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LLCC Board of Trustees Regular Meeting August 24, 2016 Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford...

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LLCC Board of Trustees Regular Meeting August 24, 2016

Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Brandon Lewis, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, August 24, 2016 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room I.

Preliminary Matters A. B. C. D.

Roll Call Pledge of Allegiance Adoption of Agenda of the August 24, 2016 Meeting Introductions and Recognitions 1. Introduction of New Faculty Members ............................................. 5 E. Hearing of Citizens

II.

Consent Agenda A. Approval of Minutes of the Regular Meeting of July 27, 2016 ............... 7 B. Ratify Payment of All Cash Disbursements for July and the June & July Treasurer’s Report.................................................................... 22 C. Out-of-State Travel 1. Ratification of Out-of-State Travel 2. Approval of Out-of-State Travel ..................................................... 23 D. Budget/Financial Items 1. Ratification of Transfers to Restricted Fund, Auxiliary Fund, and Operations and Maintenance Restricted Fund .......................... 24 E. Purchasing 1. Fall and Winter Athletic Travel ....................................................... 27 2. Consortium of Academic and Research Libraries in Illinois (CARLI) Database Membership Fee and Purchase for Library ................ 29 3. EBSCO Blanket Purchase Order Approval for Library ................... 31 4. Ink and Toner Cartridge Purchase ................................................ 32 5. 2016 Fall Forward Magazine ......................................................... 33 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 35 2. CDW-G Microsoft Server and Campus Agreement ....................... 39 3. Adobe Enterprise Term License Agreement.................................. 41 G. Monthly Grant Status Report .............................................................. 42 H. Facility Leases I. Construction Items 1. Child Development Center Septic System Replacement – Contractor Recommendation ...................................................... 44 2. Chiller Replacement at Sangamon Hall – Change Orders #2, #3, #4 and #5 ................................................................................... 46 3. HVAC Replacement Litchfield Resource Center– Change Orders #1and #2 .................................................................................... 48 4. ITS UPS Cooling Project – Contractor Recommendation ................... 50 J. Other Items

III.

Action Agenda A. Policies 1. New Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence, and Stalking ................................................ 53 2. Board Policy 1.7 – Sexual Harassment, Other Harassment and Discrimination ............................................................................. 58 3. Elimination of Board Policy 1.10 – Harassment and Discrimination ............................................................................ 60 B. Academic Services Division Items C. Student Services Division Items D. Administrative Services Division Items E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items

IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Notification of April 2017 Board of Trustees Election ............... 63 b. Position Vacancies and Hires .................................................. 65 c. Construction Progress Update ................................................. 66 d. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 69 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. Observance of the 50th Anniversary .................................................... 71

VI.

Executive Session A. Personnel Matters B. Student Matters C. Pending/Imminent Matters

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

AGENDA ITEM I.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Introduction of New Faculty Members

DATE:

August 24, 2016

Dr. Eileen Tepatti, Vice President, Academic Services will introduce the following new members of the Lincoln Land Community College faculty:    

Tepatti

Sandy Davidson – Nursing (ADN) Amanda Roche – Nursing (ADN) Ana Till – Nursing (ADN) Casandra Troxell – Surgical Technology (SGT)

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II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES AND FY 2017 BUDGET WORKSHOP LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, July 27, 2016 at 5:20 p.m. in the Robert H. Stephens Room of the main campus with Chairman Findley presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Fulgenzi, Mr. Shackelford, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. Mr. Gray joined the meeting in progress and Mr. Reichert was absent. B. Pledge of Allegiance Chairman Findley asked Mr. Rosenthal to lead the audience in the pledge of allegiance. C. Adoption of Agenda of the July 27, 2016 Meeting

MOTION NO. 07-27-16-1: Mr. Rosenthal moved to adopt the agenda of the July 27, 2016 meeting. Mr. Wesley seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED D. Introductions and Recognitions - None E. Hearing of Citizens - None

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AGENDA ITEM II.A

II.

Consent Agenda

MOTION NO. 07-27-16-2: Mr. Wesley moved to:  approve the minutes of the Regular Meeting and FY 2017 Budget Workshop of June 22, 2016;  ratify disbursements of the bi-monthly checks, E-Commerce Refunds, ACH and Wire transactions issued during June 2016;  approve ratification of out-of-state travel for the attached list of individuals;  approve out-of-state travel for the attached list of employees;  approve the purchase of the Softdocs Etrieve Document Imaging Software at a total cost of $108,876.65;  approve the Clinical Site Agreement with HSHS Medical Group, Inc.; approve the Clinical Site Agreement with Springfield School District #186; approve the Articulation Agreement with Southern Illinois University Edwardsville; approve the Articulation Agreement with Illinois College;  approve a three-year contract for the Blackboard Software as a Service (SaaS) at a total cost of $397,928.95; and  ratify the Carl D. Perkins Postsecondary Career and Technical Education Grant in the amount of $304,556; ratify the application for the Economic Development Administration Regional Innovation Strategies Program Grant in the amount of $500,000; ratify the application for the Employment and Training Administration Youth Build Grant in the amount of $772,660. Mr. Fulgenzi seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED III.

Action Agenda A. Policies 1. Revision to Board Policies 8.1 – Classification of Employees and 8.32 – Teaching by Non-Faculty

The proposed revision to Board Policy 8.1 – Classification of Employees and Board Policy 8.32 – Teaching by Non-Faculty was presented at the June meeting for a first reading, and is submitted tonight seeking Board approval. The proposed revisions are

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AGENDA ITEM II.A

a result of the U.S. Department of Labor’s final ruling on overtime definition and regulations, which will become effective December 1, 2016. The proposed revisions to Board Policy 8.1 will allow LLCC to have two classifications of “Professional” employees; one titled “Professional Exempt” and the other “Professional Non-Exempt”. This policy has also been updated to define the number of credit hours that can be taught by adjunct instructional faculty to be compliant with the Affordable Care Act. The proposed changes to Board Policy 8.32 would make non-exempt employees ineligible for adjunct assignments that would cause them to work more than 40 hours per workweek. These changes are a result of the new overtime pay provisions in the Fair Labor Standards Act. The proposed changes to both policies will become effective immediately, upon approval.

MOTION NO. 07-27-16-3: Mr. Shackelford moved approve revisions to Board Policy 8.1 – Classification of Employees and 8.32 – Teaching by Non-Faculty. Mr. Rosenthal seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED 2. New Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence, and Stalking This proposed new Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence and Stalking is presented at this time for a first reading and will be brought back next month for approval. The proposed new Policy supports compliance with the recently implemented Illinois Preventing Sexual Violence in Higher Education Act (PA99-426) and is also compliant with other related acts and regulations such as Title IX, the Violence Against Women Act (VAWA), and other relevant laws. Board members presented numerous questions regarding the proposed New Policy, College responsibilities, and College processes, if this new Policy is instituted. They shared their appreciation of having a month to fully review this in-depth and lengthy policy. 3. Board Policy 1.7 – Sexual Harassment, Other Harassment and Discrimination It is recommended that Board Policy 1.7 – Sexual Harassment, Other Harassment and Discrimination and Board Policy 1.10 – Harassment and Discrimination be combined into one Policy (1.7). This proposed change will streamline processes and eliminate

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AGENDA ITEM II.A

duplication and confusion between the two Policies. This merging of Board Policy 1.7 and 1.10 is necessary, with the addition of the previously proposed new Board Policy 1.25, to allow the College to be compliant with the Illinois Preventing Sexual Violence in Higher Education Act (PA99-426). This proposed change is submitted at this time for a first reading and will be brought back next month for approval. Mr. Gray joined the meeting at 5:28 p.m. 4. Board Policy 1.10 – Harassment and Discrimination Recommendation is made to eliminate Board Policy 1.10 – Harassment and Discrimination because of the previous agenda item which recommends the merging of Board Policy 1.7 and Board Policy 1.10. As stated in the previous item, this change will simply streamline processes and eliminate confusion between the two Policies and is necessary with the addition of new Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence and Stalking. This proposed Policy elimination is submitted at this time for a first reading and will be brought back next month for approval. B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items 1. Tentative Fiscal Year 2017 Budget Shortly after the Annual Budget Workshop in June, the State of Illinois passed a Fiscal Year 2016 and 2017 “Stopgap” Budget. Due to the implementation of the Stopgap Budget and most recent enrollment reports, the Tentative Fiscal Year 2017 Budget has been modified slightly from the Budget Workshop. The changes are as follows:     

Increased the Base Operating Grant by $527,347 Decreased Equalization by $50,000 Assumed an 9% decrease in enrollment that resulted in a decrease in tuition and fee revenue of $350,642 Decreased Infrastructure Fee Transfer Out and Student Activity Fee Transfer Out as a result of the aforementioned totaling $13,750 Decreased the Working Cash Transfer In by $140,455

It is possible that additional adjustments may be necessary before the FY 2017 Final Budget is presented for adoption. Request is made to place the FY 2017 Tentative Budget on file for public review, for a minimum of 30 days, as required by State law. It

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AGENDA ITEM II.A

is anticipated a FY 2017 Final Budget will be presented to the Board of Trustees in September for approval.

MOTION NO. 07-27-16-4: Mr. Gray moved to place on file for at least thirty days, for public review, the Tentative Fiscal Year 2017 Operating Budget. Mr. Fulgenzi seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires

This agenda item has been updated to include two additional hires. Dr. Warren noted the increase in hours for Adult Education staff, due to funding included in the recently implemented State of Illinois “Stopgap” Budget. b. Construction Progress Update The 2016 Miscellaneous Road and Parking Lot Repairs project is complete. Two FY 2016 PHS Projects should be presented for approval in August. c. Monthly Financial Report - None 4. Information Technology Systems – None

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AGENDA ITEM II.A

5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar This item stands as presented. B. President’s Report LLCC received a $285,000 three-year project contribution from the Greater Springfield Chamber of Commerce Q5 Initiative which will fund a new “Open Door” mentoring program. The initial target group will be men of color, enrolled in business-related majors. The program will serve an annual cohort of 20-30 students with its main objective to increase the completion and transfer rate for men of color, which is a group that is traditionally underrepresented in higher education. Memorial Health System has provided LLCC’s Radiography Program with a generous donation that will energize the program’s X-ray Unit. The energized lab will allow students the opportunity to expose x-ray phantoms, see the outcome, and analyze their images. LLCC’s Workforce Development has two new Agricultural Watershed Management Certificate programs that will be offered this fall. Funding from the U.S. Department of Labor Trade Adjustment Assistance Community College and Career Training Grant made curriculum development for these programs possible. Enrollment in Summer Youth Enrichment Classes is up this summer. There are 410 students in College for Kids, 264 participants in the new Black Rocket Video Games Design Classes, and 39 in ACT Prep and High School Chefs Class, for a total of 713. LLCC-Jacksonville closed on Tuesday, June 28th due to a city water emergency, but resumed classes the next day, with students and employees advised to bring bottled water. Dr. Warren noted the recent passing of a former Board of Trustees member, Mr. Phil Bradley. Mr. Bradley served as an LLCC Trustee from 1970 to 1977 and again from 1983 through 1995, for a total of 19 years of service.

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AGENDA ITEM II.A

C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report – None I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports - None V.

Strategic Discussion

Mr. McDonald, Vice President of Administrative Services reviewed the LLCC Strategic Planning Dashboard as it relates to Goal 2, Financial Strength. The data supporting this goal is from the June 30, 2015 financial statement, which is the most recently audited financial information. Mr. McDonald noted the overall measure of this goal is in the green zone, indicating LLCC is financially stable. He reviewed the following four Key Performance Indicators and their individual metrics, noting these components are all in the green, which demonstrates LLCC’s financial strength is across the board, and not just from the strength of a single measure.    

Revenue Contribution Ratios Demand Ratios Composite Financial Strength Ratios External Funding

Dr. Judy Jozaitis, Vice President of Workforce Development provided an overview of Goal 3, Economic Responsiveness, of LLCC’s Strategic Planning Dashboard. She provided information on the following five Key Performance Indicators and their individual metrics, which support this goal:   

Successful Employment in the Workforce Within 6 Months Illinois Small Business Development Center Contract Training

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AGENDA ITEM II.A

  VI.

CTE/Workforce Development Impact on Local Economy Executive Session

MOTION NO. 07-27-16-5: Mr. Gray moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Lewis seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED

MOTION NO. 07-27-16-6: Mr. Gray moved to return to open session. Mr. Wesley seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED VII.

Actions from Executive Session

MOTION NO. 07-27-16-7: Mr. Shackelford moved to approve the attached employment recommendations. Mr. Wesley seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED

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AGENDA ITEM II.A

MOTION NO. 07-27-16-8: Mr. Findley moved to approve the resolution authorizing the layoff of two Small Business Development Center employees, effective August 31, 2016, due to fiscal exigency caused by loss of grant funding (such layoffs to be subject to recall by the administration if such funding is reinstated and other revenue sources for SBDC operations cover the costs of such operations). Mr. Shackelford seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED

MOTION NO. 07-27-16-9: Mr. Gray moved to approve and release the closed session minutes of the following Board meetings (except for portions of such minutes that have been redacted for the reason that the need to maintain confidentiality continues to exist): The regular Board meeting of January 27, 2016; The regular Board meeting of February 24, 2016; The regular Board meeting of March 23, 2016; The regular Board meeting of April 27, 2016 The regular Board meeting of May 25, 2016; and The regular Board meeting of June 22, 2016. Mr. Rosenthal seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED

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AGENDA ITEM II.A

MOTION NO. 07-27-16-10: Mr. Gray moved to extend non-disclosure of the recordings of the closed session portions of the Board’s regular meetings set forth below for the reason that the need to maintain confidentiality continues to exist, and to authorize and direct the Board Secretary to destroy such recordings on or after the identified dates: Regular Board meeting of January 27, 2016, authorized destruction date – July 28, 2017; Regular Board meeting of February 24, 2016, authorized destruction date – August 25, 2017; Regular Board meeting of March 23, 2016, authorized destruction date – September 24, 2017; Regular Board meeting of April 27, 2016, authorized destruction date – October 28, 2017 Regular Board meeting of May 25, 2016, authorized destruction date – November 26, 2017; and Regular Board meeting of June 22, 2016, authorized destruction date – December 23, 2017. Mr. Rosenthal seconded.

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED VIII.

Adjournment

MOTION NO. 07-27-16-11: Mr. Gray moved to adjourn the meeting. Mr. Wesley seconded.

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AGENDA ITEM II.A

Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal, Mr. Wesley and Mr. Findley. PASSED The meeting adjourned at 7:12 p.m.

__________________________ Chairman Findley

__________________________ Secretary Shackelford

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

July 27, 2016

Name Mitkos, Mark

Meeting Blackboard World 2016

Location Las Vegas, NV

Date July 1214, 2016

Account Professional Development

Amount $452

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

July 27, 2016

Name Albert, Gary and Women’s Basketball Team

Meeting

Location

Account

Amount

Trip to Missouri

Moberly, MO

Team Travel

$1,852***

Heimer Invitational

Hannibal, MO

Club Trip

$82*

National Barrow Show

Austin, MN

Club Trip

$800*

Flint Hills Classic

El Dorado, KS Stillwater, OK

Club Trip

$828*

Stockman Boilermaker

Tipton / West Lafayette, IN

Club Trip

$1,304*

Royal Lamb/Steer Practice

Kansas City, MO

Club Trip

$412*

American Royal

Kansas City, MO

Club Trip

$922*

North American International Livestock Expedition

Louisville, KY

Club Trip

$1,314*

Trip to Missouri

Hillsboro, MO

Team Travel

$2,500***

(Approx. 16 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 11 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 18 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Christofilakos, Peter and Men’s Soccer Team (Approx. 22 Students)

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AGENDA ITEM II.A

Clemons, Laurie

Cox, Dave and BIO 208 (Approx. 12 Students) Dietz, Jim and Women’s Volleyball Team

Historically Black Colleges and Nashville, TN Universities – Tennessee State University Historical Black College Visit Belize Trip – May 2017 Belize

Club Trip

$344*

Student Trip

$22,440**

Trip to Kansas

Overland Park, KS

Team Travel

$1,922***

Trip to Iowa

Marshalltown, IA

Team Travel

$1,817***

Club Trip

$2,134*

Community Education Class Trip Team Travel

$9,255**

$0

(Approx. 16 Students)

Dietz, Jim and Women’s Volleyball Team (Approx. 16 Students)

Hudson, Paul and Black Student Union (Approx. 6 Students)

Kramer, Ann and CEW121

Historically Black Colleges and Nashville, TN Universities – Tennessee State University Historical Black College Visit Lincoln’s Boyhood in Indiana & Dale, IN Journey to Illinois

(Approx. 30 Students)

Marsaglia, John and Softball Team

Trip to Florida

Orlando, FL

$22,632(F)

Maskey, Cynthia

Accreditation Committee for Education in Nursing Site Visit

Milwaukee, WI

Maskey, Cynthia

Organization for Associate Degree Nursing Nightengala

Washington, DC

Maskey, Cynthia

Organization for Associate Degree Nursing Convention

Dallas, TX

Riggle, Ron and Baseball Team

Trip to Florida

Davenport, FL

Paid by Accreditation Committee for Education in Nursing Paid by Organization for Associate Degree Nursing Paid by Organization for Associate Degree Nursing Team Travel

Trip to Indiana

Vincennes, IN

Team Travel

$3,248(F)

2016 Academic Works Conference

Austin, TX

Professional Development

$1,623

(Approx. 18 Students)

$0

$0

$36,864(F)

(Approx. 28 Students)

Riggle, Ron and Baseball Team (Approx. 28 Students)

Smith, Lori * Club Funds ** Student Fees *** Institutional Funds (F) Fundraising

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Employment Recommendations

DATE:

July 27, 2016

We recommend the following personnel actions:

FACULTY A.

Approve the employment of Ms. Casandra Troxell as Surgical Technology Instructor. Ms. Troxell has an Associate in Applied Science from Lincoln Land Community College and is currently a certified surgical technologist at Memorial Medical Center. Her employment will be effective August 18, 2016, and placement will be on Column Associate, Step 3 of the 2016-17 faculty salary schedule. A copy of her resume is attached.

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AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for July and the June and July Treasurer’s Report

DATE:

August 24, 2016

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A.

The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during July, 2016 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6).

B.

The Treasurer’s Report for the months ending June 30, 2016 and July 31, 2016.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during July, 2016 and ratify the June 30, 2016 and July 31, 2016 Treasurer’s Report.

McDonald/Longhta

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AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

August 24, 2016

Name Clevenger, Julie Humphrey, Tim Willard, Karen and Academy of Lifelong Learning (Approx. 35 Participants)

Meeting National College Learning Center Association The Chair Academy: Great Lakes Leadership Academy Wander on Wednesday Trip

Location Tampa, FL

Account Administrative

Amount $1,655

Dearborn, MI Administrative

$1,932

Vincennes, IN

$1,329*

Paid by Participant Registration Fees

*Participant Registration Fees

McDonald/Patarozzi/Curry

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AGENDA ITEM II.D.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Transfers to/from Operating, Restricted, Auxiliary and O & M Restricted Funds

DATE:

August 24, 2016

The Public Community College Act provides authorization for the permanent transfer of funds in the Operating Funds to the Operations and Maintenance Restricted Fund, Auxiliary Fund, and Restricted Fund, from the Restricted Fund to the Education Fund and Auxiliary Fund, as well as from the Auxiliary Fund to the Education Fund. In order to close out the books for auditing purposes the transfers have been completed and Board ratification is requested. At the February 28, 2007 meeting of the Board of Trustees, the establishment of a $3.50 per credit hour infrastructure fee was approved to support the infrastructure needs of the college. A transfer was made at June 30 th from the Operations and Maintenance Fund to the Operations and Maintenance Fund Restricted, for the collected and unspent infrastructure fee revenues in FY 2016 in the amount of $428,766.75. In addition, Energy savings of $245,000 was also transferred. Program support for Workforce Community Education Programs and the Child Development Center was budgeted in the Education Fund in the FY 2016 Budget. A transfer of $172,831.38 was made at June 30th from the Education Fund to the Auxiliary Fund to include $52,077.15 for program support for Workforce and Community Education Programs and $120,754.23 to the Child Development Center. Additionally, a transfer of $11,126.29 was made from the Restricted Fund to the Auxiliary Fund for the unspent ISBE contract revenue. As discussed at the Board Budget Workshop, a transfer of $64,488.60 from the Restricted Fund to the Education Fund was made at June 30th to provide seed money for program expansion through the Special Initiative Fund. A transfer of $17,299.73 from the Auxiliary Fund to the Education Fund was also made at June 30th to move a miscellaneous invoice receivable to the correct fund.

McDonald/Longhta/Patarozzi

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AGENDA ITEM II.D.1

Transfers were made at June 30th from the Education Fund to the Restricted Fund totaling $850,847.62 and include $38,347.62 for FY 16 unspent student activity fee revenues, $137,000 for the CPPRT Liability and $675,500 to the Operating Sustainability Fund.

MOTION: Move for ratification of the resolution permanently transferring $673,766.75 from the Operations and Maintenance Fund to the Operations and Maintenance Restricted Fund, $172,831.38 from the Education Fund to the Auxiliary Fund, $11,126.29 from the Restricted Fund to the Auxiliary Fund, $64,488.60 from the Restricted Fund to the Education Fund, $17,299.73 from the Auxiliary Fund to the Education Fund, and $850,847.62 from the Education Fund to the Restricted Fund.

McDonald/Longhta/Patarozzi

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AGENDA ITEM II.D.1

RESOLUTION AUTHORIZING THE TRANSFER OF THE FOLLOWING FUNDS

WHEREAS, the Board of Trustees of Community College District No. 526, Counties of Bond, Cass, Christian, DeWitt, Fayette, Greene, Logan, Macon, Macoupin, Mason, Menard, Montgomery, Morgan, Sangamon, Scott and State of Illinois budgeted for the transfer of funds; and WHEREAS, the amount of FY 2016 budgeted education funds is $1,023,679.00. WHEREAS, the amount of FY 2016 budgeted operation and maintenance funds is $673,766.75. WHEREAS, the amount of FY 2016 budgeted auxiliary funds is $17,299.73. WHEREAS, the amount of FY 2016 budgeted restricted funds is $75,614.89. WHEREAS, the Public Community College Act provides authorization for the transfer of excess funds in the Operating Funds to the Restricted Fund, Auxiliary Fund and Operations and Maintenance Restricted Fund, transfer from the Restricted Fund to the Education Fund and Auxiliary Fund, as well as from the Auxiliary Fund to the Education Fund; and NOW, THEREFORE BE IT RESOLVED, that the Treasurer of this District is hereby directed to transfer $673,766.75 from the Operations and Maintenance Fund to the Operations and Maintenance Restricted Fund, $172,831.38 from the Education Fund to the Auxiliary Fund, $11,126.29 from the Restricted Fund to the Auxiliary Fund, $64,488.60 from the Restricted Fund to the Education Fund, $17,299.73 from the Auxiliary Fund to the Education Fund, and $850,847.62 from the Education Fund to the Restricted Fund.

Signature ______________________________ (Board Chair)

Witness ________________________________ (Board Secretary)

McDonald/Longhta/Patarozzi

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AGENDA ITEM II.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Fall & Winter Athletic Travel

DATE:

August 24, 2016

The college recently sought bids from vendors to provide transportation for its regular season Fall & Winter athletic travel. The Fall & Winter athletic teams consist of Men’s Soccer, Women’s Volleyball, Men’s Baseball, Women’s Softball, Men’s Basketball and Women’s Basketball. The required mode of transportation is a vehicle to accommodate the team, coaches, and a driver. The following is a tabulation of that bid.

Vendor

Total Cost to Provide Transportation for Fall & Winter Athletic Travel

Total Cost to Provide Transportation for Potential Additional Fall & Winter Athletic Travel

Cavallo Bus Lines, Inc Gillespie, IL

$32,521

$26,058

College vehicles will be used when practical for athletic team travel. In the table above, the second column represents athletic travel where college vehicles are not practical or available and bus transportation is necessary. The third column represents travel where college vehicles are currently practical and available for travel. However, this is subject to change based upon college need and pricing was obtained for these dates as well. While the current intent is to use bus travel only for the amount indicated in the second column, the college is seeking approval for the full amount in the event that some or all of the travel currently anticipated to be made via college vehicle is switched to bus travel. The following companies were mailed an Invitation to Bid, but chose not to respond: Illinois Charter, Peoria, IL; J.D. Transit, Cowden, IL; Peoria Charter Coach Co. Peoria, IL; USA Bus Charter San Diego, CA; Vandalia Bus Lines, Inc, Caseyville, IL.

McDonald/Riggle/Patarozzi/Curry

27

AGENDA ITEM II.E.1

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

up to $58,579 Institutional Equipment Rental n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By providing appropriate means of transport to off-campus athletic competitions for students participating on these athletic teams. How will proposed agenda item be measured? Transportation will be provided.

MOTION: Move to approve a purchase order to Cavallo Bus Lines to provide transportation for our regular season Fall & Winter Athletic Travel in accordance with the terms, conditions, and specifications of Invitation to Bid #FY2017-3.

McDonald/Riggle/Patarozzi/Curry

28

AGENDA ITEM II.E.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Consortium of Academic and Research Libraries in Illinois (CARLI) Blanket Purchase Order approval for Library

DATE:

August 24, 2016

The Consortium of Academic and Research Libraries in Illinois (CARLI) is LLCC’s academic library consortium and acts as the library’s broker for database and electronic book purchases. CARLI also provides the library’s integrated library system (I-Share) and other resource services. This blanket purchase order represents the membership fee for the consortium and the I-Share assessment fee for the integrated library system, 18 electronic database resources, electronic books, electronic journals and link resolver. Budget Impact: Total Funds Requested: $80,443 Source of Funds: Operational Funds-various fund names; Tech Fee Funds; Perkins Grant Funds $9,680 – Dues/Memberships - Membership and I-Share Assessment $55,082 -- Purchased Services - 17 electronic databases $6,192 – Perkins Grant (pending final approval) -1 electronic database $7,410 – Tech Fees - Electronic book package $765 – Publications/Periodicals - Electronic journals $1,314 – Other Contractual Services - Link resolver

Projected Revenue: Projected Savings:

Tepatti/Kuhn-Schnell

n/a n/a

29

AGENDA ITEM II.E.2

Student Learning Impact: How will proposed agenda item impact student learning? Students can access reputable sources and information for learning through electronic resources provided through the Library. Subscribing to online resources allows all students, including distance education students and those who do not have ready access to physical library resources, the same opportunity of accessing information for learning and enrichment. How will proposed agenda item be measured? Electronic resource usage statistics are regularly collected and evaluated. Librarians assess the effectiveness and usefulness of online resources on an annual basis and make changes to the subscription package based on curricular needs and collection development criteria.

MOTION: Move to approve the payment of the CARLI Database and I-Share Assessment Membership Fees and the blanket purchase order for 18 electronic databases, electronic book package, electronic journals and link resolver.

Tepatti/Kuhn-Schnell

30

AGENDA ITEM II.E.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

EBSCO Blanket Purchase Order Approval for Library

DATE:

August 24, 2016

EBSCO is the library’s primary periodical and journal vendor. This vendor provides discounts to academic institutions and facilitates service for print subscriptions and electronic-journal access. Budget Impact: Requested: Source of Funds: Projected Revenue: Projected Savings:

$32,000 – Total Blanket Approval Operational Funds-Publications/Periodicals n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Using EBSCO as the library’s primary periodical vendor allows the Library to purchase journal resources supporting curricular needs and student research. How will proposed agenda item be measured? Compare list prices of resources purchased with discounted prices.

MOTION:

Move to approve the blanket purchase order for print periodical subscriptions and electronic journals through EBSCO.

Tepatti/Kuhn-Schnell

31

AGENDA ITEM II.E.4

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ink and Toner Cartridge Purchase

DATE:

August 24, 2016

Board approval is requested to purchase ink and toner cartridges from Bradfield’s Incorporated. Bradfield’s Incorporated offers new and refurbished ink and toner cartridges for printers/fax machines at discounted prices. They also offer free shipping. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

Approximately $57,000 Operating Funds n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Printing is essential for student learning and the operation of the college. How will proposed agenda item be measured? Faculty, staff, and students will be able to print from college local printers.

MOTION: Move to approve the purchase of ink and toner cartridges from Bradfield’s Incorporated.

Cruz

32

AGENDA ITEM II.E.5

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

2016 Fall Forward Magazine

DATE:

August 24, 2016

The College issued an invitation to bid for the printing, mailing, and delivering of the 2016 Fall Forward Magazine. We plan to print 155,000 Forward Magazines. Recycled paper and environmentally friendly inks will be used in the printing of this publication. The following is a tabulation of the bid responses.

Bidder Bloomington Offset Process, Inc. Breese Journal & Publishing Company Breese, IL Kingery Printing Henry, IL Premier Print Group Champaign, IL Reindl Printing, Inc. Merrill, WI

Total Delivered Cost for 155,000 Forward Magazines (1 issue) (32 pages) $64,500.00

$33,265.00 $34,491.00 $126,761.00 $63,265.00

The following companies were mailed an Invitation to Bid, but chose not to respond: Action Printing, Fon Du Lac, WI; Allied Printing & Graphics, South Milwaukee, WI; American Litho, Carol Stream, IL; Andrews Printing, Harvey, IL; BFM Marketing, Lake St. Louis, MO; Castle Printech, Dekalb, IL; Cenveo/Color-Art, St. Louis, MO; Consolidated Printing Co., Chicago, IL; Creasey Printing Services, Springfield, IL; Creative Printing Services, Inc., St. Louis, MO; Curtis 1000, Chatham, IL; Dan’s Printing

McDonald/Whalen/Patarozzi/Curry

33

AGENDA ITEM II.E.5

& Office Supplies, Oak Forest, IL; Dyna Graphics/Fast Impressions, Decatur, IL; Faith Printing, Franklin, IL; Frye-Williamson Press, Springfield, IL; Graphics Plus, Inc., Lisle, IL; Grace Printing & Mailing, Chicago, IL; J.D. Graphic Co., Inc., Elk Grove Village, IL; Maquoketa Web Printing, Maquoketa, IA; Mennonite Press, Inc, Newton, KS; Multiad, Peoria, IL; PA Hutchinson Co., Elgin, IL; PrintNinja, Evanston, IL; Production Press, Jacksonville, IL; Proforma, Bloomington, IL; Pro-Type Printing, Inc., Paxton, IL; Rich Printing Co., Nashville, TN; Richards Graphic, Bellwood, IL; Rider Dickerson, Bellwood, IL; Royal Printing Co., Quincy, IL; RR Donnelley, Grand Island, NY; School Datebooks, Lafayette, IN; Solution Printing, Springfield, IL; St. Louis Envelope Co., St. Louis, MO; Sun Graphics LLC, Arkansas City, KS; Systemax, Springfield, IL; The State JournalRegister, Springfield, IL; Tucker’s Printing, Galesburg, IL; United Graphics, Mattoon, IL; Universal Printing Co., St. Louis, MO; Warner Offset Inc., South Elgin, IL; Webcom Limited, Toronto, Canada; Williams Street Press, Decatur, IL; Woodburn Press, Dayton, OH; Woodward Printing Services, Platteville, WI. The following companies responded with “No Bid”: Color World of Printing, Springfield, IL; K.K. Stevens Publishing Co., Astoria, IL; Universal Printing Co., St. Louis, MO. Due to concerns with the past record of performance and the unfavorable level of quality of the most recent Forward Magazine from Breese Publishing, I recommend Kingery Printing, Henry, IL for the printing of the 2016 Fall issue of the Forward Magazine. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$34,491.00 FY 2017 Budget n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? n/a How will proposed agenda item be measured? n/a

MOTION: Move to approve a purchase order to Kingery Printing for the printing, mailing, and delivering of the 2016 Fall issue of the Forward Magazine at the total estimated cost of $34,491.00 in accordance with the terms, conditions, and specifications of Request for Proposal #FY2017-4.

McDonald/Whalen/Patarozzi/Curry

34

AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

August 24, 2016

Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide seven Microsoft Office classes in the month of July. Approximately 35 employees will be trained in Springfield. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft Office classes in the month of August. Approximately 30 employees will be trained in Springfield. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft Office classes in the month of September. Approximately 30 employees will be trained in Springfield. The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with Countryside Pet Clinic to provide externship experience to students enrolled in the Veterinary Technician Program. Countryside Pet Clinic has facilities suitable to the needs of the students. The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with the Animal Protective League to provide externship experience to students enrolled in the Veterinary Technician Program. The Animal Protective League has facilities suitable to the needs of the students.

McDonald/Patarozzi

35

AGENDA ITEM II.F.1

The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with Hawthorne Animal Hospital to provide externship experience to students enrolled in the Veterinary Technician Program. Hawthorne Animal Hospital has facilities suitable to the needs of the students. The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with Heartland Equine Center to provide externship experience to students enrolled in the Veterinary Technician Program. Heartland Equine Center has facilities suitable to the needs of the students. The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with Parkway Veterinary Clinic to provide externship experience to students enrolled in the Veterinary Technician Program. Parkway Veterinary Clinic has facilities suitable to the needs of the students.

MOTION:

Move to approve the Clinical Site Agreements with: Countryside Pet Clinic; the Animal Protective League; Hawthorne Animal Hospital; Heartland Equine Center; and Parkway Veterinary Clinic.

McDonald/Patarozzi

36

37

Brief Description

The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft Office classes in the month of August. Approximately 30 employees will be trained in Springfield.

The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft Office classes in the month of September. Approximately 30 employees will be trained in Springfield.

August 2016 IDOT BOA

September 2016 IDOT BOA

TOTALS

The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide seven Microsoft Office classes in the month of July. Approximately 35 employees will be trained in Springfield.

July 2016 IDOT BOA

Contracts as informational: Items under the CMS Master Agreement

Contract Title

Illinois Department of Transportation

Illinois Department of Transportation

Illinois Department of Transportation

Contractor

TRAINING CONTRACTS

Capital City Training Center

Capital City Training Center

Capital City Training Center

LLCC Dept / Program

$26,430

$8,480

$8,400

$9,550

Contract Total

September 2016

August 2016

July 2016

Term

38

Brief Description The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with Countryside Pet Clinic to provide externship experience to students enrolled in the Veterinary Technician Program. Countryside Pet Clinic has facilities suitable to the needs of the students.

The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with the Animal Protective League to provide externship experience to students enrolled in the Veterinary Technician Program. The Animal Protective League has facilities suitable to the needs of the students.

The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with Hawthorne Animal Hospital to provide externship experience to students enrolled in the Veterinary Technician Program. Hawthorne Animal Hospital has facilities suitable to the needs of the students.

The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with Heartland Equine Center to provide externship experience to students enrolled in the Veterinary Technician Program. Heartland Equine Center has facilities suitable to the needs of the students.

The Capital City Training Center seeks approval to enter into a Clinical Site Agreement with Parkway Veterinary Clinic to provide externship experience to students enrolled in the Veterinary Technician Program. Parkway Veterinary clinic has facilities suitable to the needs of the students.

Contract Title Clinical Site Agreement with Countryside Pet Clinic

Clinical Site Agreement with the Animal Protective League

Clinical Site Agreement with Hawthorne Animal Hospital

Clinical Site Agreement with Heartland Equine Center

Clinical Site Agreement with Parkway Veterinary Clinic

Parkway Veterinary Clinic

Heartland Equine Center

Hawthorne Animal Hospital

Animal Protective League

Contractor Countryside Pet Clinic

Capital City Training Center/ Veterinary Technician Program

Capital City Training Center/ Veterinary Technician Program

Capital City Training Center/ Veterinary Technician Program

Capital City Training Center/ Veterinary Technician Program

LLCC Dept / Program Capital City Training Center/ Veterinary Technician Program

CLINICAL SITE, AFFILIATION, ARTICULATION, & TRAINING AGREEMENTS

Date of Signing through Indefinite

Date of Signing through Indefinite

Date of Signing through Indefinite

Date of Signing through Indefinite

Term Date of Signing through Indefinite

AGENDA ITEM II.F.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

CDW-G Microsoft Server and Campus Agreement

DATE:

August 24, 2016

Board approval is requested for the renewal of our Microsoft Campus Software/ Server Agreement for one-year through CDW-G as part of the Illinois Community College Consortium. The software portion of the agreement covers all LLCC desktop computers including our labs. It also covers the use of Microsoft’s Windows desktop operating systems, email, Microsoft Office, SharePoint portal, and Visual Studio development software for our faculty, staff, and students. The server portion of the agreement covers all LLCC servers. This includes operation systems, email servers, the portal server, and database servers. The one-year renewal cost for this agreement is $80,674.06

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$80,674.06 Operating Fund n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Microsoft software products are critical to the college operation. They are used to provide services to our students, and are important tools for instruction.

Cruz

39

AGENDA ITEM II.F.2

How will proposed agenda item be measured? The college will be able to continue to use computing technology for the smooth operation of the institution, and to improve learning.

MOTION: Move to approve the annual CDW-G Microsoft Campus Software and Server Agreement at a total cost of $80,674.06.

Cruz

40

AGENDA ITEM II.F.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Adobe Enterprise Term License Agreement

DATE:

August 24, 2016

Board approval is requested for an Adobe Creative Cloud Enterprise License Agreement for three years through Adobe Systems Incorporated. The agreement covers 100 desktop computers. The annual cost for the three-year agreement is $30,000 ($16,020 less than the previous license agreement). The total cost for the three-year term is $90,000 ($48,060 less than the previous license agreement). Budget Impact: Total Funds Requested:

$90,000

FY 2017 $30,000 FY 2018 $30,000 FY 2019 $30,000

Source of Funds: Projected Revenue: Projected Savings:

Tech Fee n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Adobe software products are critical to the college’s Arts and Humanities disciplines. They are used in the graphic design and multimedia operation of the college. How will proposed agenda item be measured? The college will be able to continue to use computing technology for the smooth operation of the institution, and to improve learning.

MOTION: Move to approve the three-year Adobe Creative Cloud Enterprise Term License Agreement at a total cost for $90,000.

41 Cruz

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

August 24, 2016

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of August. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Workforce Development Division seeks ratification for the Highway Construction Careers Training Program Grant. The program will work to upgrade skill levels to provide a successful transition into a trade apprenticeship program, which will assist to meet the demands for a skilled workforce within the construction industry. The Student Services Division seeks ratification for the Open Door Mentorship Program Grant. The program will run for three years, and will provide academic support and other resources to minority men pursuing an education in business related fields.

MOTION: Move to ratify the Highway Construction Careers Training Program Grant in the amount of $487,000; ratify the Open Door Mentorship Program in the amount of $285,000.

McDonald/Patarozzi

42

43

Brief Description

Grants in excess of $10,000 Highway The Workforce Development Construction Division seeks ratification for the Careers Training Highway Construction Careers Program Training Program Grant. The program will work to upgrade skill levels to provide a successful transition into a trade apprenticeship program, which will assist to meet the demands for a skilled workforce within the construction industry. Open Door The Student Services Division Mentorship seeks ratification for the Open Door Program Grant Mentorship Program Grant. The program will run for three years, and will provide academic support and other resources to minority men pursuing an education in business related fields. TOTAL

Grant Title Workforce Development Division

Student Services Division

Springfield Chamber of Commerce Q5

LLCC Department / Program

ICCB/IDOT

Grantor

GRANT SUMMARY August 2016

$0

$0

$772,000

$0

LLCC Match

$285,000

$487,000

LLCC Total Monetary Request

Yes

Yes

Submitte d

August 1, 2016 through June 30, 2019

July 1, 2016 through June 30, 2017

Term

AGENDA ITEM II.I.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Child Development Center Septic System Replacement – Contractor Recommendation

DATE:

August 24, 2016

Sealed proposals were received in the Construction Manager’s office on June 30, 2016 for the Child Development Center Septic System Replacement Project. A tabulation of those proposals is as follows: Contractor

Total Bid

Petersburg Plumbing & Excavating, LLC

$78,274

Prairie State Plumbing & Heating

$79,056

The proposals were, however, over the approved budget. As is our practice, we met with the lowest responsive bidder to arrive at a lower, value engineered, amount. Petersburg Plumbing & Excavating, LLC has proposed an amended amount of $60,301, which is well within the approved funding amount and does not alter the approved Scope of Work for the project. Therefore, it is our recommendation that this project be awarded to Petersburg Plumbing & Excavating, LLC for the amended amount of $60,301. Budget Impact: Total Funds Requested: $66,401 ($60,301Ammended Amount + $6,100 Contingency)

Source of Funds: Projected Revenue: Projected Savings:

McDonald/Garvey

Protection, Health, and Safety n/a n/a

44

AGENDA ITEM II.I.1

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

study,

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the amended proposal from Petersburg Plumbing & Excavating, LLC in the total amount of $60,301 and to establish a project contingency in the amount of $6,100 for an aggregate amount of $66,401 to complete the Child Development Center Septic System Replacement Project.

McDonald/Garvey

45

AGENDA ITEM II.I.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Chiller Replacement at Sangamon Hall – Change Orders #2, #3, #4 and #5

DATE:

August 24, 2016

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO # M-002 M-003 M-004 M-005

Description

Cost

Cooling Tower - Chemical Replacement CREDIT: DCI credit for Carrier work removed from scope New housekeeping pad sized to accommodate new pump Replace isolation valves Total:

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining:

McDonald/Garvey

$3,999 ($1,167) $950 $4,209 $7,991 $52,864 $0.00 $7,991 $0.00 $44,873

46

AGENDA ITEM II.I.2

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$7,991 Protection, Health, and Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to ratify the above listed change orders in the amount of $7,991 for the Chiller Replacement at Sangamon Hall Project as presented.

McDonald/Garvey

47

AGENDA ITEM II.I.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

HVAC Replacement Litchfield Resource Center– Change Orders #1 and #2

DATE:

August 24, 2016

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO # M-001 M-002

Description

Cost

Stainless steel insulated drain pan Air controls upgrade

$2,495.87 $2,243.00 Total:

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining: Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

McDonald/Garvey

$4,738.87 $22,500.00 $0.00 $4,738.87 $0.00 $17,761.13

$4,738.87 Protection, Health, and Safety n/a n/a

48

AGENDA ITEM II.I.3

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to ratify the listed change orders in the amount of $4,738.87 for the HVAC Replacement Litchfield Resource Center Project as presented.

McDonald/Garvey

49

AGENDA ITEM II.I.4

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

ITS UPS Cooling Project – Contractor Recommendation

DATE:

August 24, 2016

Sealed proposals were received in the Construction Manager’s office on June 30, 2016 for the ITS UPS Cooling Project. A tabulation of those proposals is as follows: Contractor

Base Bid

E.L. Pruitt Co.

$198,869

Henson Robinson Company

$199,633

Prairie State Plumbing & Heating

$182,846

In addition to the Base Bid proposal, there were 7 alternate bids. However, the base bid proposals, alone, were in excess of the approved budget. As is our practice, we met with the lowest responsive bidder to arrive at a lower, value engineered, amount. Prairie State Plumbing & Heating has proposed an amended amount of $135,458, which is within the approved funding amount, and does not alter the approved Scope of Work for the project. Therefore, it is our recommendation that this project be awarded to Prairie State Plumbing & Heating for the amended amount of $135,458. Budget Impact: Total Funds Requested:

$139,458 ($135,458 Amended Amount + $4,000 Contingency)

Source of Funds: Projected Revenue: Projected Savings:

McDonald/Garvey

Protection, Health, and Safety n/a n/a

50

AGENDA ITEM II.I.4

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

study,

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the amended proposal from Prairie State Plumbing & Heating in the total amount of $135,458 and to establish a project contingency in the amount of $4,000 for an aggregate amount of $139,458 to complete the ITS UPS Cooling Project.

McDonald/Garvey

51

III. Action Agenda

AGENDA ITEM III.A.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT: New Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence, and Stalking DATE:

August 24, 2016

Attached is a proposed new Board Policy that supports compliance with the recently implemented Illinois Preventing Sexual Violence in Higher Education Act (PA99-426). This proposed Policy is also compliant with other related acts and regulations such as Title IX, the Violence Against Women Act (VAWA), and other relevant laws. The proposed new policy will go into effect immediately upon approval.

MOTION: Move to approve new Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence and Stalking.

Frederick/Ransdell

53

AGENDA ITEM III.A.1

Lincoln Land Community College

BOARD POLICY

Subject:

Sexual Violence, Dating Violence, Domestic Violence and Stalking 1.25

Policy Number: Officer Responsible: VP, Administrative Services/VP, Student Services Last Reviewed: Last Revised: Effective Date: 8/24/16 Old Policy Number: New Policy

Policy Statement: Lincoln Land Community College (the “College”) shall maintain a learning environment that is free from sexual violence, dating violence, domestic violence, and stalking (hereinafter collectively referred to as “sexual violence”). Sexual violence jeopardizes the physical and emotional welfare of the College’s students, diminishes individual dignity, and interferes with educational, social, and employment opportunities. Sexual violence is, therefore, expressly prohibited. The accompanying procedure for this policy sets forth the manner in which the College shall proceed once it is made aware of student sexual violence in accordance with the College’s institutional values and its legal obligations under Title IX, the Illinois Preventing Sexual Violence in Higher Education Act, and other relevant laws. Standards of appropriate sexual conduct shall apply equally to all students regardless of their sex, gender, sexual orientation, or gender identity. Policy Purpose: In furtherance of the College’s commitment to foster an educational environment in which all members of the College community are safe and secure, the College expects that all interpersonal relationships and interactions shall be grounded upon mutual respect, open communication, and clear consent. Upon learning of conduct that may not meet these standards, College students and staff are expected to take an active role in enforcing this policy. Jurisdictional Statement: The College has jurisdiction to investigate any alleged violations of this policy that occur in the context of College programs or activities or that otherwise affect the College’s working or learning environments, regardless of whether that conduct occurs on or off campus. In circumstances where alleged sexual violence occurs outside of the context of College programs or activities or off-campus, and where one or more of the parties are not members of the College community, the College’s ability to investigate and/or impose appropriate disciplinary sanctions may be limited. In such circumstances the College reserves the right to take such steps as it shall deem appropriate to investigate allegations of misconduct and provide appropriate resources to any student who is an alleged victim of sexual violence. Such resources shall include referral to appropriate medical facilities, community-based crisis centers, and law enforcement authorities. Frederick/Ransdell

54

AGENDA ITEM III.A.1

Policy Definitions: I. Consent The College encourages students to communicate openly, honestly, and clearly in respect to their actions, wishes, and intentions regarding sexual behavior and to do so before engaging in intimate conduct. It is a requirement of the individual initiating sexual contact to ensure that consent is present before acting and is present during sexual activity. For the purposes of this policy consent is a freely given agreement to sexual activity and may be withdrawn at any time. The following do not constitute consent: A.

A person’s lack of verbal or physical resistance or submission resulting from the use or threat of force.

B.

A person’s manner of dress.

C.

A person’s consent to past sexual activity does not constitute consent to future sexual activity.

D.

A person’s consent to engage in sexual activity with one person does not constitute consent to engage in sexual activity with another.

A person cannot consent to sexual activity if that person is unable to understand the nature of the activity or give knowing consent due to circumstances, including, without limitation, the following: A.

A person is incapacitated due to the use of alcohol or drugs.

B.

The person is asleep or unconscious.

C.

The person is a minor or is incapacitated due to a mental disability.

If a person demonstrates signs of incapacitation, then that person shall be deemed to lack the capacity to give consent regardless of what is said or done by that person. Indicators of lack of capacity to give consent due to consumption of drugs or alcohol may include: A.

Lack of control over physical movements (e.g., inability to walk or stand without stumbling or assistance).

B.

Lack of awareness of circumstances or surroundings.

Frederick/Ransdell

55

AGENDA ITEM III.A.1

C.

Inability to effectively communicate (e.g., slurred speech, demonstration of difficulty in choosing words).

D.

In a circumstance where a person may appear to be giving consent but does not have the capacity to do so, apparent consent is not effective. In such circumstances it should be assumed that the person does not have the capacity to knowingly give consent to sexual activity. A state of intoxication or impairment by drugs or alcohol does not excuse any individual from responsibility to obtain consent.

II. Prohibited Conduct The College prohibits the actions set forth below. An attempt to commit any such act or to assist or willfully encourage any such act is deemed to be a violation of this policy. A.

Any sexual act initiated by one person without consent of the other.

B.

Sexual Exploitation

Sexual exploitation is taking sexual advantage of another person for the benefit of one’s self or a third party when consent is not present. This includes, but is not limited to, the following actions (including actions undertaken via electronic means or methods): 1. Recording any person engaged in sexual or intimate activity without that person’s consent. 2. Distributing sexual information, images, or recordings about another person without that person’s consent. 3. Recruiting, harboring, or transporting another person for the purpose of sexual exploitation. 4. Inducing incapacitation in another person with the intent to engage in sexual misconduct. C.

Dating/Domestic Violence

Dating/domestic violence is intimidation, harassment, physical abuse, sexual abuse, or interference with personal liberty of any person by someone who is in a relationship with that person. In addition to offensive physical or sexual contact, dating/domestic violence may include psychological or emotional abuse.

Frederick/Ransdell

56

AGENDA ITEM III.A.1

For the purposes of this policy, dating violence may occur between persons who have or have had a dating relationship or persons who have or have had a social relationship of a romantic or intimate nature. Domestic violence may occur between persons who are current or former spouses or domestic partners, intimate partners or dating partners who share or formerly shared a common dwelling, or persons who have a child in common. D.

Stalking

Stalking is a course of conduct that generally involves following a person on two or more occasions in circumstances that would cause such person to reasonably fear for his or her safety and may include. 1. Entering or remaining on or near a person’s property, vehicle, or place of employment. 2. Being or remaining in close proximity to a person. 3. Monitoring or conducting surveillance of a person. 4. Giving unwelcome gifts or objects to a person. 5. Engaging in other repetitive contact that is reasonably deemed to be unwelcome. All forms of sexual violence/misconduct identified in this policy are also prohibited under the College’s sexual harassment policy (Number 1.7). For purposes of this policy, the determination of whether any offensive conduct is of a sexual or violent nature shall be reasonably determined by the College’s Equal Employment Opportunity Compliance Officer/Title IX Coordinator, taking into account the context in which the offensive conduct occurred and the relationship between any person accused of violating this policy and the victim of the alleged misconduct.

Frederick/Ransdell

57

AGENDA ITEM III.A.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT: Board Policy 1.7 – Sexual Harassment, Other Harassment and Discrimination DATE:

August 24, 2016

Attached is the recommended merging of Board Policies 1.7 and 1.10, resulting in the deletion of Board Policy 1.10. No recommendation is being made to the contents of either policy. This proposed change to the policy will simply streamline processes and eliminate confusion between the two policies. This is necessary with the addition of a new policy presented in a separate item in compliance with the recently implemented Illinois Preventing Sexual Violence in Higher Education Act (PA99-426). The proposed changes will go into effect immediately upon approval.

MOTION: Move to approve the merging of Board Policies 1.7 – Sexual Harassment, Other Harassment and Discrimination and 1.10 – Harassment and Discrimination.

Frederick/Ransdell

58

AGENDA ITEM III.A.2

Lincoln Land Community College Policy Number:

BOARD POLICY

Subject:

Officer Responsible: Last Reviewed: Last Revised: Approval Date: Effective Date: Old Policy Number:

Sexual Harassment, Other Harassment and Discrimination 1.7 VP, Administrative Services 4/22/09 7/27/16 7/27/16 2/26/03 8/24/16 1.9

Policy Statement: Lincoln Land Community College (the “College”) is committed to providing maintaining a learning and working environment that is free from sexual harassment and all other forms of harassment and discrimination based on race, color, national origin, religion, gender, age, disability, marital status, political affiliation, or sexual orientation, and it is the policy of this College that sexual harassment of employees, students, and other individuals at any College facility or in connection with harassment or discrimination in the workplace, any academic settings and any College-sponsored activity in any form will not be tolerated. The College prohibits any form of harassment or discrimination in the workplace, any academic settings, and any College-sponsored events. Management and supervisory personnel at all levels are responsible for taking reasonable and necessary actions to prevent sexual harassment or any other form of harassment or discrimination. Sexual h Harassment and discrimination is are prohibited by under Titles VI and VII of the Civil Rights Act of 1964, as amended in 1991, Title IX of the Educational Amendment of 1972, and the Illinois Human Rights Act. Retaliation for making a good-faith complaint of sexual harassment or discrimination or for participating in an investigation is also prohibited by law.

Frederick/Ransdell

59

AGENDA ITEM III.A.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT: Board Policy 1.10 - Harassment and Discrimination DATE:

August 24, 2016

Attached is the recommended elimination of Board Policy 1.10. This proposed change to policy will simply streamline processes and eliminate confusion between current Board policies 1.7 (Sexual Harassment) and 1.10 (Sexual Harassment, Other Harassment and Discrimination). This is necessary with the addition of a new Policy presented in a separate item in compliance with the recently implemented Illinois Preventing Sexual Violence in Higher Education Act (PA99-426). The proposed change will go into effect immediately upon approval.

MOTION: Move to approve the elimination of Board Policy 1.10- Harassment and Discrimination.

Frederick/Ransdell

60

AGENDA ITEM III.A.3

Lincoln Land Community College

BOARD POLICY

Subject: Harassment and Discrimination Policy Number: 1.10 Officer Responsible: VP, Administrative Services Last Reviewed: 4/22/09 Last Revised: Effective Date: 2/26/03 Old Policy Number: 1.12

Policy Statement: Lincoln Land Community College District 526 (the “College”) is committed to maintaining a learning and working environment that is free from all forms of discrimination and harassment based on race, color, national origin, religion, gender, age, disability, marital status, political affiliation, or sexual orientation. The College prohibits any form of discrimination, harassment, or violence in the workplace and in all academic settings or Collegesponsored events. Management and supervisory personnel, at all levels, are responsible for taking reasonable and necessary action to prevent discrimination and harassment based on race, color, national origin, religion, gender, age, disability, marital status, political affiliation, or sexual orientation. Such discrimination and harassment is prohibited by Titles VI and VII of the Civil Rights Act of 1964 as amended in 1991, Title IX of the Educational Amendment of 1972, and the Illinois Human Rights Act. Retaliation for making a good faith complaint of harassment or discrimination or for participating in an investigation is also prohibited by law.

Frederick/Ransdell

61

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Notification of April 2017 Board of Trustees Election

DATE:

August 24, 2016

Under the legislative statute 110 ILCS 805/3-7 which first went into affect in the 2005 consolidated election, Board members were elected by Trustee Districts rather than at large. Lincoln Land Community College, District No. 526 has been divided into 7 Trustee Districts. For the 2017 consolidated election, 4 LLCC Board of Trustees terms will expire. District 1 District 2 District 3 District 4 District 5 District 6 District 7

6 years, 4 years 6 years, 4 years 4 years, 6 years 6 years, 4 years 4 years, 6 years 4 years, 6 years 4 years, 6 years

Stands for election in 2013, 2019, 2023 Stands for election in 2013, 2019, 2023 Stands for election in 2013, 2017, 2023 Stands for election in 2013, 2019, 2023 Stands for election in 2013, 2017, 2023 Stands for election in 2013, 2017, 2023 Stands for election in 2013, 2017, 2023

Notification has been received that the 2017 election will be held on April 4, 2017. The following chart lists the dates that have been established by statute for the April 4, 2017 election, and are very important in the election process. The official first day to file nomination papers is December 12, 2016 and runs through December 19, 2016. Further timeline information is provided on the attached page.

McDonald

63

AGENDA ITEM IV.A.3.a

Date

Description

Tuesday, September 20, 2016

First day to circulate nomination papers.

Monday, December 12, 2016

First day to file nomination papers.

Monday, December 19, 2016

Last day to file nomination papers.

Tuesday, December 27, 2016

Last day for filing objections to nomination papers.

Wednesday, December 28, 2016

Thursday, January 26, 2017

Thursday, February 2, 2017

Tuesday, April 4, 2017

Tuesday, April 25, 2017

On or before Tuesday, May 2, 2017

McDonald

Last day to conduct a lottery when 2 or more petitions are received simultaneously as of the opening hour of filing period. Last day for local election official to certify candidates to the election authority and to file withdrawal of nomination papers. Last day for a person to file a notarized declaration of intent to be a write-in candidate. ELECTION DAY Last day for canvassing election results and proclamation of winners. Canvassing will be conducted by the County Clerks. Persons elected on April 4, 2017 must be seated for the new Board’s organizational meeting. The organizational meeting must occur on or before the 28th day after the election.

64

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

August 24, 2016

POSITION VACANCIES Classified Building Custodian (FT) Administrative Assistant to the Dean (FT) Professional Academic Support Specialist (PT) Programmer Analyst (FT) Administrative Director of Financial Aid (FT)

HIRES Kim Alexander Gabriela Montoya

Accessibility Specialist (FT) Education Services Rep. LLCC-Beardstown (PT)

08/15/16 08/15/16

RETIREMENTS Suzanne Shear

Program Assistant, SBDC (FT)

07/29/16

RESIGNATIONS Gary Armour Angela Gerberding Anita Kerr Sue Snoeyenbos

Lab Safety Coordinator (PT) Adult Educaton Coordinator (FT) Adult Education Coordinator (PT) Administrative Assistant to the Dean (FT)

11/30/16 08/18/16 08/19/16 08/19/16

McDonald/Ransdell

65

AGENDA ITEM IV.A.3.c

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

August 24, 2016

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: Infrastructure Fees 2016 Miscellaneous Road and Parking Lot Repairs The project is complete. PHS Projects – FY’ 16 Child Development Center Septic System/Sewer Scope Revision Our recommendation is before you this evening. Chiller Replacement at Sangamon Hall The project is underway. HVAC Replacement Litchfield Resource Center The project is underway. Upgrade Cooling and UPS System in IT Data Room Our recommendation is before you this evening.

McDonald/Garvey

66

AGENDA ITEM IV.A.3.c

Small Projects – General Institutional Energy Sub-Metering The project is underway. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Garvey

67

68

73910

70943 70944 70945

Colleague Dept # 70932 70933 70935

S,L S,L S,L L

Truck Driver Lot Rehabilitation

L

L L L

L L L

Student Services/Testing Center Renovation of Montgomery Hall for Adult and Community Education Project Outreach: Regional Center Expansion- Phase Two EREC

Main Campus Parking Lot Resurface/Restriping

Chiller Replacement at Sangamon Hall HVAC Replacement Litchfield Resource Center Upgrade Cooling & UPS System in IT Data Room

Project Name AHU Motor Replacements Arc Flash Study CDC Septic System Replacement

Funding Source

(18,892) (18,892) (20,354)

412,505 412,505 1,985,793

(5,627) (1,462)

-

Sum of Change Orders 4,165

Sum of Original Contract Amount 186,625 30,347 23,658 240,629 649,619 377,615 11,628 1,038,861 293,798 293,798 -

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

NEW NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70941 PHS Balance Transfers Total Grand Total

FY2016 PHS Total Infrastructure Fee Infrastructure Fee Total ICCB Capital Budget Request

FY2015 PHS Total FY2016 PHS

Type / Year FY2015 PHS

Sum of Original LLCC Budget Approved / Estimated 298,613 27,588 89,620 415,821 809,500 380,250 151,086 1,340,836 293,798 293,798 4,245,000 1,290,200 4,672,400 10,207,600 482,784 482,784 12,740,839 Sum of Adjusted Contract Amount 190,790 30,347 18,031 239,167 649,619 377,615 11,628 1,038,861 293,798 293,798 393,612 393,612 1,965,439 -

-

-

Sum of Retainage

The following information is a reflection of information that has been provided to the Finance Department as of July 31, 2016

All Capital Projects

373,962 373,962 1,054,239

Sum of Payments To Date 196,595 26,234 14,622 237,451 225,574 197,445 9,978 432,996 9,830 9,830 -

Sum of Contract Sum of Balance Contract % Remaining Remaining (5,805) -3.04% 4,113 13.55% 3,408 18.90% 1,716 0.72% 424,045 65.28% 180,170 47.71% 1,650 14.19% 605,865 58.32% 283,969 96.65% 283,969 96.65% 0.00% 0.00% 0.00% 0.00% 19,650 4.99% 19,650 4.99% 911,200 46.36%

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

SEPTEMBER 2016 

Budget Adoption/Public Hearing



Mid-Year Tenure Listing

H



OCTOBER 2016 

Financial Audit Review



Faculty Emeritus



PHS Projects



Board Meeting 11/16/16



Board Meeting 10/26/16

DECEMBER 2016 

Adopt CY’16 Property Tax Levy



Board Meeting 12/14/16

Board Meeting 9/28/16

JANUARY 2017 

NOVEMBER 2016

Board Meeting 1/25/17

FEBRUARY 2017

MARCH 2017



Sabbatical Leaves



Administrative Positions



Faculty Positions



Board Meeting 3/22/17



Spring Adjunct Faculty Listing



Tenure Listing



Catalog Review



Board Meeting 2/22/17

MAY 2017 Employee Recognition Ceremony



Summer Adjunct Faculty Listing



Student Recognition Ceremony 5/2/17



Budget Workshop 6/28/17



LLCC Foundation Gala 5/6/17



Board Meeting 6/28/17



Commencement 5/12/17



Board Meeting 5/24/17



Seating of New Student Trustee



Board of Trustees Election/Reorganization*



Board Meeting 4/26/2017

*Deadline to seat New Trustees 5/2/17

JUNE 2017



APRIL 2017

JULY 2017 

FY’18 Tentative Budget



Board Meeting 7/26/17

AUGUST 2017 

Board Meeting 8/23/17

69

V. Strategic Discussion

AGENDA ITEM V.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Observance of the 50th Anniversary

DATE:

August 24, 2016

Karen Sanders, Executive Director of the LLCC Foundation, and Lynn Whalen, Executive Director of Public Relations and Marketing, will present an overview of plans for the observance of the 50th anniversary of the College’s founding. The observance kicked off at Convocation August 19, 2016 and will conclude with Commencement May 12, 2017. .

McDonald/Jozaitis

71