School City of Mishawaka Mishawaka, Indiana June 28, 2016 Together, we will equip our students with the knowledge, skills, and character necessary to excel in a dynamic and evolving world. Regular Meeting of the Board of School Trustees -- 7:00 p.m. Administrative Center 1402 South Main Street Mishawaka, IN 46544 Meeting called to order by Board President
at _6:59__ p.m. CALL TO ORDER Jeffery E. Emmons, President Larry E. Stillson, Vice President Holly Parks. Secretary William D. Pemberton, Member Dennis R. Wood, Member Dr. A. Dean Speicher, Superintendent of Schools Dr. Bruce Stahly, Interim Assistant Superintendent for Business Michael Pettibone, Interim Assistant Superintendent for Curriculum and Instruction William Welling, Interim Director of Human Resources OFFICIAL GUESTS: Dr. Theodore Stevens, Director for Curriculum and Instruction Barbara Michalos, Director of Exceptional Learners Eilleen Kalman, Assistant Director of Exceptional Learners Brad Addison, Principal, Emmons School James Aldrich, Director of Athletics Michael Babcock, Assistant Principal, John J. Young Middle School Rob Bach, Principal, LaSalle School Rochelle Brandenburg, Principal, Twin Branch School Jerome Calderone, Principal, Mishawaka High School Barton Curtis, Assistant Principal, Mishawaka High School Michael Faulkner, Assistant Director of Athletics C. Mike Fisher, Principal, John J. Young Middle School Jenifer Fisher, Attendance Coordinator, Mishawaka High School Ashley Litwin, Assistant Principal, John J. Young Middle School Janine Mabry, Principal, Liberty School Patricia Morris, Program Supervisor, Joint Service Campus Program John Ross, Assistant Principal, Mishawaka High School Daniel Towner, Principal, Beiger School David Troyer, Assistant Principal, Mishawaka High School Matthew Wood, Principal, Battell School Jeffrey Yohe, Principal, Hums School Trudy Lietzan, PTA Council President Patricia Bellovich, Secretary to the Superintendent Sherry Keyser, President, MEA
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Media Representatives: The School City of Mishawaka appreciates the presence of representatives from the media. Please identify yourselves to Pat Bellovich to have your attendance noted in the Board minutes. Persons who are hearing impaired or deaf and who require an interpreter for this meeting should notify the Administration Center in writing to School City of Mishawaka, 1402 South Main Street, Mishawaka, IN 46544, or by telephone at (574) 254-4500. Notification must occur by noon on the Friday prior to a Board Meeting.
Regular Meeting of the Board – June 28, 2016 This meeting is a meeting of the School Board in public for the purpose of conducting the School Corporation business and is not to be considered a public community meeting. There will be time for public comment as indicated on the agenda. VISITORS REQUESTING PERMISSION TO ADDRESS THE BOARD ON A SPECIFIC AGENDA ITEM Visitors requesting permission to address the Board on a specific agenda item are requested to sign in on the registration form upon arrival at the meeting. Each statement made by a participant on any specific agenda item may be limited at the discretion of the presiding officer. Visitors will be restricted to one appearance per item. PLEDGE OF ALLEGIANCE A moment of silence was observed for Twin Branch student, Blaike Glassburn, who passed away due to injuries sustained in a camping incident on June 14, 2016. Sally Shriner, a teacher who had retired from School City of Mishawaka in 2011, was also remembered. Sally passed away after a battle with cancer on June 25, 2016. 2016 – 98.
ADOPTION OF THE AGENDA – President Emmons It is recommended that the agenda for the June 28, 2016 Regular Meeting of the Board be adopted as presented. Motion by
Stillson
second by
Parks
vote
5-0
COMMENTS AND QUESTIONS FROM THE FLOOR 2016 – 99.
99.1
QUESTIONS FROM THE FLOOR – President Emmons
COMMUNICATION WITH PTA None
99.2
REPRESENTATIVES OF SCHOOL EMPLOYEES None
99.3
REPRESENTATIVES OF MISHAWAKA EDUCATION FOUNDATION Bill Agnew reported that the MEF and Mishawaka High School have been approved for a grant to be used towards Lego Robotics at Mishawaka High School. This $5,000 grant will be given for three years. Mr. Agnew also shared the success of the Made in Mishawaka Luncheon with a record number in attendance.
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Regular Meeting of the Board – June 28, 2016 99.4
GENERAL PUBLIC Anyone wishing to address the Board on general topics is invited to do so under this item. These individuals must register their intention to participate in the public portion of the meeting upon their arrival at the meeting. Each statement made by a participant may be limited at the discretion of the presiding officer. It is requested that names and addresses be stated at the beginning of such comments. Individuals may speak only once during this section of the agenda. As per Board Policy, personnel issues will not be addressed during open sessions of the Board. Concerns about individual employees of the district should be brought to the superintendent or designee. None
2016 – 100.
CONSENT AGENDA – President Emmons
100.1 APPROVAL OF THE MINUTES OF THE JUNE 14, 2016 REGULAR MEETING OF THE BOARD It is recommended that the minutes of the June 14, 2016 Regular Meeting of the Board be approved as presented. 100.2 BILL WARRANTS AND PAYROLL It is recommended that the bill warrants and payroll in the amount of $1,369,438.96 be approved for payment from the appropriate fund. 100.3 FINANCIAL REPORT It is recommended that the financial report, dated March, 2016, be approved as presented. Motion by 2016 – 101.
Wood
second by
Parks
vote 5-0
HUMAN RESOURCES
101.1 PERSONNEL REPORT – Mr. Welling Recommendation to Board: It is recommended that the Personnel Report, dated June 28, 2016, be approved. Motion by
Parks
second by
101.1a APPOINTMENT OF INTERIM PRINCIPAL – Dr. Speicher
Stillson
LASALLE
SCHOOL
vote
5-0
ELEMENTARY
Background Statement: Earlier on the agenda (item 101.1) the Board of School Trustees accepted the resignation of Robert Bach as principal of LaSalle Elementary School effective immediately. The Senior Leadership Team is proposing Michael Babcock to serve as Interim Principal of LaSalle Elementary School for the 2016-2017 contract/school year. Mr. Babcock has been in his current role as Assistant Principal at John Young Middle School since the 2013-2014 school year.
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Regular Meeting of the Board – June 28, 2016 Michael Babcock shared that he was honored to take the position of Interim Principal at LaSalle Elementary School. He enjoyed his time at John Young Middle School and will give 100% effort to LaSalle. Recommendation to Board: The Senior Leadership Team recommends the appointment of Michael Babcock as Interim Principal at LaSalle Elementary School for the 2016-2017 contract/school year. Motion by
Parks
second by
Wood
vote
5-0
101.1b APPOINTMENT OF INTERIM ASSISTANT PRINCIPAL AT JOHN YOUNG MIDDLE SCHOOL – Dr. Speicher Background Statement: In the last agenda item, hopefully you appointment Michael Babcock as Interim Principal of LaSalle Elementary School. The Senior Leadership Team is proposing Courtney Koszyk to serve as Interim Assistant Principal at John Young Middle School for the 2016-2017 contract/school year. Mrs. Koszyk has been a teacher in School City of Mishawaka since the 2000-2001 school year. Courtney Koszyk related that it was with great pride that she hopes to accept her appointment as Interim Assistant Principal of John Young Middle School. She looks forward to working with the staff and facing the challenges that will come with her role as Assistant Principal at John Young.
Recommendation to Board: The Senior Leadership Team recommends the appointment of Courtney Koszyk as Interim Assistant Principal at John Young Middle School for the 2016-2017 contract/school year. Motion by
Parks
second by
Pemberton
vote
5-0
101.1c APPROVAL TO OFFER TEACHER CONTRACTS, LEADERSHIP ADDENDUMS, AND AT-WILL CONTRACTS FOR THE 2016 – 2017 SCHOOL YEAR – Dr. Speicher Background Statement: The following individuals listed in Exhibit A are the proposed SCM Leadership Team for the 2016 – 2017 contract year. As vacant Leadership position individuals are selected they will be recommended to the Board of School Trustees for hiring. As has been past practice due to General Fund budget cycles, Leadership salaries will be set by the Superintendent in January, 2017 retroactive to July 1, 2016 within the budget parameters approved at that time by the Board of School Trustees. It is required by the state for all licensed administrators to have a teacher’s contract. In addition to the teacher’s contract, administrators also receive a contract addendum. Non-licensed administrators receive an at-will contract, which is of equal value to any other contract.
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Regular Meeting of the Board – June 28, 2016 Recommendation to Board: The Superintendent recommends that teacher contracts, Leadership addendums and at-will contracts, as outlined in Exhibit A, be approved by the Board of School Trustees for the 2016 – 2017 school year. The Superintendent is further authorized to adjust Leadership salaries or related benefits effective July 1, 2016 or retroactive to a contract start of new position hires, licensure attainment, and out of salary range adjustments due to additional responsibilities and/or additional contract days. Motion by
Stillson
second by
Parks
vote
5-0
101.1d REVIEW AND APPROVAL OF UPDATED POSITION DESCRIPTIONS FOR VACANT EXISTING LEADERSHIP POSITIONS – Dr. Speicher and Mr. Welling Background Statement: The Human Resources Department has taken the lead with assistance from departments where the position reports, to update qualifications and position responsibilities for existing vacant leadership positions. This process is integral to the re-structuring of the SCM Leadership structure which will be presented to the Board of School Trustees in January, 2017 for their consideration. A major goal of this communication with stakeholders is to highlight the qualification and position responsibility differences between the previous position and the current position. The Leadership positions presented for School Board consideration are: These position descriptions were updated to ensure that everyone has a correct and up to date job description.
Controller Assistant Director of Operations Director of Student Learning and Innovation The Controller needs to be capable of handling the day to day running of the business department. This person should be able to fill in for all positions in the department. The Assistant Director of Operation’s main function is to support the director of operations with an emphasis on Safety, Risk Management, and Transportation. Another responsibility of this position will be to maintain adequate supervision after normal work hours. A major component of the Director of Student Learning and Innovation’s job description will be to promote innovation in School City of Mishawaka. The person in this position will be a change agent for Growth Mindset. All internal applicants will be given an interview to help further School City of Mishawaka’s mission of growing leaders. Recommendation to Board: It is recommended that the Board of School Trustees approve the attached re-structured positions of Controller, Assistant Director of Operations, and Director of Student Learning and Innovation. Motion by
Parks
second by
5
Wood
vote
5-0
Regular Meeting of the Board – June 28, 2016 2016 – 102.
CURRICULUM, INSTRUCTION, AND TECHNOLOGY
102.1 Action 102.2 Reports and Discussion Items •
Crisis Manual: A Guide to Physical and Emotional Crisis – Nick Marchi
Nick Marchi presented the work he has accomplished on creating a new Crisis Manual for School City of Mishawaka. His ultimate goal is to create a user friendly digital manual to replace the old, out of date manual. Dr. Speicher suggested that Nick continue to develop the manual and bring it back to the Board in a few months for consideration of adopting as procedure. 2016 – 103.
BUSINESS AND OPERATIONS
103.1 Action 103.1a ACCEPTANCE OF DONATIONS – Dr. Speicher Recommendation to Board: It is recommended that the Board of School Trustees accept the following donations as listed and documented. $287.57 – Lifetouch Studios to Twin Branch for student purposes $33.52 – Target (Take Charge of Education) to Twin Branch for student purposes Motion by
Parks
second by
Wood
vote
5-0
103.1b DECLARATION OF EMERGENCY TO REPAIR THE TILE ROOFS AT MISHAWAKA HIGH SCHOOL – Dr. Bruce Stahly Background Statement: The Mishawaka High School East Gym Roof has had several roof leaks at the east end of the gym for several years and now there are also some roof leaks in the auditorium area. Both of these are tile roofs, which means you cannot access them by walking on them, rather you need a lift truck to gain access. Using a lift truck on the south end of the east gym will require temporary closure of at least one lane of traffic on Lincolnway East. This means we will have to work with the city and state for this brief closure in accessing and fixing approximately 5-7 leaks in this area. In the auditorium there are also at least three areas where some replacement of tiles is needed, and again a lift in this area will be necessary, but will not require any highway closure. School City of Mishawaka has the tiles for these repairs. Since we cannot really get access to these roofs to determine the full extent of what needs to be done, it is difficult to obtain an accurate estimate of what the roof repairs will cost. Therefore, there is a need to declare an emergency and use a portion of the emergency allocation in the Capital Projects Fund. $56,500 was appropriated in CPF for just such emergencies. The Emergency allocation within the CPF is set up for repair, replacement, or site acquisition that is necessitated by an emergency. 6
Regular Meeting of the Board – June 28, 2016 Mr. Faulkner asked Midland Engineering to take a look at the roofs. The problem is not with the tiles, but with the surface underneath the tiles. $20,000 would not be enough to fully fix this issue. Mr. Pemberton suggested it would be better to defer this motion until further understanding of the scope of the problem is reached. Dr. Speicher agreed that would wise.
Recommendation to Board: It is recommended an emergency be declared and approve up to $20,000 be set aside out of the Emergency allocation in CPF to repair the leaking tile roofs at Mishawaka High School. If approved by the School Board, use of the Emergency allocation for this project will be also subject to the Department of Local Government Finance approval. Motion to table the request Stillson
second by
Pemberton
vote 5-0
103.2 Reports 2016 – 104.
VISION INITIATIVES
104.1 Action 104.2 Reports • Analytic Report: Demographics – Jennifer Smith Jennifer Smith demonstrated the ways School City of Mishawaka could use analytics to help track student demographics. 2016 – 105.
LEADERSHIP, POLICY, AND COMMUNICATIONS
105.1 FIRST READING OF POLICIES 6111 AND 6152 – Dr. Stahly Background Statement: Policy 6111 is proposed so that the requirements are more general with regard to the financial statements that are used to provide the reasonable assurance required by Federal Regulations. It also provides the opportunity for the Corporation to set different materiality thresholds for “cash” and “other assets”. NEOLA recommends that this policy be adopted in order to keep policies legally correct with regard to the requirements of the Indiana Code and the Uniform Grant Guidance required by the Education Department General Administrative Regulations as well as to be informative to staff and constituents. The change (addition) to Policy 6152 reflects the fact that the State Board of Accounts requires that there be a Board policy in place in order to refund fees. Recommendation to Board: It is recommended that the Board of School Trustees conduct the First Reading of Policies 6111 and 6152 as presented. Motion by
Parks
second by
Stillson
vote
5-0
105.2 The public is advised that all School City of Mishawaka schools and offices will be closed on Monday, July 4, 2016 for the Independence Day Holiday. 105.3 The next Regular Meeting of the Board of School Trustees will be held on Tuesday, July 12, 2016, at 7:00 p.m. at the Administrative Center, 1402 South Main Street, Mishawaka, Indiana. 2016 – 106.
ADJOURNMENT Adjournment Time: _8:29____p.m. 7
Regular Meeting of the Board – June 28, 2016 MEDIA REPRESENTATIVES South Bend Tribune
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Mishawaka Enterprise WHME Newsroom
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WNDU TV WSBT TV WSJV TV
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ABC 57
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U 93
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WGTC
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WSBT
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WRBR
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FOX 28 WFRN
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