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LLCC Board of Trustees Regular Meeting May 25, 2016 Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, S...

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LLCC Board of Trustees Regular Meeting May 25, 2016

Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Brandon Lewis, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

AGENDA REGULAR MEETING Wednesday, May 25, 2016 6:00 p.m. Lincoln Land Community College Jacksonville, IL

I.

Preliminary Matters A. B. C. D.

Roll Call Pledge of Allegiance Adoption of Agenda of the May 25, 2016 Meeting Introductions and Recognitions 1. Jacksonville Presentation ................................................................ 5 E. Hearing of Citizens

II.

Consent Agenda A. Approval of Minutes of the Regular Meeting of April 27, 2016 .............. 7 B. Ratify Payments of All Cash Disbursements for April and the April Treasurer’s Report ................................................................... 24 C. Out-of-State Travel 1 Ratification of Out of State Travel 2. Approval of Out of State Travel ..................................................... 25 D. Budget/Financial Items 1. Specific Stop-Loss Insurance ........................................................ 26 E. Purchasing 1. Lodging and Meals for Elderhostel ................................................ 28 2. Off- Site Backup Servers ............................................................... 30 3. VDI Servers ................................................................................... 31 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 32 G. Monthly Grant Status Report .............................................................. 35 H. Facility Leases I. Construction Items 1. Energy Sub-Metering Project Contractor Recommendation .......... 37 J. Other Items

III.

Action Agenda A. Policies 1. Revision to Board Policy 8.12 - Leaves ......................................... 40 B. Academic Services Division Items C. Student Services Division Items

D. E. F. G. IV.

Administrative Services Division Items Information Technology Systems Items Workforce Development and Community Education Items Executive Division Items

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 45 b. Construction Progress Update ................................................. 46 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 49 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion

VI.

Executive Session A. Personnel Matters B. Student Matters C. Pending/Imminent Legal Matters

VII.

Actions from Open/Executive Session A. Approval of Personnel Matters

VIII.

Adjournment

I. Preliminary Matters

AGENDA ITEM I.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

LLCC - Jacksonville and Beardstown Presentation

DATE:

May 25, 2016

Dr. Scott Stallman, Associate Vice President, LLCC Education Outreach, will welcome the Board and provide a brief introduction of the Jacksonville Outreach Center and Beardstown Outreach Center highlighting logistic information, opportunities, and what it means to the students attending there.

Tepatti

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II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, April 27, 2016 at 5:18 p.m. in the Robert H. Stephens Room of the main campus with Chairman Findley presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Ms. Baker and Mr. Findley. Mr. Gray joined the meeting in progress. B. Pledge of Allegiance Chairman Findley requested Mr. Rosenthal lead the audience in the pledge of allegiance. C. Adoption of Agenda of the April 27, 2016 Meeting

MOTION NO. 04-27-16-1: Mr. Shackelford moved to adopt the agenda of the April 27, 2016 meeting. Mr. Reichert seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Ms. Baker and Mr. Findley. PASSED

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D. Seating of New Student Board Member and Oath of Office Chairman Findley requested Ms. Baker come forward as he read and presented her with a resolution highlighting her accomplishments during her tenure as Student Trustee. Chairman Findley also presented Ms. Baker with a plaque, thanking her for her service as Student Trustee for the 2015-2016 academic year; stating they were delighted to have her on the Board of Trustees, and wished her continued success. Chairman Findley asked Mr. Brandon Lewis to come forward. Chairman Findley administered the Oath of Office to Mr. Lewis, the newly elected Student Trustee, and welcomed him to the Lincoln Land Community College Board of Trustees. Mr. Lewis took his seat at the Board table. Mr. Gray joined the meeting at 5:24 p.m. E. Introductions and Recognitions 1. Student Elections Ms. Marie Watson, Student Engagement Coordinator, asked the newly elected members and officers of the Student Government Association (SGA) to come forward and introduce themselves to the Board of Trustees. The following students were present: Carrie Darr, SGA President Amandeep Kaur, SGA Vice President Nouriath Adouke Lawani, SGA Treasurer Catherine Wittler, Public Relations Officer Keith Treadwell, SGA Business and Technologies Representative Jonathan Davis, SGA Social Sciences Representative Emmi Fisher, SGA Representative at Large Chairman Findley congratulated the newly elected students, expressing they are always welcome to attend any Board of Trustees meeting and encouraged them to work with Mr. Lewis, who represents the students’ voice on the Board. 2. Model Illinois Government Students Professor John Vinzant stated LLCC students participated in the 38 th Annual Model Illinois Government (MIG) simulation in February, which was originated by a former Lincoln Land Professor, George Perry. MIG provides students from universities and community colleges the opportunity to role play the Illinois legislative process. This year six LLCC student delegates were elected to leadership positions and two received

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awards. The following three students were present and shared their experiences with the Board:   

Jed Shimkus – served as an Office of Management and Budget Analyst Nathan Gwillim – served as a Senate Democrat and received the Ramsey Award for Outstanding Original Legislation. Silas Tockey – served as a House Democrat and was elected as the Majority Spokesperson for the Education Committee F. Hearing of Citizens

President of LLCC Faculty Association, Professor Kevin Kirsch, requested the opportunity to address the Board earlier than the scheduled time allotted later in the Board meeting. Mr. Kirsch stated the Faculty Association recognizes the dire financial strain the current State budget impasse has placed on the College and would like to recommend that faculty delay the expenditure of their contractual professional development funds, until the budget impasse is resolved. He clarified this delay would be the $425 Professional Development Allocation outlined in Section 11.1 of the collective bargaining agreement and not have any effect on the professional development funds provided to Standing Team Chairs of the Faculty Senate President. Mr. Kirsch next addressed the proposal for health insurance coverage, which Board members will be taking action on later in tonight’s meeting. The proposal includes an employee premium charge of $57.66 per month for the Open Access plan along with a $442 decrease in the amount deposited into the Health Savings Account of those employees on the High Deductible Plan. He stated these changes are being proposed even though there will be no increase in the premium rate over last year’s rates. Mr. Kirsch stated the Faculty Association feels the Open Access Plan provides a definite advantage to employees who have high prescription costs and/or healthcare expenses and will now cost an employee $691.22 per year to continue. He said LLCC employees have never paid any portion of their individual healthcare coverage and the Faculty Association hopes this practice could continue, stating faculty believe this change erodes the pay increases negotiated in their last bargaining contract. On behalf of the LLCC Faculty Association Mr. Kirsch asked the Board to delay implementation of this insurance premium increase until a “Request for Proposal” (RFP) can be conducted in the fall of 2016, to determine if there are viable alternatives. He stated the Faculty Association is willing to provide funding for an insurance consultant to investigate insurance options that could be comparable to the current insurance coverage now provided by the College. Mr. Kirsch shared concerns the Faculty Association has with the Insurance Committee process and their concern that the implementation of an insurance premium could impact the College’s ability to attract high quality faculty, staff and administrators. He once again expressed the Faculty Association’s request for the

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Board to delay implementation of this Open Access Insurance Plan premium increase for employees, until other options can be pursued. Chairman Findley thanked Mr. Kirsch for sharing the information on behalf of the Faculty Association. He indicated Trustees will consider and discuss this information later during the meeting, when the agenda item addressing health insurance rates is presented for discussion. II.

Consent Agenda

MOTION NO. 04-27-16-2: Mr. Gray moved to:  approve the minutes of the Regular Meeting of March 23, 2016;  ratify disbursements of the bi-monthly checks, E-Commerce Refunds, ACH and Wire transactions issued during March 2016 and ratify the March 31, 2016 Treasurer's Report;  approve ratification of out-of-state travel for the attached list of individuals;  approve out-of-state travel for the attached list of employees;  approve the Clinical Site Agreement with Renewal Rehab, LLC, the Affiliation Agreement with the Department of Human Services, the Training Agreement with the Association of Illinois Electric Cooperatives and the Amended Affiliation Agreement with St. John’s Hospital;  ratify the application with the United States Department of Transportation in the amount of $167,310;  approve the lease renewal with Pine Bluff Corporation for 8,400 square feet at Lot 2 in Evergreen Industrial Park, Beardstown, Illinois;  ratify the listed change order in the amount of $4,165 for the AHU Motor Replacement/Electrical Systems Project as presented;  approve the Base bid from E.L. Pruitt Company in the amount of $316,221 and to establish a project contingency in the amount of $22,500 for a total amount of $338,721 to complete the HVAC Replacement at LLCC’s Litchfield Resource Center; and  ratify the Lease Addendum to reflect the termination of the Loan Agreement listed in the lease and substitution of the 2016 Loan for the Loan Agreement. Mr. Wesley seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED

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AGENDA ITEM II.A

III.

Action Agenda A. Policies 1. Board Policy 5.47 – Volunteer Emergency Worker Higher Education Protection

Board Policy 5.47 was submitted in March for a first reading and is presented at this time for approval. This new Board Policy allows LLCC to be in compliance with the Volunteer Emergency Worker in Higher Education Act (110 ILCS 122/1) and will go into effect immediately upon approval.

MOTION NO. 04-27-16-3: Mr. Wesley moved to approve Board Policy 5.47 – Volunteer Emergency Worker Higher Education Protection. Mr. Reichert seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED 2. Revision to Board Policy 8.12 – Leaves The proposed revisions to Board Policy 8.12 – Leaves is actually a clean-up of the policy, allowing much of the language, which changes occasionally due to FMLA and State statutes changes, to be moved into the Policy Procedures. The proposed changes will update the policy to reflect current practice, ensuring the policy language stays current, referencing State and Federal laws, rather than using language from the statutes. This proposed revision to Board Policy 8.12 – Leaves, is submitted for a first reading only and will be presented in May for adoption. B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items 1. Health Insurance Rates for FY 2017 The insurance committee and an insurance consultant from Risk Strategies have met to

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AGENDA ITEM II.A

review aggregate and large claims data as it pertains to LLCC’s stop loss coverage, plan design, and projected rates for FY 2017. Overall, claim wise, the College is having a good year, as they did last year, with claims projected to come in under budget. The insurance committee and consultant reviewed claims for the previous two years, trending the data forward, to develop an estimation of claims for the upcoming Fiscal Year. The committee expressed an interest in researching fully insured health coverage versus self-insured options and also reviewing the option of continuing to offer two plans, or moving to a single plan. Conducting this suggested research would require the College to conduct a Request for Proposal (RFP). Mr. McDonald noted the Insurance Committee meetings were conducted later than usual in the calendar year, due to faculty contract negotiations, and didn’t allow sufficient time to conduct an RFP for the FY 2017 insurance renewal. He stated the College will conduct an RFP during the fall of 2016 for consideration in the FY 2018 insurance renewal process. Following insurance committee discussions and the insurance consultant’s recommendation, the following is recommended: 

Continue to offer a High Deductible Plan option accompanied by a Health Savings Account conforming to IRS qualifying regulations. No changes are being recommended to plan design.



Continue to offer the Open Access Plan. No changes are being recommended to plan design, as changes made last year appear to have had a very positive effect.

The six voting members of the insurance committee could not reach consensus in moving forward with the insurance consultant’s recommendation, so it is noted the following are recommendations of the administration and the insurance consultant, not the insurance committee: 

Establish health insurance rates for the HealthLink Open Access Plan for FY 2017 at $941 for Employee only, $1,517 for Employee plus one, and $2,387 for Employee plus two or more. This reflects a 0% increase over last year’s rates.



Establish health insurance rates for the High Deductible Plan coupled with Health Savings Account for FY 2017 at $641 for Employee only, $1,101 for Employee plus one, and $1,802 for Employee plus two or more. This reflects a 0% increase over last year’s rates.



Apply the FY 2017 Board maximum annual contribution of $10,600 for health insurance, per the faculty collective bargaining agreement, to all College employees. Based on the FY 2017 premiums recommended above, the High Deductible Plan will still provide a fully paid, employee only, health insurance option for employees. However, employees choosing the Open Access Plan will

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AGENDA ITEM II.A

pay a monthly premium of $57.66 for employee only coverage. Note, however, that, per the terms of their collective bargaining agreement, there will be no monthly premium for the Open Access Plan applied to Facilities Services Union members for the duration of their current contract, which runs through June 30, 2017. 

Establish the Board Contribution to an employee’s Health Savings Account for those selecting the High Deductible Plan at the annual amount of $2,908. This is the yearly difference between the $10,600 Board Contribution for health insurance and the cost of employee only coverage under the High Deductible Plan and does not exceed the annual maximum contribution set by the IRS.



Continue to offer dental insurance through Cigna with premiums not to exceed $37.34 per month for Employee only, $80.94 per month for Employee plus one, and $130.74 per month for Employee plus two or more with the monthly Board Contribution not to exceed the premium set for employee only coverage.

The projected health insurance premiums are expected to generate sufficient revenue to pay expected claims, stop loss insurance and third party administrative fees given past claims history and current healthcare inflation of 6.5 - 9%. The Board discussed the proposed recommendation, asking numerous questions, reviewing information, and taking into consideration the earlier address and request from the Faculty Association to delay implementation of the proposed FY 2017 health insurance rates. The Board sought input from the College’s legal counsel, asking of any bargaining implications, delaying or modifying, the proposed recommendation may cause. Legal counsel advised, both the faculty and administration agreed to the approved dollar amount the Board will provide each employee for annual health insurance contribution, during contract negotiations, and any change of this amount would require opening mid-year bargaining of economic issues, which could expand to encompass more than just the health insurance annual contribution.

MOTION NO. 04-27-16-4: Mr. Gray moved approval of the recommended Health Insurance Rates for FY 2017 as presented. Mr. Wesley seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED

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AGENDA ITEM II.A

2. Selection of External Auditors The current College Auditor just completed their fifth year of service and as required, the College recently completed a Request for Proposal (RFP) for Auditing Services for a five-year period for Fiscal Years 2016 through 2020. Requested services include auditing the financial records of the College, preparing the annual financial report, preparing required ICCB and other grant financial reports, and communications with the Board of Trustees. Four firms submitted proposals, meeting the requirement of the RFP and were interviewed. After conducting interviews, and thorough review of each firms RFP, the interview team recommends the following motion:

MOTION NO. 04-27-16-5: Mr. Gray moved to engage Crowe Horwath as External Auditors to review the College’s financial statements for FY 2016 through FY 2020 at a total cost of $334,800 for the College Audit and $5,000 for the Coop Audit. Mr. Findley seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services - None a. Position Vacancies and Hires

This item has been updated to include additional vacancies, hires, retirements and resignations.

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b. Construction Progress Update Dr. Warren noted the Masonry Repair project is now complete and the Miscellaneous Road and Parking Lot Repairs will begin following completion of the spring semester. c. Quarterly Budget Transfer Report This report reflects end of the third quarter transfers, with LLCC continuing to remain within the statutory requirements limiting the amount of transfers to 10% or less in any fund. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar Dr. Warren reminded Board members of the LLCC Foundation Gala, Commencement on May 13, and that the May Board of Trustees meeting will be held in Jacksonville. B. President’s Report Dr. Warren stated the State Legislature recently passed, and the Governor signed, a $600 million Emergency Stopgap Funding bill for Universities, Community Colleges, the Illinois Math and Science Academy, and the Monetary Assistance Plan (MAP) grants. Although $600 million was approved, only $350 million is available now and community colleges are slated to receive 27% of the approved funding. She noted LLCC’s portion will make up the amount owed from the State for the months of July, August and September 2015. This emergency funding does not supply any money for grants, and can only be used for operating budget expenditures. Dr. Warren also noted a recent article in the State Journal-Register stating that Lincoln Land Community College, along with many other entities, was overpaid from the State’s Personal Property-Tax Replacement Fund. She noted the College has received no official notice of this overpayment or request for repayment of the approximately $137,000. The Illinois House of Representatives recently passed a Property Tax Relief bill that will now go to the Senate for review.

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AGENDA ITEM II.A

LLCC’s Annual Student Recognition Ceremony was held on April 26, recognizing students for their hard work, and participation in College clubs and organizations. Congratulations to David Western of Rochester who was named the 2016 Honored Graduate. Alex Portwood, an LLCC first-year student and basketball player, has been selected to participate in a National Science Foundation STEMSEAS experience, which will allow him to be part of a research vessel traveling from San Diego to Honolulu in May. LLCC’s student newspaper, The Lamp, won the top staff award along with 10 other individual journalism awards at the Illinois Community Collee Journalism Association Conference. Lincoln Land Community College was named “Best College or University” in the recent Reader’s Choice Awards sponsored by the State Journal-Register. For the 16th consecutive year the Association of School Business Officials International awarded LLCC a Certificate of Excellence in Financial Reporting Award, for meeting or exceeding the program’s standards for financial reporting and accountability. Nine, second-year nursing students, from the LLCC’s Associate Degree Nursing Program, were inducted into the Beta Nu Chapter of the National Organization for Associate Degree Nursing Alpha Delta Nu Honor Society. Danyle Watkins, Program Coordinator, Early Childhood Education, was recognized by the Illinois Association for the Education of Young Children, for her nomination as a 2016 Children’s Champion. Dr. Jason Dockter recently spoke at the Annual Conference on College Composition and Communication in Houston, Texas. His presentation was part of the session, “Learning Re-abled Twenty Years Later: Re-Strategizing Ourselves, Our Teaching Practices, and Our Learning Spaces for Action”. The LLCC’s Annual Juried Student Art show is currently on display in the James S. Murray Gallery through May 5. LLCC’s Spring Professional Development Day was held on March 29, allowing a day for departmental planning and the Instructional Technology and Distance Education department hosted an Innovation Celebration. LLCC-Jacksonville’s “Students with Disabilities – EDU215 class” was recognized by Make-A-Wish Illinois for collecting more than $6,000 for the organization.

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Earth Week was celebrated on campus with a clothing swap, cardboard recycling, vendor fair, a presentation on “The Science of Restoration”, and Native Prairie Planting. April is Sexual Assault Awareness Month and the LLCC Sexual Assault and Violence Education (SAVE) Task Force sponsored a Day of Action Runway Show, challenging faculty, staff and students to walk a red carpet runway in women’s heels. An LLCC team also participated in the” Walk a Mile in Her Shoes” downtown event, benefiting the Prairie Center Against Sexual Assault. In observance of Autism Awareness Month, LLCC’s “A-Team” sponsored an Autism Information Fair on April 1, and shared autism facts each day of the month in the LincIn newsletter. As part of National Library Week, LLCC’s library held their Annual Edible Book Festival and Food for Fines drive. LLCC’s Ag Club held its 4th Annual Farmers Share Luncheon, illustrating how much of the cost of Americans’ good goes back to the people who actually raise it. Student Life sponsored the Annual Battle of the Bands event, with proceeds benefiting the United Way of Central Illinois. College for Kids and Community Education hosted the Expanding Your Horizons STEM Conference for junior high students and the Junior First LEGO League Expo. The “Emerald Underground” performed on April 3 as part of the LLCC Recital Series. Joe Slusarski, an 1986 baseball alum and LLCC Sports Hall of Fame Inductee recently visited campus, spending time with the LLCC Baseball Team, prior to his being inducted into the Springfield Sports Hall of Fame. Summer and fall registration is now open, with summer classes beginning June 6 and the fall semester beginning August 20. The Illinois Community College Trustees Association (ICCTA) has selected Alum and former Board of Trustees Member, Cinda Edwards as the 2016 ICCTA Outstanding Alum. Ms. Edwards will receive her award at the annual June convention. C. Report from Faculty Senate - None D. Report from Faculty Association Mr. Kirsch, Faculty Association President provided this report earlier in the meeting.

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E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report Ms. Sanders, Executive Director of LLCC Foundation, reported work on the Foundation’s 10th “Great” Gala continues. The Gala will be Saturday, May 7th and asked anyone needing a ticket to please contact her office. Ms. Sanders also stated the LLCC Foundation is partnering with Digital Media Professor, Matthew Shaver, to present the first LLCC Video Game Design Tournament on April 28. K. Other Board Members’ Reports Mr. Wesley reminded Trustees of ICCTA’s Lobby Day on Wednesday, May 4 in Springfield, and encouraged all Trustees to attend, if their calendar allows. V.

Strategic Discussion A. Informational Presentation Regarding Goal 2 – Financial Strength and Goal 3 – Economic Responsiveness

This item was deferred to a later meeting. VI.

Executive Session

MOTION NO. 04-27-16-6: Mr. Gray moved to hold an executive session for the purposes of discussing personnel matters, student matters, and pending/imminent legal matters. Mr. Fulgenzi seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED

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Mr. Fulgenzi excused himself from the meeting.

MOTION NO. 04-27-16-7: Mr. Gray moved to return to open session. Mr. Wesley seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED VII.

Actions from Executive Session

MOTION NO. 04-27-16-8: Mr. Gray moved to authorize the issuance of a Notice to Remedy to Gary Swee. Mr. Reichert seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED

MOTION NO. 04-27-16-9: Mr. Gray moved to approve the resignation of Sonja Koontz. Mr. Reichert seconded.

Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED VIII.

Adjournment

MOTION NO. 04-27-16-10: Mr. Gray moved to adjourn the meeting. Mr. Findley seconded.

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Those members voting aye were Mr. Reichert, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, Mr. Gray, Mr. Lewis and Mr. Findley. PASSED The meeting adjourned at 7:30 p.m.

__________________________ Chairman Findley

__________________________ Secretary Shackelford

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

April 27, 2016

Name Smock, Cynthia

Meeting

Location

Central Society of Milwaukee, WI Electroneurodiagnostic Technologists Annual Conference

Date April 1-2, 2016

Account Faculty Allocation

Amount $298

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AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

April 27, 2016

Name Ackman, Robin

Bade, Bill

Cox, Dave and BIO 209

Meeting

Location

National Institute for Austin, TX Staff and Organizational Development (NISOD) Excellence Award Conference National Institute for Austin, TX Staff and Organizational Development (NISOD) Excellence Award Conference Belize Trip Belize January 2017

Account

Amount

Professional Development

$2,800

Administrative

$1,369

Class Trip

$26,325**

(Approx. 15 students)

Kuhn-Schnell, Tammy Leitner, David

Maskey, Cynthia

Association of College Burlington, VT Administrative and Research Libraries Immersion Program National Institute for Austin, TX Faculty Development Staff and Organizational Development (NISOD) Excellence Award Conference Organization for Scottsdale, AZ Paid by Organization Associate Degree for Associate Degree Nursing Board Meeting Nursing

$3,238

$2,310

$0

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AGENDA ITEM II.A

Murphy, Janelle Murphy, Janelle

Schaefer, Phil

Sweet, Nancy and Epicureans

Radiology Educators of Midwest Digital Radiography: Improving Image Quality, Reducing Patient Exposure Seminar Teachers of Accounting at Two Year Colleges Conference 2016 Nashville Restaurant & Specialty Tour

Davenport, IA

Administrative

$204

Chapel Hill, NC Administrative

$2,057

Denver, CO

Faculty Chair Allocation

$1,320

Nashville, TN

Club Trip

$3,720*

(Approx. 10 Students)

Waddell, Jason

Watkins, Danyle

Whalen, Lynn

Sweetwater Gearfest

Fort Wayne, IN Faculty Allocation / Faculty Development & Recognition Committee National Association for Baltimore, MD Faculty Allocation / the Education of Young Remaining expenses Children Professional paid by employee Development Institute Conference National Council for Charleston, SC Paid by National Marketing & Public Council for Marketing Relations Board Meeting & Public Relations

$980

$1,151

$0

*Club Funds **Student Fees

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AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for April and the April Treasurer’s Report

DATE:

May 25, 2016

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during April, 2016 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending April 30, 2016.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during April 2016 and ratify the April 30, 2016 Treasurer’s Report.

McDonald/Longhta

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AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

May 25, 2016

Name Bras, Samuel

Meeting Microsoft Ignite

Location Atlanta, GA

Roth, Ben Suszko, Regina Warren, Charlotte

Microsoft Ignite Phi Theta Kappa Honors Institute Reserved Forces Policy Board Meeting

Atlanta, GA WinstonSalem, NC Washington DC

Account Professional Development Administrative Restricted*

Amount $2,653

Expenses Paid by U.S. Department of Defense

$0

$3,334 $1,000

*Paid by LLCC Foundation PTK Fund

McDonald/Patarozzi/Curry

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AGENDA ITEM II.D.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Specific Stop-Loss Insurance

DATE:

May 25, 2016

As part of our self-insurance program, we purchase stop-loss insurance coverage to limit the College’s exposure to risk. Our current contract with Sun Life for this coverage is scheduled to expire on June 30, 2016. To continue providing stop-loss coverage for the College’s self-insurance program, Risk Strategies, LLCC’s insurance consultant, sought quotations on our behalf. We are recommending that our stop-loss liability limit remain at $90,000 per claim. The following table outlines the responses received from seven insurance companies responding with complete bid information. Please note that we currently do not carry aggregate stop-loss coverage due to the extremely high attachment point at a significant cost to the College.

Vendor

Annual Cost of Individual Stop-Loss Policy at $90,000 per Claim

Sun Life (current carrier)

$612,583

Berkley

$635,000*

AIG

$571,513

Optum/UHC

$578,000*

Voya

$646,000*

RSLI

$572,000*

Guardian *includes lasers

$584,721*

McDonald/Ransdell

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AGENDA ITEM II.D.1

The listed costs are based on 344 currently insured employees with 45 electing dependent or family coverage. The final actual cost may differ based on the number insured at July 1 and the number electing to carry dependent or family coverage. AIG and Sun Life were the only two proposals that had no lasers attached to their quote. Based on the firm quote (which was the lowest) and no lasers, it is my recommendation that we accept the bid from AIG in the amount of $571,513.

MOTION: Move to approve the Specific Stop-Loss Policy for FY 2017 proposed by AIG at an annual cost of $571,513.

McDonald/Ransdell

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AGENDA ITEM II.E.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Lodging and Meals for Elderhostel

DATE:

May 25, 2016

The College recently sought proposals to select a hotel to accommodate the Elderhostel/Road Scholar program events for the upcoming calendar year. As the Board is aware, the College has been an Elderhostel program sponsor for several years. The number of Lincoln sites and the presence locally of wellknown Lincoln scholars has made “The Life and Legacy of Abraham Lincoln,” a very popular and successful program. Criteria for selection of a hotel included availability of rooms for the program dates, meeting room space to accommodate 50 individuals, close proximity to downtown Springfield and historical sites, as well as the cost and quality of meals. The following is a tabulation of that proposal: President Abraham Lincoln Springfield Conference Dates Available Meeting Room Space for at least 50

Wyndham Springfield City Centre

No (alternate dates available)

Yes

Complimentary

Complimentary

Est. Cost of Evening Meals

$24 per person plus gratuity

$27.89 per person plus gratuity

Room Rate

$99 plus tax

Proximity to historical sites

Located within walking distance. No other transportation required

$119 plus tax Located within walking distance. No other transportation required

McDonald/Patarozzi/Curry

28

AGENDA ITEM II.E.1

After review and discussion with Director Jamie Stout, it has been determined that it is in the best interests of the College to award the RFP to the President Abraham Lincoln Springfield as the vendor that can best meet the requirements of the Elderhostel program. We have worked with them in the past and we are pleased with their services. The following company was mailed a request for proposal, but declined to submit a proposal: Northfield Inn Suites & Conference Center, Springfield, IL. A proposal was received from Hilton Garden Inn, Springfield, IL, but was not opened as it was received after the submission deadline. The following companies were mailed a request for proposal, but chose not to respond: Crown Plaza Springfield, Springfield, IL; Hilton Garden Inn of Springfield, Springfield, IL; Mansion View Inn & Suites, The State House Inn, Springfield, IL. Budget Impact: Total Funds Requested: $172,820 Source of Funds: Reimbursed from Elderhostel Inc. Student Learning Impact: How will proposed agenda item impact student learning? This type of program offered for Elderhostel students adds a continued learning opportunity to the district’s population. How will proposed agenda item be measured? The number of participants and the number of requests to continue to offer the event.

MOTION: Move to approve entering into an agreement with the President Abraham Lincoln Springfield for lodging and meal accommodations for the Elderhostel 2017 Program Year and may continue thru the 2018 Program Year as per the terms, conditions, and specifications of Request for Proposal FY 2017-1.

McDonald/Patarozzi/Curry

29

AGENDA ITEM II.E.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Off-Site Backup Servers

DATE:

May 25, 2016

Board approval is requested for the purchase of three PowerEdge R730 servers and one Storage MD1400 server from Dell Computers, for off-site backup infrastructure located at Capital City Training Center.

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$45,000 LPS Fund n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? As part of the Disaster Recovery Plan, off-site backup infrastructure will protect all college core system data in the event the primary infrastructure fails on main campus. How will proposed agenda item be measured? The reliability of college operation to support student learning.

MOTION: Move to approve the purchase of three PowerEdge R730 servers and one Storage MD1400 from Dell Computers in the amount of $45,000.

Cruz

30

AGENDA ITEM II.E.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

VDI Servers

DATE:

May 25, 2016

Board approval is requested for the purchase of eight PowerEdge R730 servers and two Storage MD1400 servers from Dell Computers to expand the college’s Virtual Desktop Infrastructure (VDI). Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$115,000 Technology Fee n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Virtual Desktop Technology will allow students to access their desktop session from any computer on campus adding flexibility to the learning environment. How will proposed agenda item be measured? The reliability and flexibility of student learning through new technology.

MOTION: Move to approve the purchase of eight PowerEdge R730 servers and two Storage MD1400 servers from Dell Computers in the amount of $115,000.

Cruz

31

AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

May 25, 2016

Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft Office Classes during the month of June. Approximately 30 employees will be trained in Springfield. The Workforce Development Division has entered into a contract to provide a teambuilding class to St. John's Hospital employees. Between 12 and 18 participants will attend the class in the Culinary Lab and Bistro Verde at the Workforce Careers Center in Springfield. Lincoln Land Community College seeks approval to enter into a contract with Levi, Ray, and Shoup, Inc. in which students enrolled in approved courses offered by LRS will receive college credit. Levi, Ray, and Shoup, Inc. will provide classroom and laboratory instruction and learning experiences necessary for the students to meet LLCC's curriculum requirements for the approved courses. The Capital City Training Center seeks ratification for the Externship Agreement with Carlinville Area Hospital for the Phlebotomy Technician Program. Carlinville Area Hospital has facilities suitable for the educational needs of the students.

MOTION:

Move to approve the Credit Hour Agreement with Levi, Ray, and Shoup, Inc. and ratify the Externship Agreement with Carlinville Area Hospital.

McDonald/Patarozzi

32

33

TOTALS

Contracts for approval: Credit Hour Lincoln Land Community College seeks approval to Agreement enter into a contract with Levi, Ray, and Shoup, Inc. in with Levi, Ray, which students enrolled in approved courses offered by and Shoup, LRS will receive college credit. Levi, Ray, and Shoup, Inc. Inc. will provide classroom and laboratory instruction and learning experiences necessary for the students to meet LLCC's curriculum requirements for the approved courses.

Contracts as informational: Items less than $10,000 St. John’s The Workforce Development Division has entered into Hospital a contract to provide a teambuilding class to St. John's Teambuilding Hospital employees. Between 12 and 18 participants Class will attend the class in the Culinary Lab and Bistro Verde at the Workforce Careers Center in Springfield.

Contract Title Brief Description Contracts as informational: Items under the CMS Master Agreement June 2016 The Illinois Department of Transportation has requested IDOT BOA that the Capital City Training Center partner with Novatech to provide six Microsoft Office Classes during the month of June. Approximately 30 employees will be trained in Springfield.

Levi, Ray, and Shoup, Inc.

LLCC

Workforce Development Division

Capital City Training Center

Illinois Department of Transportation

St. John’s Hospital

LLCC Dept / Program

Contractor

TRAINING CONTRACTS

$12,780

$3,000

$1,800

$7,980

Contract Total

FY2017

June 18, 2016

June 2016

Term

34

Contract Title Externship Agreement with Carlinville Area Hospital

Brief Description The Capital City Training Center seeks ratification for the Externship Agreement with Carlinville Area Hospital for the Phlebotomy Technician Program. Carlinville Area Hospital has facilities suitable for the educational needs of the students.

Contractor Renewal Rehab, LLC

CLINICAL SITE, AFFILIATION, & TRAINING AGREEMENTS LLCC Dept / Program Capital City Training Center/ Phlebotomy Technician Program

Term Date of Signing through Indefinite

AGENDA ITEM II.G

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

May 25, 2016

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of May. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Adult Education Division seeks ratification for the application for the Illinois Secretary of State Adult Volunteer Literacy Grant. If awarded, funding will provide programming for Adult Basic Education students throughout the LLCC District. The Adult Education Division seeks ratification for the application for the Illinois State Library Penny Severns Family Literacy Grant. If awarded, the funds will provide programming for ESL students and their families in Beardstown.

MOTION:

Move to ratify the application with the Illinois Secretary of State for the Adult Volunteer Literacy Grant in the amount of $65,535 and ratify the application for the Illinois State Library Penny Severns Family Literacy Grant in the amount of $34,598.

McDonald/Patarozzi

35

36

Brief Description

Grants in excess of $10,000 Illinois Secretary The Adult Education Division seeks of State Adult ratification for the application for the Volunteer Literacy Illinois Secretary of State Adult Grant Volunteer Literacy Grant. If awarded, funding will provide programming for Adult Basic Education students throughout the LLCC District. Illinois State The Adult Education Division seeks Library Penny ratification for the application for the Severns Family Illinois State Library Penny Severns Literacy Grant Family Literacy Grant. If awarded, the funds will provide programming for ESL students and their families in Beardstown. TOTAL

Grant Title Adult Education Division

Adult Education Division

Illinois Secretary of State

LLCC Department / Program

Illinois Secretary of State

Grantor

GRANT SUMMARY May 2016

$0

$0

$100,133

$0

LLCC Match

$34,598

$65,535

LLCC Total Monetary Request

Yes

Yes

Submitted

July 1, 2016 through June 30, 2017

July 1, 2016 through June 30, 2017

Term

AGENDA ITEM II.I.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Energy Sub-Metering Project Contractor Recommendation

DATE:

May 25, 2016

Sealed proposals were received by the Construction Manager’s Office on April 29 for the Energy Sub-Metering Project. A tabulation of the proposals is listed below: Contractor

Base Bid

Anderson Electric

$44,450

B&B Electric, Inc.

$38,495

Egizii Electric, Inc.

$57,888

Lewis Electric

$48,300

Budget Impact: Total Funds Requested:

$42,495 ($38,495 Bid Amount + $4,000 Contingency)

Source of Funds: Projected Revenue: Projected Savings:

Small Projects n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, administrative and leisure activities take place.

McDonald/Garvey

study,

37

AGENDA ITEM II.I.1

How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the Base Bid from B&B Electric, Inc. in the amount of $38,495, and to establish a project contingency in the amount of $4,000, for an aggregate amount of $42,495 to complete the Energy Sub-Metering Project at LLCC’s Main Campus.

McDonald/Garvey

38

III. Action Agenda

AGENDA ITEM III.A.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Revision to Board Policy 8.12 - Leaves

DATE:

May 25, 2016

Board Policy 8.12 – Leaves was submitted in April for a first reading and is submitted for Board approval this evening. As a result of the recently completed faculty contract, the number of sick days that employees can accumulate has changed. Accordingly, it is necessary to change Board Policy 8.12 - Leaves. During the editing process, a review of Policy 8.12 revealed a mix of procedural language contained in the policy, references to statutes that may change from time to time, and redundant language. As a result of both the new contract terms and the overall policy language review, several changes are recommended for this policy. These changes will update the policy to reflect current practice, help ensure that the policy language stays current by referring to State and Federal laws rather than using language from the statutes, and streamline the policy by moving appropriate portions to the College’s procedures. The proposed changes will go into effect immediately upon approval.

MOTION: Move to approve revisions to Board Policy 8.12 – Leaves.

McDonald

40

AGENDA ITEM III.A.1

Lincoln Land Community College

BOARD POLICY

Subject: Leaves Policy Number: 8.12 Officer Responsible: VP, Administrative Services Last Reviewed: 5/25/114/27/16 Last Revised: 5/25/114/27/16 Effective Date: 6/01/115/25/16 Old Policy Number: 4.3.11.1

Policy Statement: Except as may otherwise be provided by the terms of a collective bargaining agreement, the College shall provide leaves for its employees holding benefiteligible positions as follows: Employees will be granted unpaid family and/or medical leave as prescribed by federal and/or state law*. Employees shall be eligible for military leave in accordance with the provisions of federal and or state law.** Sick Leave: The College shall advance 15 workdays of sick leave per fiscal year to accumulate to a maximum of 465 360 workdays. Upon termination separation of employment, employees shall not be compensated for any unused sick leave. Any employee whose employment shall terminate under circumstances where such employee has used advanced sick leave shall be required to repay the College for such leave, and consent to the withholding of the amount of such repayment, or portion thereof, from his or her final paycheck. Sick leave may be used for reasons of personal illness, temporary disability, including but not limited to pregnancy and/or childbirth, quarantine at home, illness in the immediate family or household, extension of bereavement leave as approved by the immediate supervisor or Family and Medical Leave Act (FMLA) leave to care for a child after birth or adoption. Immediate members of the family shall mean spouse (either by marriage or civil union), son, daughter, mother, father, brother, sister or corresponding-in-law or steprelation or any person for whom the employee is the legal guardian. The College may require a certification from a physician or other licensed health care professional for the use of any sick leave. Any employee who is absent 5 consecutive workdays or more will be required to present a return to work certification from a physician or other licensed health care professional. Absences of 10 or more consecutive workdays shall be deemed leave under the Family and Medical Leave Act and counted as such (refer to section of policy on FMLA). Personal Leave: The College shall advance two (2) workdays of personal leave per fiscal year to accumulate to a maximum of five (5) workdays. Upon separation of employment, employees shall not be compensated for any unused personal leave. Any employee whose employment shall terminate under circumstances where such employee has used advanced personal leave shall be required to repay the College for such leave, and consent to the withholding of the amount of such repayment, or portion thereof, from his or her final paycheck. McDonald

41

AGENDA ITEM III.A.1

Legal Leave: The College shall provide leave in the event that an employee is subpoenaed to appear as a juror or a witness. Leave Without Pay: The Board may at its sole discretion grant an employee, upon written request, a leave of absence without pay and under such conditions as the Board may specify. Military Leave: College employees shall be eligible for military leave in accordance with the provisions of federal law.** Bereavement Leave: The College shall provide up to 3 leave days for each death in the employee’s immediate family or household, i.e. spouse (either by marriage or civil union), child, parent, sibling or corresponding in-law or step-relation or any person for whom the employee is a legal guardian. Up to 1 day of leave will be provided for each death of relatives once removed, i.e., grandparent, grandchild, aunt, uncle, cousin, niece or nephew by birth or marriage. Family/Medical Leave: Employees will be granted unpaid family and/or medical leave as prescribed by federal and/or state law*. Employees who are granted leave under FMLA are prohibited from working a second job while on a leave of absence and receiving compensation and/or benefits from the College. Vacation Leave Administrators: Employees holding a position designated as administrator shall be advanced 20 days vacation per fiscal year to accumulate up to a maximum of 40 days. Such employee who works less than an entire fiscal year shall be advanced pro-rated vacation leave. Upon termination of employment for any reason, such employee shall receive compensation for any earned but unused vacation leave. Professionals: Employees holding a position designated as professional shall accrue monthly 10.00 to 13.34 hours per month of vacation leave depending upon their number of years of service based on the number of continuous years of employment with the College in accordance with the following schedule: Up to 5 years = 15 days annually. Each additional 1 year = 1 additional day per year with a maximum of 20 days annually. Each employee who works less than an entire month shall accrue pro-rated vacation leave. The maximum allowable number of days that an employee may carry at any given time will be 40. Upon termination of employment for any reason, such employee shall receive compensation for any earned but unused vacation leave. Classified: Employees holding a position designated as classified shall accrue monthly 6.67 to 13.34 hours per month of vacation leave based on the number of continuous years of employment with the College in accordance with the following schedule: Up to 5 years McDonald

42

AGENDA ITEM III.A.1

= 10 days annually; each additional 1 year = 1 additional day per year with a maximum of 20 days annually depending upon their number of years of service. Such employee who works less than an entire month shall accrue pro-rated vacation leave. The maximum allowable number of days that an employee may carry at any given time will be 40. Upon termination of employment for any reason, such employees shall receive compensation for any earned but unused vacation leave. Other Available Leaves: 

Leave Without Pay



Military Leave



Bereavement Leave



Family/Medical Leave

Legal Citations: * 29 USC, Sections 2601-2619 ** 38 USC, Sections 2021-2027

McDonald

43

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

May 25, 2016

POSITION VACANCIES Classified Building Custodian (FT) Professional Accessibility Specialist (FT) Programmer Analyst (FT) Student Academic Support Programs Coordinator (FT) Faculty Nursing Instructor (2) (FT) Surgical Technology Instructor (FT)

Resignations Robin Eddington

Child Development Assistant (FT)

05/06/16

McDonald/Ransdell

45

AGENDA ITEM IV.A.3.b

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

May 25, 2016

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: Infrastructure Fees 2016 Miscellaneous Road and Parking Lot Repairs The project is underway. PHS Projects – FY’ 15 AHU Motor Replacement / Electrical Systems The project is substantially complete. The punch-list and project close-out documents are being finalized. PHS Projects – FY’ 16 Child Development Center Septic System/Sewer Scope Revision Development of construction documents is underway. Chiller Replacement at Sangamon Hall The project is underway. HVAC Replacement Litchfield Resource Center The project is underway.

McDonald/Garvey

46

AGENDA ITEM IV.A.3.b

Upgrade Cooling and UPS System in IT Data Room Development of construction documents is underway. Small Projects – General Institutional Energy Sub-Metering Our recommendation is before you this evening. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Garvey

47

48

73907 73910

70943 70944 70945

Colleague Dept # 70932 70933 70935

L L

L L L

L L L

Funding Source

Truck Driver Lot Rehabilitation Hamilton Area Sidewalk Removal & Replacement

L L

Student Services/Testing Center S,L Renovation of Montgomery Hall for Adult and Community Education S,L Project Outreach: Regional Center Expansion- Phase Two EREC S,L

Menard Hall Carpet Replacement Main Campus Parking Lot Resurface/Restriping

Chiller Replacement at Sangamon Hall HVAC Replacement Litchfield Resource Center Upgrade Cooling & UPS System in IT Data Room

Project Name AHU Motor Replacements Arc Flash Study CDC Septic System Replacement

(18,892) 3,890 (15,002) (13,067)

412,505 55,953 468,457 2,060,937

3,397

(5,627) (1,462)

3,397 -

Sum of Change Orders 4,165

Sum of Original Contract Amount 186,625 30,347 23,027 239,999 580,393 377,615 11,000 969,008 89,675 293,798 383,473 -

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

NEW NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70941 70942 PHS Balance Transfers Total Grand Total

Infrastructure Fee Total ICCB Capital Budget Request

FY2016 PHS Total Infrastructure Fee

FY2015 PHS Total FY2016 PHS

Type / Year FY2015 PHS

Sum of Original LLCC Budget Approved / Estimated 298,613 27,588 89,620 415,821 809,500 380,250 151,086 1,340,836 100,000 293,798 393,798 4,245,000 1,290,200 4,672,400 10,207,600 482,784 64,174 546,958 12,905,013

Sum of Sum of Adjusted Sum of Contract Sum of Contract Sum of Payments Balance Contract % Amount Retainage To Date Remaining Remaining 190,790 171,027 19,763 10.36% 30,347 26,234 4,113 13.55% 17,400 12,387 5,013 28.81% 238,537 209,647 28,890 12.11% 580,393 78,964 501,429 86.39% 377,615 39,129 338,486 89.64% 11,000 11,000 100.00% 850,914 87.81% 969,008 118,093 93,072 93,072 0.00% 293,798 6,230 287,569 97.88% 386,870 99,302 287,569 74.33% 0.00% 0.00% 0.00% 0.00% 393,612 373,962 19,650 4.99% 59,843 59,843 0.00% 453,455 433,805 19,650 4.33% 2,047,870 860,847 1,187,023 57.96%

The following information is a reflection of information that has been provided to the Finance Department as of April 30, 2016

All Capital Projects

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

JUNE 2016 

Summer Adjunct Faculty Listing

JULY 2016 

Budget Workshop 6/22/16



Board Meeting 6/22/16

OCTOBER 2016

NOVEMBER 2016

Financial Audit Review



Faculty Emeritus



PHS Projects



Board Meeting 11/16/16



Board Meeting 10/26/16

FEBRUARY 2017 Sabbatical Leaves



Administrative Positions



Faculty Positions



Board Meeting 3/22/17



Spring Adjunct Faculty Listing



Catalog Review



Board Meeting 2/22/17



Budget Adoption/Public Hearing



Mid-Year Tenure Listing



Board Meeting 9/28/16

DECEMBER 2016 

Adopt CY’16 Property Tax Levy



Board Meeting 12/14/16

MARCH 2017



Tenure Listing

Board Meeting 8/24/16

Board Meeting 7/27/16







SEPTEMBER 2016 H





FY’17 Tentative Budget

AUGUST 2016

JANUARY 2017 

APRIL 2017

Board Meeting 1/25/17

MAY 2017



Seating of New Student Trustee



Employee Recognition Ceremony



Student Recognition Ceremony



LLCC Foundation Gala





Commencement 5/12/17

Board Meeting 4/26/2017 

Board Meeting 5/24/17

49

V. Strategic Discussion