School City of Mishawaka Mishawaka, Indiana May 24, 2016 Together, we will equip our students with the knowledge, skills, and character necessary to excel in a dynamic and evolving world. Regular Meeting of the Board of School Trustees -- 7:00 p.m. Administrative Center 1402 South Main Street Mishawaka, IN 46544 Meeting called to order by Board President
at 7:00 p.m. CALL TO ORDER Jeffery E. Emmons, President Larry E. Stillson, Vice President Holly Parks. Secretary William D. Pemberton, Member Dennis R. Wood, Member Dr. A. Dean Speicher, Interim Superintendent of Schools Dr. Bruce Stahly, Interim Assistant Superintendent for Business Michael Pettibone, Interim Assistant Superintendent for Curriculum and Instruction William Welling, Interim Director of Human Resources OFFICIAL GUESTS: Dr. Theodore Stevens, Director for Curriculum and Instruction Barbara Michalos, Director of Exceptional Learners Eilleen Kalman, Assistant Director of Exceptional Learners Brad Addison, Principal, Emmons School James Aldrich, Director of Athletics Michael Babcock, Assistant Principal, John J. Young Middle School Rob Bach, Principal, LaSalle School Rochelle Brandenburg, Principal, Twin Branch School Jerome Calderone, Principal, Mishawaka High School Barton Curtis, Assistant Principal, Mishawaka High School Michael Faulkner, Assistant Director of Athletics C. Mike Fisher, Principal, John J. Young Middle School Jenifer Fisher, Attendance Coordinator, Mishawaka High School Ashley Litwin, Assistant Principal, John J. Young Middle School Janine Mabry, Principal, Liberty School Patricia Morris, Program Supervisor, Joint Service Campus Program John Ross, Assistant Principal, Mishawaka High School Daniel Towner, Principal, Beiger School David Troyer, Assistant Principal, Mishawaka High School Matthew Wood, Principal, Battell School Jeffrey Yohe, Principal, Hums School Trudy Lietzan, PTA Council President Patricia Bellovich, Secretary to the Superintendent Sherry Keyser, President, MEA
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Media Representatives: The School City of Mishawaka appreciates the presence of representatives from the media. Please identify yourselves to Pat Bellovich to have your attendance noted in the Board minutes. Persons who are hearing impaired or deaf and who require an interpreter for this meeting should notify the Administration Center in writing to School City of Mishawaka, 1402 South Main Street, Mishawaka, IN 46544, or by telephone at (574) 254-4500. Notification must occur by noon on the Friday prior to a Board Meeting.
Regular Meeting of the Board – May 24, 2016 This meeting is a meeting of the School Board in public for the purpose of conducting the School Corporation business and is not to be considered a public community meeting. There will be time for public comment as indicated on the agenda. VISITORS REQUESTING PERMISSION TO ADDRESS THE BOARD ON A SPECIFIC AGENDA ITEM Visitors requesting permission to address the Board on a specific agenda item are requested to sign in on the registration form upon arrival at the meeting. Each statement made by a participant on any specific agenda item may be limited at the discretion of the presiding officer. Visitors will be restricted to one appearance per item. PLEDGE OF ALLEGIANCE 2016 – 75.
ADOPTION OF THE AGENDA – President Emmons It is recommended that the agenda for the May 24, 2016 Regular Meeting of the Board be adopted as presented. Motion by Stillson
second by
Pemberton
vote
5-0
76.
RECOGNITION
76.1
DISTINGUISHED SERVICE AWARDS TO 2015 – 2016 RETIREES The following retirees of the School City of Mishawaka will be recognized for their dedicated service. Kathleen Molnar Janene Kraegel Kathy Heckaman Bruce Squadroni
Patti Reeder Karen Baierl Kathy Blanda Brenda Treber
Douglas Baldini Andrew Horban Charlene Vicsik
76.2
RECOGNITION OF THE 2016 SCHOOL CITY OF MISHAWAKA TEACHER OF THE YEAR Mishawaka High School teacher Jessica Mann will be recognized for her selection as the 2016 School City of Mishawaka Teacher of the Year.
76.3
PTA REFLECTIONS AWARDS The Board of School Trustees will recognize the following winners who placed at the state level for the PTA Reflections Program. Belle Courchene Garrett Stoneburner Abbie Weil Olivia Bultinck Isaiah Kauffmann Sydney Prenkert Izzy Barstow Emily Kyle-Laughman
Leo Zumbrun Olivia Mast Liam Bauschke Briella Buchmann Elena Norton Isabelle Santa Kat Chesson Madelyn Wyllie 2
Maggie Swartz Bentley Neier Eliza Leonardo Paczkowski Emma Hammond Dylan Piazzoni Lindsey Hagler Mikayla Colburn Lindsay Schweisberger
Regular Meeting of the Board – May 24, 2016
COMMENTS AND QUESTIONS FROM THE FLOOR 2016 – 77. 77.1
QUESTIONS FROM THE FLOOR – President Emmons COMMUNICATION WITH PTA PTA is working on all of the end of year activities. The Get Fit Club, which was sponsored by PTA and MEF, was very successful. Over three hundred students participated.
77.2
REPRESENTATIVES OF SCHOOL EMPLOYEES None
77.3
REPRESENTATIVES OF MISHAWAKA EDUCATION FOUNDATION The Made in Mishawaka Luncheon will take place on Wednesday, June 15 at Windsor Park. MEF will help to sponsor the I love to Exercise in Mishawaka initiative this summer.
77.4
GENERAL PUBLIC None
Anyone wishing to address the Board on general topics is invited to do so under this item. These individuals must register their intention to participate in the public portion of the meeting upon their arrival at the meeting. Each statement made by a participant may be limited at the discretion of the presiding officer. It is requested that names and addresses be stated at the beginning of such comments. Individuals may speak only once during this section of the agenda. As per Board Policy, personnel issues will not be addressed during open sessions of the Board. Concerns about individual employees of the district should be brought to the superintendent or designee. 2016 – 78.
CONSENT AGENDA – President Emmons
78.1
APPROVAL OF THE MINUTES OF THE MAY 10, 2016 REGULAR MEETING OF THE BOARD It is recommended that the minutes of the May 10, 2016 Regular Meeting of the Board be approved as presented.
78.2
BILL WARRANTS AND PAYROLL It is recommended that the bill warrants and payroll in the amount of $2,600,569.34 be approved for payment from the appropriate fund.
78.3
FIELD TRIP REQUESTS It is recommended that the Board of School Trustees grant approval for the Field Trip requests as listed and documented.
78.4
FUNDRAISER REQUESTS It is recommended that the Board of School Trustees grant approval for the Fundraiser requests as listed and documented. Motion by
Stillson
second by 3
Parks
vote
5-0
Regular Meeting of the Board – May 24, 2016 2016 – 79. 79.1
HUMAN RESOURCES PERSONNEL REPORT – Mr. Welling Recommendation to Board: It is recommended that the Personnel Report, dated May 24, 2016, be approved. Motion by
79.2
Parks
second by
Wood
vote
5-0
APPOINTMENT OF COORDINATOR OF SPECIAL INITATIVES – Dr. Speicher Background Statement: Mr. Michael Pettibone was appointed Interim Assistant Superintendent for Curriculum and Instruction in August 2015. His contract period is from August 10, 2015 through July 30, 2016. Mr. Pettibone will be leaving full-time employment with SCM on June 30, 2016. The Superintendent has offered Mr. Pettibone a part-time (45%) position as Coordinator of Special Initiatives for SCM. The details of the proposed position including job responsibilities are included in the position description. The contract and addendum offered will start on July 1, 2016 and end on June 30, 2017. The funds to pay for this position will come from the administrative portion of Titles I and II plus the percent of administrative costs returned to the General Fund. Recommendation to Board: It is recommended that Mr. Michael Pettibone be appointed as Coordinator of Special Initiatives effective July 1, 2016 through June 30, 2017. It is further recommended that the Board President and Secretary be authorized to sign the contract addendum. Motion by
79.3
Woods
second by
Pemberton
vote
5-0
APPOINTMENT OF DIRECTOR OF TECHNOLOGY – Dr. Stevens Background Statement: Dr. Theodore Stevens has served in a dual role of Director for Curriculum and Instruction and Acting Director of Technology since October 2015. Six internal and external candidates were interviewed at different times (April and May 2016) by seven senior leaders. The Director of Technology will oversee all Technology Initiatives in SCM. The selected Director must be familiar with all the current and emerging technologies and have a deep understanding of how this technology can be used to transform education. The contract and addendum period recommended will be from July 1, 2016 through June 30, 2017. The Superintendent will set the starting salary within the established salary range. Recommendation to Board: It is recommended that Mr. Eric Johnson be appointed Director of Technology effective July 1, 2016. Mr. Johnson will be a twelve-month employee with a contract and administrator addendum from July 1, 2016 through June 30, 2017. Mr. Johnson is currently a sixth grade elementary teacher at LaSalle Elementary School. It is further recommended that the Board President and Secretary be authorized to sign the contract addendum. Motion by
Stillson
second by 4
Parks
vote
5-0
Regular Meeting of the Board – May 24, 2016 2016 – 80.
CURRICULUM, INSTRUCTION, AND TECHNOLOGY
80.1
Action
80.2
Reports and Discussion Items
2016 – 81. 81.1
VISION INITIATIVES Action
81.1a PRESENTATION TO RECEIVE COMBINED REPORT ON CAPITAL NEEDS AS ASSESSED BY SCHMIDT ASSOCIATES, INC. AND PRIORITIZED BY THE SCM HIGH PRIORITY FACILITIES WORK GROUP – Dr. Stahly Background Statement: At their regular Board meeting on March 8, 2016 the Board of School Trustees engaged Schmidt Associates, Inc., an architectural and engineering firm, to conduct a conditional assessment of facilities in the School City of Mishawaka. Recommendations from the Threat Assessment Study conducted by Safe Havens International, Inc. and the Capacity and Utilization Study completed by Dr. Kenneth Blad have been incorporated into the Schmidt SCM facility conditional assessment recommendations. Mr. Neff, principal from Schmidt Associates, will describe the conditional facility assessment process used in SCM to arrive at the comprehensive facility needs of the School Corporation. Dr. Bruce Stahly, SCM Business Services Leader, will describe the prioritization process used by the High Priority Facilities Work Group and the facility improvement options they considered. Mr. Chuck Lehman, Work Group member was selected by the Work Group to present their recommendation to the Board of School Trustees. Recommendation to Board: Mr. Lehman will make the Priority Facilities Work Group recommendation. The Superintendent recommends that the Board accept the recommendation from Mr. Lehman and take it under advisement for later action. The Schmidt team began the process by conducting staff work sessions in each of the buildings to gather staff input. Then they conducted facility assessments. They used findings and recommendations from the Threat Assessment and also reviewed the Utilization and Capacity Study. Safety and security are the highest priority. There is a lack of secure entryways, doors cannot be locked from the inside, and video surveillance systems and telephones need to be updated. Estimated cost for these security items is $8 million. Schmidt shared their findings with senior leadership and the High Priority Facilities Work Group. This group was tasked with prioritizing the needs. They presented the Board with additional buckets of $2M, $4M, and $6M. Items in the additional buckets included core infrastructure and air quality elements. The Board will now consider a referendum to address the facility needs as well as a second one for technology. They will have a Special Meeting on May 31, 2016 to determine the specifics of a possible referendum
Motion by
Stillson
second by
5
Wood
vote
5-0
Regular Meeting of the Board – May 24, 2016 81.1b PRESENTATION ON “THE IMPACT OF TECHNOLOGY ON STUDENT LEARNING……A RESEARCH-BASED APPROACH” – Dr. Speicher Background Statement: When the “School City of Mishawaka Technology Plan for 2017 – 2023” was presented to the Board of School Trustees on April 18, 2016, the Superintendent indicated that one of the areas not addressed in the plan was program evaluation. At the School Board Special Meeting on April 17, 2016 reviewing the proposed “Technology Plan”, the evaluation omission was noted. Over the past month, the SCM Leadership Team has been working to develop a Program Evaluation Plan with multiple measures or metrics to be used to evaluate and correlate the impact (effectiveness) of the School City of Mishawaka Technology Plan (2017 – 2023) on student learning. Recommendation to Board: The superintendent recommends that the document on “The Impact of Technology on Student Learning…..A Research-Based Approach” be taken under advisement until the regular Board Meeting on June 14, 2016 when it will be recommended for approval with any modifications needed. The Superintendent will accept comments from the public through June 10, 2016. To measure the impact of technology on student learning, there has to be multiple metrics in order to determine successes and correct any shortcomings. One metric that can be used is assessment of student learning. SCM will continue to use three types of assessment: summative, formative and self-examination. There will be a lot of project-based learning. A second metric is growth mindset for student learning. It will include matrixes on collaboration, communication, critical thinking and creativity. A third metric will be to measure SCM administrator, teacher, and support staff use of technology. In 2017 there will also be a focus on making students college ready, career ready, and citizenship ready. The first comprehensive evaluation will be done during the 2019 – 2020 school year. It will be done by an outside third party with the results reported to the Superintendent and the School Board.
Motion by 2016 – 82. 82.1
Stillson
second by
Pemberton
vote
5-0
BUSINESS AND OPERATIONS Action
82.1a APPROVAL TO SUBMIT A CORPORATION/SCHOOL PROFILE AMENDMENT TO THE INDIANA DEPARTMENT OF EDUCATION – Barbara Michalos Background Statement: On July 1, 2015, the dissolution of Joint Services occurred. At that time, School City of Mishawaka and Penn separated and each formed its own Special Education services department. According to Indiana Department of Education rules, amending a school profile is required when there is a change in the name of a school. The amendment is to change the name of Joint Services Campus Program to Oaklawn Campus Program. Recommendation to Board: It is recommended that the Board of School Trustees approve the Corporation/School Profile amendment as outlined above. It is further recommended that the Superintendent be authorized to sign and submit the amendment. Motion by
Stillson
second by 6
Parks
vote
5-0
Regular Meeting of the Board – May 24, 2016 82.1b APPROVAL OF AGREEMENT WITH PENN-HARRIS-MADISON SCHOOL CORPORATION TO MAINTAIN AND REPAIR SCHOOL CITY OF MISHAWAKA BUSES – Dr. Stahly Background Statement: This agreement with PHM for repair and maintenance of School City of Mishawaka buses has been in effect since 2001. They continue to do an excellent job maintaining and repairing our buses and the maintenance charge of $5,980 per regular bus and $3,806 per activity bus/van has not increased since the 2013-14 agreement. Recommendation to the Board: It is recommended that the Board of School Trustees approve the agreement between Penn-Harris-Madison and School City of Mishawaka for bus vehicle maintenance and repair. This agreement provides preventive maintenance and repair service, access to parking facilities, lounge, telephone, automated bus wash, inservice training, and emergency services. This agreement will begin on June 1, 2016, and shall be effective through May 31, 2017. It is further recommended that the Board President be authorized to sign the agreement. Motion by
Wood
second by
Parks
vote
5-0
82.1c APPROVAL OF TERMS OF ENGAGEMENT FOR LEGAL SERVICES FOR REFUNDING OF MISHAWAKA 2001 SCHOOL BUILDING COPORATION FIRST MORTGAGE REFUNDING BONDS, SERIES 2006B – Dr. Speicher and Dr. Stahly Background Statement: For the last two refundings (Multischool and Beiger [2006]), School City of Mishawaka has used the services of Barnes & Thornburg (Philip J. Faccenda) for these services. As the Board may recall when bonds were refunded in 2015, the net savings on the Multischool refunding was ~$2.0M and on the Beiger refunding was ~$0.9M. The current projected net savings on the Series 2006B refunding is ~$0.8M. Recommendation to Board: It is recommended that the Board of School Trustees authorize Dr. Speicher to sign the agreement with Barnes & Thornburg for legal services for refunding of the Series 2006B Bonds. Based on the two previous refundings, the estimated cost for this legal service will be $40,000. Motion by
Parks
second by
Stillson
vote
5-0
82.1d APPROVAL OF KEYBANC CAPITAL MARKETS INC. (KBCM) AS UNDERWRITER FOR REFUNDING OF MISHAWAKA 2001 SCHOOL BUILDING COPORATION FIRST MORTGAGE REFUNDING BONDS, SERIES 2006B – Dr. Speicher and Dr. Stahly Background Information: For the last two refundings (Multischool and Beiger [2006]), School City of Mishawaka has used KBCM as the underwriter. As per the previous agenda item, the net savings on the Multischool refunding was ~$2.0M and on the Beiger refunding was ~$ 0.9M. The current projected net savings on the Series 2006B refunding is ~$0.8M. 7
Regular Meeting of the Board – May 24, 2016 Recommendation to Board: It is recommended that the Board of School Trustees authorize Dr. Stahly to sign the agreement with KBCM as underwriter for refunding of the Series 2006B Bonds. Motion by
Stillson
second by Parks
vote
5-0
82.1e APPOINTMENT OF DEPUTY TREASURER FOR JOHN YOUNG EXTRACURRICULAR ACTIVITIES ACCOUNT – Dr. Stahly Background Statement: Previously Marie Palen had been approved by the Board as treasurer for John Young Middle School Extra-Curricular Activities Funds. She has since resigned and the new person employed in this position is Kelly Kincses. Recommendation to the Board: It is recommended that Kelly Kincses be appointed Deputy Treasurer of the John Young Middle School Extra-Curricular Activities Funds for the remainder of the 2016 calendar year. Motion by
Parks
second by
Wood
vote
5-0
82.1f APPROVAL OF NORTHERN INDIANA EDUCATIONAL SERVICES CENTER (NIESC) SHARED DIETITIAN CONSORTIUM SERVICES CONTRACT FOR AUGUST 1, 2016 – JUNE 1, 2017 – Dr. Stahly Background Statement: With the joining of NIESC, these dietitian services are now available to School City of Mishawaka. These services are currently being provided to 20 school corporations within NIESC and it is felt with USDA’s requirements these services would be helpful to SCM. These services include but are not limited to recipe analysis training and in-services for food service staff, ServSafe Food Safety Training and Certification, attending School Board meetings to discuss meal requirements, quarterly newsletter (example attached), etc. The cost for these services is $3,500 and these costs will be paid from the School Lunch Fund. Recommendation to the Board: It is recommended that the Board of School Trustees authorize Dr. Speicher to sign the services contract with NIESC to provide these shared dietitian services. Motion by
Stillson
second by
Parks
vote
5-0
82.1g ACCEPTANCE OF DONATIONS – Dr. Speicher Recommendation to Board: It is recommended that the Board of School Trustees accept the following donations as listed and documented. $18.30 – General Mills (Boxtops for Education) to Twin Branch for student purposes $13.70 – General Mills (Boxtops for Education) to Liberty for student purposes $50.00 – Target (Take Charge of Education) to Twin Branch for student purposes $100.00 – Target (Take Charge of Education) to Hums for student purposes Motion by
Parks
second by 8
Wood
vote
5-0
Regular Meeting of the Board – May 24, 2016 82.2
Reports •
Summary Report of Beiger Bots finances and Lego World Festival – Mr. Towner
The team competed in St. Louis in early April. They came 33rd out of 117 teams and place 12th in the United States. They were also designated as one of six “Exemplary” teams. Altogether, they raised $21,577.62 and their expenses were $18,309.87, with the balance of $3,267.75 to be used by the team in the next year. Mr. Towner thanked all of the community members, staff, teachers, service clubs and others who supported the event,
2016 – 83.
LEADERSHIP AND COMMUNICATIONS
83.1
The last day for School City of Mishawaka School students is Wednesday, June 1, 2016 and the last day for teachers is Thursday, June 2, 2016.
83.2
The public is advised that all School City of Mishawaka schools and offices will be closed on Monday, May 30, 2016 for the Memorial Day Holiday.
83.3
There will be a Special Board Meeting at 7:00 p.m. on Tuesday, May 31, 2016 at the Administrative Center, 1402 South Main Street, Mishawaka Indiana. The purpose of the meeting will be to determine the specifics of the 2016 Referendum(s)/referenda questions, scope, dollar amount, and tax impact.
83.4
The next Regular Meeting of the Board of School Trustees will be held on Tuesday, June 14, 2016, at 7:00 p.m. at the Administrative Center, 1402 South Main Street, Mishawaka, Indiana.
83.5
The 139th annual Mishawaka High School Commencement will be held on Sunday, June 5, 2016 at 4:00 p.m. The Commencement speaker will be 1991 Mishawaka High School graduate and Minnesota Vikings Recruiter Patrick Roberts.
2016 – 84.
ADJOURNMENT – Emmons Adjournment Time: 8:55 p.m.
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Regular Meeting of the Board – May 24, 2016 MEDIA REPRESENTATIVES South Bend Tribune Mishawaka Enterprise WHME Newsroom
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WNDU TV WSBT TV
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WSJV TV
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ABC 57
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U 93
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WGTC
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WSBT
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WRBR
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FOX 28 WFRN
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