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LLCC Board of Trustees Regular Meeting May 27, 2015 Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, S...

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LLCC Board of Trustees Regular Meeting May 27, 2015

Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Madison Baker, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

AGENDA REGULAR MEETING Wednesday, May 27, 2015 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room

I.

Preliminary Matters A. B. C. D. E.

II.

Roll Call Pledge of Allegiance Adoption of Agenda of the May 27, 2015 Meeting Introductions and Recognitions Hearing of Citizens

Consent Agenda A. Approval of Minutes of the Regular Meeting of April 22, 2015 .............. 6 B. Ratify Payments of Cash Disbursements for April and the April Treasurer’s Report ........................................................................... 19 C. Out-of-State Travel 1 Ratification of Out of State Travel.................................................. 20 2. Approval of Out of State Travel ..................................................... 21 D. Budget/Financial Items E. Purchasing 1. Lodging and Meals for Elderhostel ................................................ 22 2. Pest Control................................................................................... 24 3. Refuse Hauling .............................................................................. 26 4. Ink and Toner Cartridge Purchase ................................................ 28 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 29 2. Colleague System Software Maintenance Contract ...................... 34 3. Blackboard Annual Contract Renewal ........................................... 36 G. Monthly Grant Status Report .............................................................. 37 H. Facility Leases I. Construction Items 1. Workforce Entry Slab Remediation – Bid Proposals ..................... 39 2. Sidewalk Lighting Upgrade– Bid Proposals ................................... 41 3. Approval of FY’15 Protection Health and Safety Projects.............. 43 J. Other Items

III.

Action Agenda A. Policies 1. Proposed Language Change to Board Policy 1.11 - Alcohol, Tobacco and Other Drugs .......................................................... 50 2. Proposed Language Change to Board Policy 8.16 - Employee Life, Medical, Dental Insurance .......................................................... 52 B. Academic Services Division Items 1. Approval of 2016-2017, 2017-2018, 2018-2019, 2019-2020, and 2020-2021 Academic Calendars ................................................ 54 C. Student Services Division Items D. Administrative Services Division Items E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items

IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 56 b. Construction Progress Update ................................................. 57 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 60 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. Informational Presentation .................................................................. 62

VI.

Executive Session

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, April 22, 2015 at 5:27 p.m. in the Robert H. Stephens Room of the main campus with Chairman Reichert presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Wesley, Mr. Fulgenzi, Mr. Gray, Mr. Findley, Mr. Gentry, and Mr. Reichert. Mr. Rosenthal and Mr. Shackelford joined the meeting in progress. B. Pledge of Allegiance Chairman Reichert led the audience in the pledge of allegiance. Chairman Reichert indicated that Mr. Rosenthal is unable to attend tonight’s meeting due to business obligations and has requested to join the meeting via teleconference.

MOTION NO. 04-22-15-1: Mr. Fulgenzi moved to allow Mr. Rosenthal to join the April 22, 2015 Board of Trustees meeting via teleconference. Mr. Wesley seconded.

Those members voting aye were Mr. Wesley, Mr. Fulgenzi, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), and Mr. Reichert. PASSED Mr. Shackelford joined the meeting at 5:30 p.m.

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AGENDA ITEM II.A

C. Adoption of Agenda of the April 22, 2015 Meeting

MOTION NO. 04-22-15-2: Mr. Gray moved to adopt the agenda of the April 22, 2015 meeting. seconded.

Mr. Findley

Those members voting aye were Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), and Mr. Reichert. PASSED D. Seating of New Student Board Member and Oath of Office Chairman Reichert requested Mr. Gentry come forward and he read a resolution highlighting Mr. Gentry’s accomplishments during his tenure at Student Trustee. Chairman Reichert also presented a plaque to Mr. Gentry, thanking him for his service as Student Trustee for the 2014-2015 academic year; stating it was a pleasure to have him on the Board of Trustees and wished him success in his future endeavors. Chairman Reichert asked Ms. Madison Baker to come forward. Chairman Reichert administered the Oath of Office to Ms. Baker, the newly elected Student Trustee, and welcomed her to the Lincoln Land Community College Board of Trustees. Ms. Baker took her seat at the Board table. E. Board Organization and Election of Officers

MOTION NO. 04-22-15-3: Mr. Rosenthal moved to nominate Craig Findley as Chair of the LLCC Board of Trustees; nominate Jerry Wesley as Vice Chair of the LLCC Board of Trustees; and nominate Dennis Shackelford as Secretary of the LLCC Board of Trustees. Mr. Fulgenzi seconded.

Those members voting aye were Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Findley, Ms. Baker (advisory), and Mr. Reichert. Mr. Gray voted no. PASSED

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AGENDA ITEM II.A

Mr. Findley assumed the Chair’s seat at the Board table, presiding over the remainder of the meeting. Chairman Findley presented outgoing Chairman Reichert, with a plaque recognizing his service and exceptional leadership to the LLCC Board of Trustees over the past two years. Chairman Findley welcomed Ms. Baker to the Board of Trustees. F. Introductions and Recognitions 1. Student Elections Ms. Michelle Burger, Student Engagement Coordinator, asked the newly elected members and officers of the Student Government Association (SGA) to come forward for introductions. In addition to the newly seated Student Trustee the following students were present: Nathan Bauser, SGA President Alyssa Boyd, SGA Vice President Robert Bentley, SGA Treasurer Emily Tomlin, SGA Secretary Carrie Darr, SGA Social Sciences Representative Katrina Shelton, SGA Representative at Large G. Hearing of Citizens Jefferson Gentry acknowledged his fellow students in LLCC’s Phi Theta Kappa (PTK) Chapter who were recently awarded Five Star Status, for a second consecutive year. II.

Consent Agenda

MOTION NO. 04-22-15-4: Mr. Gray moved to: • approve the minutes of the Regular Meeting of March 25, 2015; • ratify disbursements of the bi-monthly checks, E-Commerce Refunds, ACH and Wire transactions issued during March 2015 and ratify the March 31, 2015 Treasurer's Report;

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AGENDA ITEM II.A

• • • •



• •

approve ratification of out-of-state travel for the attached list of individuals; approve out-of-state travel for the attached list of employees; approve the purchase of furniture for LLCC-Taylorville from the designated vendors at the costs indicated; approve the purchase of 3 Optiplex 7020 computers from Dell, 16 Apple iPad minis, 1 Instructor Station from Spectrum 1 Hitachi projector screen, cables and HP color printer from CDW-G, 1 ceiling speaker from Pro Acoustics, 15 Apple MACs and 1 Apple MAC server/instructor station for the Taylorville Regional Center remodel project at a total cost of $50,446.60; ratify the agreement with the Illinois Secretary of State for the Adult Volunteer Literacy Grant in the amount of $62,096; ratify the agreement with the Illinois Secretary of State for the Family Literacy Grant in the amount of $32,067; ratify the agreement with the Seeds of Change Grant Program in the amount of $20,000; ratify the listed change order in the amount of $22,330.00 for the Boulevard Lighting Replacement project as presented; and ratify the listed change order in the aggregate amount of $3,363.97 for the Taylorville Code Compliance & Renovation as presented.

Mr. Shackelford seconded.

Those members voting aye were Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Ms. Baker (advisory), Mr. Reichert, and Mr. Findley. PASSED III.

Action Agenda A. Policies 1. Proposed Language Change to Board Policy 1.11 – Alcohol, Tobacco and Other Drugs

State legislation will take effect July 1, 2015 prohibiting smoking and the use of tobacco products on any College owned or operated property. The proposed revision to LLCC Board Policy 1.11 allows Lincoln Land Community College to be compliance of the law by its effective date. This proposed policy change is presented this evening for a first reading and will be presented in May for adoption. B. Academic Services Division Items - None C. Student Services Division Items – None

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AGENDA ITEM II.A

D. Administrative Services Division Items 1. Health Insurance Rates for FY 2016 The insurance committee and an insurance consultant from Northwest Comprehensive met to review aggregate and large claims data as it pertains to LLCC’s stop loss coverage, plan design, and projected rates for FY 2016. They had a difficult task considering the continuous rise in health care costs and the impending federal excise tax on Cadillac Insurance Plans, under the Affordable Care Act, which will begin in 2018. The discussion centered on what plan/design changes need to be implemented as a beginning effort to bring the Open Access Plan value under the Cadillac tax threshold by 2018. Overall, claim wise, the college is having a good year compared to last year, with claims projected to come in under budget. The insurance committee and consultant reviewed claims for the previous two years, trending the data forward to develop an estimation of claims for the upcoming fiscal year, and present the following recommendation for consideration: •

Continue to offer a High Deductible Plan option accompanied by a Health Savings Account conforming to IRS qualifying regulations. The deductible for this plan will remain at $2,750 per individual. After the deductible is satisfied, the plan pays 90% of in-network costs and the employee is responsible for 10% of those costs up to a maximum out-of-pocket cost of $2,000. Once the deductible and out-of-pocket maximum has been satisfied, the plan pays 100% of costs.



Continue to offer the Open Access Plan with the following plan design changes: increase the deductible by $150 to, Tier I $1,150 per person, Tier II $1,400 per person, and Tier III $1,650 per person; increase the out-of-pocket maximum by $150 to Tier I $2,400 per person, Tier II $3,900 per person, and Tier III $4,900 per person; change the plan’s share of co-insurance coverage on Tier I from 100% to 90%; increase the Urgent Care co-pay to $50 in Tier I and $75 in Tier II; apply the deductible to covered expenses for laboratory, diagnostic, radiology and pathology services; increase the emergency room services co-pay to $250; and apply the deductible to inpatient hospital services. These plan design changes are recommended as a beginning effort to bring the Open Access Plan value under the Cadillac tax threshold by 2018. The current value of the Open Access Plan exceeds the Cadillac tax threshold.



Establish health insurance rates for the HealthLink Open Access Plan for FY’16 at $941 for Employee only, $1,517 for Employee plus one, and $2,387 for Employee plus two or more. This reflects a 6.9% increase over last year’s rates.

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AGENDA ITEM II.A



Establish health insurance rates for the High Deductible Plan coupled with Health Savings Account for FY’16 at $641 for Employee only, $1,101 for Employee plus one, and $1,802 for Employee plus two or more.



Set the Board Contribution for health insurance at $941 per employee per month, keeping the employee’s share of premium for single coverage at $0.



Establish the Board Contribution to an employee’s Health Savings Account for those selecting the High Deductible Plan at the annual amount of $3,350. This is the yearly difference between the cost of single coverage under the Open Access Plan and the High Deductible Plan without exceeding the annual maximum contribution set by the IRS.



Switch fully insured dental plan carriers from Lincoln Financial to Cigna with a decrease in dental insurance rates to $34.90 per month for Employee only, $75.64 per month for Employee plus one, and $122.18 per month for Employee plus two or more with the Board Contribution fixed at $34.90 per month. Cigna will also be taking over the College’s basic and voluntary life insurance plans. There will be no changes in the benefits offered for the dental insurance plan and only minor changes to the life insurance benefits. The College will experience a decrease in costs for the life insurance coverage.

The projected health insurance premium increase is expected to generate sufficient revenue to pay expected claims, stop loss insurance and third party administrative fees given past claims history and current healthcare inflation of 7 - 9%.

MOTION NO. 04-22-15-5: Mr. Gray moved approval of the recommendation of the Health Insurance Committee as presented. Mr. Wesley seconded.

Those members voting aye were Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Findley, Ms. Baker (advisory), and Mr. Reichert. PASSED E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None

11

AGENDA ITEM II.A

IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services - None a. Position Vacancies and Hires

Dr. Warren noted the one promotion on this agenda item is a grant funded position. b. Construction Progress Update The masonry repair work approved under FY’13 Capital Renewal Projects has begun and will continue through the summer. c. Quarterly Budget Transfer Report This report reflects end of the third quarter transfers, with LLCC continuing to remain within the statutory requirements limiting the amount of transfers to 10% or less in any fund. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar Dr. Warren reminded Trustees the Student Recognition Ceremony is May 5, 2015 and Commencement is May 15, 2015. B. President’s Report On April 15, HSHS St. John’s Foundation presented LLCC’s Foundation with a state-ofthe-art indoor ambulance simulator, which will greatly benefit learning opportunities for LLCC’s EMS students.

12

AGENDA ITEM II.A

Newly seated Illinois State Representative, Avery Bourne, toured LLCC’s main campus on April 2. On April 7, LLCC hosted the Illinois Board of Higher Education’s Board meeting on LLCC’s main campus with more than 100 attendees, many of which included Presidents and Chancellors from 4-year universities. LLCC recognitions over the past month include: •

Diane Liesen, Director of LLCC’s Neurodiagnostic Technology Program was named Educator of the Year by the Central Society of Elecroneurodiagnostic Technologists;



Assistant Professor of English, David Leitner, successfully defended his dissertation, earning his Ph.D.;



Dr. Chris McDonald has provided four presentations on his new book “Three Lying or Four Sitting´ - From the Front in a Ford”; and



LLCC’s student newspaper the Lamp received 13 awards at the Illinois Community College Journalism Association awards banquet; including “Reporter of the Year” to the Lamp’s editor, Ryan Wilson.

Community events hosted by or at LLCC over the past month include: •

A mayoral debate, sponsored by Local First Springfield;



2nd Annual Central Illinois Junior FIRST® LEGO® League Expo, hosted by College for Kids;



“Jazzing’ It Up with LLCC and Friends” Children’s concert and activities, cosponsored by the LLCC Music Department, Logger Activities Board and Boyd Music;



Annual Juried Student Art Show in the James M. Murray Art Gallery on display from April 13 through May 7;



The Jane Hartman Jazz Trio performed on April 19 in the final Recital Series performance of the academic year; and



A regional Children’s Art Show at LLCC-Jacksonville.

13

AGENDA ITEM II.A

National Library Week was celebrated with activities including a “Food for Fines” Campaign and an “Edible Books Festival”. Earth Week is currently being observed with educational activities including a “Smart Grid” interactive display and a Bird Banding Demonstration with discussion on how banding provides information concerning bird population dynamics and migration trends. LLCC’s Culinary Institute is partnering with the Illinois State Board of Education Nutrition and Wellness Division, offering hands-on culinary training through the Child and Adult Care Food Program. LLCC will participate in the commemorative events of the 2015 Lincoln Funeral Coalition Re-enactment hosting an “Assassination and Conspiracy” themed Symposium, led by Dr. Terry Alford, Professor of History at Northern Virginia Community College-Annandale. Dr. Alford’s presentations entitled “John Wilkes Booth: A New Look at an Old Story” will be held on April 23. LLCC’s 2000 Loggers Baseball Team and former Athletic Director, Dick Dhabalt will be inducted into the Springfield Sports Hall of Fame at their annual banquet on April 28. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report Ms. Sanders, Executive Director of LLCC Foundation reported the Foundation’s upcoming Gala is sold out with 270 attendees and 6 people on the waiting list. She expressed what a great opportunity this is to showcase LLCC’s programs to the community. Ms. Sanders also reported the LLCC Foundation will welcome Ms. Rhonda Folkerts as their newest Board member in May.

14

AGENDA ITEM II.A

K. Other Board Members’ Reports Mr. Wesley plans to attend the April 28, 2015 Illinois Community College Trustees Association (ICCTA) meeting in Springfield and Lobby Day on April 29. He reported ICCTA continues to closely monitor many pieces of active legislation and that he and Dr. Warren plan to visit with Legislators on Lobby Day to discuss issues related to LLCC. Mr. Rosenthal thanked the outgoing Student Trustee, Jefferson Gentry and extended his welcome to the new Student Trustee Madison Baker before exiting the meeting via teleconference at 6:05 pm. V.

Strategic Discussion A. Informational Presentation Regarding Goal 3 – Economic Responsiveness and Goal 4 – Community Engagement

Vice President Frederick provided a PowerPoint presentation on LLCC’s Strategic Planning Dashboard, highlighting Goal 3 – Economic Responsiveness and Goal 4 – Community Engagement for Fiscal Year 2014. Dr. Frederick reviewed Goal 3, Economic Responsiveness and the five components supporting this goal: • Successful Employment in Workforce Within 6 Months of Completion • Illinois Small Business Development Center • Contract Training • CTE/Workforce Development • Impact on Local Economy Next Dr. Frederick reviewed Goal 4, Community Engagement and the two main components that make up this goal: • Community Activities and Events • Participants in Community Activities and Events Dr. Frederick provided detail on the Key Performance Indicators and metrics used to measure the data supporting all of the above mentioned components for Goals 3 and 4. VI.

Executive Session - none

VII.

Adjournment

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AGENDA ITEM II.A

MOTION NO. 04-22-15-6: Mr. Gray moved to adjourn the meeting. Mr. Reichert seconded.

Those members voting aye were Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Ms. Baker (advisory), Mr. Reichert, and Mr. Findley. PASSED The meeting adjourned at 6:44 p.m.

__________________________ Chairman Findley

__________________________ Secretary Shackelford

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

April 22, 2015

Name Jozaitis, Judy

Suchland, Colin Swafford, Cara

Meeting Midwest Transportation Workforce Center Advisory Meeting Midwest Sociological Society Annual Popular Culture Association/American Culture Association

Location Madison, WI

Date April 21-22, 2015

Kansas City, March 27, 2015 MO New Orleans, April 1-4, 2015 LA

Account Paid by the University of Wisconsin Faculty Development Faculty Development

Amount $0

$216 $1,453

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

April 22, 2015

Name Cheek, Sharon

Cox, Dave and BIO-209 (Approx.

Meeting National Institute for Staff and Organizational Development Excellence Award BIO-209

Location Austin, TX

Account Faculty Development

Amount $1,981

Belize

Class Trip

$28,000*

Academy for Student Conduct Administration Gehring Academy Association of Surgical Technicians National Conference

Indianapolis, IN Administrative

National Association of College and University Business Officers 2015 Annual Meeting American Society of Radiologic Technologists 2015 Leadership Academy for Educators American Association of Community Colleges President’s Academy National Association for the Education of Young Children Professional Development Institute Conference Nursing Director Leadership Meeting

Nashville, TN

15 Students)

Johnson, Leslie

Lovekamp, Janice

McDonald, Todd

Murphy, Janelle

Warren, Charlotte

Watkins, Danyle

Wright, Valerie

San Antonio, TX

Paid by the Illinois State Assembly of the Association of Surgical Technologists Administrative

$2,168

$0**

$2,256

Albuquerque, NM

Administrative

$150**

Austin, TX

Administrative

$2,724

New Orleans, LA

Faculty Development

$1,955

Denver, CO

Administrative

$1,048

*Student Fees **Flight & Lodging Expenses Paid by American Society of Radiologic Technologists

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AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for April and the April Treasurer’s Report

DATE:

May 27, 2015

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during April 2015 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending April 30, 2015.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during April 2015 and ratify the April 30, 2015 Treasurer’s Report.

McDonald/Longhta

19

AGENDA ITEM II.C.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

May 27, 2015

Name Fischberg, Eve

Meeting American Occupational Therapists Association National Conference

Location Date Nashville, TN April 14-19, 2015

Marsaglia, John & Women’s Softball Team (Approx. 18 Students) Riggle, Ron & Men’s Baseball Team (Approx 29

Softball Trip to Nationals

Clinton, MS

May 11-16, 2015

Baseball World Series

Enid, OK

May 21-31, 2015

Account Paid by American Occupational Therapists Association and Employee Team Travel

Amount $0

$10,598

Team Travel

$30,880

Students)

McDonald/Patarozzi/Curry

20

AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

May 27, 2015

Name Barry, Chris

Meeting On Course Workshop

Location Baltimore, MD

Ferreira, Nick

Emergency Medical Services World Expo

$1,338

Green, David

Illinois Association for Career and Technological Education Regional III Conference Association for the Assessment of Learning in Higher Education 2015 Annual Conference American Society of Electroneurodiagnostic Technologists-The Neurodiagnostic Society 2015 Community College Cyber Summit 2015 Community College Cyber Summit Blackboard Developers Conference & BbWorld American Psychological Association Chamber of Commerce Meeting

Las Vegas, NV Restricted and Professional Development Cedar Rapids, Administrative IA

Lexington, KY

Professional Development

$1,657

Kansas City, MO

Restricted and Administrative

$444

North Las Vegas, NV North Las Vegas, NV Washington, DC Toronto, Canada Washington, DC

Restricted

$1,106

Restricted

$1,122

Professional Development Faculty Development

$3,374

Administrative

$1,320

Guthals, Elaine

Liesen, Diane

Marsaglia, Frank Mehan, Jeff Mitkos, Andy Nichols, Judith Ann Warren, Charlotte

McDonald/Patarozzi/Curry

Account Administrative

Amount $1,857

$763

$3,125

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AGENDA ITEM II.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Lodging and Meals for Elderhostel

DATE:

May 27, 2015

The College recently sought proposals to select a hotel to accommodate the Elderhostel/Road Scholar program events for the upcoming calendar year. As the Board is aware, the College has been an Elderhostel program sponsor for several years. The number of Lincoln sites and the presence locally of wellknown Lincoln scholars has made “The Life and Legacy of Abraham Lincoln,” a very popular and successful program. Criteria for selection of a hotel included availability of rooms for the program dates, meeting room space to accommodate 50 individuals, close proximity to Downtown Springfield and historical sites, as well as the cost and quality of meals. The following is a tabulation of that proposal: Hilton Springfield Conference Dates Available Meeting Room Space for at least 50 Estimated Cost of Evening Meals

McDonald/Patarozzi/Curry

Yes Complimentary $21-$25 per person plus gratuity

Room Rate

$119 plus tax

Proximity to historical sites

Located within walking distance. No other transportation required.

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AGENDA ITEM II.E.1

After review and discussion with Director Jamie Stout, it has been determined that it is in the best interest of the College to award the request for proposal to the Hilton Springfield as the vendor that can best meet the requirements of the Elderhostel program. We have worked with the hotel in the past and we are pleased with their services. The following companies were mailed a request for proposal, but chose not to respond: Hilton Garden Inn of Springfield, Springfield, IL; Mansion View Inn & Suites, Springfield, IL; Microtel Inn, Springfield, IL; President Abraham Lincoln Hotel, Springfield, IL; The State House Inn, Springfield, IL. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$200,024 Reimbursed from Elderhostel Inc. n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? This type of program offered for Elderhostel students adds a continued learning opportunity to the District’s population. How will proposed agenda item be measured? The number of participants and the number of requests to continue to offer the event.

MOTION: Move to approve entering into an agreement with the Hilton Springfield for lodging and meal accommodations for the Elderhostel 2016 Program Year and may continue thru the 2017 Program Year as per the terms, conditions, and specifications of Request for Proposal #FY2016-1.

McDonald/Patarozzi/Curry

23

AGENDA ITEM II.E.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Pest Control

DATE:

May 27, 2015

The college recently sought invitations to bid for pest control services for the main campus and several of its off-site locations. The current contract is set to expire on June 30, 2015, with FY’15 expenses estimated at $10,128. The new contract will be for three (3) years, beginning July 1, 2015. The following is a tabulation of that bid.

McCLOUD SERVICES S. Elgin, IL TOTAL ANNUAL COST FOR ALL BUILDINGS

$17,016*

ORKIN Springfield, IL

$13,212

QUALITY DISCOUNT Springfield, IL

$9,036**

SENTINEL Springfield, IL

SMITHEREN Normal, IL

TERMINIX Springfield, IL

$9,480

$9,540

$16,740

*Deviation from specs (Wildlife removal $250 per animal) **Deviation from Specs (Does not include Termite Treatment) The following companies were mailed an Invitation to Bid, but chose not to respond: Adams Insect Control, Springfield, IL; Bacon’s Termite & Pest Control, Glenarm, IL; C.T. Adams Pest Control, Springfield, IL; Elite Termite & Pest Control, Springfield, IL; Environ Pest Elimination, Springfield, IL; Quality & Excellence Pest Control, Lansing, IL; Reliable Pest Solutions, Springfield, IL.

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

McDonald/Patarozzi/Curry

$9,480 annually FY’16 Budget n/a n/a

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AGENDA ITEM II.E.2

Student Learning Impact: How will proposed agenda item impact student learning? Pest control services will be provided. How will proposed agenda item be measured? n/a

MOTION: Move to approve Sentinel Pest Control to provide pest control services to LLCC for the period beginning July 1, 2015 to June 30, 2018, with a total commitment of $28,440, in accordance with the terms, conditions, and specifications of Invitation to Bid #FY2016-3.

McDonald/Patarozzi/Curry

25

AGENDA ITEM II.E.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Refuse Hauling

DATE:

May 27, 2015

The college recently sought invitations to bid for refuse hauling services for the main campus and several of its off-site locations. The current contract is set to expire on June 30, 2015, with FY’15 expenses estimated at $19,285. The new contract will be for three (3) years beginning July 1, 2015. The following is a tabulation of that bid.

TOTAL ANNUAL COST FOR ALL LOCATIONS

REPUBLIC SERVICES Springfield, IL

WASTE MANAGEMENT OF IL Springfield, IL

$19,323.04

$18,198.00

The following companies were mailed an Invitation to Bid, but chose not to respond: Flowers Sanitation, Virden, IL; Illini Disposal Inc., Springfield, IL; Lake Area Disposal Service, Springfield, IL.

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$18,198 annually FY’16 Budget n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Refuse hauling services will be provided. How will proposed agenda item be measured? n/a

McDonald/Patarozzi/Curry

26

AGENDA ITEM II.E.3

MOTION: Move to approve Waste Management of IL to provide refuse hauling services to Lincoln Land Community College for the period beginning July 1, 2015 to June 30, 2018, with a total commitment of $54,594, in accordance with the terms, conditions, and specifications of Invitation to Bid #FY2016-2.

McDonald/Patarozzi/Curry

27

AGENDA ITEM II.E.4

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ink and Toner Cartridge Purchase

DATE:

May 27, 2015

Board approval is requested to purchase ink and toner cartridges from Bradfield’s Incorporated. Bradfield’s Incorporated offers new and refurbished ink and toner cartridges for printers/fax machines at discounted prices. They also offer free shipping.

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

Approximately $57,000 Operating Funds n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Printing is essential for student learning and the operation of the college. How will proposed agenda item be measured? Faculty, staff, and students will be able to print from college local printers.

MOTION: Move to approve the purchase of ink and toner cartridges from Bradfield’s Incorporated.

Cruz

28

AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

May 27, 2015

Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide five Microsoft Office classes during the month of May. Approximately fifty employees will be trained in Springfield. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide nine Microsoft Office classes in June. Approximately ninety employees will be trained in Springfield. The Workforce Development Division has entered into an agreement with the Illinois Beef Association to provide a hands-on cooking course utilizing inexpensive cuts of beef. A minimum of eight and maximum of eighteen participants will attend in the Baking/Pastry Lab at the Workforce Careers Center on LLCC's Main Campus. The Capital City Training Center seeks approval to enter into a contract with the State of Illinois in order to provide several IT Training Courses. The Capital City Training Center will partner with IT Training Solutions in order to provide four courses throughout August and September 2015 at the Capital City Training Center in Springfield. The Health Professions Department seeks approval to enter into an affiliation agreement with Memorial Health System to provide clinical site experience to students enrolled in all Health Professions programs. Memorial Health System has various sites that can provide facilities suitable for the educational needs of the students. McDonald/Patarozzi

29

AGENDA ITEM II.F.1

The Health Professions Department seeks approval to enter into an affiliation agreement with St. John's Hospital of the Hospital Sisters of the Third Order of St. Francis to provide clinical site experience to students enrolled in all Health Professions programs. St. John’s Hospital has various sites that can provide facilities suitable for the educational needs of the students.

MOTION: Move to approve the contract with the State of Illinois in the amount of $78,600; approve the Affiliation Agreement with Memorial Health System; approve the Affiliation Agreement with St. John’s Hospital.

McDonald/Patarozzi

30

31

The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide nine Microsoft Office classes in June. Approximately ninety employees will be trained in Springfield.

Illinois Beef Association Cooking Class

The Workforce Development Division has entered into an agreement with the Illinois Beef Association to provide a hands-on cooking course utilizing inexpensive cuts of beef. A minimum of eight and maximum of eighteen participants will attend in the Baking/Pastry Lab at the Workforce Careers Center on LLCC's Main Campus.

Contracts as informational: Items less than $10,000

June IDOT BOA

Contract Title Brief Description Contracts as informational under the CMS Master Agreement May IDOT BOA The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide five Microsoft Office classes during the month of May. Approximately fifty employees will be trained in Springfield. Illinois Department of Transportation

Illinois Beef Association

Workforce Development

Capital City Training Center

Capital City Training Center

Contractor

Illinois Department of Transportation

LLCC Dept / Program

TRAINING CONTRACTS

$1,075

$12,430

$6,750

Contract Total

May 9, 2015

June 2015

May 2015

Term

32

TOTALS

State of Illinois IT Training Solutions Classes

The Capital City Training Center seeks approval to enter into a contract with the State of Illinois in order to provide several IT Training Courses. The Capital City Training Center will partner with IT Training Solutions in order to provide four courses throughout August and September 2015 at the Capital City Training Center in Springfield.

Contracts for approval: Items more than $10,000 State of Illinois Capital City Training Center

$98,855

$78,600

August & September 2015

33

St. John’s Health Professions Hospital of the Sisters of the Third Order of St. Francis

Description Contractor LLCC Dept / Program The Health Professions Department seeks Memorial Health Professions approval to enter into an affiliation agreement with Health Memorial Health System to provide clinical site System experience to students enrolled in all Health Professions programs. Memorial Health System has various sites that can provide facilities suitable for the educational needs of the students.

Affiliation The Health Professions Department seeks Agreement with St. approval to enter into an affiliation agreement with John’s Hospital St. John's Hospital of the Hospital Sisters of the Third Order of St. Francis to provide clinical site experience to students enrolled in all Health Professions programs. St. John’s Hospital has various sites that can provide facilities suitable for the educational needs of the students.

Agreement Title Affiliation Agreement with Memorial Health System

CLINICAL AGREEMENTS

Date of Signing Indefinite

Term Date of Signing Indefinite

AGENDA ITEM II.F.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Colleague System Software Maintenance Contract

DATE:

May 27, 2015

Board approval is requested to approve the annual maintenance contract for the Colleague System software that maintains our Finance System, Human Resources System and Student Records System. The Colleague software is developed and supported by Ellucian, Inc. (formerly Datatel). Software maintenance provides LLCC with updates and revisions. Ellucian invoices LLCC for all modules, including those from third party vendors. The annual costs for these product and services are as follows:

Cruz

Item

Vendor

Yearly Cost

Colleague application software (includes Finance System, Human Resources System and Student System, Envision, Tape Maker, WebAdvisor and other modules) 3rd Party Products Interface software licenses and maintenance, including Ecommerce Total

Ellucian

$243,915

$21,779

$265,694

34

AGENDA ITEM II.F.2

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$265,694 Operating Fund n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Ellucian Student System, Financial System, and Human Resources system are critical to the college operation. These products allow LLCC to provide critical services to our students. How will proposed agenda item be measured? The college will be able to continue to use computing technology for the smooth operation of the institution, and to improve learning.

MOTION: Move to approve the annual maintenance contract for the Colleague System software at a total cost of $265,694.

Cruz

35

AGENDA ITEM II.F.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Blackboard Annual Contract Renewal

DATE:

May 27, 2015

Board approval is requested to approve the annual contract in the amount of $75,962.25 for the Blackboard Enterprise System to deliver our online courses and traditional course supplemental materials. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$75,962.25 Technology Fee n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Renewing the Blackboard Enterprise system will provide faculty and students with critical online teaching and learning services. How will proposed agenda item be measured? The college will be able to continue to use online technology for the smooth operation of the institution, and to improve learning.

MOTION: Move to approve the annual contract for the Blackboard Enterprise System and Data Integration at a total cost of $75,962.25.

Cruz/Parton

36

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

May 27, 2015

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of May. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Adult Education & Literacy Department seeks ratification for their request of additional funding from the Illinois Community College Board to supplement LLCC’s FY2015 Adult Education and Family Literacy Grants. If awarded, the funding will offset costs for summer classes and an online ESL Program.

MOTION: Ratify the Adult Education & Literacy Department’s additional funding request with the Illinois Community College Board in the amount of $11,700.

McDonald/Patarozzi

37

38

Brief Description

TOTAL

Additional Funding Request for the ICCB Adult Education and Family Literacy Grants

The Adult Education & Literacy Department seeks ratification for their request of additional funding from the Illinois Community College Board to supplement LLCC’s FY2015 Adult Education and Family Literacy Grants. If awarded, the funding will offset costs for summer classes and an online ESL Program.

Grants in Excess of $10,000

Grant Title Illinois Community College Board

Grantor Adult Education Division

LLCC Department / Program

GRANT SUMMARY May 2015

$11,700

$11,700

LLCC Total Monetary Request

$0

$0

LLCC Match

Yes

Submitted

April through June 2015

Term

AGENDA ITEM II.I.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Workforce Entry Slab Remediation – Bid Proposals

DATE:

May 27, 2015

Sealed proposals were received by the Construction Managers Office on April 21, 2015 for the Workforce Entry Slab Remediation Project. A tabulation of those proposals is as follows: Contractor

Base Bid

Evans Construction Company

$29,800

Harold O’Shea Builders, Inc.

$28,326

Halverson Construction Co., Inc.

$26,328

Budget Impact: Total Funds Requested:

$28,928 ($26,328 Bid Amount + $2,600 Contingency Amount)

Source of Funds: Projected Revenue: Projected Savings:

Protection, Health & Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

McDonald/Garvey

study,

39

AGENDA ITEM II.I.1

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the base bid from Halverson Construction Company Inc. in the total amount of $26,328 to complete the Workforce Entry Slab Remediation Project at LLCC’s Main Campus and to establish a project contingency in the amount of $2,600 for an aggregate amount of $28,928.

McDonald/Garvey

40

AGENDA ITEM II.I.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Sidewalk Lighting Upgrade – Bid Proposals

DATE:

May 27, 2015

Sealed proposals were received by the Construction Managers Office on April 23rd for the Sidewalk Lighting Upgrade Project. In addition to the Base Bid, Alternate Bid #1 was accepted which provides for an additional Code Blue Emergency Telephone. A tabulation of those proposals is as follows: Contractor

Base Bid

Alt Bid #1

Total Bid

Bodine Electric of Decatur

$71,090.00

$9,685.00

$80,775.00

Egizii Electric, Inc.

$96,403.69

$8,667.20

$105,070.89

Budget Impact: Total Funds Requested:

$88,875.00 ($80,775 Bid Amount + $8,100 Contingency Amount)

Source of Funds: Projected Revenue: Projected Savings:

Protection, Health & Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

McDonald/Garvey

study,

41

AGENDA ITEM II.I.2

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the base bid and alternate bid #1 from Bodine Electric of Decatur in the total amount of $80,775 to complete the Sidewalk Lighting Upgrade Project at LLCC’s Main Campus and to establish a project contingency in the amount of $8,100 for an aggregate amount of $88,875.

McDonald/Garvey

42

AGENDA ITEM II.I.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of FY‘15 Protection Health and Safety Projects

DATE:

May 27, 2015

In your agenda you will find a resolution for each of the projects listed below to approve them as Protection, Health and Safety Projects (PHS) and authorizing the submittal of each of the projects to the ICCB. Once approval has been obtained from the ICCB, the projects will be bid and the work commenced. This project will be funded by Fund Balances remaining in previous PHS projects which have been completed. Therefore, no PHS tax will be levied for this project. Project Title Removal and Replacement of Sidewalk to Hamilton Area Truck Driver Training Site and Drainage Work Total PHS Projects

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

Cost Estimate $64,174.00 $170,000.00 $234,174.00

$234,174 Protection, Health and Safety Funds n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place.

McDonald/Garvey

43

AGENDA ITEM II.I.3

How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION:

Move to approve the resolutions authorizing submission of the listed Protection, Health and Safety Projects to the Illinois Community College Board.

McDonald/Garvey

44

AGENDA ITEM II.I.3

Resolution to Approve Protection, Health, and Safety Project for Removal and Replacement of Sidewalk to Hamilton Area

WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and WHEREAS, the project recommended for repair and alteration is the Removal and Replacement of Sidewalk to Hamilton Area, in the amount of $64,174.00. WHEREAS, the Board certifies this project meets the requirements of 805/320.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project. NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows: 1. The recitals set forth above are incorporated herein and made a part hereof.

McDonald/Garvey

45

AGENDA ITEM II.I.3

2. The physical facilities described in the project set forth above require alterations or repairs and are necessary to remove a health or safety hazard to students, employees, or visitors of Lincoln Land Community College District #526. 3. There are not sufficient funds available in the Operation and Maintenance Fund of Lincoln Land Community College District #526 to complete the project set forth above. 4. The cost of the project set forth above, as determined in the certified estimate of a licensed architect or engineer, is not less than $25,000 and shall be financed in accordance with Recital C as stated above, in the total dollar amount of $64,174.00. 5. Properly completed application forms shall be completed and forwarded to the President/CEO of the ICCB for approval of the above-referenced project.

Signature ________________________ Witness ________________________ Chair of Board Secretary of Board

McDonald/Garvey

46

AGENDA ITEM II.I.3

Resolution to Approve Protection, Health, and Safety Project for Truck Driver Training Site and Drainage Work

WHEREAS, pursuant to the provisions of the statutes of the State of Illinois, Lincoln Land Community College District #526, is authorized to complete necessary projects dealing with health or safety of students, employees or visitors; and WHEREAS, there is a need for repair and alteration of certain facilities of Lincoln Land Community College District #526; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects, to levy a tax to pay for such repairs or alterations upon the equalized assessed value of all the taxable property of the district at a rate not to exceed .05 percent per year for a period sufficient to finance such repairs and alteration; and WHEREAS, Section 3-20-3.01 of the Public Community College Act authorizes the Board of Trustees, by proper resolution which specifically identifies the projects to sell protection, health and safety bonds, not to exceed 4.5 million dollars, for such repairs or alterations and levy a tax sufficient to retire said outstanding bond issue over a period of years; and WHEREAS, the Board has received reports from a licensed professional architect or engineer that there are the following projects at Lincoln Land Community College which require repair and alterations, as defined in ICCB Rule 1501.601; and WHEREAS, the project recommended for repair and alteration is the Truck Driver Training Site and Drainage Work, in the amount of $170,000.00. WHEREAS, the Board certifies this project meets the requirements of 805/320.3.01 of the Public Community College Act and is necessary for energy conservation, health or safety, environmental protection, or accessibility for the Disabled and is not a routine maintenance project. NOW, be it resolved by the Board of Trustees of Lincoln Land Community College District #526, as follows: 1. The recitals set forth above are incorporated herein and made a part hereof.

McDonald/Garvey

47

AGENDA ITEM II.I.3

2. The physical facilities described in the project set forth above require alterations or repairs and are necessary to remove a health or safety hazard to students, employees, or visitors of Lincoln Land Community College District #526. 3. There are not sufficient funds available in the Operation and Maintenance Fund of Lincoln Land Community College District #526 to complete the project set forth above. 4. The cost of the project set forth above, as determined in the certified estimate of a licensed architect or engineer, is not less than $25,000 and shall be financed in accordance with Recital C as stated above, in the total dollar amount of $170,000.00. 5. Properly completed application forms shall be completed and forwarded to the President/CEO of the ICCB for approval of the above-referenced project.

Signature ________________________ Witness ________________________ Chair of Board Secretary of Board

McDonald/Garvey

48

III. Action Agenda

AGENDA ITEM III.A.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Proposed Language Change to Board Policy 1.11- Alcohol, Tobacco and Other Drugs

DATE:

May 27, 2015

Pursuant to the Illinois Smoke Free Campus Act (110 ILCS 64) that will take effect July 1, 2015, smoking and the use of tobacco products will be prohibited on any College owned or operated property except when an individual is traveling through or parked on campus in a personal vehicle. All students, employees, and visitors to any Lincoln Land Community College location will be required to comply with this policy. Therefore, the following policy change is being presented for your approval this evening.

MOTION: Move to approve language change to Board Policy 1.11 – Alcohol, Tobacco and Other Drugs

McDonald

50

AGENDA ITEM III.A.1

Lincoln Land Community College

BOARD POLICY

Subject: Alcohol, Tobacco and Other Drugs Policy Number: 1.11 Officer Responsible: VP Administrative Services or President Last Reviewed: 4/22/09 5/27/15 Last Revised: 4/22/09 5/27/15 Effective Date: 9/27/06 7/01/15 Old Policy Number: 1.13, 4.2.4

Policy Statement: The smoking of cigarettes, cigars, pipes or any other forms of tobacco or similar substance used for smoking is prohibited within any College owned or College controlled facility.* The use of tobacco products (cigarettes, cigars, pipes, chewing tobacco, snuff, etc.) is prohibited within any College owned or College controlled facility or vehicle.* The use of tobacco products is permitted only in designated areas on College owned or College controlled grounds. Pursuant to the Smoke Free Campus Act (110 ILCS 64), smoking and the use of tobacco products as defined by the Act is prohibited on any College owned or operated property. Smoking and the use of tobacco products as defined by the Act is only permissible in a personal vehicle. All smoking material must be extinguished and disposed of inside the vehicle. The unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in and on College owned or controlled property. The use or possession of alcohol while on College owned or controlled property is prohibited, except in relation to Lincoln Land Community College functions, Foundation functions, or other special functions as authorized by the President. Involvement in the unauthorized possession and/or use, distribution, and/or sale of illegal drugs or alcohol or the inappropriate use of tobacco products on LLCC property or at LLCC functions shall result in disciplinary action up to and including expulsion/termination and referral for prosecution.

McDonald

51

AGENDA ITEM III.A.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Proposed Language Change to Board Policy 8.16 – Employee Life, Medical, and Dental Insurance

DATE:

May 27, 2015

This change is being proposed in order to allow flexibility in the College’s selection of life insurance coverages. Action on this change is not requested this evening as this is a first reading. Providing the Board concurs with these revisions, action will be sought at the June meeting of the Board of Trustees.

McDonald/Ransdell

52

AGENDA ITEM III.A.2

Lincoln Land Community College

BOARD POLICY

Subject:

Employee Life, Medical, and Dental Insurance 8.16

Policy Number: Officer Responsible: VP, Administrative Services Last Reviewed: 4/22/09 5/27/15 Last Revised: 5/27/15 Effective Date: 7/01/11 7/01/15 Old Policy Number: 4.3.11.5

Policy Statement: Subject to the other provisions of this policy, College employees who hold a benefit-eligible position shall be eligible for life insurance in the amount of two (2) times their most recent fiscal year salary (rounded to the nearest thousand to a maximum of $150,000), medical, and dental insurance, together with available coverage offered for additional cost to dependents. Costs of any optional coverage and any dependent coverage shall be borne by the individual employee, the amount of which shall be deducted from the employee’s paycheck by the College. The College retains the right to select and change insurance carriers for employee insurance or otherwise provide for coverage.

McDonald/Ransdell

53

AGENDA ITEM III.B.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of 2016-2017, 2017-2018, 2018-2019, 2019-2020, and 2020-2021 Academic Calendars

DATE:

May 27, 2015

The Academic and Admissions Standards Team is submitting the proposed 2016-2017, 2017-2018, 2018-2019, 2019-2020, and 2020-2021 Academic Calendars for your approval. These draft calendars, which are attached as a separate document, were developed by a workgroup under the Academic and Admissions Standards Team, chaired by Mr. Jeff Mehan.

MOTION: Move to approve the 2016-2017, 2017-2018, 2018-2019, 20192020, and 2020-2021 Academic Calendars.

Tepatti/Academic and Admissions Standards Team

54

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

May 27, 2015

POSITION VACANCIES Classified Human Resources Assistant (FT) Professional Career Development Professional (FT) Police Officer (FT) – 2 positions Administrative Program Director, Occupational Therapy Assistant (FT) Faculty Nursing Instructor (FT) Occupational Therapy Assistant Instructor (FT)

HIRES Michael Bates Scott Maruna Andres Morales

Public Safety Assistant-Litchfield (PT) Public Safety Assistant-Jacksonville (PT) Building Custodian (FT)

05/11/15 05/26/15 04/27/15

RETIREMENTS Susan Aherin

Senior Accountant (FT)

05/31/15

RESIGNATIONS Mary Carry Judy Johnson

Human Resources Assistant (FT) Program Asst., Advising & Counseling (FT)

06/02/15 05/21/15

PROMOTIONS Lindee Hall

Student Records Evaluator (FT)

05/11/15

56

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

May 27, 2015

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting:

Capital Renewal Projects – FY’13 Masonry Repairs to Sangamon, Menard and Cass Pulliam Masonry is on site and has begun work at Cass Gym. Work on Sangamon and Menard Halls will begin after Commencement. PHS Projects – FY’11 Campus Boulevard Lighting Replacement The project is substantially complete. PHS Projects – FY’14 Sangamon Hall Boiler Replacement The project is substantially complete. Taylorville Code Compliance and Renovation The project is complete. PHS Projects – FY’15 AHU Motor Replacement / Electrical Systems Development of construction documents is underway. McDonald/Garvey

57

AGENDA ITEM IV.A.3.b

Arc Flash Study Development of construction documents is underway. Sangamon Hall Exterior Stair Replacement Development of construction documents is underway. Montgomery Hall Roof Replacement A Notice to Proceed has been issued to the Contractor. Capital City Training Center Parking Lot Development of construction documents is underway. Child Development Center Septic System Replacement Development of construction documents is underway. Exposed Aggregate Concrete Replacement Development of construction documents is underway. Sidewalk Lighting Bids were received on April 23rd and a recommendation is before you this evening. Workforce Careers Center Entry Slab Bids were received on April 21st and a recommendation is before you this evening. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Garvey

58

59

AHU Motor Replacements Arc Flash Study CCTC Parking Lot Rehab CDC Septic System Replacement Montgomery Hall Roof Replacement SGMN Exterior Stair Replacement SGMN South Exposed Aggregate Sidewalk Sidewalk Lighting- MCTR & Trutter WFCC Entry Slab Remediation

70932 70933 70934 70935 70937 70938 70936 70939 70940 L S,L

L L L L L L L L L

L

Funding Source

Sum of Original Contract Amount 46,978 46,978 818,983 818,983 2,148,051 2,148,051 38,650 30,347 3,200 9,527 222,644 27,800 3,000 11,002 5,831 352,001 100,000 608,647 708,647 612,728 612,728 4,687,388

Sum of Adjusted Sum of Contract Change Sum of Orders Amount Retainage 22,330 69,308 22,330 69,308 (177,547) 641,436 (177,547) 641,436 (264,265) 1,883,786 (264,265) 1,883,786 38,650 30,347 3,200 9,527 222,644 27,800 3,000 11,002 5,831 352,001 100,000 608,647 708,647 16,035 628,763 16,035 628,763 (403,447) 4,283,940 -

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

Sangamon Hall Boiler Replacement

Student Services/Testing Center S,L Renovation of Montgomery Hall for Adult and Community Education S,L

Menard Hall Carpet Replacement CDB SGMN MNRD CASS Masonry Repairs

Taylorville PHS Code Compliance Renovation Project

70930

73907 73909

L

Generation Plant

70925 L

L

Colleague Dept # Project Name 70921 Campus Boulevard Lighting Replacement

NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70931 PHS Balance Transfers Total Grand Total

Infrastructure Fee Total ICCB Capital Budget Request

FY2015 PHS Total Infrastructure Fee

Type / Year FY2011 PHS FY2011 PHS Total FY2012 PHS FY2012 PHS Total FY2014 PHS FY2014 PHS Total FY2015 PHS

Sum of Original LLCC Budget Approved / Estimated 100,876 100,876 728,354 728,354 1,900,541 1,900,541 298,613 27,588 30,700 51,037 384,400 204,450 117,332 124,800 41,080 1,280,000 100,000 901,600 1,001,600 4,000,000 1,290,200 5,290,200 786,220 786,220 11,087,791

The following information is a reflection of information that has been provided to the Finance Department as of APRIL 30, 2015

All Capital Projects

Sum of Contract Sum of Sum of Balance Contract % Payments To Date Remaining Remaining 37,774 31,535 45.50% 37,774 31,535 45.50% 639,643 1,794 0.28% 639,643 1,794 0.28% 1,680,112 203,673 10.81% 1,680,112 203,673 10.81% 5,672 32,978 85.32% 2,759 27,588 90.91% 3,200 100.00% 1,407 8,120 85.23% 850 221,794 99.62% 1,020 26,780 96.33% 3,000 100.00% 8,052 2,950 26.81% 4,196 1,635 28.04% 23,956 328,045 93.19% 49,090 50,910 50.91% 608,647 100.00% 49,090 659,557 93.07% 0.00% 0.00% 0.00% 566,195 62,567 9.95% 566,195 62,567 9.95% 2,996,769 1,287,171 30.05%

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

JUNE 2015 •

Summer Adjunct Faculty Listing



Budget Workshop 6/24/15



Board Meeting 6/24/15

JULY 2015 •

FY’16 Tentative Budget



Off Campus Board Meeting LLCC Taylorville 7/22/15

OCTOBER 2015 •

Financial Audit Review



PHS Projects



Board Meeting 10/28/15



Board Meeting 11/18/15

Sabbatical Leaves



Administrative Contracts



Faculty Contracts and Position Listing



Board Meeting 3/23/16



Catalog Review and Adoption



Board Meeting 2/24/16

Board Meeting 8/26/15

SEPTEMBER 2015 •

Budget Adoption/Public Hearing



Mid-Year Tenure Listing



Board Meeting 9/23/15

DECEMBER 2015 •

Adopt CY’15 Property Tax Levy



Board Meeting 12/16/15

MARCH 2016



Tenure Listing



NOVEMBER 2015

FEBRUARY 2016



AUGUST 2015

JANUARY 2016 •

APRIL 2016

Board Meeting 1/27/16

MAY 2016



Seating of New Student Trustee



LLCC Foundation Gala 5/7/16



Election of Board Officers



Student Recognition Ceremony



Board Meeting 4/27/16



Employee Recognition Ceremony



Commencement



Board Meeting 5/25/16

60

V. Strategic Discussion

AGENDA ITEM V.A.

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Informational Presentation

DATE:

May 27, 2015

Jason Dockter, Professor of English will provide a brief presentation associated with the work he completed during his recent sabbatical leave and the connection of it with online teaching and learning.

Tepatti

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