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LLCC Board of Trustees Regular Meeting September 24, 2014 Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley...

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LLCC Board of Trustees Regular Meeting September 24, 2014

Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Dennis Shackelford Jefferson Gentry, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 PUBLIC HEARING ON FY 2015 COLLEGE BUDGET WEDNESDAY, SEPTEMBER 24, 2014 5:00 P.M. LINCOLN LAND COMMUNITY COLLEGE ROBERT H. STEPHENS ROOM AGENDA REGULAR MEETING Wednesday, September 24, 2014 Immediately Following Public Hearing on the Budget I.

Preliminary Matters A. B. C. D. E.

II.

Roll Call Pledge of Allegiance Adoption of Agenda of the September 24, 2014 Meeting Introductions and Recognitions Hearing of Citizens

Consent Agenda A. Approval of Minutes of the Regular Meeting of August 27, 2014 .......... 6 B. Ratify Payment of Bi-Monthly Checks and the August Treasurer’s Report ........................................................................... 18 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 19 2. Approval of Out-of-State Travel ..................................................... 20 D. Budget/Financial Items 1 Participation with Central Management Services .......................... 22 E. Purchasing 1. Lodging and Meals for Elderhostel ................................................ 24 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 26 2. CDW-G Microsoft Server and Campus Agreement ....................... 28 3. Lease of Two Passenger Vans...................................................... 29 4. Intergovernmental Agreement between LLCC and SMTD............. 30 G. Monthly Grant Status Report .............................................................. 33 H. Facility Leases I. Construction Items 1. Variable Frequency Drive Unit Replacement – Change Orders .... 37 J. Other Items

III.

Action Agenda A. B. C. D.

Policies Academic Services Division Items Student Services Division Items Administrative Services Division Items 1. Fiscal Year 2015 Budgets ............................................................. 40 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 44 b. Construction Progress Update ................................................. 45 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 48 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion

VI.

Executive Session

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, August 27, 2014 at 5:12 p.m. in the Robert H. Stephens Room of the main campus with Chairman Reichert presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Findley, Mr. Gentry, Mr. Wesley and Mr. Fulgenzi. Mr. Shackelford joined the meeting in progress. Mr. Rosenthal and Mr. Gray were absent. B. Pledge of Allegiance Chairman Reichert led the audience in the pledge of allegiance. C. Adoption of Agenda of the August 27, 2014 Meeting MOTION NO. 8-27-14-1: Mr. Findley moved to adopt the agenda of the August 27, 2014 meeting. Mr. Wesley seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, and Mr. Reichert. PASSED D. Introductions and Recognitions 1. Introduction of New Faculty Members

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AGENDA ITEM II.A

Dr. Tepatti introduced and provided a brief synopsis of the new faculty members listed below, who were in the audience. • • • •

Phyllis Biever, Surgical Technology Ashley Green, English David Leitner, English Deana Schenk, English

Dr. Tepatti also provided an overview of another new faculty member, Timothy McKenzie, English, who was unable to attend the Board meeting due to student/classroom obligations. E. Hearing of Citizens - None II.

Consent Agenda

MOTION NO. 8-27-14-2: Mr. Findley moved to: • • • • •

• •

approve the minutes of the Regular Meeting of July 23, 2014; ratify payments of bi-monthly of checks issued during July 2014 and ratify, subject to audit, the June 30, 2014 and July 31, 2014 Treasurer’s Report; approve Ratification of Out-of-State Travel for the attached list of individuals: approve Out-of-State Travel for the attached list of employees; ratify the attached resolution permanently transferring $289,862.63 from the Education Fund to the Auxiliary Fund, $685,185.92 from the Operations and Maintenance Fund to the Operations and Maintenance Restricted Fund, and $40,000 from the Restricted Fund to the Education Fund; approve the payment of the CARLI Database and I-Share Assessment Membership Fees and the purchase of 17 electronic databases, electronic book package and link resolver; approve the purchase of print periodical subscriptions and electronic journals through EBSCO;

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AGENDA ITEM II.A



• •

approve the rider with MK Education in the amount of $15,750; approve the Clinical Site Agreement with America Ambulance; approve the Clinical Site Agreement with Heartland Health System, Inc.; approve the Clinical Site Agreement with Springfield Clinic, LLP; ratify the deductive change order in the amount of $314,241 for the Taylorville Code Compliance & Renovation as presented, which establishes a project contingency in the amount of $76,132; and ratify the listed change orders in the amount of $1,967.36 for the Variable Frequency Drive Replacement as presented.

Mr. Fulgenzi seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, and Mr. Reichert. PASSED III.

Action Agenda A. Policies 1. Proposed Language Change to Board Policy 8.14 - Holidays

This proposed change to Board Policy 8.14 was submitted for Board review and first reading in July and is presented tonight for Board approval. This language change is specific to the LLCC Police Force, including Independence Day as an observed holiday for LLCC Police Officers. The effective date will be retroactive to July 1, 2014. MOTION NO. 8-27-14-3: Mr. Wesley moved to approve language change to Board Policy 8.14 - Holidays. Mr. Findley seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, and Mr. Reichert. PASSED B. Academic Services Division Items - None C. Student Services Division Items – None

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AGENDA ITEM II.A

D. Administrative Services Division Items - None E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires

This item has been updated. The listed Faculty vacancy will be presented for consideration later in the executive portion of tonight’s meeting. Many of the hires listed represent vacancies from recent retirements and departmental shifting. b. Construction Progress Update Dr. Warren noted the Variable Frequency Drive Units Replacement project is underway and documents are being prepared for most of the remaining projects. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar The final FY 2015 Budget will be presented in September for approval. B. President’s Report More than 200 students attended a “New Student Lunch” in Cass Gymnasium on August 20. LLCC’s Student Services department continued to offer their Rapid

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AGENDA ITEM II.A

Registration events and New Student Orientations the week prior to the start of the semester. At this time it appears that LLCC’s credit hour enrollment is slightly higher than originally anticipated. Convocation was held on August 22 with a presentation by Drs. Tricia Kujawa and Chris McDonald titled “Cycles of AQIP”. Mr. Cruz and Ms. Whalen showcased the new LLCC mobile friendly web site that will go live this fall. Dr. Warren’s address to employees entitled “Creating Order Out Of Chaos” focused on the many changes, new faces, and challenges LLCC faces in the coming year. August 23 marked the official start of the fall semester. Volunteers were stationed in the A. Lincoln Commons to greet students and assist them in navigating their first days on campus. Several employees; Police Chief Gentry, Officer Hansen and Vice President Frederick have taken part in the ALS Ice Bucket Challenge on the main campus. Although higher than anticipated, LLCC’s credit hour enrollment is currently down 5%. Considering this decrease, LLCC appears to be above the state average, which mirrors a nationwide enrollment trend. LLCC’s Surgical Technology Program received the Annual Merit Award from the National Board of Surgical Technology and Surgical Assisting (NBSTSA) by achieving a 100% pass rate on the Certified Surgical Technologist (CST) examination over the last year. United States Senator Dick Durbin held a roundtable discussion/news conference August 8 on LLCC’s main campus, calling attention to student loan debt and questionable practices of some for-profit colleges, while noting the affordability and quality education provided by community colleges. Participants included; Dawn Thompson, a current online student at a for-profit college with a tremendous student loan debt, Dr. Warren, Dr. Hunter-Anderson, Deborah Hagan, and Dev Gowda. Dr. Warren was honored to be the Keynote Speaker at the Army Cooks School Graduation Ceremony on August 21. The Army Cooks School is a four week program, with the first eight days conducted in the Culinary and Baking Labs located in LLCC’s Workforce Careers Center. LLCC’s Culinary Institute has announced its fall schedule of non-credit food and wine classes which include; cook and dine courses, special cooking topics, and Bistro Verde dinners.

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AGENDA ITEM II.A

Beginning September 15, Bistro Verde will open and operate as Bistro-To-Go. The student operated cafe will prepare and sell ready-to-eat takeout soups, salads, sandwiches and assorted baked goods on Mondays and Wednesdays, through November 24. LLCC was well represented at the Illinois State Fair with Al Shull, Professor of Art, winning first place in the Painting Category of the Professional Art Exhibition. Jolene Adams of LLCC’s Culinary Institute demonstrated how to prepare “Unique Cupcakes” in the Hobbies, Arts & Crafts Building. Throughout the fair, Culinary staff, Nancy Sweet, Jay Kitterman, and Jolene Adams served as judges for various food competitions. The James S. Murray Gallery begins the fall semester with an exhibit of paintings by Japanese artist Hiromi Katayama. The exhibit will be hosted through September 18. LLCC lost three valued employees this summer. Jim Van Kleek, Aviation Program Director passed away on July 27. Earlier this summer, two longtime and well-regarded adjunct instructors, Isaac “Marty” Morris and Cynthia Dipert also passed away. Mr. Shackelford joined the meeting at 5:45 p.m. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report Mr. Wesley reported he was unable to attend the August Illinois Community College Trustees Association (ICCTA) Executive Committee meeting. He also stated that he is hopeful LLCC will have the opportunity to host a future East Central Region ICCTA meeting. J. Foundation Report - None K. Other Board Members’ Reports - None

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AGENDA ITEM II.A

V.

Strategic Discussion A. LLCC Facilities Department Presentation

Mr. Dave Bretscher, Director of Facilities provided a PowerPoint presentation showcasing the LLCC Facilities Services Department. Mr. Bretscher explained the main campus has over 220 acres of property, which includes 70 acres of manicured lawn and garden space, 12 acres of native prairie and nearly 35 acres of athletic fields and outdoor Physical Education space. He added these 220 acres include over 16 acres of paved parking lots, more than 2 miles of roadways and nearly 3 miles of concrete sidewalks. The 17 buildings on the main campus denote approximately 517,689 square feet of space, with the off-campus Education Service Areas in Beardstown, Hillsboro, Jacksonville and Litchfield adding an additional 134,584 square feet of space, for a total of 652,273 square feet of building space to be maintained. The LLCC Facilities Staff is comprised of 40 full-time staff and a varying number of parttime/student workers. The College departments that make up the “LLCC Facilities Services Department” include; the Facilities Main Office, the Mechanical Maintenance Department, the Grounds Department, and the Custodial Department. VI.

Executive Session

MOTION NO. 8-27-14-4: Mr. Findley moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Fulgenzi seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford and Mr. Reichert. PASSED MOTION NO. 8-27-14-5: Mr. Findley moved return to open session. Mr. Shackelford seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford and Mr. Reichert. PASSED

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AGENDA ITEM II.A

VII.

Actions from Executive Session

MOTION NO. 8-27-14-6: Mr. Fulgenzi moved to approve the attached employment recommendations. Shackelford seconded.

Mr.

Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford and Mr. Reichert. PASSED VIII.

Adjournment

MOTION NO. 08-27-14-6: Mr. Findley moved to adjourn the meeting. Mr. Shackelford seconded. Those members voting aye were Mr. Findley, Mr. Gentry (advisory), Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford and Mr. Reichert. PASSED The meeting adjourned at 6:33 p.m.

__________________________ Chairman Reichert

__________________________ Secretary Wesley

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AGENDA ITEM II.A

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

August 27, 2014

Name Dietz, Jim and Volleyball Team (Approx. 11

Meeting Trip to Wisconsin

Location Wisconsin Dells, WI

Date August 21-23, 2014

Account Team Travel

Amount $2,748

Dunas, Shawn and Soccer Team (Approx. 24

Trip to Kansas

Overland Park, KS

August 21-23, 2014

Team Travel

$4,016

Liesen, Diane

American Board of Asheville, Registration of NC Electroencephalographic and Evoked Potential Technologists

August 20-24, 2014

Paid by American Board $0 of Registration of Electroencephalographic and Evoked Potential Technologists

Students)

Students)

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AGENDA ITEM II.A

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

August 27, 2014

Name Blevins, Joel

Meeting National College Learning Center Association National College Learning Center Association Trip to Ohio

Location Albuquerque, NM Albuquerque, NM Toledo, OH

Account Staff Development

Amount $1,789

Administrative

$1,789

Team Travel

$1,432

Dietz, Jim and Volleyball Team

Trip to Ohio

Cedar Rapids, Team Travel OH

$1,432

Dietz, Jim and Volleyball Team

Trip to Iowa

Marshalltown, IA

Team Travel

$1,432

Dunn, Bobbi

iDashboards Users Conference 2014 National Academic Advising Association Greenleaf Center for th Servant Leadership 24 Annual International Conference 2014 Central Association of College and University Business Officers Annual Meeting

Nashville, TN

Staff Development

$2,660

Minneapolis, MN Atlanta, GA

Staff Development

$2,024

Staff Development

$2,060

Kansas City, MO

Administrative

$1,807

Clevenger, Julie Dietz, Jim and Volleyball Team

(Approx. 11 Students)

(Approx. 11 Students)

(Approx. 11 Students)

Gietl, Holly Laubersheimer, David McDonald, Todd

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AGENDA ITEM II.A

RESOLUTION AUTHORIZING THE TRANSFER OF THE FOLLOWING FUNDS

WHEREAS, the Board of Trustees of Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois budgeted for the transfer of funds; and WHEREAS, the amount of FY 2014 budgeted education funds is $289,862.63. WHEREAS, the amount of FY 2014 budgeted operation and maintenance funds is $685,185.92. WHEREAS, the amount of FY 2014 budgeted Restricted funds is $40,000. WHEREAS, the Public Community College Act provides authorization for the transfer of excess funds in the Operating Funds to the Restricted Fund, Auxiliary Fund and Operations and Maintenance Restricted Fund: and NOW, THEREFORE BE IT RESOLVED, that the Treasurer of this District is hereby directed to transfer $289,862.63 from the Education to the Auxiliary Fund, $685,185.92 from the Operations and Maintenance Fund to the Operations and Maintenance Restricted Fund, and $40,000 from the Restricted Fund to the Education.

Signature ______________________________ (Board Chair)

Witness ________________________________ (Board Secretary)

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AGENDA ITEM II.A

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Employment Recommendations

DATE:

August 27, 2014

We recommend the following personnel actions:

FACULTY A. Approve the employment, pending the successful outcome of the criminal background check and drug screen, of Ms. Phyllis Biever as a one-semester, non-tenure track Surgical Technology Instructor. Ms. Biever is a Certified Surgical Technologist with over thirty years of experience in the field. She is presently a Clinical Instructor for Surgical Technology at Illinois Central College. Her employment will be effective August 21, 2014, and placement will be on Column