04 25 18 Agenda for Web

LLCC Board of Trustees Regular Meeting April 25, 2018 Dennis Shackelford, Chair Wayne Rosenthal, Vice Chair Ken Elmore,...

1 downloads 59 Views 2MB Size
LLCC Board of Trustees Regular Meeting April 25, 2018

Dennis Shackelford, Chair Wayne Rosenthal, Vice Chair Ken Elmore, Secretary Craig Findley Jeff Fulgenzi Gordon Gates Justin Reichert Marie Hountondji, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

AGENDA REGULAR MEETING Wednesday, April 25, 2018 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room

I.

Preliminary Matters A. B. C. D. E.

Roll Call Pledge of Allegiance Adoption of Agenda of the April 25, 2018 Meeting Seating of New Student Trustee and Oath of Office ............................. 5 Introductions and Recognitions 1. Student Elections ............................................................................ 6 2. Model Illinois Government Students ................................................ 7 F. Hearing of Citizens II.

Consent Agenda A. Approval of Minutes of the Regular Meeting of March 28, 2018 ........... 9 B. Ratify Payments of All Cash Disbursements for March and the March Treasurer’s Report ................................................................ 25 C. Out-of-State Travel 1 Ratification of Out of State Travel 2. Approval of Out of State Travel ..................................................... 26 D. Budget/Financial Items E. Purchasing 1. Shuttle Bus for Ag Department ...................................................... 27 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 28 G. Monthly Grant Status Report H. Facility Leases I. Construction Items 1. Sangamon, Menard, Commons Building Pressurization Mitigation – Contractor Recommendation ....................................................... 33 2. Capital City Training Center Roof Replacement – Contractor Recommendation ....................................................... 35 3. Montgomery Hall AHU Replacement – Change Orders 3, 8 & 9 ............................................................................................... 37 4. Sangamon Hall North / Menard Hall - AHU Coils & Valves Change Orders 4, 5 & 8 .............................................................. 39 5. Sangamon Hall Switch Gear Upgrades – Change Order 6 .......... 41 J. Other Items

III.

Action Agenda A. B. C. D.

Policies Academic Services Division Items Student Services Division Items Administrative Services Division Items 1. Health Insurance Rates for FY 2019 ............................................. 44 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items IV.

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 47 b. Construction Progress Update ................................................. 49 c. Quarterly Budget Transfer Report ............................................ 52 d. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 54 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. Honors Program and Phi Theta Kappa Presentation .......................... 56

VI.

Executive Session A. Personnel Matters B. Student Matters C. Pending/Imminent Legal Matters

VII.

Actions from Open/Executive Session A. Approval of Personnel Matters

VIII.

Adjournment

I. Preliminary Matters

AGENDA ITEM I.D

e c i f f O f o O at h Lincoln Land Community College

Board of Trustees

As a student of the Lincoln Land Community College Board of Trustees having been elected to serve the citizens of Illinois Community College District 526,

I DO SOLEMNLY SWEAR TO

• Support the mission of the College;

• Seek to understand and represent the educational needs of the people of the District; • Comply with all legal responsibilities and abide by the highest ethical standards;

• Support the Constitutions of the State of Illinois and the United States of America.

From this Twenty Fifth day of April Two Thousand Eighteen throughout my term as a member of the Lincoln Land Community College Board of Trustees.

_________________________________________________________

Signed and sworn to April 25, 2018

__________________________________________________________

Chairman of the Board of Trustees

5

AGENDA ITEM I.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Student Elections

DATE:

April 25, 2018

Student Government Association elections were held April 9 th and 10th. The new Student Trustee will be seated at the April meeting of the Board of Trustees. Jacob Deters, Interim Student Engagement Coordinator, will introduce students elected to office. Elected students include: Student Trustee Marie Hountondji SGA President Tiffany Fenner SGA Treasurer Saleana Moore Health Professions Representative Cassie Huey Arts & Humanities Representative Leah Frazier

Frederick

6

AGENDA ITEM I.E.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Model Illinois Government Students

DATE:

April 25, 2018

John Vinzant, Professor of Political Science, will introduce and recognize students from his Model Illinois Government class who recently earned various awards at the 40th Annual Model Illinois Government meeting.

Lindquist

7

II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, March 28, 2018 at 5:15 p.m. in the Robert H. Stephens Room of the main campus with Chairman Shackelford presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Elmore, Mr. Fulgenzi, Mr. Gates, Miss Moore, Mr. Reichert, and Mr. Shackelford. Mr. Findley joined the meeting in progress. B. Pledge of Allegiance Chairman Shackelford asked Mr. Reichert to lead the Board and audience in the pledge of allegiance. Chairman Shackelford indicated that Mr. Rosenthal was unable to attend tonight’s meeting due to business obligations and requested joining the meeting via phone.

MOTION NO. 03-28-18-1: Mr. Shackelford moved allow Mr. Rosenthal to join the meeting via phone. Mr. Reichert seconded.

Those members voting aye were Mr. Elmore, Mr. Gates, Miss Moore (advisory), Mr. Reichert and Mr. Shackelford. PASSED Mr. Rosenthal joined the meeting via phone at 5:22 p.m. C. Adoption of Agenda of the March 28, 2018 Meeting

9

AGENDA ITEM II.A

MOTION NO. 03-28-18-2: Mr. Gates moved to adopt the agenda of March 28, 2018 meeting. seconded.

Mr. Reichert

Those members voting aye were Mr. Elmore, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED D. Introductions and Recognitions - None E. Hearing of Citizens – None II.

Consent Agenda

MOTION NO. 03-28-18-3: Mr. Reichert moved to: • approve the minutes of the regular meeting of February 28, 2018; • ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and wire transactions issued during February 2018 and ratify the February 2018 Treasurer’s Report; • ratify out-of-state travel for the attached list of employees; • approve out-of-state travel for the attached list of employees; • ratify the U.S. Army Cooks School Contract in the amount of $59,200; approve the amendment to the Affiliation Agreement with Memorial Health Systems and approve the Articulation Agreement with Palmer College of Chiropractic; • ratify the application for the Secretary of State Adult Volunteer Literacy Grant in the amount of $60,819 and ratify the application for the Seeking Soil Health from Dredged Lake Bottom Sediment Grant in the amount of $18,000; • approve the base bid from King-Lar Company in the amount of $102,200 and to establish a project contingency in the amount of $10,200 for an aggregate amount of $112,400 to complete the Taylorville Welding Lab Mechanical Upgrades Project at LLCC’s Taylorville Outreach Center; • approve the base bid from E.L. Pruitt Company in the amount of $137,740 and to establish a project contingency in the amount of $13,800 for an aggregate amount of $151,540 to complete the Trutter RTU Replacement Project at LLCC’s Main Campus;

10

AGENDA ITEM II.A



ratify the listed change orders in the amount of ($7,788) for the Montgomery Hall RTU Replacement Project as presented; • modify the existing agreement with GHR Engineers and Associates, Inc. for the Montgomery Hall RTU Replacement Project for an additional $1,381.66; • modify the agreement with Henson Robinson Company for the Sangamon Hall North AHU Coils & Valves / Menard Hall AHU Coils & Valves Project in the amount of $40,601.64 for work related to asbestos abatement in penthouses as presented; • modify the existing agreement with GHR Engineers and Associates, Inc. for the Sangamon Hall North AHU Coils & Valves / Menard Hall AHU Coils & Valves Project for an additional $1,199.13. Mr. Gates seconded.

Those members voting aye were Mr. Elmore, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED III.

Action Agenda A. Policies - None B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items - None E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None

IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires

11

AGENDA ITEM II.A

Dr. Warren noted this item has been updated. b. Construction Progress Update Dr. Warren reported FY17 PHS Projects continue to be finalized. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar Dr. Warren noted a new Student Trustee will be elected and seated in April and ICCTA Lobby Day is April 18. B. President’s Report Last week it was announced that the LLCC agriculture program is the beneficiary of the $18 million Kreher Farm Perpetual Charitable Trust. Dr. Warren thanked the board for entrusting her, Karen Sanders, Bill Harmon and Todd McDonald to finalize this gift. Anticipated proceeds from the trust will exceed $500,000 each year, to be used to grow our agriculture program. She further stated that we are grateful for this transformative gift and will keep everyone informed as plans progress. A new ag program specialist will soon join us to recruit new students and work with ag businesses and agencies to identify opportunities for employment, with the goal of doubling enrollment in the program in the next three years. The announcement was covered by WAND, WCIA, WICS/FOX55, State Journal Register, RED-Illinois, NPR-Illinois, WTAX, WFMB, WTIM, WSMI, WLDS, Illinois Farm Bureau Farm Week and the LLCC Lamp. Dr. Warren answered board members questions regarding the operating agreement. A copy of the agreement will be sent to each board member. Yesterday, faculty and staff participated in Professional Development Day, with planning and information sessions. The LLCC Foundation kicked off the LEAGUE internal fundraising campaign with its annual luncheon activities. LLCC’s office of retention and student success hosted the sixth annual College Prep Summit, giving area high school juniors and seniors an opportunity to learn more about the college experience. Approximately 125 attended.

12

AGENDA ITEM II.A

The Math and Sciences department hosted the annual Illinois Junior Academy of Science Region 10 Science Fair last Saturday, with 95 science projects created by students from 17 area junior high and high schools. The department also sponsored the National Weather Services “Severe Weather Storm Spotting” class this month, with over 200 in attendance. The Culinary Institute hosted the La Petite Delta Academy Tea for eighth grade girls last Saturday. Also attending were their mothers and members of Delta Sigma Theta Sorority. Presentations were made on the traditions of teas in the African American culture and etiquette. The LLCC Recital Series featured a Chamber Music Recital with Brickhouse Brass and Blackwater Strings last Sunday. The James S. Murray Gallery is currently featuring the exhibit, “Herbaria and Otherwords” through April 5. More than 850 pieces of artwork were on display at LLCC-Jacksonville, selected by area art teachers and created by students in pre-kindergarten through high school. This is always a great chance to showcase community work and to entice the community on to campus. The Arts and Humanities Department film series presented a public viewing and discussion of the film “The Way.” The LLCC Feminist Activist Coalition hosted several events this month, including a “Talk It Out” workshop exploring gender bias. Bistro Verde opens tomorrow for fine dining from 11 a.m. to 1 p.m., Tuesdays and Thursdays through April 26. Dr. Warren stated that she attended President’s Council and ICCTA along with Craig Findley. This time of year, the council focuses mainly on legislation and there are several pieces that are of concern to community colleges. Other than more unfunded mandates that we already deal with, one of our greatest concerns is legislation that would merge IBHE, ICCB and ISAC. She further stated that we have huge concerns if that should happen, including being overshadowed by the universities and additional legislation that tries to make us look the same operationally. She stressed that our structures allow for open access and are run more efficiently than universities. Dr. Warren, Dennis Shackelford and Wayne Rosenthal met with Tim Butler to discuss prospects of getting our capital project for renovating Sangamon South into any capital bill that might be forthcoming. This was approved and assigned a Capital Development Board number in 2010. At that time, it was for $2.9 million. After talking with CDB, that 13

AGENDA ITEM II.A

project is now estimated to need $3.3 million from capital funding. She further stated that she has talked with all our legislators through the years, but we have not yet been successful. There was discussion and Dr. Warren was asked to forward a copy of the legislative information to all board members. Mr. Rosenthal agreed to arrange for a meeting with legislators on Lobby Day in April to further discuss this matter. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report Ms. Sanders reported that the LEAGUE kick-off was on Tuesday during Professional Development Day and approximately $38,000 has been raised by faculty and staff thus far. K. Other Board Members’ Reports – None Mr. Findley arrived at 5:55 p.m. V.

Strategic Discussion

Bill Harmon, Professor of Agronomy and Agriculture Program Coordinator provided the Board with a brief presentation about the $18 million gift from the Kreher Trust to grow the Agriculture Program. He answered questions from the board and it was agreed that a copy of the trust agreement will be sent to each board member. He then outlined the initiatives created for using these funds and explained how each goal will be accomplished: The three initiatives are: 1. Increasing enrollments with a goal to double student enrollments to approximately 300 students by 2020.

14

AGENDA ITEM II.A

2. Improving student learning experience with a goal to increase opportunities for students to develop leadership skills, improve critical thinking abilities, and participate in appropriate enrichment activities. 3. Developing outreach activities with a goal to serve the needs of external agriculture groups for the benefit of both parties and the community at large. VI.

Executive Session

MOTION NO. 03-28-18-4: Mr. Gates moved to hold an executive session for the purposes of discussing personnel matters, student matters and pending/imminent legal matters. Mr. Findley seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED

MOTION NO. 03-28-18-5: Mr. Findley moved to return to open session at 7:39 p.m. Mr. Shackelford seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED VII.

Actions from Executive Session

MOTION NO. 03-28-18-6: Mr. Findley moved to approve the attached personnel actions. seconded.

Mr. Shackelford

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED

15

AGENDA ITEM II.A

MOTION NO. 03-28-18-7: Mr. Findley moved to approve the resolution to eliminate the grant funded position of Workforce Development Program Coordinator effective June 30, 2018. Mr. Shackelford seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED

MOTION NO. 03-28-18-8: Mr. Findley moved to adjourn the meeting. Mr. Shackelford seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED VIII.

Adjournment

The meeting adjourned at 7:43 p.m.

__________________________ Chairman Shackelford __________________________ Secretary Elmore

16

AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

March 28, 2018

Name

Meeting

Location

March 7-14, 2018

Student Trip

$2,484*

February 2123, 2018

Faculty Development

$452

Memphis, TN

March 9-11, 2018

Paid by Committee on Accreditation for Education in Neurodiagnostic Technology

Kansas City, MO

February 2123, 2018

Faculty Development

$589

Kansas City, MO

February 2123, 2018

Faculty Development

$532

Beckmier, Craig and ABM 150

Houston Livestock Houston, TX Show

National Harbor, MD

(Approx. 8 Students)

Liesen, Diane

Suchland, Colin

Vespa, Matt

Amou nt

Faculty Allocation/Faculty $3,906 Chair Allocation

League for Innovation

Leitner, David

Account

March 15-20, 2018

Allen, Carmen

Higher Learning Commission Assessing General Education Requirements Committee on Accreditation for Education in Neurodiagnostic Technology Annual Meeting Higher Learning Commission Assessing General Education Requirements Higher Learning Commission Assessing General Education Requirements

Date

Kansas City, MO

$0

*Institutional Funds

17

AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

March 28, 2018

Name Beckmier, Craig and ABM 150 (Approx. 14 Students)

Meeting

Blue Grass Classic

Belize Trip 61st Annual Willa Cather Spring Conference Association for Institutional Research Grafton, Carolyn Forum National Council Licensure Examination Harvey, Sonja Program Reports National Benchmarking Henry, Bobbi Conference Association for Institutional Research Kujawa, Tricia Forum Cox, Dave Emmons, Marlene

Lindquist, Vern

Murphy, Janelle Sweet, Nancy and Epicurean Club (Approx. 9 Students)

Location

Versailles, KY

Student Trip

Belmopan, Belize Red Cloud, NE

Faculty Allocation Faculty Allocation

Orlando, FL

Professional Development

Portland, OR Overland Park, KS

Restricted Professional Development

Orlando, FL

Professional Development

Association of Chief Academic Officers Digital Fellows New Orleans, LA Association of Educators in Imaging and Radiologic Sciences Charleston, SC

Field Trip

Account

Indianapolis, IN

Amou nt $1,131* $425 $1,277

$2,484

$1,269** $931

$2,484

Paid by Association of Chief Academic Officers $0 Professional Development

$1,517

Club Trip

$2,490***

18

AGENDA ITEM II.A

Warren, Charlotte Warren, Charlotte

American Association of Community Colleges Annual Meeting American Association of Community Colleges President’s Academy

Dallas, TX

Professional Development

$2,901

Dana Point, CA

Professional Development

$3,382

*Institutional Funds **Program Improvement Grant ***Club Funds

19

AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Personnel Matters

DATE:

March 28, 2018

We recommend the following personnel actions:

FACULTY A. Resignation NAME

POSITION

DEPARTMENT

Ashley Green

English Instructor Arts & Humanities

EFFECTIVE DATE 05/18/18

B. Retirement NAME

POSITION

Gloria Buhr Phil Schaefer Gary Swee Paul VanHeuklom Thomas Whalen

Prof., Nursing Prof., Accounting

DEPARTMENT

Health Professions Business & Tech Prof., Anthropology Social Sciences Professor, English Arts & Humanities Professor, Art Arts & Humanities

EFFECTIVE DATE 05/31/18 08/15/18 03/09/18 05/31/18 05/25/22

20

AGENDA ITEM II.A

ADMINISTRATOR A. Resignation NAME

POSITION

Mary Beth Ray

Director

DEPARTMENT Advising & Career Svcs.

EFFECTIVE DATE 05/31/18

B. The following administrators are being recommended for continued employment for the 2018-19 year: Academic Services Bade, William Broderick, Victor Harvey, Sonja Howerter, Wendy Humphrey, Tim Kallembach, Don Kuhn-Schnell, Tamara Kujawa, Tricia Lamb, Barry Liesen, Diane Lindquist, Vern Lovekamp, Janice Maskey, Cynthia Murphy, Janelle Parton, Rebecca Pietrzak, David Rhodes, Laura Szoke, Jan

Dean, Mathematics and Sciences Dean, Social Sciences Associate Dean, Nursing Associate Vice President, Academic Services Dean, Arts & Humanities Program Director, Occupational Therapy Assistant Dean, Library Executive Director, Institutional Research & Effectiveness Director, Instructional Technology Services Program Director, Electroneurodiagnostics Vice President, Academic Services Program Director, Surgical Technology Dean, Health Professions Program Director, Associate Degree Radiography Dean, Instructional Technology & Distance Education Program Director, Aviation Director, Child Development Center Program Director, Respiratory Care

Administrative Services Blaylock, Andrew Bretscher, Dave Ervin, Tim Gentry, Brad Longhta, Karie McDonald, Todd

Director, Campus Services Director, Facilities Director, Construction & EHS Chief of Police Associate Vice President, Finance Vice President, Administrative Services

21

AGENDA ITEM II.A

Patarozzi, Rachel Ralph, Nicole Ransdell, Junell

Director, Budget & Fiscal Services Director, Employment & Benefits Associate Vice President, Human Resources

Executive Sanders, Karen Whalen, Lynn

Executive Director, Foundation Executive Director, Public Relations & Marketing

IT Bernahl, Joni Cruz, Esteban Nassirpour, Soodi Roth, Ben

Director, IT Service & Support Chief Information Officer Director, Administrative Computing Director, Systems & IT Infrastructure

Student Services Barry, Christopher Blackwell, Deanna Byer, Shanda Clevenger, Julie Collier, Lisa Frederick, Lesley Johnson, Leslie Krueger, Dee Mason, Keri McDonald, Lorie Riggle, Ron

Director, Retention & Student Success Director, Student Support Services Director, Financial Aid Executive Director, Center for Academic Success Associate Vice President, Enrollment Services Vice President, Student Services Assistant Vice President, Student Success Director, LLCC Taylorville Director, LLCC Jacksonville Director, LLCC Litchfield Director, Athletics

Workforce Bretz, Laurel Buerkett, Lyn Howard, Robert Jozaitis, Judy Luebbert, Paula

Director, Community Education Director, Adult Education and Literacy Director, Truck Driver Training Center Vice President, Workforce Development and Community Education Assistant Vice President, Corporate/Government Training & Economic Development

22

AGENDA ITEM II.A

Lust, Kevin Rourke, Julie Sweet, Nancy

Director, Small Business Development Center Director, Workforce Development Director, Culinary Program & Operations

23

AGENDA ITEM II.A

RESOLUTION AUTHORIZING HONORABLE DISMISSAL WHEREAS, the Board has received reports and recommendations from the administration regarding the status of the DOL Trade Adjustment Assistance Community College and Career (Building Illinois Bio-Economy) Training grant (“Grant”); and WHEREAS, due to the lack of student demand in the training program, unused Grant funds shall be returned to the Grant funding source; and WHEREAS, the Grant-funded position of Workforce Development Program Coordinator shall be eliminated effective June 30, 2018; and WHEREAS, Board Policy 8.8 provides for notice of honorable dismissal of an affected employee at least 90 days prior to the effective date of such dismissal. NOW, THEREFORE, BE IT RESOLVED that the position of Workforce Development Program Coordinator is hereby eliminated, and David Bowman shall be honorably dismissed effective June 30, 2018. Adopted March 28, 2018

_____________________________ Chair, LLCC Board of Trustees

____________________________________ ATTEST: Secretary, LLCC board of Trustees

24

AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payments of All Cash Disbursements for March and the March Treasurer’s Report

DATE:

April 25, 2018

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Cash Disbursement Register including the Check Register of bimonthly accounts payable checks, E-commerce refunds, ACH and Wire transactions issued during March, 2018 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel in accordance with the Local Government Travel Expense Control Act, employee reimbursements, membership dues, subscriptions, club vouchers, medical claim payments, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending March 31, 2018.

MOTION: Ratify disbursements of the bi-monthly checks, E-commerce refunds, ACH and Wire transactions issued during March 2018 and ratify the March 2018 Treasurer’s Report.

McDonald/Longhta

25

AGENDA ITEM II.C.2 MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

April 25, 2018 Name

Location

Account

Amount

On Course Workshop II Association of Title IX Administrators Training Certification Council for Opportunity in Education Priority 1 Training

Menlo Park, CA

Professional Development

$1,999

Columbus, OH

Professional Development

$1,199

Orlando, FL

Cincinnati, OH

Professional Development

Liesen, Diane

Microsoft Ignite National Alliance of Concurrent Enrollment Partnerships Meeting American Society of Electroneurodiagnostic Technologists Neurodiagnostic Society Annual Conference

Professional Development Professional Development

New Orleans, LA

Liesen, Diane

Concorde Career College Site Visit

San Bernardino, CA

Maskey, Cynthia

Accreditation Commission for Education in Nursing Evaluation Review Panel

Atlanta, GA

Barry, Chris

Bedford, Shelby

Blackwell, Deanna

Meeting

Bras, Samuel

Krueger, Dee

Roth, Ben

Microsoft Ignite National Alliance of Concurrent Enrollment Partnerships Meeting

Schuster, Brenda

Warren, Charlotte

Watkins, Danyle

Reserve Forces Policy Board National Association for the Education of Young Children Professional Development Institute

McDonald/Patarozzi/Curry

Denver, CO

Orlando, FL

Professional Development Paid by Committee on Accreditation for Education in Neurodiagnostic Technology Paid by Accreditation Commission for Education in Nursing Professional Development

Washington DC

Professional Development Paid by U.S. Department of Defense

Austin, TX

Faculty Development

Cincinnati, OH

$1,248 $2,817

$989

$2,080

$0

$0 $2,972

$650

$0

$1,935

26

AGENDA ITEM II.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Shuttle Bus for AG Department

DATE:

April 25, 2018

The Agriculture Department has requested the purchase of a 13-passenger shuttle bus for use in their academic program. The agriculture program will use this bus to transport students and staff to events such as field trips, research projects and livestock judging. We would like to take advantage of joint purchasing provisions that allow the college the opportunity to procure quality equipment at discounted prices that have already been successfully bid. Therefore, we are seeking Board approval to purchase one 2018 Ford E-350 Elkhart Custom Design Ksir230 13 Passenger + Co-Pilot with Rear Luggage Bus from National Auto Fleet Group under the National Joint Powers Alliance consortium (NJPA) at a total delivered cost of approximately $64,700. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$64,700 LLCC Foundation n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? n/a How will proposed agenda item be measured? n/a

MOTION:

Move to approve the purchase of one 2018 Ford E-350 Elkhart Custom Design Ksir230 13 Passenger + Co-Pilot with Rear Luggage Bus at a total cost of approximately $64,700.

McDonald/Patarozzi/Curry

27

AGENDA ITEM II.F.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

April 25, 2018

The following is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft classes in April. All classes will be held on-site in Springfield. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide five Microsoft classes in May. All classes will be held on-site in Springfield. The Culinary Institute entered into a contract with Delta Sigma Theta Sorority to host the La Petite Delta Academy Tea. Approximately 21 8th grade girls attended at the Bistro Verde in Springfield. The Community Education Division has entered into a memorandum of understanding with Bright Star Equestrian Center to provide equestrian camps and programming to youth, adults and seniors. All programming would be held at Bright Star Equestrian Center. The Finance Department seeks approval to enter into an intergovernmental agreement with the State of Illinois and AFSCME for the Upward Mobility Program. Through the program, qualified state employees will enroll in LLCC courses, and LLCC will bill the State of Illinois for tuition and fees. The Capital City Training Center seeks approval for a rider to the existing contract with MK Education for the Pharmacy Technician Program. The rider allows the course to become a hybrid training course for the students. The Mathematics and Sciences Department seeks approval to enter into an articulation agreement with Eastern Illinois University. This agreement would McDonald/Longhta

28

AGENDA ITEM II.F.1

facilitate the transfer of LLCC coursework to Eastern Illinois University for students seeking a baccalaureate degree in geography. The Mathematics and Sciences Department seeks approval to enter into an articulation agreement with Eastern Illinois University. This agreement would facilitate the transfer of LLCC coursework to Eastern Illinois University for students seeking a baccalaureate degree in geology. The Agriculture Department seeks approval to enter into an articulation agreement with Quincy University. This agreement would facilitate the transfer of LLCC coursework to Quincy University for students seeking a baccalaureate degree in agribusiness. The Health Professions Department seeks approval to enter into an articulation agreement with St. John's Hospital College of Nursing. The agreement seeks to facilitate the transfer of LLCC coursework to St. John's Hospital College of Nursing for students seeking a Bachelor of Science in Nursing. The Health Professions Department seeks approval to enter into an agreement with Select Rehabilitation, LLC to provide clinical site experience for students enrolled in the college's Occupational Therapy Assistant Program. Select Rehabilitation, LLC has facilities suitable for the educational needs of the students. The Health Professions Department seeks approval to enter into an agreement with Southern Illinois University School of Medicine to provide clinical site experience for students enrolled in the college's Health Professions Programs. Southern Illinois University School of Medicine has facilities suitable for the educational needs of the students.

MOTION:

Move to ratify the memorandum of understanding with Bright Star Equestrian Center; approve the intergovernmental agreement with the State of Illinois and AFSCME; approve both articulation agreements with Eastern Illinois University; approve the articulation agreements with Quincy University and St. John’s Hospital College of Nursing; approve the clinical site agreements with Select Rehabilitation, LLC and with Southern Illinois University School of Medicine.

McDonald/Longhta

29

30

The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide five Microsoft classes in May. All classes will be held on-site in Springfield.

TOTALS

Capital City Training Center

Culinary Institute

Capital City Training Center

Illinois Department of Transportation

Illinois Department of Transportation

Capital City Training Center

Contractor

Items as informational: Contracts less than $10,000 Delta Sigma Theta The Culinary Institute entered into a contract with Delta Sigma La Petite Delta Delta Sigma Theta Sorority to host the La Theta Academy Tea Petite Delta Academy Tea. Approximately 21 8th grade girls attended at the Bistro Verde in Springfield. Items for approval: Contracts more than $10,000 Rider with MK The Capital City Training Center seeks approval for a MK Education Education for the rider to the existing contract with MK Education for the Pharmacy Pharmacy Technician Program. The rider allows the Technician course to become a hybrid training course for the Program students.

May IDOT BOA

Contract Title Brief Description Items as informational under the CMS Master Agreement April IDOT BOA The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide six Microsoft classes in April. All classes will be held on-site in Springfield.

LLCC Dept / Program

TRAINING CONTRACTS

March 24, 2018

May 2018

April 2018

Term

$44,630

$29,500 July 1, 2018 through Indefinite

$900

$6,830

$7,400

Contract Total

31

Brief Description The Community Education Division has entered into a memorandum of understanding with Bright Star Equestrian Center to provide equestrian camps and programming to youth, adults, and seniors. All programming would be held at Bright Star Equestrian Center. The Finance Department seeks approval to enter into an intergovernmental agreement with the State of Illinois and AFSCME for the Upward Mobility Program. Through the program, qualified state employees will enroll in LLCC courses, and LLCC will bill the State of Illinois for tuition and fees. The Mathematics and Sciences Department seeks approval to enter into an articulation agreement with Eastern Illinois University. This agreement would facilitate the transfer of LLCC coursework to Eastern Illinois University for students seeking a baccalaureate degree in geography. The Mathematics and Sciences Department seeks approval to enter into an articulation agreement with Eastern Illinois University. This agreement would facilitate the transfer of LLCC coursework to Eastern Illinois University for students seeking a baccalaureate degree in geology.

Contract Title Memorandum of Understanding with Bright Star Equestrian Center

Inter-governmental Agreement for the Upward Mobility Program

Articulation Agreement with Eastern Illinois University

Articulation Agreement with Eastern Illinois University

Eastern Illinois University

Eastern Illinois University

State of Illinois and AFSCME

Contractor Bright Star Equestrian Center

Mathematics & Sciences/ Geology

Mathematics & Sciences/ Geography

Finance Department

LLCC Dept / Program Community Education

CLINICAL SITE, AFFILIATION, ARTICULATION, & TRAINING AGREEMENTS

August 1, 2018 through May 31, 2020

August 1, 2018 through May 31, 2020

July 1, 2018 through June 30, 2019

Term June 11, 2018 through Indefinite

32

The Agriculture Department seeks approval to enter into an articulation agreement with Quincy University. This agreement would facilitate the transfer of LLCC coursework to Quincy University for students seeking a baccalaureate degree in agribusiness. The Health Professions Department seeks approval to enter into an articulation agreement with St. John's Hospital College of Nursing. The agreement seeks to facilitate the transfer of LLCC coursework to St. John's Hospital College of Nursing for students seeking a Bachelor of Science in nursing. The Health Professions Department seeks approval to enter into an agreement with Select Rehabilitation, LLC to provide clinical site experience for students enrolled in the college's Occupational Therapy Assistant Program. Select Rehabilitation, LLC has facilities suitable for the educational needs of the students.

The Health Professions Department seeks approval to enter into an agreement with Southern Illinois University School of Medicine to provide clinical site experience for students enrolled in the college's Health Professions Programs. Southern Illinois University School of Medicine has facilities suitable for the educational needs of the students.

Articulation Agreement with Quincy University

Articulation Agreement with St. John’s Hospital College of Nursing

Clinical Site Agreement with Select Rehabilitation, LLC

Clinical Site Agreement with Southern Illinois University School of Medicine

Health Professions/ Occupational Therapy Assistant

Select Rehabilitation, LLC

Health Professions/ All Programs

Health Professions/ Nursing

St. John’s Hospital College of Nursing

Southern Illinois University School of Medicine

Agriculture

Quincy University

April 25, 2018 through Indefinite

April 25, 2018 through Indefinite

August 1, 2018 through Indefinite

August 1, 2018 through May 31, 2020

AGENDA ITEM II.I.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Sangamon, Menard, Commons Building Pressurization Mitigation – Contractor Recommendation

DATE:

April 25, 2018

Sealed proposals were received by the Construction Managers Office on March 29th for the Sangamon, Menard, Commons Building Pressurization Mitigation Project. A tabulation of those proposals is as follows:

Contractor E.L. Pruitt Company Springfield, IL Henson Robinson Company Springfield, IL Prairie State Plumbing & Heating, Inc. Athens, IL

Base Bid

Alternate Bid #M-1 (EF40 Fan Replacement)

Total Bid

$146,442.00

$9,740.00

$156,182.00

$160,000.00

$11,000.00

$171,000.00

$134,730.00

$9,980.00

$144,710.00

The lowest/recommended bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: King-Lar Company, Decatur, IL. Budget Impact: Total Funds Requested:

$159,210.00 ($144,710 Total Bid Amount + $14,500 Contingency)

Source of Funds: Projected Revenue: Projected Savings:

McDonald/Ervin

Protection, Health, and Safety n/a n/a

33

AGENDA ITEM II.I.1

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study, administrative and leisure activities take place. How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the base bid and alternate bid #M-1 from Prairie State Plumbing & Heating, Inc. in the amount of $144,710 and to establish a project contingency in the amount of $14,500 for an aggregate amount of $159,210 to complete the Sangamon, Menard, Commons Building Pressurization Mitigation Project at LLCC’s Main Campus.

McDonald/Ervin

34

AGENDA ITEM II.I.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Capital City Training Center Roof Replacement – Contractor Recommendation

DATE:

April 25, 2018

Sealed proposals were received by the Construction Managers Office on March 29th for the Capital City Training Center Roof Replacement Project. A tabulation of those proposals is as follows: Contractor

Base Bid

Designed Roofing Systems, Inc. Springfield, IL

$126,660.00

Henson Robinson Company Springfield, IL

$139,973.00

Roofing Associates, Inc. Springfield, IL

$148,304.00

The lowest/recommended bid is within the project budget established during the PHS approval process. The following companies were issued bid documents but chose not to submit a proposal: none Budget Impact: Total Funds Requested:

$139,360.00 ($126,660.00 Bid Amount + $12,700.00 Contingency)

Source of Funds: Projected Revenue: Projected Savings:

McDonald/Ervin

Protection, Health, and Safety n/a n/a

35

AGENDA ITEM II.I.2

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study, administrative and leisure activities take place. How will proposed agenda item be measured? This project is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to approve the base bid from Designed Roofing Systems, Inc. in the amount of $126,660 and to establish a project contingency in the amount of $12,700 for an aggregate amount of $139,360 to complete the Capital City Training Center Roof Replacement Project at LLCC’s Capital City Training Center.

McDonald/Ervin

36

AGENDA ITEM II.I.3

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Montgomery Hall AHU Replacement – Change Orders 3, 8 & 9

DATE:

April 25, 2018

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO# Description M-003 Repair electric heating stage elements for VAV boxes 105, 201 and 217. Confirm VAV box locations with Owner’s Project Manager. After boxes are completely operational, provide test documentation for record. M-008 Furnish Aon hand held unit. M-009 Furnish and install wear pad on RTU control panel side for both RTU 1 & 2.

Cost $6,827.00

Total:

$10,462.00

$720.00 $2,915.00

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Less GHR Modification #1: Structural engineering for visual screen

$30,600.00 ($7,788.00) $10,462.00 $0.00 $1,381.66

Amount of contingency remaining:

$26,544.34

McDonald/Ervin

37

AGENDA ITEM II.I.3

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$10,462.00 Protection, Health, and Safety N/A N/A

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION:

Move to ratify the listed change orders in the amount of $10,462 for the Montgomery Hall AHU Replacement Project as presented.

McDonald/Ervin

38

AGENDA ITEM II.I.4

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Sangamon Hall North / Menard Hall - AHU Coils & Valves – Change Orders 4, 5 & 8

DATE:

April 25, 2018

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO# Description M-004 Replace stainless steel drain pan with drain fitting on bottom of pan in both buildings. M-005 Provide two 2 1/2" hot water control valves instead of two 1 1/4" and four 34" control valves for Menard (Lower Penthouse) AHU B-North. M-008 Replace pump controller in Menard Hall Penthouse, modify programming, relocate six low temperature thermostats on AHU located in Menard Hall North Penthouse. Total:

Cost $7,200.86 $12,230.95

$6,420.39

$25,852.20

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Less GHR Modifications:

$39,500.00 $0.00 $25,852.20 $0.00 $1,199.13

Amount of contingency remaining:

$12,448.67

McDonald/Ervin

39

AGENDA ITEM II.I.4

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$25,852.20 Protection, Health, and Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION:

Move to ratify the listed change orders in the amount of $25,852.20 for the Sangamon Hall North AHU Coils & Valves / Menard Hall AHU Coils & Valves as presented.

McDonald/Ervin

40

AGENDA ITEM II.I.5

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Sangamon Hall Switch Gear Upgrades – Change Order 6

DATE:

April 25, 2018

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change order is submitted as an addition to the project for ratification. RFP/CO# Description E-006 Clean, adjust linkages, door interfaces and operators of four existing medium voltage loop service switches. Switches serve loop circuits 7X, 7C, 4X, and 4C.

Cost $9,970.00

Total:

$9,970.00

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining:

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$7,100.00 ($10,941.00) $9,970.00 $0.00 $8,071.00

$9,970.00 Protection, Health, and Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. McDonald/Ervin

41

AGENDA ITEM II.I.5

How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION:

McDonald/Ervin

Move to ratify the listed change order in the amount of $9,970 for the Sangamon Hall Switch Gear Upgrades project as presented.

42

III. Action Agenda

AGENDA ITEM III.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Health Insurance Rates for FY 2019

DATE:

April 25, 2018

In March, the insurance committee met with the insurance consultant from Risk Strategies to review the College’s recommended rates for health insurance and to discuss plan design for FY 2019. Overall, we are having a good year, as we did last year and are expecting the employee benefit fund to break even this plan year. We currently have four large claimants, with only one exceeding the plan’s stop loss insurance deductible of $100,000. Claims for the past two years were reviewed and the data was trended forward to arrive at expected claims for the upcoming fiscal year. After discussions were complete, the six voting members of the committee were unanimous with their conclusions. Based on all of the provided information, insurance committee discussions, and the insurance consultant’s recommendation, the following is being recommended: •

Continue to offer a High Deductible Plan option accompanied by a Health Savings Account conforming to IRS qualifying regulations. No changes are being recommended to plan design.



Continue to offer the Open Access Plan. recommended to plan design.

No changes are being

The following are recommendations of administration and the insurance consultant: •

Establish health insurance rates for the HealthLink Open Access Plan for FY’19 at $910 for Employee Only, $1,540 for Employee plus Spouse, $1,394 for Employee plus Child(ren), and $2,355 for Employee plus Family. This reflects a 1.8% increase over last year’s rates.



Establish health insurance rates for the High Deductible Plan coupled with Health Savings Account for FY’19 at $620 for Employee Only, $1,118 for Employee plus Spouse, $1,012 for Employee plus Child(ren) and $1,777

McDonald/Ransdell

44

AGENDA ITEM III.D.1

for Employee plus Family. This reflects a 1.8% increase over last year’s rates. •

Apply a FY 2019 Board annual contribution of $10,400 for health insurance to all College employees. Based on the FY 2019 premiums recommended above, the High Deductible Plan will still provide a fully paid, employee only health insurance option for employees. However, employees choosing the Open Access Plan will pay a monthly premium of $43.30 for Employee Only coverage.



Establish the Board Contribution to an employee’s Health Savings Account for those selecting the High Deductible Plan at the annual amount of $2,960. This is the yearly difference between the $10,400 Board Contribution for health insurance and the cost of employee only coverage under the High Deductible Plan and does not exceed the annual maximum contribution set by the IRS.



Continue to offer dental insurance through Cigna with premiums not to exceed $39.92 per month for Employee Only, $89.42 per month for Employee plus Spouse, $99.00 per month for Employee plus Child(ren), and $159.66 per month for Employee plus Family with the monthly Board Contribution not to exceed the premium set for Employee Only coverage.

The projected health insurance premiums are expected to generate sufficient revenue to pay expected claims, stop loss insurance and third party administrative fees given past claims history and current healthcare inflation of approximately 7%. I would like to take the opportunity to thank the members of the insurance committee for their hard work and due diligence in this process. Voting members of the committee are Stephanie Cummings, Christie Hovey, Tim McKenzie, Junell Ransdell, Shelly Smothers and Lawrence Strubhart. Advisory members of the committee are Esteban Cruz, Kim Elder, Todd McDonald and Nicole Ralph. It is my recommendation that we support the work and resulting recommendations presented above.

MOTION:

Move approval of the recommended Health Insurance Rates for FY 2019 as presented.

McDonald/Ransdell

45

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

April 25, 2018

POSITION VACANCIES Classified Building Custodian (FT) Human Resources Assistant (FT) Professional Academic Advisor (FT) Programmer Analyst (FT) Student Engagement Coordinator (FT) Administrator Director, Admissions, Records & Registration (FT) Director, Advising, Counseling & Career Services (FT) Faculty Art Instructor (FT) Biology Instructor (FT) Computer Network Instructor (FT) English Instructor-2 (FT) Nursing Instructor (FT) Physics Instructor (FT) Radiography Instructor (FT) Resignations Valarie Howse

Admissions & Reg. Svc. Rep.(FT)

03/30/18

McDonald/Ransdell

47

AGENDA ITEM IV.A.3.a

HIRES Holly Bauman John Hubner

Agriculture Program Specialist (FT) Network Administrator (FT)

04/23/18 05/07/18

Promotion Blake Balster

Human Resources Associate (FT)

05/01/18

McDonald/Ransdell

48

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

April 25, 2018

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting: PHS Projects – FY’ 17 Sangamon Hall North / Menard Hall – AHU Coils & Valves The project is substantially complete. The project close-out documents are being finalized. Montgomery Hall AHU Replacement The project is substantially complete. The project close-out documents are being finalized. Sangamon Hall Switch Gear Upgrades The project is substantially complete. The project close-out documents are being finalized. PHS Projects – FY’ 18 Arc Flash Study – Main Campus The project is scheduled to begin in May. Arc Flash Study – Resource Centers The project is scheduled to begin in May.

McDonald/Ervin

49

AGENDA ITEM IV.A.3.b

Capital City Training Center Roof Replacement Our recommendation is before you this evening. Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 Development of construction documents will begin later this year. Logan Hall RTU 1 & 2 Replacement Development of construction documents will begin later this year. Sangamon Hall Flooring Abatement & Replacement The project is substantially complete. The project close-out documents are being finalized. Sangamon Hall Cooling Tower Stairs Installation Development of construction documents is underway. Sangamon, Menard, Commons Building Pressurization Mitigation Our recommendation is before you this evening. Sidewalk Lighting – North Side Main Campus Installation Development of construction documents is underway. Taylorville Welding Lab Mechanical Upgrades Construction is scheduled to begin this summer. Trutter RTU Replacement Construction is scheduled to begin this summer. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

McDonald/Ervin

50

51

70952 70953 70954 70955 70956 70957 70958 70959 70960 70961 70962

Colleague Dept # 70947 70948 70949 70950

NEW NEW NEW ICCB Capital Budget Request Total Grand Total

FY2018 PHS Total ICCB Capital Budget Request

FY2017 PHS Total FY2018 PHS

Type / Year FY2017 PHS

Classrooms, Testing Center and Student Services Renovations Renovation of Montgomery Hall for Adult and Community Education Project Outreach: Regional Center Expansion- Phase Two EREC

Arc Flash Study - Main Campus Arc Flash Study - Resource Centers Capital City Training Center Roof Replacement Cass Gymnasium Upgrade AHU 5 & Replace AHU 6 Logan Hall RTU 1 & 2 Replacement Sangamon Hall Flooring Abatement & Replacement Sangamon Hall Cooling Tower Stairs Installation Sangamon, Menard, Commons Building Pressurization Mitigation Sidewalk lIghting - North Side Main Campus Installation Taylorville Welding Lab Mechanical Upgrades Trutter RTU Replacement

Project Name Menard Hall Coils & Valves Sangamon Hall Coils & Valves Montgomery Hall AHU's Upgrade Switchgear at Sangamon Hall

S,L S,L S,L

L L L L L L L L L L L

L L L L

Funding Source

Sum of Original LLCC Budget Approved / Estimated 417,002 373,888 388,810 97,617 1,277,317 21,476 18,145 182,520 145,602 305,380 33,417 97,820 240,115 339,960 153,805 183,260 1,721,500 4,473,400 1,753,500 4,911,700 11,138,600 14,137,417 Sum of Original Contract Amount 245,403 302,270 347,644 88,053 983,370 21,476 18,145 16,545 15,602 29,280 21,555 4,320 26,272 33,060 125,600 163,200 475,055 1,458,425 24,453

-

Sum of Change Orders 20,977 20,823 (6,406) (10,941) 24,453

Sum of Adjusted Contract Amount 266,380 323,093 341,238 77,112 1,007,824 21,476 18,145 16,545 15,602 29,280 21,555 4,320 26,272 33,060 125,600 163,200 475,055 1,482,879 -

-

Sum of Retainage

The following information is a reflection of information that has been provided to the Finance Department as of March 31, 2018

All Capital Projects

978,962

Sum of Payments To Date 249,091 290,122 288,343 64,366 891,922 2,700 7,652 9,701 1,560 2,930 14,950 1,370 19,769 4,728 11,805 9,875 87,040 -

Sum of Contract Sum of Balance Contract % Remaining Remaining 17,289 6.49% 32,972 10.21% 52,895 15.50% 12,746 16.53% 115,902 11.50% 18,776 87.43% 10,493 57.83% 6,845 41.37% 14,042 90.00% 26,350 89.99% 6,605 30.64% 2,950 68.29% 6,502 24.75% 28,332 85.70% 113,795 90.60% 153,325 93.95% 388,015 81.68% 0.00% 0.00% 0.00% 0.00% 503,917 33.98%

AGENDA ITEM IV.A.3.c

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Quarterly Budget Transfer Report

DATE:

April 25, 2018

Attached is the Quarterly Budget Transfer Report reflecting transfers at the end of the third quarter of this fiscal year. We continue to be well within statutory requirements limiting the amount of transfers to 10% or less in any fund.

McDonald/Longhta/Patarozzi

52

AGENDA ITEM IV.A.3.c

QUARTERLY BUDGET TRANSFER REPORT April 25, 2018

EDUCATIONAL FUND Budget Transfers Percentage

O&M FUND Budget Transfers Percentage

OTHER FUNDS Budget Transfers Percentage

$40,446,089 $38,491 .10%

$5,235,892 $12,724 .24%

$22,595,625 $94,430 .42%

TOTAL OPERATING BUDGET

Revenue Original Budget Adjusted Revenues Additional Funds Available

$45,681,981 $45,681,981 $0

Expenditures Original Budget Adjusted Expenditures Additional Expenditures

$45,681,981 $45,681,981 $0

Net Change

McDonald/Longhta/Patarozzi

$0

53

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

MAY 2018

JUNE 2018



LLCC Foundation Gala 5/5/18



Summer Adjunct Faculty Listing



Student Recognition Ceremony 5/8/18



Budget Workshop 6/27/18



Employee Recognition Ceremony 5/9/18



Board Meeting 6/27/18



Commencement 5/18/18



Board Meeting 5/23/18

SEPTEMBER 2018 •

Budget Adoption/Public Hearing



Mid-Year Tenure Listing



Board Meeting 9/26/18

H

Spring Adjunct Faculty Listing



Board Meeting 1/23/19



FY19 Tentative Budget



Board Meeting 7/25/18

OCTOBER 2018

AUGUST 2018 •

NOVEMBER 2018



Financial Audit Review



PHS Projects



Board Meeting 10/24/18



Board Meeting 11/28/18

JANUARY 2019 •

JULY 2018

FEBRUARY 2019

DECEMBER 2018 •

Adopt CY18 Property Tax Levy



Board Meeting 12/10/18

MARCH 2019



Sabbatical Leaves



Administrative Positions



Faculty Positions



Board Meeting 3/27/19



Tenure Listing



Board Meeting 2/27/19

Board Meeting 8/22/18

APRIL 2019 •

Seating of New Student Trustee



Board Meeting 4/24/19

54

V. Strategic Discussion

AGENDA ITEM V.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Honors Program and Phi Theta Kappa Presentation

DATE:

April 25, 2018

Tim Humphrey, Dean of Arts and Humanities and Dr. Claire Gordon, Faculty Coordinator, will provide an overview of both the LLCC Honors Program and Phi Theta Kappa. The presentation will include admission requirements, program activities and accomplishments.

Lindquist

56