. McDonald/Garvey

44

AGENDA ITEM III.D.2

3. There are not sufficient funds available in the Operation and Maintenance Fund of Lincoln Land Community College District #526 to complete the project set forth above. 4. The cost of the project set forth above, as determined in the certified estimate of a licensed architect or engineer, is not less than $25,000 and shall be financed in accordance with Recital C as stated above, in the total dollar amount of $388,810. 5. Properly completed application forms shall be completed and forwarded to the President/CEO of the ICCB for approval of the above-referenced project.

Signature ________________________ Witness ________________________ Chair of Board

McDonald/Garvey

Secretary of Board

45

AGENDA ITEM III.D.2

Resolution to Approve Protection, Health, and Safety Project for Sangamon Hall Switch Gear Upgrade WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and WHEREAS, the project recommended for repair and alteration is Sangamon Hall Switch Gear Upgrade, in the amount of $97,617. WHEREAS, the Board certifies this project meets the requirements of 805/320.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project. NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows: 1. The recitals set forth above are incorporated herein and made a part hereof. 2. The physical facilities described in the project set forth above require alterations or repairs and are necessary to remove a health or safety hazard to students, employees, or visitors of Lincoln Land Community College District #526. McDonald/Garvey

46

AGENDA ITEM III.D.2

3. There are not sufficient funds available in the Operation and Maintenance Fund of Lincoln Land Community College District #526 to complete the project set forth above. 4. The cost of the project set forth above, as determined in the certified estimate of a licensed architect or engineer, is not less than $25,000 and shall be financed in accordance with Recital C as stated above, in the total dollar amount of $97,617. 5. Properly completed application forms shall be completed and forwarded to the President/CEO of the ICCB for approval of the above-referenced project.

Signature ________________________ Witness ________________________ Chair of Board

McDonald/Garvey

Secretary of Board

47

AGENDA ITEM III.D.2

Resolution to Approve Protection, Health, and Safety Project for New Sidewalk Lighting South Side Main Campus WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and WHEREAS, the project recommended for repair and alteration is New Sidewalk Lighting South Side Main Campus, in the amount of $137,802. WHEREAS, the Board certifies this project meets the requirements of 805/320.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project. NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows: 1. The recitals set forth above are incorporated herein and made a part hereof. 2. The physical facilities described in the project set forth above require alterations or repairs and are necessary to remove a health or safety hazard to students, employees, or visitors of Lincoln Land Community College District #526. McDonald/Garvey

48

AGENDA ITEM III.D.2

3. There are not sufficient funds available in the Operation and Maintenance Fund of Lincoln Land Community College District #526 to complete the project set forth above. 4. The cost of the project set forth above, as determined in the certified estimate of a licensed architect or engineer, is not less than $25,000 and shall be financed in accordance with Recital C as stated above, in the total dollar amount of $137,802. 5. Properly completed application forms shall be completed and forwarded to the President/CEO of the ICCB for approval of the above-referenced project.

Signature ________________________ Witness ________________________ Chair of Board

McDonald/Garvey

Secretary of Board

49

AGENDA ITEM III.D.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Fiscal Year 2017 Budgets

DATE:

September 28, 2016

Included under separate cover is the final draft of the Fiscal Year 2017 Operating Budget that was placed on file for public review and comment at the July 27, 2016 meeting. The following adjustments totaling $174,765 have been made to the FY 2017 Tentative Budget:   

Increase in Property Tax Revenue by $159,265, due to receipt of CY15 EAV confirmations from all district counties Decrease in Transfers from Working Cash by $159,265 due to the increase in budgeted property tax revenue Budgeted expense and transfer in from the Special Initiative Fund in the amount of $15,500 for strategies approved in the FY 2017 Planning Process

As a result of the above adjustments, the FY 2017 Final Operating Budget in draft form, is balanced and provides for revenues of $41,750,884 and expenditures of $41,750,884. The tax levy that will come before the Board in December of 2016 will provide for the extension of property tax in the calendar year 2016. In accordance with GASB 34, the FY 2017 budget reflects 50% of the revenue from the calendar year 2015 levy as well as 50% of the projected revenues from the calendar year 2016 levy. Budgets are also included for the following funds, which are supported by the annual tax levy:   

Liability Protection & Settlement (Fund 12) is used to fund insurance, risk management, safety and security expenditures. Audit (Fund 11) provides funding for audit services. Bond and Interest (Fund 04) provides for the payment of principal and interest on debt service (borrowed funds).

McDonald/Longhta/Patarozzi

50

AGENDA ITEM III.D.3

Also presented are budgets for the following:  Operations & Maintenance Restricted (Fund 03) is restricted to construction and other capital expenditures. Funding is provided from Protection Health and Safety funds and monies accumulated in the Operations and Maintenance Fund.  Auxiliary or Independent Operations (Fund 05) accounts for expenditures for cost centers for which a fee is charged for students/staff, and the activity is intended to be self sufficient, such as the bookstore, food service, Capital City Center, Child Care Center and Community Programming.  Employee Benefit (Fund 16) serves as the College’s self-insurance fund.  Restricted Purpose Grants (Fund 06) includes monies restricted by state and federal grants.  Trust & Agency (Fund 10) is used for Student Club monies or other funds for which the College is holding in a custodial or agency relationship.  Working Cash (Fund 07) is the “internal bank” which allows the College to meet cash flow needs.  Federal Financial Aid (Fund 17) is used for pass through funds from state and federal agencies for student financial aid. The FY 2017 Final Budget before you includes estimated revenues sufficient to meet or exceed expenditures in all funds with the exception of the Operations and Maintenance Restricted Fund (Capital Projects), Restricted Fund, and Working Cash Fund which have sufficient carry forward fund balance to fund expenditures. I will provide further information as requested at the meeting.

MOTION:

Move (1) to adopt the attached resolution approving the FY 2017 Operating Budget and (2) to approve the FY 2017 Capital Budget as presented.

McDonald/Longhta/Patarozzi

51

AGENDA ITEM III.D.3

FISCAL YEAR 2017 BUDGET RESOLUTION

WHEREAS, the Board of Trustees of Community College, District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon and Scott and State of Illinois, cause to be prepared in tentative form a budget for said district for the fiscal year beginning July 1, 2016 and ending June 30, 2017; and WHEREAS, the Secretary of said Board of Trustees has made such budget in tentative form conveniently available to public inspections for at least 30 days prior to final action thereon; and WHEREAS, the Secretary of said Board of Trustees arranged for and there was held a public hearing as to such budget on September 28, 2016; and WHEREAS, report availability for public inspection on such budget and of such public hearing was given by publication in (a) newspapers published in said district at least 30 days prior to the time of such hearing; and WHEREAS, it appears that all legal requirements for the adoption of such budget have been done and performed; NOW, THEREFORE, BE IT RESOLVED: Section 1. That the fiscal year for the district is declared as being July 1, 2016 and ending June 30, 2017. Section 2. That the budget containing a statement of the cash on hand at the beginning of the fiscal year, an estimate of the cash expected received during such fiscal year from all sources, an estimate of the expenditures contemplated for such fiscal year, and a statement of the estimated cash expected to be on hand at the end of such year is adopted as the budget for this district for the aforesaid fiscal year, a copy of said budget being attached hereto and by reference made a part hereof. _____________________________________ Chair, Board of Trustees ATTEST: _____________________________________ Secretary, Board of Trustees

McDonald/Longhta/Patarozzi

52

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

September 28, 2016

POSITION VACANCIES Classified Administrative Assistant to the Dean (FT) Building Custodian (FT) Professional Adult Education Coordinator-2 (FT) Lab Safety Coordinator (PT) Programmer Analyst I (FT)

HIRES Sarah Scheufele

Academic Support Specialist (PT)

09/06/16

RETIREMENTS Carl Jones

Instructional Media Specialist (FT)

12/31/16

RESIGNATIONS Nyssa Crenshaw

Child Development Teacher (PT)

09/30/16

McDonald/Ransdell

54

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

September 28, 2016

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: PHS Projects – FY’ 16 Child Development Center Septic System/Sewer Scope Revision The project is underway. Chiller Replacement at Sangamon Hall The project is underway. HVAC Replacement Litchfield Resource Center The project is substantially complete. The punch-list and project close-out documents are being finalized. Upgrade Cooling and UPS System in IT Data Room The project is underway. Small Projects – General Institutional Energy Sub-Metering The project is underway.

McDonald/Garvey

55

AGENDA ITEM IV.A.3.b

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Garvey

56

57

73910 73911

70943 70944 70945

Colleague Dept # 70933 70935

S,L S,L S,L L

Truck Driver Lot Rehabilitation

L L

L L L

L L

Student Services/Testing Center Renovation of Montgomery Hall for Adult and Community Education Project Outreach: Regional Center Expansion- Phase Two EREC

Main Campus Parking Lot Resurface/Restriping Trutter Carpet Replacement

Chiller Replacement at Sangamon Hall HVAC Replacement Litchfield Resource Center Upgrade Cooling & UPS System in IT Data Room

Project Name Arc Flash Study CDC Septic System Replacement

Funding Source

(18,892) (18,892) (11,790)

412,505 412,505 2,027,727

12,730

(5,627) (5,627) 7,991 4,739

-

Sum of Change Orders

Sum of Original Contract Amount 30,347 90,059 120,405 649,619 377,615 151,086 1,178,319 293,798 22,700 316,498 -

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

NEW NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70941 PHS Balance Transfers Total Grand Total

Infrastructure Fee Total ICCB Capital Budget Request

FY2016 PHS Total Infrastructure Fee

FY2015 PHS Total FY2016 PHS

Type / Year FY2015 PHS

Sum of Original LLCC Budget Approved / Estimated 27,588 89,620 117,208 809,500 380,250 151,086 1,340,836 293,798 35,000 328,798 4,245,000 1,290,200 4,672,400 10,207,600 482,784 482,784 12,477,226 Sum of Adjusted Contract Amount 30,347 84,432 114,778 657,610 382,353 151,086 1,191,049 293,798 22,700 316,498 393,612 393,612 2,015,938 -

-

-

Sum of Retainage

The following information is a reflection of information that has been provided to the Finance Department as of August 31, 2016

All Capital Projects

373,962 373,962 1,081,962

Sum of Payments To Date 27,613 15,057 42,670 424,478 198,345 9,978 632,800 9,830 22,700 32,530 -

Sum of Contract Sum of Balance Contract % Remaining Remaining 2,734 9.01% 69,375 82.17% 72,108 62.82% 233,132 35.45% 184,009 48.13% 141,108 93.40% 558,249 46.87% 283,969 96.65% 0.00% 283,969 89.72% 0.00% 0.00% 0.00% 0.00% 19,650 4.99% 19,650 4.99% 933,976 46.33%

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

OCTOBER 2016 

Financial Audit Review



Board Meeting 10/26/16

NOVEMBER 2016 

FEBRUARY 2017

Board Meeting 11/16/16

Sabbatical Leaves



Administrative Positions



Faculty Positions



Board Meeting 3/22/17



Spring Adjunct Faculty Listing



Tenure Listing



Catalog Review Founders Day 2/18/17



Board Meeting 2/22/17

Summer Adjunct Faculty Listing Budget Workshop 6/28/17



Board Meeting 6/28/17



Board Meeting 12/14/16

APRIL 2017



FY’18 Tentative Budget

Faculty Emeritus



Board Meeting 1/25/17

MAY 2017

Seating of New Student Trustee



Employee Recognition Ceremony



Board of Trustees Election/Reorganization*



Student Recognition Ceremony 5/2/17



Board Meeting 4/26/2017



LLCC Foundation Gala 5/6/17



Commencement 5/12/17



Board Meeting 5/24/17

AUGUST 2017 

SEPTEMBER 2017

Board Meeting 8/23/17



Budget Adoption/Public Hearing



Mid-Year Tenure Listing



PHS Projects



Board Meeting 9/27/17

H Board Meeting 7/26/17





JULY 2017





Adopt CY’16 Property Tax Levy

*Deadline to seat New Trustees 5/2/17

JUNE 2017 

JANUARY 2017



MARCH 2017





DECEMBER 2016

V. Strategic Discussion

AGENDA ITEM V.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUJECT:

Informational Presentation Regarding Goals 4, 5 and 6 of the Strategic Plan

DATE:

September 28, 2016

Dr. Lesley Frederick, Vice President of Student Services, will be presenting Goal 4 – Community Engagement, Goal 5 – Diversity and Cultural Competency and Goal 6 – Operational Strength. The presentation will focus on the key performance indicators and the College’s strategic planning dashboard.

Frederick

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