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LLCC Board of Trustees Regular Meeting July 27, 2016 Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, ...

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LLCC Board of Trustees Regular Meeting July 27, 2016

Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Brandon Lewis, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

AGENDA REGULAR MEETING Wednesday, July 27, 2016 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room

I.

Preliminary Matters A. B. C. D. E.

II.

Roll Call Pledge of Allegiance Adoption of Agenda of the July 27, 2016 Meeting Introductions and Recognitions Hearing of Citizens

Consent Agenda A. Approval of Minutes of the Regular Meeting and Annual Budget Workshop Minutes of June 22, 2016 ................................................ 6 B. Ratify Payments of Cash Disbursements for June and the June Treasurer’s Report ........................................................................... 25 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 26 2. Approval of Out-of-State Travel ..................................................... 27 D. Budget/Financial Items E. Purchasing 1. Softdocs Etrieve Document Imaging Software .............................. 29 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 30 2. Three-Year Blackboard SaaS Contract Agreement ....................... 34 G. Monthly Grant Status Report .............................................................. 35 H. Facility Leases I. Construction Items J. Other Items

III.

Action Agenda A. Policies 1. Revision to Board Policy 8.1-Classification of Employees and Board Policy 8.32-Teaching by Non-Faculty .............................. 38 2. New Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence, and Stalking ................................................ 42 3. Board Policy 1.7 – Sexual Harassment, Other Harassment and Discrimination ............................................................................. 47

B. C. D. E. F. G. IV.

4. Elimination of Board Policy 1.10 – Harassment and Discrimination ............................................................................ 49 Academic Services Division Items Student Services Division Items Administrative Services Division Items 1. Tentative Fiscal Year 2017 Budget ............................................... 51 Information Technology Systems Items Workforce Development and Community Education Items Executive Division Items

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 53 b. Construction Progress Update ................................................. 54 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 57 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. Informational Presentation Regarding Goal 2 –Financial Strength and Goal 3 – Economic Responsiveness ........................................ 59

VI.

Executive Session A. Employment Recommendations B. Layoff of Employees C. Review of Executive Session Minutes

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES AND FY 2017 BUDGET WORKSHOP LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, June 22, 2016 at 5:20 p.m. in the Robert H. Stephens Room of the main campus with Chairman Findley presiding I.

Preliminary Matters A. Roll Call

Members present were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. Mr. Fulgenzi and Mr. Reichert were absent. B. Pledge of Allegiance Chairman Findley asked Mr. Rosenthal to lead the audience in the pledge of allegiance. C. Adoption of Agenda of the June 22, 2016 Meeting MOTION NO. 06-22-16-1: Mr. Gray moved to adopt the agenda of the June 22, 2016 meeting. Mr. Rosenthal seconded.

Those members voting aye were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. PASSED D. Introductions and Recognitions - None E. Hearing of Citizens - None II.

Consent Agenda

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AGENDA ITEM II.A

Chairman Findley requested that Agenda Item II.F.4 be pulled from the Consent Agenda before Board members consider approval. MOTION NO. 06-22-16-2: Mr. Gray moved to:  approve the minutes of the Regular Meeting of May 25, 2016;  ratify disbursements of the bi-monthly checks, E-Commerce Refunds, ACH and Wire transactions checks issued during May 2016 and ratify, subject to audit, the May 31, 2016 Treasurer's Report;  approve ratification of out-of-state travel for the attached list of individuals;  approve out-of-state travel for the attached list of employees;  approve the resolution establishing the prevailing rate of wages for construction work completed at Lincoln Land Community College;  approve the resolution authorizing a transfer of up to $3,500,000 from the Working Cash Fund to the Education and Operations and Maintenance Funds;  approve the establishment of blanket purchase orders for the purchase of textbooks, supplies, shipping, and software maintenance agreements from the previously listed vendors;  approve the purchase of storeroom envelopes and paper from the lowest responsible bidders at the prices indicated as specified in Invitation to Bid #FY2017-2, at total estimated cost of $36,617.10;  approve the Intergovernmental Agreement with the Illinois Department of Central Management Services; approve the Affiliation Agreement with HSHS Medical Group, Inc.; approve the Affiliation Agreement Amendment with St. Mary’s Hospital in Decatur; approve the Affiliation Agreement with Bayfront HMA Medical Center, LLC;  approve the Fiscal Year 2017 Professional Service Contract for Eric Grenzebach – Legal Services, not to exceed $175,000;  approve the annual maintenance contract for the Colleague System software at a total cost of $284,294;  ratify the application with the Illinois Department of Agriculture for $38,139; ratify the grant agreement with the Illinois Community College Board in the amount of $597,799; and  modify the agreement with E.L. Pruitt Company for the Chiller Replacement at Sangamon Hall Project in the amount of $67,036 for remedial work to the cooling towers as presented. Mr. Wesley seconded.

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AGENDA ITEM II.A

Those members voting aye were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. PASSED III.

Action Agenda A. Policies 1. Revision to Board Policies 8.1 – Classification of Employees and 8.32 – Teaching by Non-Faculty

The proposed revision to Board Policy 8.1 – Classification of Employees and Board Policy 8.32 – Teaching by Non-Faculty is presented at this time for a first reading, with plans to present it at the July, Board of Trustees meeting for approval. The proposed revisions are a result of the U.S. Department of Labor’s final ruling on overtime definition and regulations. If approved, LLCC would have two classifications of “Professional” employees; one would be titled “Professional Exempt” and the other “Professional Non-Exempt”. The proposed change to Board Policy 8.32 would make non-exempt employees ineligible for adjunct assignments, due to the new overtime pay provisions in the Fair Labor Standards Act. B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items 1. FY 2018 Capital Budget Request Request is made to submit a prioritized project listing for State funding, which reflects the updated LLCC Facilities Master Plan approved by the Board of Trustees in May 2014. MOTION NO. 06-22-16-3: Mr. Gray moved to authorize the request for State funding for Fiscal Year 2018 of the projects defined herein. Mr. Shackelford seconded.

Those members voting aye were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. PASSED

8

AGENDA ITEM II.A

E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires

This item has been updated to reflect current vacancies, retirements, resignations, hires, and promotions. b. Construction Progress Update The 2016 Miscellaneous Road and Parking Lot Repairs project is underway and will continue through the summer. c. Monthly Financial Report - None 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar A Budget Workshop will be conducted immediately following tonight’s Board meeting. Dr. Warren stated the FY 2017 Tentative Budget will be presented at the July Board of Trustees meeting.

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AGENDA ITEM II.A

B. President’s Report The summer semester began on June 6 with enrollment up 1.1% in headcount and 1.2% in credit hours, compared to last summer. On May 28 the LLCC Veterans Club’s held its 9th Annual Brian McMillen Memorial Run/Walk, which had approximately 250 participants, raising more than $6,000 for LLCC Veterans Scholarships and other charities. LLCC hosted the Illinois Grape Growers and Vintners Association State Fair Wine Competition with 228 entries. The Illinois Community College Presidents’ Council met on June 3 with the main topic of discussion centered on the State budget and legislative issues. One recently approved piece of legislation requiring Continuing Education for Community College Trustees was discussed, but details have yet to be completely defined. Dr. Warren and Vice Chairman Wesley attended the Illinois Community College Trustees Association (ICCTA) Annual Awards Ceremony, where former LLCC Board Chair and Trustee, Cinda Edwards, was awarded the ICCTA Distinguished Alumnus Award, recognizing professional, technical and humanitarian accomplishments of Illinois Community College Graduates. Dr. Warren was honored to receive the ICCTA Advocacy Award, Trustee Education Award, and also an appreciation award for service as the Chair of the Illinois Community College Presidents’ Council. Janice Lovekamp, Program Director of Surgical Technology was awarded the designation of Fellow of the Association of Surgical Technologists, at the Association’s National Conference. LLCC was saddened to lose a longtime faculty member, Paula Vehlow, Professor of Nursing, who passed away on May 26. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None 10

AGENDA ITEM II.A

I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports Vice Chairman Wesley stated the main topic of discussion at the June 4 Illinois Community College Trustees Association meeting centered on the State budget. The meeting also included a MAP presentation, which facilitated discussion regarding the varying degrees of support among community colleges. Very few colleges can support MAP grants with no State funding provided. Mr. Wesley commented he believed the awards presented to Ms. Edwards and Dr. Warren are very appropriate and well deserved. Trustees at the meeting also discussed the newly approved legislation requiring continuing education for Community College Trustees. Mr. Lewis reported he and Student Government President, Carrie Darr, attended the June 2-4, Illinois Community College Board Student Leadership Institute. The institute provided several informative speakers and Mr. Lewis learned interesting information from other Student Trustees and representatives on innovative textbook buy-back programs at Triton, and William Rainey Harper Colleges. V.

Strategic Discussion - None

VI.

Executive Session

MOTION NO. 06-22-16-4: Mr. Gray moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Rosenthal seconded.

Those members voting aye were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. PASSED MOTION NO. 06-22-16-5: Mr. Gray moved to return to open session. Mr. Findley seconded.

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AGENDA ITEM II.A

Those members voting aye were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. PASSED VII.

Actions from Executive Session

MOTION NO. 06-22-16-6: Mr. Gray moved to approve the attached employment recommendations. Shackelford seconded.

Mr.

Those members voting aye were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. PASSED MOTION NO. 06-22-16-7: Mr. Gray moved to recess the meeting at 5:50 pm to convene the Budget Workshop. Mr. Findley seconded.

Those members voting aye were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. PASSED FY 2017 ANNUAL BUDGET WORKSHOP Chairman Findley reconvened the meeting at 6:05 p.m., to conduct the Board of Trustees Annual Budget Workshop with all previous attendees present. Mr. McDonald, Vice President of Administrative Services led the Board members and audience through a PowerPoint presentation on LLCC’s Fiscal Year 2017 Tentative Budget, reviewing LLCC Fund Summaries, FY 2016 Projected Expenditures and Revenues, FY2017 Operating Budget Projections, Budget Challenges, and Capital Projects. Following a brief review of all LLCC Fund summaries, Mr. McDonald reviewed the FY 2016 Projected Expenditures which include: • • • •

Salaries Employee Benefits Contractual Services Materials & Supplies 12

AGENDA ITEM II.A

• • • • • •

Conference & Meeting Fixed Charges Utilities Capital Outlay Other Expenditures Transfers to Other Funds

The FY 2016 Projected Revenues which include:         

Current Taxes ICCB Grants CTE Funding CPP Replacement Tax Federal Admin Fees Tuition & Fees Interest on Investments Miscellaneous and Indirect Transfer From Other Funds

The FY 2016 Projected Operating Fund indicates Year End Total Projected Revenues of $39,966,934 and Year End Total Projected Expenditures of $39,947,640, resulting in an estimated Return to Fund Balance of $19,294. Mr. McDonald stated due to the formal and informal spending restrictions LLCC had in place throughout the operating year, the College was able to reduce expenditures by approximately $3.1 million, allowing LLCC to conclude the fiscal year with a balanced budget, without utilizing a Working Cash Fund Interest Transfer. Mr. McDonald then reviewed the following FY 2017 Operating Projections which included the flowing FY 2017 Expenditure Assumptions:      

Salary Projection includes current Board approved increases and adjustment to reflect past expenditures Benefits estimated at current approved rates for FY 2017 and includes 1% SURS contribution Contractual Services, Materials/Supplies, Travel, Fixed Charges, Capital Outlay and Other expenditures have been evaluated and reduced to reflect past expenditures Utilities have been reduced based on the FY 2016 estimated costs Transfers to other funds have been adjusted to match revenue projections for infrastructure fee and student activity fee FY 2017 Planning Initiatives targeted for funding are included

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AGENDA ITEM II.A

Dr. Warren stated the College was unable to build any Grant Funded programs into the FY 2017 Budget and sought Board input and direction on how to handle these nonfunded grant programs for FY 2017. Following discussion, the Board agreed with no State funding in the immediate future, LLCC must prepare to reduce or eliminate Grant Funded Programs as the individual program funding expires. Several Board members expressed the importance of continuing the Adult Education Program at a reduced level, rather than eliminating the program totally. Mr. McDonald reviewed the FY 2017 Projected Operating Expenditures listed below:          

Salaries Employee Benefits Contractual Services Materials & Supplies Conference & Meeting Fixed Charges Utilities Capital Outlay Other Expenditures Transfer to Other Funds

Mr. McDonald next reviewed the following FY 2017 Revenue Assumptions: • • • • • • • • •

District EAV estimated to remain flat from CY15 to CY16 in anticipation of proposed legislative action State Funding is budgeted at 25% of the final FY15 actual receipts for Credit Hour and Equalization funding CTE funding is budgeted at FY 2016 actuals ($0) CPPRT is budgeted at FY 2016 estimated receipts Tuition is at the Board approved rate of $115.00 Fee rates have been held constant FY 2017 enrollment is projected at a 7% decrease from FY 2016 credit hours Interest revenue has been increased based on FY 2016 estimated receipts Transfers from other funds includes a Working Cast transfer and a transfer from Operating Sustainability Fund

And the following FY 2017 Projected Revenues: • • • • •

Current Taxes CPP Replacement Tax Credit Hour Grants Equalization CTE Funding 14

AGENDA ITEM II.A

• • • • •

Federal Admin Fees Tuition and Fees Interest Revenue Miscellaneous and Indirect Transfer From Other Funds

The FY 2017 Projected Operating Fund indicates Year End Total Projected Revenues of $41,749,134 and Year End Total Projected Expenditures of $41,749,134, resulting in a balanced FY 2017 Budget. Mr. McDonald explained in building the Tentative FY 2017 Budget, the College is only anticipating/hoping to receive the same 25% State funding that was received during FY 2016. The Board discussed reducing Board travel for the coming year pending State budget outcomes. All employee travel is on a need basis only, for the foreseeable future. Mr. McDonald then discussed the Restricted/Reserve Fund Transfers for the FY 2017 Tentative Budget which include the Operating Sustainability Fund and Working Cash Fund Interest. The Tentative 2017 Budget anticipates needing approximately $1,850,000 from these reserves to maintain a balanced budget. Mr. McDonald provided a brief review of the following FY 2017 Planning Initiatives from all funding sources: Goal One – Student Access and Success  Explore an Ultrasound Program  Continue to expand CCTC offerings and marketing, including new topics, continuing education courses and research eLearning opportunities  Expand Adult Career Pathway class options and volunteer literacy; Transition focus from GED alone to GED, HiSet or TASC  Use CLASS tool to assess curriculum needs and guide classroom interactions at the Child Development Center  Explore Early Start programs, increase vocational dual credit offerings, and improve educational experience for special needs and ESL students at LLCC Outreach Areas  Continue to provide resources to ensure CTE programs are accessible  Develop formalized faculty professional development program focused on digital content and e-texts  Continue to develop Virtual Desktop Technology and enhance internet connectivity  Revise marketing with new FORWARD, updated recruitment plan, program videos and website updates 15

AGENDA ITEM II.A

 

Create 2 year educational plan with new students Increase quiet study space within the Library

Goal Two – Financial Strength  Add ACH payment option for student payment of tuition balances  Fully implement KBOX solution for printing and duplicating requests Goal Three- Economic Responsiveness  Establish a community kitchen within a partnership with local organizations  Continue to develop short term programs to increase job skills/employment Goal Four – Community Engagement  Increase and enhance Community Education offerings Goal Five– Diversity and Cultural Competency  Establish a Food Pantry Program  Establish the Open Door Mentoring Program  Create Cultural Program Planning Committee Goal Six – Operational Strength  Seek accreditation for the Paramedic Program  Implement Department of Labor’s Fair Labor Standards Act  Improve Program Review/Assessment process; Expand Non-Academic Assessment Planning  Design and deliver training for front line/end user analytical tools  Explore options for upgrade of current Emergency Notification System  Prepare for NAEYC Accreditation visit at Child Development Center  Research use of Quality Matters, an online course peer review program  Establish new procedures to comply with Business Enterprise for Minorities Act  Expand Communications Management to monthly accounts receivable billings  Develop an academic technology student support plan  Research and implement solution for reporting/tracking student conduct, behavioral intervention, Clery crimes and Title IX  Implement recommendations of AQIP Student Employment Action Team  Upgrade document imaging system; implement Help Desk Service improvements; implement Identity Management Next, Mr. McDonald discussed LLCC’s financial future including the following Budget challenges: 

No FY 2016 or FY 2017 Budget to date for state credit hour and equalization funding 16

AGENDA ITEM II.A

     

No funding for Veteran’s Grants ($625K waived FY’16) Management of Health Care Reform (Affordable Care Act) Management of SURS Return to Work Rules & compliance with the revised Fair Labor Standards Act Uncertainty surrounding pension reform Anticipated legislative freeze on property values Declining enrollment

Mr. McDonald reviewed budgeted amounts for FY 2017 Challenges which include the following:    

Classroom & Lab Equipment - $388,259 Furniture, Fixtures, and Equipment - $86,570 Minor Renovations - $44,700 Planning Strategies - $112,700

The total amount budgeted for these FY 2017 challenges is $632,229. Mr. McDonald’s presentation concluded with a listing of projected costs and expenditures-to-date for all FY 2017 Capital Projects. VIII.

Adjournment

MOTION NO. 06-22-16-7: Mr. Shackelford moved to adjourn the meeting. Mr. Gray seconded.

Those members voting aye were Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis, Mr. Rosenthal and Mr. Findley. PASSED The meeting adjourned at 6:55 p.m.

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AGENDA ITEM II.A

__________________________ Chairman Findley

__________________________ Secretary Shackelford

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AGENDA ITEM II.A

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

June 22, 2016

Name Smith, Josie

Meeting Location Phi Theta WinstonKappa Honors Salem, NC Institute

Date June 1925, 2016

Account Restricted*

Amount $1,495

*Paid by LLCC Foundation PTK Fund

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AGENDA ITEM II.A

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

June 22, 2016

Name Meeting Dockter, Jason Distance Teaching & Learning Conference Schaefer, Phil Financial Planning Association Annual Business & Education Conference *LLCC Foundation 2016 Master Teacher Award

Location Account Madison, WI Restricted*

Amount $1,600

Baltimore, MD

$2,704

Faculty Senate Chair Allocation

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AGENDA ITEM II.A

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Employment Recommendations

DATE:

June 22, 2016

We recommend the following personnel actions:

FACULTY A.

Approve the employment of Ms. Sandy Davidson as Nursing Instructor. Ms. Davidson has a Master of Science in Nursing from Benedictine University and over 10 years of nursing experience. Her employment will be effective August 18, 2016, and placement will be on Column Masters, Step 10 of the 2016-17 faculty salary schedule. A copy of her resume is attached.

B. Approve the employment of Ms. Ana Till as Nursing Instructor. Ms. Till has a Master of Science in Nursing from Southern Illinois University-Edwardsville and over five years of nursing experience. Her employment will be effective August 18, 2016, and placement will be on Column Masters, Step 6 of the 2016-17 faculty salary schedule. A copy of her resume is attached. C.

Approve the employment of Ms. Amanda Roche as Nursing Instructor. Ms. Roche has a Master of Science in Nursing from Benedictine University and over ten years of nursing experience. Her employment will be effective August 18, 2016, and placement will be on Column Masters +15, Step 10 of the 2016-17 faculty salary schedule. A copy of her resume is attached.

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AGENDA ITEM II.A

PART-TIME STAFFING On & Off Campus 2016 Summer Semester Adjunct Name Al-Basha, Sam Al-Basha, Sam Al-Basha, Sam Aldrich, Kevin Allen, Jason Armour, Gary Armour, Gary Badgley, Lori Badgley, Lori Bennett, Denise Berryman, Kenneth Broderick, Victor Capps, Nicole Carroll, Morgan Carter, Kenneth Carter, Kenneth Cecil, Joyce Chernowsky, Amy Ciaccio, Joseph Coderko, Maria Collins, Todd Cox, Benjamin Cox, Cody Cragoe, William Davidson, Sandra Davis, Lisa Davis, Monique Davis, Monique Dhabalt, Daniel Dickey, Ashley Disney, Floyd Disney, Floyd Durairaj, Srinivasan Durbin, Rebecca Durham, Deborah Durocher, Ryan

Class Section MAT-094-03 MAT-096-03 MAT-092-05 EGL-101-05 BIO-101-09 BIO-220-01 BIO-220-02 RCP-239-01 RCP-231-01 NAS-101-02 PHI-204-01 PSY-101-03 CHE-100-03 CMN-101-05 CMN-101-01 CMN-101-02 NAS-101-07 CSS-100-02 ART-103-01 MAT-141-04 MAT-141-02 EGL-099-06 MAT-104-05 MAT-104-02 PCN-103-02 EGL-101-02 CMN-101-07 CMN-101-08 ESS-112-02 ART-101-01 CMN-101-11 CMN-101-14 BIO-220-04 NAS-101-03 BIO-170-05 BIO-175-03

Class Section Title Developmental Intermediate Algebra I Developmental Intermediate Algebra II Developmental Beg Algebra II Composition I General Biology Microbiology Microbiology Clinical Practice III Advanced RC Practices & Proc II Basic Nurse Assistant Introduction to Philosophy Introduction to Psychology Contemporary Chemistry Public Speaking Fundamentals Public Speaking Fundamentals Public Speaking Fundamentals Basic Nurse Assistant College Success Skills Drawing I, Drawing II Introductory Statistics Introductory Statistics Basic Writing Skills General Education Mathematics General Education Mathematics Practical Nursing III Composition I Public Speaking Fundamentals Public Speaking Fundamentals Physical Conditioning Art Appreciation Public Speaking Fundamentals Public Speaking Fundamentals Microbiology Basic Nurse Assistant Human Nutrition Human Anatomy & Physiology I 22

AGENDA ITEM II.A

Ebbing, Scott Eberding, Amy Elliott, Tiffany-Anne Elliott, Tiffany-Anne Fargo Ware, Charlyn Fargo Ware, Charlyn Ferreira, Nick Ferreira, Nick Fletcher, Robert Freml, John Fricke, Dana Friend, Duane Garman, Rose Garman, Rose Graff, Andrea Hacker, B Huddleston, Keith Huddleston, Keith Kallembach, Donald Kaye, Melinda Kayma, Robert Koch, Gary Lamb, Molly Laub, Jill Lesko, Daniel Lesko, Daniel Lipcamon, John Litterly, Jan Lynn, Amanda Lynn, Amanda Mason, Keri Mohr, Carol Mohr, Carol Mose, Bryan O'Hare, Theresa Olmsted, Timothy Orisek, Timothy Paca, Stephen Paca, Stephen Payne, Stacy Pfaffe, Jeffrey

MAT-093-01 NAS-101-02 EGL-099-04 EGL-099-05 HSP-116-01 HSP-107-01 EMS-203-01 MCS-251-01 HUM-101-04 HUM-102-01 PSY-101-07 GEG-201-01 PSY-101-08 PSY-101-05 POS-101-09 NAS-101-03 PSY-101-01 PSY-101-02 HLT-100-01 MUS-100-01 MCS-125-01 FLM-101-01 HLT-201-01 CAS-121-01 EGL-111-02 EGL-111-03 BIO-220-03 MCS-121-01 MAT-094-06 MAT-096-06 CMN-101-13 EGL-101-08 EGL-112-01 COS-100-01 MUS-104-01 POS-101-08 BIO-101-10 MAT-092-02 MAT-088-02 NAS-101-07 CHE-100-02

Developmental Geometry Basic Nurse Assistant Basic Writing Skills Basic Writing Skills Nutrition for Food Service Pro Food Service Sanitation Paramedic - Specialized Care Certificate Internship Introduction to Humanities Introduction to Women's Studies Introduction to Psychology Introduction to Weather and Climate Introduction to Psychology Introduction to Psychology Introduction to American Politics Basic Nurse Assistant Introduction to Psychology Introduction to Psychology Occupation Throughout the Life Fundamentals of Music Anatomy and Physiology for Cod Introduction to Film Art Health in Today's Society Computer Applications and Concepts Introduction to Literature - Novel Introduction to Literature - Novel Microbiology Evaluation and Management Codi Developmental Int Algebra I Developmental Int Algebra II Public Speaking Fundamentals Composition I Introduction to Literature - Drama Introduction to Keyboarding Music Appreciation Introduction to American Politics General Biology Developmental Beg Algebra II Developmental Beg Algebra II Basic Nurse Assistant Contemporary Chemistry 23

AGENDA ITEM II.A

Ploessl, Bridget Ploessl, Bridget Ray, Mary Reents, Julane Reents, Julane Roche, Amanda Running, William Salm, Coravonne Salm, Coravonne Scheer, Anne Schenk, Deana Schenk, Deana Scobbie, Dennis Shaffer, Kristi Sim, Darlene Spangenberg, Nancy Stallone, Brett Sweet, Nancy Sweet, Nancy Tarr, Melanne Thomas, Elaine Thompson, Kelly Troyer, Ginger Tuxhorn, Rebecca Tuxhorn, Rebecca VanBebber, Georgia Wiediger, Matthew Wight, Timothy Willett, Marlo Willett, Marlo Williams, Patricia Williams, Patricia

CMN-101-04 CMN-101-03 PSY-220-02 NAS-101-01 NAS-101-02 NAS-101-07 CHE-101-01 EGL-102-08 EGL-110-02 SOC-101-07 EGL-102-02 EGL-102-11 BIO-101-08 HIS-112-01 BUS-101-01 NAS-101-04 BIO-101-07 CLA-100-01 HSP-120-01 NAS-101-01 EGL-102-10 CMN-101-15 SPA-101-02 SOC-101-02 SOC-101-08 NAS-101-04 PSY-101-06 ART-101-03 MAT-088-04 MAT-092-04 MAT-081-01 MAT-082-01 Wintermeyer-Hobbs, Shanna NAS-101-04 Wintermeyer-Hobbs, Shanna NAS-101-07 Wohlers, Donald CHE-100-01 Wylie, David MAT-113-03 Young, Raymon EGL-102-05 Young, Raymon EGL-101-01

Public Speaking Fundamentals Public Speaking Fundamentals Human Development Basic Nurse Assistant Basic Nurse Assistant Basic Nurse Assistant General Chemistry I Composition II Introduction to Literature - Poetry Introduction to Sociology Composition II Composition II General Biology United States History Since 1877 Business Law I Basic Nurse Assistant General Biology Culinary Essentials Hospitality Internship I Basic Nurse Assistant Composition II Public Speaking Fundamentals Elementary Spanish I Introduction to Sociology Introduction to Sociology Basic Nurse Assistant Introduction to Psychology Art Appreciation Developmental Beg Algebra I Developmental Beg Algebra II Developmental Arithmetic I Develop Arithmetic II & Prealgebra Basic Nurse Assistant Basic Nurse Assistant Contemporary Chemistry College Algebra Composition II Composition I

24

AGENDA ITEM II.B

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for June and the June Treasurer’s Report

DATE:

July 27, 2016

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and wire transactions issued during June, 2016 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending June 30, 2016 will be delayed until August due to closing of the FY’16 books and preparation for audit.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and wire transactions issued during June, 2016.

McDonald/Longhta

25

AGENDA ITEM II.C.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

July 27, 2016

Name Mitkos, Mark

Meeting Blackboard World 2016

McDonald/Patarozzi/Curry

Location Las Vegas, NV

Date July 1214, 2016

Account Professional Development

Amount $452

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AGENDA ITEM II.C.2

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

July 27, 2016

Name Albert, Gary and Women’s Basketball Team

Meeting

Location

Account

Amount

Trip to Missouri

Moberly, MO

Team Travel

$1,852***

Heimer Invitational

Hannibal, MO

Club Trip

$82*

National Barrow Show

Austin, MN

Club Trip

$800*

Flint Hills Classic

El Dorado, KS Stillwater, OK

Club Trip

$828*

Stockman Boilermaker

Tipton / West Lafayette, IN

Club Trip

$1,304*

Royal Lamb/Steer Practice

Kansas City, MO

Club Trip

$412*

American Royal

Kansas City, MO

Club Trip

$922*

North American International Livestock Expedition

Louisville, KY

Club Trip

$1,314*

(Approx. 16 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 11 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 18 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

Beckmier, Craig and Animal Evaluation Club (Approx. 7 Students)

McDonald/Patarozzi/Curry

27

AGENDA ITEM II.C.2

Christofilakos, Peter and Men’s Soccer Team

Trip to Missouri

Hillsboro, MO

Team Travel

$2,500***

Historically Black Colleges and Nashville, TN Universities – Tennessee State University Historical Black College Visit Belize Trip – May 2017 Belize

Club Trip

$344*

Student Trip

$22,440**

Trip to Kansas

Overland Park, KS

Team Travel

$1,922***

Trip to Iowa

Marshalltown, IA

Team Travel

$1,817***

Club Trip

$2,134*

Community Education Class Trip Team Travel

$9,255**

$0

(Approx. 22 Students)

Clemons, Laurie

Cox, Dave and BIO 208 (Approx. 12 Students) Dietz, Jim and Women’s Volleyball Team (Approx. 16 Students)

Dietz, Jim and Women’s Volleyball Team (Approx. 16 Students)

Hudson, Paul and Black Student Union (Approx. 6 Students)

Kramer, Ann and CEW121

Historically Black Colleges and Nashville, TN Universities – Tennessee State University Historical Black College Visit Lincoln’s Boyhood in Indiana & Dale, IN Journey to Illinois

(Approx. 30 Students)

Marsaglia, John and Softball Team

Trip to Florida

Orlando, FL

$22,632(F)

Maskey, Cynthia

Accreditation Committee for Education in Nursing Site Visit

Milwaukee, WI

Maskey, Cynthia

Organization for Associate Degree Nursing Nightengala

Washington, DC

Maskey, Cynthia

Organization for Associate Degree Nursing Convention

Dallas, TX

Riggle, Ron and Baseball Team

Trip to Florida

Davenport, FL

Paid by Accreditation Committee for Education in Nursing Paid by Organization for Associate Degree Nursing Paid by Organization for Associate Degree Nursing Team Travel

Trip to Indiana

Vincennes, IN

Team Travel

$3,248(F)

2016 Academic Works Conference

Austin, TX

Professional Development

$1,623

(Approx. 18 Students)

$0

$0

$36,864(F)

(Approx. 28 Students)

Riggle, Ron and Baseball Team (Approx. 28 Students)

Smith, Lori * Club Funds ** Student Fees *** Institutional Funds (F) Fundraising

McDonald/Patarozzi/Curry

28

AGENDA ITEM II.E.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Softdocs Etrieve Document Imaging Software

DATE:

July 27, 2016

Board approval is requested for the purchase of Etrieve Document Imaging Software from Softdocs at a cost of $108,876.65 payable in four annual installments as shown below. The document imagining software will provide the ability to digitize physical documents and create workflows using electronic forms. No new funding is being requested. The current document imaging system (ImageNow) is being retired and its current maintenance cost will cover the purchase cost of Etrieve. Budget Impact: Total Funds Requested:

$108,876.65

FY 2017 - $26,866.14 FY 2018 - $27,096.84 FY 2019 - $27,334.46 FY 2020 - $27,579.21

Source of Funds: Projected Revenue: Projected Savings:

Operating Funds n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? It will enhance efficiency in college operations in the areas of Financial Aid, Records, Human Resources and Payroll. How will proposed agenda item be measured? The college will be able to continue to use document imaging technology for the smooth operation of the institution. MOTION:

Cruz

Move to approve the purchase of the Softdocs Etrieve Document Imaging Software at a total cost of $108,876.65.

29

AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

July 27, 2016

Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Student Services Division has entered into a contract with Blue Eon Solutions to provide a sponsorship for the Fall Illinois Academic Advising Associations annual Fall Drive-In Conference. The conference will be held this Fall at LLCC in Springfield. The Health Professions Division seeks approval to enter into an agreement with HSHS Medical Group, Inc. to provide clinical site experience to students enrolled in the College's Neurodiagnostic Technology Program. HSHS Medical Group, Inc. has facilities suitable to the educational needs of the students. The Health Professions Division seeks approval to enter into an agreement with Springfield School District #186 to provide clinical site experience to students enrolled in the College's Associate Degree Nursing Program. Springfield School District #186 has facilities suitable to the educational needs of the students. The College seeks approval to enter into a 2 + 2 Articulation Agreement with Southern Illinois University Edwardsville. The agreement seeks to facilitate the transfer of LLCC coursework to SIUE for the completion of a baccalaureate degree in Geography. The College seeks approval to enter into an Articulation Agreement with Illinois College. The agreement seeks to facilitate transfer of LLCC students to Illinois College for the completion of a baccalaureate degree in Elementary Education.

McDonald/Patarozzi

30

AGENDA ITEM II.F.1

MOTION:

Move to approve the Clinical Site Agreement with HSHS Medical Group, Inc.; approve the Clinical Site Agreement with Springfield School District #186; approve the Articulation Agreement with Southern Illinois University Edwardsville; approve the Articulation Agreement with Illinois College.

McDonald/Patarozzi

31

32

Contract Title

Brief Description

TOTALS

Fall Illinois Academic Advising Associations Drive-in Conference Sponsorship

The Student Services Division has entered into a contract with Blue Eon Solutions to provide a sponsorship for the Fall Illinois Academic Advising Associations annual Fall Drive-In Conference. The Conference will be held this Fall at LLCC in Springfield.

Contracts as informational: Items less than $10,000

Blue Eon Solutions

Contractor

TRAINING CONTRACTS

Student Services Division

LLCC Dept / Program

$1,220

$1,220

Contract Total

September 23, 2016

Term

33

Southern Illinois University Edwardsville

Illinois College

The College seeks approval to enter into a 2 + 2 Articulation Agreement with Southern Illinois University Edwardsville. The agreement seeks to facilitate the transfer of LLCC coursework to SIUE for the completion of a baccalaureate degree in Geography.

The College seeks approval to enter into an Articulation Agreement with Illinois College. The agreement seeks to facilitate transfer of LLCC students to Illinois College for the completion of a baccalaureate degree in Elementary Education.

Articulation Agreement with Southern Illinois University Edwardsville Articulation Agreement with Illinois College

Springfield School District #186

The Health Professions Division seeks approval to enter into an agreement with Springfield School District #186 to provide clinical site experience to students enrolled in the College's Associate Degree Nursing Program. Springfield School District #186 has facilities suitable to the educational needs of the students.

Clinical Site Agreement with Springfield School District #186

Contractor HSHS Medical Group, Inc.

Brief Description The Health Professions Division seeks approval to enter into an agreement with HSHS Medical Group, Inc. to provide clinical site experience to students enrolled in the College's Neurodiagnostic Technology Program. HSHS Medical Group, Inc. has facilities suitable to the educational needs of the students.

Contract Title Clinical Site Agreement with HSHS Medical Group, Inc.

LLCC

LLCC

Health Professions/ Associate Degree Nursing

LLCC Dept / Program Health Professions/ Neurodiagnostic Technology Program

CLINICAL SITE, AFFILIATION, ARTICULATION, & TRAINING AGREEMENTS

Date of Signing through Indefinite

August 1, 2016August 1, 2020

Date of Signing through Indefinite

Term Date of Signing through Indefinite

AGENDA ITEM II.F.2

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Three-Year Blackboard SaaS Contract Agreement

DATE:

July 27, 2016

Board approval is requested for a three-year Software as a Service (SaaS) agreement with Blackboard to deliver online courses and traditional course supplemental materials. The cost for Blackboard SaaS is as follows: Budget Impact: Total Funds Requested:

$397,928.95

FY 2017 - $126,419.55 FY 2018 - $135,754.70 FY 2019 - $135,754.70

Source of Funds: Projected Revenue: Projected Savings:

Technology Fee n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Blackboard SaaS will provide faculty and students with critical online teaching and learning services. How will proposed agenda item be measured? The college will be able to continue to use online technology for the smooth operation of the institution and to improve learning.

MOTION: Move to approve a three-year contract for the Blackboard Software as a Service (SaaS) at a total cost of $397,928.95.

Cruz/Parton

34

AGENDA ITEM II.G

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

July 27, 2016

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of July. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The College seeks ratification for the Carl D. Perkins Postsecondary Career and Technical Education Grant. This grant makes available funds to eligible recipients for the purpose of supporting targeted career and technical education programs in a variety of disciplines throughout the college. The Workforce Development Division seeks ratification for the application of the Economic Development Administration's Regional Innovation Strategies Program Grant. If awarded, the grant funds will assist in growing jobs through entrepreneurship training and supplementing the kitchen incubator infrastructure. The Workforce Development Division seeks ratification for the application of the Employment and Training Administration Youth Build Grant. If awarded, the program would provide comprehensive construction training to students, and in turn construct lowincome housing for those in need in the community.

MOTION:

Move to ratify the Carl D. Perkins Postsecondary Career and Technical Education Grant in the amount of $304,556; ratify the application for the Economic Development Administration Regional Innovation Strategies Program Grant in the amount of $500,000; ratify the application for the Employment and Training Administration Youth Build Grant in the amount of $772,660.

McDonald/Patarozzi

35

36

Brief Description

Grantor

TOTAL

Grants in excess of $10,000 Carl D. Perkins The College seeks ratification for the ICCB Postsecondary Carl D. Perkins Postsecondary Career Career and and Technical Education Grant. This Technical grant makes available funds to eligible Education Grant recipients for the purpose of supporting targeted career and technical education programs in a variety of disciplines throughout the college. Economic The Workforce Development Division Economic Development seeks ratification for the application of Development Administration the Economic Development Administration Regional Administration's Regional Innovation Innovation Strategies Program Grant. If awarded, Strategies Program the grant funds will assist in growing jobs through entrepreneurship training and supplementing the kitchen incubator infrastructure. Youth Build Grant The Workforce Development Division Employment seeks ratification for the application of and Training the Employment and Training Administration Administration Youth Build Grant. If awarded, the program would provide comprehensive construction training to students, and in turn construct lowincome housing for those in need in the community.

Grant Title

GRANT SUMMARY July 2016

$500,000

$772,660

Workforce Development Division

Workforce Development Division

$1,577,216

$304,556

LLCC

LLCC Department / Program

LLCC Total Monetary Request

$694,576

$194,576 In-kind match

$500,000 in-kind match

$0

LLCC Match

Yes

Yes

Yes

Submitted

October 1, 2016 through January 31, 2020

November 1, 2016 through October 31, 2019

July 1, 2016 through June 30, 2017

Term

III. Action Agenda

AGENDA ITEM III.A.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT: Revision to Board Policy 8.1-Classification of Employees and Board Policy 8.32-Teaching by Non-Faculty DATE:

July 27, 2016

Board Policy 8.1 – Classification of Employees and 8.32-Teaching by Non-Faculty was submitted in June for a first reading and is submitted for Board approval this evening. The Department of Labor has issued a final rule updating overtime regulations that will become effective December 1, 2016. In response to this, it is necessary to change Board Policy 8.1 – Classification of Employees in order to provide more clarity regarding the “Professional” classification as there will now be “Professional Exempt” and “Professional Non-Exempt” classifications. In addition to the change to Policy 8.1 required by the Department of Labor overtime definition update, the policy has also been updated to define the number of credit hours that can be taught by adjunct instructional faculty in order to enhance compliance with the Affordable Care Act. In addition, Board Policy 8.32 - Teaching by Non-Faculty requires a change as non-exempt employees will not be eligible for adjunct assignments that will cause them to work more than 40 hours per workweek, as determined by overtime pay provisions in the Fair Labor Standards Act. The proposed changes will go into effect immediately upon approval.

MOTION: Move to approve revisions to Board Policy 8.1 – Classification of Employees and 8.32 –Teaching by Non-Faculty.

McDonald/Ransdell

38

Lincoln Land Community College

BOARD POLICY Policy Statement:

Subject: Classifications of Employees Policy Number: 8.1 Officer Responsible: VP, Administrative Services Last Reviewed: 7/31/13 6/22/16 Last Revised: 7/31/13 7/27/16 Effective Date: 7/01/13 7/27/16 Old Policy Number: 4.3.1 The following classifications shall be used for all College employees:

Faculty Member: An employee of the College who performs services as an instructor, or librarian or media specialist. Full-Time Instructional Faculty Member: An employee of the College who generally teaches during consecutive semesters 15 or more credit hours of instruction per semester, or its equivalent. Adjunct Instructional Faculty Member: An employee of the College who generally teaches fewer than 15 12 credit hours or fewer of instruction per semester or its equivalent. Administrator: An employee of the College who generally performs managerial or supervisory services in support of the educational mission of the College, and who has been designated as an administrator by the Board. Administrators are exempt from overtime provisions under the Fair Labor Standards Act. Professional: An employee of the College who generally performs staff services in support of the educational mission of the College, and whom the Board has designated as a professional. Unless specifically addressed under the Act, p Professional employees are may or may not be exempt from overtime provisions under the Fair Labor Standards Act dependent upon established exemptions and the salary test. Classified: An employee of the College who generally performs services in support of the duties of administrators, professionals and/or faculty members and who has been designated as a classified employee by the Board. Classified staff are considered non-exempt under the Fair Labor Standards Act and must be paid overtime in accordance with state and federal regulations and Board Policy 8.31. Student: An employee who is not a member of any other classification, who performs services in the employ of the College, and who is formally registered and engaged in a regular course of instruction at the College (refer to Board Policy 5.30 governing student employment). In addition, administrators, professional staff and classified staff shall be assigned to one of the following classifications: Full-Time, Benefit Eligible: Regular, on-going positions scheduled for 40 hours per week, 12 months per year and which are eligible for the benefit package offered by the college.

39

Part-Time, Benefit Eligible: Regular, on-going positions scheduled for at least 30 hours per week, but less than 40 hours per week, between 9 and 12 months per year and which are eligible for the benefit package offered by the College on a pro-rata basis. Other Full-Time: Temporary and/or contractual positions regularly scheduled for 30 or more hours per week for a specified period of time and which are not eligible for the benefit package, other than health insurance. Other Part-Time: Temporary and/or contractual positions regularly scheduled for less than 30 hours per week for a specified period of time and which are not eligible for the benefit package.

40

Lincoln Land Community College

BOARD POLICY

Subject: Teaching by Non-Faculty Policy Number: 8.32 Officer Responsible: VP, Administrative Services Last Reviewed: 5/25/11 6/22/16 Last Revised: 5/25/11 7/27/16 Effective Date: 7/01/11 7/27/16 Old Policy Number: 4.3.21

Policy Statement: In addition to faculty, other College employees may be provided an opportunity to teach, if qualified. Pay shall be provided in accordance with Salary Administration Guidelines or as determined by the terms of the adjunct faculty collective agreement, if applicable. As compensation for adjunct teaching assignments may not exceed compensation as outlined in a collective bargaining agreement, some classified staff may not be eligible for adjunct assignments. Classified staff must be paid at least their adjusted overtime rate for any work in excess of forty hours per week. If such adjusted overtime rate is higher than the established adjunct salary schedule as defined by a collective bargaining agreement, the classified staff member would not be eligible for the adjunct teaching assignment non-exempt employees are not eligible for adjunct assignments that will cause them to work more than 40 hours per workweek, as determined by overtime pay provisions in the Fair Labor Standards Act.

41

AGENDA ITEM III.A.2

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT: New Board Policy 1.25 – Sexual Violence, Dating Violence, Domestic Violence, and Stalking DATE:

July 27, 2016

Attached is a proposed new Board Policy that supports compliance with the recently implemented Illinois Preventing Sexual Violence in Higher Education Act (PA99-426). This proposed Policy is also compliant with other related acts and regulations such as Title IX, the Violence Against Women Act (VAWA), and other relevant laws. No action is required of you this evening. With Board concurrence, we will return this policy to you for action at the regularly scheduled August, 2016 meeting of the Board.

Frederick/Ransdell

42

AGENDA ITEM III.A.2

Lincoln Land Community College

BOARD POLICY

Subject:

Sexual Violence, Dating Violence, Domestic Violence and Stalking 1.25

Policy Number: Officer Responsible: VP, Administrative Services/VP, Student Services Last Reviewed: Last Revised: Effective Date: 8/24/16 Old Policy Number: New Policy

Policy Statement: Lincoln Land Community College (the “College”) shall maintain a learning environment that is free from sexual violence, dating violence, domestic violence, and stalking (hereinafter collectively referred to as “sexual violence”). Sexual violence jeopardizes the physical and emotional welfare of the College’s students, diminishes individual dignity, and interferes with educational, social, and employment opportunities. Sexual violence is, therefore, expressly prohibited. The accompanying procedure for this policy sets forth the manner in which the College shall proceed once it is made aware of student sexual violence in accordance with the College’s institutional values and its legal obligations under Title IX, the Illinois Preventing Sexual Violence in Higher Education Act, and other relevant laws. Standards of appropriate sexual conduct shall apply equally to all students regardless of their sex, gender, sexual orientation, or gender identity. Policy Purpose: In furtherance of the College’s commitment to foster an educational environment in which all members of the College community are safe and secure, the College expects that all interpersonal relationships and interactions shall be grounded upon mutual respect, open communication, and clear consent. Upon learning of conduct that may not meet these standards, College students and staff are expected to take an active role in enforcing this policy. Jurisdictional Statement: The College has jurisdiction to investigate any alleged violations of this policy that occur in the context of College programs or activities or that otherwise affect the College’s working or learning environments, regardless of whether that conduct occurs on or off campus. In circumstances where alleged sexual violence occurs outside of the context of College programs or activities or off-campus, and where one or more of the parties are not members of the College community, the College’s ability to investigate and/or impose appropriate disciplinary sanctions may be limited. In such circumstances the College reserves the right to take such steps as it shall deem appropriate to investigate allegations of misconduct and provide appropriate resources to any student who is an alleged victim of sexual violence. Such resources shall include referral to appropriate medical facilities, community-based crisis centers, and law enforcement authorities. Frederick/Ransdell

43

AGENDA ITEM III.A.2

Policy Definitions: I. Consent The College encourages students to communicate openly, honestly, and clearly in respect to their actions, wishes, and intentions regarding sexual behavior and to do so before engaging in intimate conduct. It is a requirement of the individual initiating sexual contact to ensure that consent is present before acting and is present during sexual activity. For the purposes of this policy consent is a freely given agreement to sexual activity and may be withdrawn at any time. The following do not constitute consent: A.

A person’s lack of verbal or physical resistance or submission resulting from the use or threat of force.

B.

A person’s manner of dress.

C.

A person’s consent to past sexual activity does not constitute consent to future sexual activity.

D.

A person’s consent to engage in sexual activity with one person does not constitute consent to engage in sexual activity with another.

A person cannot consent to sexual activity if that person is unable to understand the nature of the activity or give knowing consent due to circumstances, including, without limitation, the following: A.

A person is incapacitated due to the use of alcohol or drugs.

B.

The person is asleep or unconscious.

C.

The person is a minor or is incapacitated due to a mental disability.

If a person demonstrates signs of incapacitation, then that person shall be deemed to lack the capacity to give consent regardless of what is said or done by that person. Indicators of lack of capacity to give consent due to consumption of drugs or alcohol may include: A.

Lack of control over physical movements (e.g., inability to walk or stand without stumbling or assistance).

B.

Lack of awareness of circumstances or surroundings.

Frederick/Ransdell

44

AGENDA ITEM III.A.2

C.

Inability to effectively communicate (e.g., slurred speech, demonstration of difficulty in choosing words).

D.

In a circumstance where a person may appear to be giving consent but does not have the capacity to do so, apparent consent is not effective. In such circumstances it should be assumed that the person does not have the capacity to knowingly give consent to sexual activity. A state of intoxication or impairment by drugs or alcohol does not excuse any individual from responsibility to obtain consent.

II. Prohibited Conduct The College prohibits the actions set forth below. An attempt to commit any such act or to assist or willfully encourage any such act is deemed to be a violation of this policy. A.

Any sexual act initiated by one person without consent of the other.

B.

Sexual Exploitation

Sexual exploitation is taking sexual advantage of another person for the benefit of one’s self or a third party when consent is not present. This includes, but is not limited to, the following actions (including actions undertaken via electronic means or methods): 1. Recording any person engaged in sexual or intimate activity without that person’s consent. 2. Distributing sexual information, images, or recordings about another person without that person’s consent. 3. Recruiting, harboring, or transporting another person for the purpose of sexual exploitation. 4. Inducing incapacitation in another person with the intent to engage in sexual misconduct. C.

Dating/Domestic Violence

Dating/domestic violence is intimidation, harassment, physical abuse, sexual abuse, or interference with personal liberty of any person by someone who is in a relationship with that person. In addition to offensive physical or sexual contact, dating/domestic violence may include psychological or emotional abuse.

Frederick/Ransdell

45

AGENDA ITEM III.A.2

For the purposes of this policy, dating violence may occur between persons who have or have had a dating relationship or persons who have or have had a social relationship of a romantic or intimate nature. Domestic violence may occur between persons who are current or former spouses or domestic partners, intimate partners or dating partners who share or formerly shared a common dwelling, or persons who have a child in common. D.

Stalking

Stalking is a course of conduct that generally involves following a person on two or more occasions in circumstances that would cause such person to reasonably fear for his or her safety and may include. 1. Entering or remaining on or near a person’s property, vehicle, or place of employment. 2. Being or remaining in close proximity to a person. 3. Monitoring or conducting surveillance of a person. 4. Giving unwelcome gifts or objects to a person. 5. Engaging in other repetitive contact that is reasonably deemed to be unwelcome. All forms of sexual violence/misconduct identified in this policy are also prohibited under the College’s sexual harassment policy (Number 1.7). For purposes of this policy, the determination of whether any offensive conduct is of a sexual or violent nature shall be reasonably determined by the College’s Equal Employment Opportunity Compliance Officer/Title IX Coordinator, taking into account the context in which the offensive conduct occurred and the relationship between any person accused of violating this policy and the victim of the alleged misconduct.

Frederick/Ransdell

46

AGENDA ITEM III.A.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT: Board Policy 1.7 – Sexual Harassment, Other Harassment and Discrimination DATE:

July 27, 2016

Attached is the recommended merging of Board Policies 1.7 and 1.10, resulting in the deletion of Board Policy 1.10. No recommendation is being made to the contents of either policy. This proposed change to the policy will simply streamline processes and eliminate confusion between the two policies. This is necessary with the addition of a new policy presented in a separate item in compliance with the recently implemented Illinois Preventing Sexual Violence in Higher Education Act (PA99-426). No action is required of you this evening. With Board concurrence, we will return this policy to you for action at the regularly scheduled August, 2016 meeting of the Board.

Frederick/Ransdell

47

AGENDA ITEM III.A.3

Lincoln Land Community College Policy Number:

BOARD POLICY

Subject:

Officer Responsible: Last Reviewed: Last Revised: Approval Date: Effective Date: Old Policy Number:

Sexual Harassment, Other Harassment and Discrimination 1.7 VP, Administrative Services 4/22/09 7/27/16 7/27/16 2/26/03 8/24/16 1.9

Policy Statement: Lincoln Land Community College (the “College”) is committed to providing maintaining a learning and working environment that is free from sexual harassment and all other forms of harassment and discrimination based on race, color, national origin, religion, gender, age, disability, marital status, political affiliation, or sexual orientation, and it is the policy of this College that sexual harassment of employees, students, and other individuals at any College facility or in connection with harassment or discrimination in the workplace, any academic settings and any College-sponsored activity in any form will not be tolerated. The College prohibits any form of harassment or discrimination in the workplace, any academic settings, and any College-sponsored events. Management and supervisory personnel at all levels are responsible for taking reasonable and necessary actions to prevent sexual harassment or any other form of harassment or discrimination. Sexual h Harassment and discrimination is are prohibited by under Titles VI and VII of the Civil Rights Act of 1964, as amended in 1991, Title IX of the Educational Amendment of 1972, and the Illinois Human Rights Act. Retaliation for making a good-faith complaint of sexual harassment or discrimination or for participating in an investigation is also prohibited by law.

Frederick/Ransdell

48

AGENDA ITEM III.A.4

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT: Board Policy 1.10 - Harassment and Discrimination DATE:

July 27, 2016

Attached is the recommended elimination of Board Policy 1.10. This proposed change to policy will simply streamline processes and eliminate confusion between current Board policies 1.7 (Sexual Harassment) and 1.10 (Sexual Harassment, Other Harassment and Discrimination). This is necessary with the addition of a new Policy presented in a separate item in compliance with the recently implemented Illinois Preventing Sexual Violence in Higher Education Act (PA99-426). No action is required of you this evening. With Board concurrence, we will return this policy to you for action at the regularly scheduled August, 2016 meeting of the Board.

Frederick/Ransdell

49

AGENDA ITEM III.A.4

Lincoln Land Community College

BOARD POLICY

Subject: Harassment and Discrimination Policy Number: 1.10 Officer Responsible: VP, Administrative Services Last Reviewed: 4/22/09 Last Revised: Effective Date: 2/26/03 Old Policy Number: 1.12

Policy Statement: Lincoln Land Community College District 526 (the “College”) is committed to maintaining a learning and working environment that is free from all forms of discrimination and harassment based on race, color, national origin, religion, gender, age, disability, marital status, political affiliation, or sexual orientation. The College prohibits any form of discrimination, harassment, or violence in the workplace and in all academic settings or Collegesponsored events. Management and supervisory personnel, at all levels, are responsible for taking reasonable and necessary action to prevent discrimination and harassment based on race, color, national origin, religion, gender, age, disability, marital status, political affiliation, or sexual orientation. Such discrimination and harassment is prohibited by Titles VI and VII of the Civil Rights Act of 1964 as amended in 1991, Title IX of the Educational Amendment of 1972, and the Illinois Human Rights Act. Retaliation for making a good faith complaint of harassment or discrimination or for participating in an investigation is also prohibited by law.

Frederick/Ransdell

50

AGENDA ITEM III.D.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Tentative Fiscal Year 2017 Budget

DATE:

July 27, 2016

We are in the process of preparing budget documents following our June 22 Budget Workshop. Copies of the Tentative Budgets for Fiscal Year 2017 are attached as a separate document. As a result of the Fiscal Year 2016 and 2017 “Stopgap” Budget and more recent enrollment reports, the following changes have been made since the Budget Workshop:     

Increased the Base Operating Grant by $527,347 Decreased Equalization by $50,000 Assumed an 9% decrease in enrollment that resulted in a decrease in tuition and fee revenue of $350,642 Decreased Infrastructure Fee Transfer Out and Student Activity Fee Transfer Out as a result of the aforementioned totaling $13,750 Decreased the Working Cash Transfer In by $140,455

It is possible that additional adjustments may be necessary before the Final FY 2017 Budget is adopted in September. As required by law, the Operating Funds (Education and Operations and Maintenance Funds) Budget must be available for public review at least 30 days prior to its adoption by the Board of Trustees. Therefore, no action is requested on the Budget other than to authorize placing the Tentative Budget on file. We anticipate presenting a Final Budget for your approval at the September meeting of the Board. MOTION: Move to place on file for at least thirty days, for public review, the Tentative Fiscal Year 2017 Operating Budget.

McDonald/Longhta/Patarozzi

51

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

July 27, 2016

POSITION VACANCIES Classified Education Services Representative LLCC-Beardstown (PT) Professional Accessibility Specialist (FT) Open Door Mentorship Coordinator (FT) Administrative Director of Financial Aid (FT) Faculty Surgical Technology Instructor (FT)

RESIGNATIONS Chad Wooldridge

Building Custodian (FT)

HIRES Olice King Meagan Raison Marina Wirsing

Programmer Analyst (FT) 07/25/16 Educational Services Representative-Litchfield (PT) 07/13/16 Program Assistant-Student Life (FT) 07/18/16

06/21/16

INCREASE IN HOURS Increase in hours of Adult Education Coordinator, Pat Gallagher, from 25 hours/week, non-benefited to 32 hours/week, benefit-eligible, Adult Education Coordinator, Lisa Heyen, from 29 hours/week, non-benefited to 40 hours/week, benefit-eligible and Program Assistant, Karen Riddell from 30 hours/week to 40 hours/week. This change will be effective August 1, 2016. McDonald/Ransdell

53

AGENDA ITEM IV.A.3.b

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

July 27, 2016

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: Infrastructure Fees 2016 Miscellaneous Road and Parking Lot Repairs The project is substantially complete. PHS Projects – FY’ 15 AHU Motor Replacement / Electrical Systems The project is complete. PHS Projects – FY’ 16 Child Development Center Septic System/Sewer Scope Revision We expect to have the results of the bid opening and recommendation for a contractor at the August Board meeting. Chiller Replacement at Sangamon Hall The project is underway. HVAC Replacement Litchfield Resource Center The project is underway.

McDonald/Garvey

54

AGENDA ITEM IV.A.3.b

Upgrade Cooling and UPS System in IT Data Room We expect to have the results of the bid opening and recommendation for a contractor at the August Board meeting. Small Projects – General Institutional Energy Sub-Metering The project is underway. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Garvey

55

56

73907 73910

70943 70944 70945

Colleague Dept # 70932 70933 70935

S,L S,L S,L L

Truck Driver Lot Rehabilitation

L L

L L L

L L L

Student Services/Testing Center Renovation of Montgomery Hall for Adult and Community Education Project Outreach: Regional Center Expansion- Phase Two EREC

Menard Hall Carpet Replacement Main Campus Parking Lot Resurface/Restriping

Chiller Replacement at Sangamon Hall HVAC Replacement Litchfield Resource Center Upgrade Cooling & UPS System in IT Data Room

Project Name AHU Motor Replacements Arc Flash Study CDC Septic System Replacement

Funding Source

(18,892) (18,892) (16,957)

412,505 412,505 2,074,210

3,397

(5,627) (1,462)

3,397 -

Sum of Change Orders 4,165

Sum of Original Contract Amount 186,625 30,347 23,027 239,999 649,619 377,615 11,000 1,038,233 89,675 293,798 383,473 -

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

NEW NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70941 PHS Balance Transfers Total Grand Total

Infrastructure Fee Total ICCB Capital Budget Request

FY2016 PHS Total Infrastructure Fee

FY2015 PHS Total FY2016 PHS

Type / Year FY2015 PHS

Sum of Original LLCC Budget Approved / Estimated 298,613 27,588 89,620 415,821 809,500 380,250 151,086 1,340,836 100,000 293,798 393,798 4,245,000 1,290,200 4,672,400 10,207,600 482,784 482,784 12,840,839 Sum of Adjusted Contract Amount 190,790 30,347 17,400 238,537 649,619 377,615 11,000 1,038,233 93,072 293,798 386,870 393,612 393,612 2,057,252 -

-

-

Sum of Retainage

The following information is a reflection of information that has been provided to the Finance Department as of June 29, 2016

All Capital Projects

373,962 373,962 856,468

172,702 93,072 6,230 99,302 -

Sum of Payments To Date 171,027 26,234 13,243 210,503 117,406 55,296

Sum of Contract Sum of Balance Contract % Remaining Remaining 19,763 10.36% 4,113 13.55% 4,157 23.89% 28,034 11.75% 532,213 81.93% 322,319 85.36% 11,000 100.00% 865,531 83.37% 0.00% 287,569 97.88% 287,569 74.33% 0.00% 0.00% 0.00% 0.00% 19,650 4.99% 19,650 4.99% 1,200,784 58.37%

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

AUGUST 2016 

SEPTEMBER 2016

Board Meeting 8/24/16



Budget Adoption/Public Hearing



Mid-Year Tenure Listing



Board Meeting 9/28/16

H

DECEMBER 2016 

Adopt CY’16 Property Tax Levy



Board Meeting 12/14/16

OCTOBER 2016 

Financial Audit Review



Faculty Emeritus



PHS Projects



Board Meeting 11/16/16



Board Meeting 10/26/16

JANUARY 2017 

APRIL 2017

Board Meeting 1/25/17

NOVEMBER 2016

FEBRUARY 2017

MARCH 2017



Sabbatical Leaves



Administrative Positions



Faculty Positions



Board Meeting 3/22/17



Spring Adjunct Faculty Listing



Tenure Listing



Catalog Review



Board Meeting 2/22/17

MAY 2017

JUNE 2017



Seating of New Student Trustee



Employee Recognition Ceremony



Summer Adjunct Faculty Listing



Board Meeting 4/26/2017



Student Recognition Ceremony 5/2/17



Budget Workshop 6/28/17



LLCC Foundation Gala 5/6/17



Board Meeting 6/28/17



Commencement 5/12/17



Board Meeting 5/24/17

JULY 2017 

FY’18 Tentative Budget



Board Meeting 7/26/17

57

V. Strategic Discussion

AGENDA ITEM V.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Informational Presentation Regarding Goal 2 - Financial Strength and Goal 3 – Economic Responsiveness

DATE:

July 27, 2016

Mr. Todd McDonald, Vice President of Administrative Services, will be presenting Goal 2 – Financial Strength. Dr. Judy Jozaitis, Vice President of Workforce Development and Community Education, will be presenting Goal 3 – Economic Responsiveness. The presentation will focus on the key performance indicators and the College’s Strategic Planning Dashboard.

McDonald/Jozaitis

59