San Benito County Intergovernmental Committee County of San Benito, City of Hollister and City of San Juan Bautista REGULAR MEETING AGENDA Thursday, March 3, 2016 10:00AM PST 375 Fifth Street – Hollister, CA 95023 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE
The Honorable Anthony Botelho San Benito County Supervisor, District 2.
3. ROLL CALL COMMITTEE MEMBERS County of San Benito:
Supervisor Anthony Botelho. District 2 Supervisor Jerry Muenzer, District 4
City of Hollister:
Mayor Ignacio Velasquez, City of Hollister. Council Member Ray Friend, City of Hollister.
City of San Juan Bautista:
Mayor Robert Lund, City of San Juan Bautista. Council Member Chris Martorana, City of San Juan Bautista.
San Benito County Office of Education: Superintendent of Schools Krystal Lomanto. STAFF San Benito County City of Hollister City of San Juan Bautista
Mr. Ray Espinosa, County Administrative Officer. Mr. Bill Avera, City Manager. Mr. Roger Grimsley, City Manager.
4. VERIFICATION OF AGENDA POSTING 5. REGULAR AGENDA
a) b) c) d)
Approval of Minutes for Thursday, January 21, 2016 Meeting. Wayfinding Program. Residential Growth in the City of Hollister, CA. Future Agenda Items
6. ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831)-636-4300 ext. 16. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Materials related to an item on this Agenda submitted to the Intergovernmental Committee after distribution of the agenda packet are available for public inspection. If the public record is prepared by some other person and distributed at the meeting it will be made available for public inspection Following the meeting at the Office of the
Clerk of the Board of Supervisors at 481 Fourth Street, Hollister, CA or at the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, CA, Monday through Friday, 8:00 a.m. to Noon, 1:00 p.m. to 5:00 p.m.(City Hall is closed between 12:00 p.m. and 1:00 p.m.).
San Benito County Intergovernmental Committee County of San Benito, City of Hollister and City of San Juan Bautista REGULAR MEETING MINUTES Thursday, January 21, 2016 9:00AM PST 375 Fifth Street – Hollister, CA 95023 1. CALL TO ORDER The meeting was called to order at 9:03AM PST by Intergovernmental Committee Chairman Ray Friend, Council Member, City of Hollister, CA. 2. PLEDGE OF ALLEGIANCE
The Honorable Ignacio Velazquez Mayor of the City of Hollister, CA.
3. ROLL CALL Council Member Ray Friend, Council Member, City of Hollister, CA, Intergovernmental Committee Chairman, acknowledged the new Intergovernmental Committee
representatives from San Benito County, Supervisor Robert Rivas, newly elected Chairman of the Board of Supervisors of San Benito County and Supervisor Anthony Botelho. Chairman Friend directed that the record should note that City of San Juan Bautista (SJB) Council Member Jim West is replacing City of San Juan Bautista Council Member Chris Martorana. The record was duly noted by the Clerk of the Board, Louie Valdez. The Chair directed the Clerk of the Board conduct a Roll Call of those members present. The Clerk conducted the Roll Call of Committee Members and determined that the required quorum to conduct business was present and so advised the Chair. COMMITTEE MEMBERS PRESENT County of San Benito:
Supervisor Robert Rivas, Chairman of the Board of Supervisors, Supervisor Anthony Botelho.
City of Hollister:
Mayor Ignacio Velasquez, City of Hollister. Council Member Ray Friend, City of Hollister (Chairman).
City of San Juan Bautista:
Mayor Robert Lund, City of San Juan Bautista. Council Member Jim West, City of San Juan Bautista.
San Benito County Office of Education: Superintendent of Schools Krystal Lomanto (Not Present).
STAFF San Benito County
City of Hollister City of San Juan Bautista
Barbara Thompson, Assistant CAO. Sara Fontanos, Management Analyst. Louie Valdez, Clerk of the Board of Supervisors. Bill Avera, City Manager. Roger Grimsley, City Manager.
4. VERIFICATION OF AGENDA POSTING The Certificate of Posting was not available at the time of the meeting. The Clerk of the Board of Supervisors attests as to its having been duly posted. 5. REGULAR AGENDA
a) Future Development The Chair announced that the agenda for today’s meeting would be a single purpose agenda to discuss future development. Mr. Joe Horwedel from San Benito County, Director of Special Projects, provided a presentation to the Intergovernmental Committee entitled “Managing Development in San Benito County”. The presentation was provided via PowerPoint. Three main goals were cited in Mr. Horwedel presentation including: 1. Having a consistent strategy for infrastructure and service deliver in the urban areas of the county regardless of jurisdiction 2. Share information between jurisdictions to anticipate future growth and coordinate service and infrastructure plans 3. Deliver kick-ass facilities for our residents The Big Plan includes making no small plans as well as areas of common interest. These include: • • • • • •
Schools Roads Parks Fire Library Operational Sustainability
Supervisor Botelho interjected and suggested that one area of common interest not cited in the presentation was housing and that he felt the County was in need to hiring a housing official as an area to begin working in common with the City of Hollister as an urgent matter of public policy.
Chairman Friend asked if there was a formula to be followed but Mr. Horwedel indicated he was not aware of the housing elements applicable in this situation. Chairman Friend asked the City of Hollister Housing Coordinator about this question and he indicated that there were certain formulary elements that needed to be followed with the State of California. Supervisor Botelho provided an explanation about how these elements work with the local Council of Governments (COG). The City Manager of Hollister, Bill Avera, identified these items as regional housing needs. Mr. Horwedel concurred with City Manager Avera. Chairman Friend pointed out how public safety elements might be affected. The first common area discussed by Mr. Horwedel in detail was schools by identifying Opportunities for Alignment and issues currently at the forefront of these types of discussions along with relevant questions. Of primary concern was the question that considers school funding in CFD’s and the point at which schools are included in the overall planning efforts. Regarding Roads, the second common area city by Mr. Horwedel, the Opportunities for Alignment include: • • •
Rational and Affordable Circulation System Complete Street Implementation Traffic Calming Program Coordination
Issues currently underway and questions include: Can City and County adopt same street standards? How can TIMP Fee update help implement aligned visions? Chairman Friend raised Santa Ana Road and indicated this may be a COG question. He indicated that it seems that the upgrade that is taking place on one side of the road is not taking place on the other side of the road. Mr. Friend asked if there was something that could be done to remedy the situation.
Mayor Ignacio Velasquez from the City of Hollister indicated that there may be a potential “round-about” that may serve to permanently remedy the issue which would also serve as a traffic calming issue. Mr. Friend opined that it seems major developments seem to be designed with only one entrance. He also indicated that he has heard many complaints about what is happening on Santa Ana Road, on Fairview Road and now potentially on Union Road. Because of the different standards that exist, Mr. Horwedel explained that the different standards between the City and the County create these types of institutional challenges. Supervisor Anthony Botelho, San Benito County, inquired why the County does not have the money to implement all the changes and also assure reimbursement. Mr. Horwedel advised that he is not suggesting that the County do that. Mayor Velasquez indicated that it was critical to address this issue. Chairman Rivas, San Benito County Board of Supervisors, indicated that all local governments emerged from the recession with great challenges and that the point raised by Chairman Friend is well taken. This discussion is important but it is also critical for all jurisdictions to be on the same page. Mayor Velasquez provided an anecdote about being at a meeting in San Jose, CA and that the map of Hollister on the walls of one developer in particular did not include any infrastructure planning along with all other future developments that were pinned to the wall of this particular meeting. Chairman Friend indicated that the reimbursement key was the developers and not the County. Mr. Horwedel indicated that the community must work to set these and other appropriate expectations. With regard to Parks, the third common area, the Opportunities for Alignment including • • • • •
Siting/Planning/Acquisition Neighborhood Parks Regional Facilities/Joint Use Trail Network Development Open Space/Habitat Strategy
Underway and Questions include: • Sharing development submittals • GIS System includes park sites • Mr. Horwedel asked if consideration should be given to regional facilities in Quimby Act calculations and plans. With regard to the next area of common interest, Fire Protection, Opportunities for Alignment include: • • • • •
Demand Forecasting North Station San Juan Oaks Station Paicines Station Equipment Needs
Issues underway and questions include: • • •
Is there a long term merger? How do new fire stations get funded? Capital vs. operation costs?
Chairman Friend indicated that in San Jose fire services are demanded by the City but developers are required to build facilities. However, the City of San Jose pays for all operational costs. Mayor Velasquez indicated that Mr. Horwedel was emphasizing the need to implement the funding sources for these types of services now so that future needs can be adequately met. With regard to the Library, the next area of common interest, the Opportunities for Alignment include: • •
Planning new Joint Library to meet growth. Operational funding does not reflect current realities.
Underway and Questions include: • • • • •
Currently the library is a joint facility. Where should a new library be located? How to incorporate complimentary use? Only one library or satellite facilities also? Near term enhancements for capacity?
Chairman Friend indicated that this was also a critical element and that the needs assessment was going to be very important to identify areas of need and opportunity. Supervisor Anthony Botelho indicated that partnerships needed to give priority to fairly sharing the on-going expense. Chairman Friend indicated that long term planning would be critical to future planning. Mayor Velasquez raised the TEL Center as it relates to the library, low test scores and how children can be helped to get a better education. The Mayor indicated it was critical to take kids that were falling behind to provide them a holistic approach and to help kids receive an education. The Mayor indicated that there was a direct correlation between high paying jobs and advanced levels of education. Chairman Rivas agreed that the needs assessment was important for planning the facility. Chairman Rivas indicated that the second part of that equation is to begin planning for the facility now and that it would be a mistake to wait until the completion of the needs assessment to begin planning that initiative. Chairman Rivas indicated that a community-wide organized group needed to be brought to the table with all partners coming together to make it happen. The Mayor indicated that he attended a tour of the CUSB Library. The Mayor indicated that partnerships were critical to the success of such initiatives. School Districts, the High School and all colleges must be involved. The Mayor indicated that the efforts to do so must be done correctly. The Mayor pointed out that locally generated dollars and fees are being exported outside of the community and that this issue must be addressed. Mr. Horwedel thanked Chairman Rivas for pointing out the parallel track of both planning and development of the actual facility. Discussion ensued between Mayor Velasquez, Chairman Friend, Supervisor Botelho and Chairman Rivas about the need to include industry, focusing on downtown development and the need to partner collaboratively. Supervisor Botelho raised a question for the committee to consider. “Are the schools or Gavillan College partners in this effort?” The Mayor admitted that lack of overall communication is still a problem with some school districts. The Mayor indicated that the City has communicated to these entities that they were
not going to accept locally generated monies being taken out of the community and that they would be held accountable. Chairman Friend indicated that Gavillan Trustees have been invited to Intergovernmental Meetings to no avail. Supervisor Botelho voiced how important it was for students to have access to Gavillan so that they could acquire their two-year degree. Mayor Velasquez and Chairman Friend discussed the example of the aquatic center and how once the Intergovernmental Committee expressed an interest in the project, educational community partners would then become interested in that initiative. Supervisor Botelho suggested that the Intergovernmental Committee formally invite the San Benito County Trustee for Gavillan College to discuss these issues with the committee. Mayor Velasquez emphasized that the community needs these types of facilities. Chairman Rivas also expressed that what the community really needs are amenities. Mr. Horwedel spoke about how CFD’s could be used to dedicate funding for some of the needs that have been identified by the committee. The Mayor asked what jurisdictions needed to do legally to make certain the steps proposed are taken appropriately. Mr. Horwedel indicated that what gets the community on that trajectory is to begin moving in that direction. With regard to Operational Sustainability, Opportunities for Alignment include: • •
Fiscal Analysis underway by LAFCO Current CFD’s
Underway and Questions include: • • •
Annexation Fee Disposition CFD scope of services Annexation Impacts to CFD’s
Mr. Horwedel expanded on these discussion points. Supervisor Botelho asked if Mr. Horwedel what the status of the fiscal analysis is.
Mr. Horwedel indicated that a contractor has been selected. San Benito County Assistant CAO Barbara Thompson indicated the matter would be taken up by LAFCO at their January 28th, 2016 Board Meeting. San Benito County Resource Management Agency Director Brent Barnes indicated that there would be a kick off meeting scheduled for this project. Supervisor Botelho indicated that these issues were very difficult to deal with without appropriate funding and direction. The Mayor echoed Supervisor Botelho’s comments. Supervisor Botelho indicated that the County’s goal for large developments a larger density is necessary. Amenities such as water and public safety services are critical and that shared tax revenues are important for both the City and the County. Chairman Rivas indicated that during the General Plan approval process, the Board of Supervisors considered these types of issues. Chairman Rivas suggested that perhaps a special meeting between the City and County may be needed so that the City and County could discuss these issues at length and in depth. Mayor Velasquez indicated that the point of this conversation was to make determinations about where schools should be located and what services will be needed. The Mayor indicated that he does not see the issue as City/County but rather as a community. Chairman Rivas indicated that he has heard that developers work in the County because it’s cheaper and the Mayor indicated that this was a red flag that should make both jurisdictions worried. The Mayor indicated that, as an example, San Juan Oaks was one project that would cause the City major problems. He indicated that he was not blaming the County but that this was a perfect example of where the City and County could work together. Under Tools and Plans, areas of opportunity for alignment include: • • • • •
Facility planning through adopted master plans and strategic plans Establish Urbanized Area Boundaries Establish ongoing staff level (city/county/special districts) coordination meetings Ensure current plans are online for all agencies Create a common repository (GIS) for current and future data and project information Tools that could be used to this en are Impact Fees and questions to be raised about these issues include:
• • • •
How can City and County establish parallel impact fees paying same amount? Are there places we are different that should remain different? What happens when areas are annexed? How to cover cross jurisdictional impacts?
Supervisor Botelho indicated that Santa Ranch is a good example as raised by Mayor Velasquez. He asked how this issue is resolved with regard to cross jurisdictional impacts. Mr. Horwedel agreed that the issue has partially been addressed by the County but that City and County impacts including a comprehensive analysis of all impact levels across multiple jurisdictions indicates that one sole agency such as the County Public Works Department cannot issue a permit to address an over-arching problem. The fees can be collected but he cannot guarantee that the actual improvement or mitigation will be completed. Supervisor Botelho indicated that he felt it was in the County and City’s interest to adopt an MOU that addresses these types of cross jurisdictional issues. City Manager Billy Avera indicated that the misconception is that these types of issues have been taking place for the last twenty years. He indicated that the City has always been very respectful of jurisdictional boundaries. To date, these types of requirements have always been in place and that extensive communication has always taken place at the staff level. Supervisor Botelho indicated that feedback he has received indicated that communication levels need improvement. The Mayor indicated that he was concerned about a project raised by Mr. Horwedel on South Side Road. The Mayor expressed safety concerns related to the project on Fairview Lane. SBC RMA Director Brent Barnes indicated that he agreed with the Mayor that by pushing back on certain developers who simply build and leave and restarting the Development Review Committee is an effective strategy. Supervisor Botelho inquired of the Mayor if what he was asking for is a moratorium? The Mayor indicated that he did not want to stop what was currently in the process of being developed which would also be a big mistake but the Mayor felt strong that it would be valuable to take a step back. Supervisor Botelho indicated that what he was shocked with was the level of growth within the state. What could be done right away is the MOU, standardizing urban growth. Chairman Rivas indicated that it would be necessary to go back to the full Board of Supervisors along with staff to obtain answers to Mayor Velasquez’s questions.
Chairman Friend indicated that a discussion at the last meeting of the Hollister City Council meeting was about the grading system that once existed. Revisiting those issues would be a good idea in his view. City Manager Billy Avera indicated that if the City wants to return to a Building Management Program that was possible. He further indicated that he was very sensitive to impact fees. Supervisor Botelho indicated that he was also interested in making sure impact fees that were needed should also get on the books. The Mayor made clear he felt the City was in a good place but not in a great place and he asked how they get to that great place. City Manager Bill Avera asked that the Board keep the discussion with regard to the schools separate as neither the City of County have purview over any of their operational or institutional decisions. The last thing Mr. Horwedel indicated was available as a tool was state legislation. Supervisor Botelho indicated that he never would have voted for some of the projects that that he voted yes on in the past if he had known that the developer was not making land available to the schools free of charge to building new facilities. The Mayor suggested that a list be formulated to focus on what initiatives or new measures the committee wanted to undertake. Chairman Rivas indicated that with the General Plan Advisory Committee in the next few weeks and that the information would be brought back at the next Intergovernmental Committee Meeting. In closing, Mr. Horwedel raised the following rhetorical questions. •
So Where Do We Want to Degenerate into Hard Work?
•
SBC-CO what are the easy agreement we will direct staff to work on now?
•
What are the hard but important projects we want our staff to work on?
•
What projects should we take off the table for next five years?
•
Are there any projects to take off the table?
The discussion concluded.
b) Future Agenda Items The consensus of the Board was to direct the Clerk to include the following item on the next Intergovernmental Board Meeting Agenda including: 1. 2. 3. 4. 5.
Identify Partnerships for Future Development Discussions Election of Chair and Vice Chair Demonstration of Aquatic Facility Regional Park and the Ballpark Approval of Minutes of January 21, 2016
c) Future Meeting Dates The Board also determined that Board Meetings would resume on the first Thursday of the Month at 10AM going forward. 6. ADJOURNMENT
The Chair entertained a motion to adjourn the meeting. Supervisor Rivas made the motion to adjourn. Supervisor Botelho seconded the motion. The motion was adopted unanimously. Meeting adjourned at 11:19AM PST In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831)-636-4300 ext. 16. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Materials related to an item on this Agenda submitted to the Intergovernmental Committee after distribution of the agenda packet are available for public inspection. If the public record is prepared by some other person and distributed at the meeting it will be made available for public inspection Following the meeting at the Office of the Clerk of the Board of Supervisors at 481 Fourth Street, Hollister, CA or at the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, CA, Monday through Friday, 8:00 a.m. to Noon, 1:00 p.m. to 5:00 p.m.(City Hall is closed between 12:00 p.m. and 1:00 p.m.).
