BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
AGENDA Special Meeting of the Board of Directors City of Hayward City Council Chambers Hayward City Hall 777 B Street Hayward, California 94541
Wednesday, July 27, 2016 at 5:00 p.m. Closed Session: 4:30 p.m. (Items 5A-5C) MEMBERS OF THE BOARD OF DIRECTORS H. E. CHRISTIAN PEEPLES, PRESIDENT (AT-LARGE) ELSA ORTIZ, VICE PRESIDENT (WARD 3) JOE WALLACE (WARD 1) GREG HARPER (WARD 2) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) Teleconference Jeff Davis, Ward 5 852 Forest Avenue Palo Alto, CA 94301 BOARD OFFICERS MICHAEL A. HURSH, GENERAL MANAGER DENISE C. STANDRIDGE, GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY To view agendas, staff reports, and the schedule of future meetings please visit www.actransit.org and click on “Board Meetings”. Dial (510) 891-7200 to access agendas by telephone. For questions, contact the District Secretary’s Office at (510) 891-7201. Alameda-Contra Costa Transit District
July 27, 2016
Page 1 of 5
MEETING PROCEDURES Public Comment: Members of the public wishing to present comments should complete a Speaker’s Form and submit it to the District Secretary. For subjects not listed on this agenda, the public will be invited to speak under the "PUBLIC COMMENTS" section of the regular meeting agenda. For specific agenda item(s), speakers will be invited to address the Board at the time the item is being considered. All speakers are allowed two (2) minutes to present comments. Individuals wishing to present more detailed information are encouraged to submit comments in writing. Written comments are included in the record for meeting(s), and as such, are available for public inspection and may be posted to the District’s website. Electronic Devices: All electronic devices (cell phones, pagers and similar-sounding devices) shall be placed on mute, vibrate or silent mode during Board meetings pursuant to District Ordinance No. 12. Order of Agenda Items: The Board may discuss any item listed on this agenda and in any order. Agenda Planning: The Agenda Planning portion of the agenda is designed to assist the Board and staff in the preparation of future Board agendas. Each item requested shall have the concurrence of at least two Directors in order to place a proposed agenda item on a future agenda. AUDIO STREAMING OF BOARD MEETINGS For technological reasons, recordings of meetings held outside of the usual meeting location at 1600 Franklin Street in Oakland cannot be streamed to the web. A copy of the audio recording from the meeting can be requested by contacting the District Secretary at the number listed below. Efforts will be made to post the recording online following the meeting. AVAILABILITY OF AGENDA RELATED MATERIALS Written agenda related materials for all open session regular meetings are available to the public 72 hours prior to the meeting or at the time the materials are distributed to a majority of the Board. Written materials presented at a meeting by staff or a member of the Board will be available to the public at that time, or after the meeting if supplied by an outside party. Agenda related materials are available on the District’s website or by contacting the District Secretary’s Office. ACCESSIBLE PUBLIC MEETINGS Meetings of the Board of Directors are accessible to individuals in wheelchairs. The Council Chambers is equipped with Assistive Listening Devices for individuals with a hearing impairment. Written materials in appropriate alternative formats, disability-related modification/accommodations must be made three business days in advance of the meeting or hearing to help ensure availability. Subject to availability, sign language and foreign language interpreters will be provided upon request with 72-hour notice. Please direct requests for disability related modification or accommodation and/or interpreter services to Linda A. Nemeroff, District Secretary, 1600 Franklin Street, Oakland, California, 94612 or call (510) 891-7201. The Hayward Transit Center and BART Station is just across Montgomery Street within walking distance. AC Transit lines serving the BART Station include Lines 10, 22, 32, 37, 48, 60, 83, 85, 86, 93, 94, 95, and 99. For detailed information on maps and schedules, please visit our website at: www.actransit.org or contact AC Transit Customer Service by dialing 511 and saying “AC Transit”. District Ordinance No. 13 prohibits bringing non-service animals to District facilities unless specifically authorized by federal or state law. To accommodate individuals with severe allergies and environmental illnesses, meeting participants should refrain from wearing scented products to the meeting.
Alameda-Contra Costa Transit District
July 27, 2016
Page 2 of 5
SPECIAL BOARD OF DIRECTORS MEETING – H. E. Christian Peeples, President Wednesday, July 27, 2016 at 5:00 p.m.
Staff Contact or Presenter
1.
ROLL CALL
2.
PUBLIC COMMENT
3.
CONSENT CALENDAR
3A.
Consider approving Board of Directors minutes of June 8, 2016.
Linda Nemeroff 891-7284
3B.
Consider approving Board of Directors minutes of July 13, 2016.
Linda Nemeroff 891-7284
3C.
Consider approving Accessibility Advisory Committee minutes of June 14, 2016 (Report 16-163).
Michael Cannell 891-5466
3D.
Consider receiving the Monthly Report on Investments for May 2016 (Report 16-165).
Claudia Allen 891-5465
4.
REGULAR CALENDAR
Any person may directly address the Board at this time on any items of interest to the public that is within the subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited to address the Board at the time the item is being considered. Two (2) minutes are allowed for each item.
Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually.
Planning Items:
PRESIDENT PEEPLES Michael Cannell 891-5466
4A.
Consider approving award of a construction management services contract to CH2M, Inc. in the amount of $6,750,000 to manage construction of the Infrastructure and Station Platforms Project in support of the East Bay Bus Rapid Transit Project (Report 16-149a).
4B.
Consider approving contract award in the amount of $1,247,785.48 to L. Luster and Associates in association with A Squared Ventures for community outreach and public engagement services in support of the East Bay Bus Rapid Transit Project (Report 16-150a).
Beverly Greene 891-7255
4C.
Consider receiving monthly update on the East Bay Bus Rapid Transit Project (Report 16-167).
Michael Cannell 891-5466
4D.
Consider receiving report on routine service changes scheduled for implementation on August 21, 2016 in conjunction with the Fall Signup (Report 16-194).
Michael Cannell 891-5466
Alameda-Contra Costa Transit District
July 27, 2016
Page 3 of 5
4E.
Consider approving contract award to California Plus Engineering for the Operations Control Center Relocation Project at the General Office (Report 15-199a).
Michael Cannell 891-5466
Operations Items: Consider approving contract award to New Flyer of North America, Inc. for the purchase of up to twenty-nine (29) sixty-foot articulated buses, with options for up to sixty (60) additional buses over a five-year period (Report 15-189a).
CHAIR WALLACE
4G.
Consider the adoption of Resolution No 16-034 approving a 3% increase to base salary and the restoration of Veteran’s Day as a paid holiday for unrepresented employees, excluding Board Officers, effective July 1, 2016 (Report 16-213).
Grant Lee 891-5467
4H.
Consider approving contract award to Accurate C&S Services, Inc. for medical assistant services for AC Transit’s Onsite Drug and Alcohol Testing Program (Report 16-205).
Grant Lee 891-5467
External Affairs Items: Consider receiving the Monthly Legislative Report and approval of legislative positions (Report 16-166).
CHAIR WILLIAMS
4J.
Consider receiving update on the Richmond Division 3 Community Art Project [Requested by Director Wallace – 4/13/16] (Report 16-172).
Beverly Greene 891-4855
4K.
Consider approving distribution of Regional Passes for an estimated 700 participants for the 2016 California Transit Association Conference (Report 16-206).
Michele Joseph 891-4858
Finance and Audit Items: Consider adoption of Board Policy 226 – Relocation Policy; approve amendments, including the re-titling of Board Policy 225 – Prohibition on Loans; and adoption of Resolution No. 16-021 repealing Resolution No. 10-006 establishing relocation practices for employees (Report 16122a). [Continued from the June 22, 2016 Board of Directors meeting.]
CHAIR HARPER
4F.
4I.
4L.
5.
CLOSED SESSION/REPORT OUT
5A.
Conference with Legal Counsel – Potential Litigation
The items for consideration are listed below and will be reported on by the General Counsel as necessary at the end of the meeting.
James Pachan 891-7212
Beverly Greene 891-4855
Claudia Allen 891-5465 Grant Lee 891-5467
Denise Standridge 891-4833
(Government Code Section 54956.9(b)) (Two Cases)
Alameda-Contra Costa Transit District
July 27, 2016
Page 4 of 5
5B.
Conference with Labor Negotiators
(Government Code Section 54957.6): Agency Designated Representative: General Manager Employee Organizations: ATU Local 192, AFSCME Local 3916, IBEW Local 1245, Unrepresented Employees
5C.
Public Employee Performance Evaluation
6.
AGENDA PLANNING
7.
GENERAL MANAGER’S REPORT
8.
BOARD/STAFF COMMENTS
9.
ADJOURNMENT Next Meeting: August 10, 2016 at 5:00 p.m. at the Fremont City Council Chambers, 3300 Capitol Avenue, Building A in Fremont, California.
(Government Code Section 54957) Title: General Manager, General Counsel, District Secretary
Michael Hursh
(Government Code Section 54954.2)
Alameda-Contra Costa Transit District
July 27, 2016
Page 5 of 5
