BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
AGENDA
Regular Meetings of the Board of Directors and the External Affairs and Finance and Audit Committees AC Transit General Offices 2nd Floor Board Room 1600 Franklin Street Oakland, CA 94612
Wednesday, March 25, 2015 at 5:00 p.m. Closed Session: 3:15 p.m. (Items 9A-9D)
Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole
MEMBERS OF THE BOARD OF DIRECTORS H. E. CHRISTIAN PEEPLES, PRESIDENT (AT-LARGE) ELSA ORTIZ, VICE PRESIDENT (WARD 3) JOE WALLACE (WARD 1) GREG HARPER (WARD 2) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) BOARD OFFICERS DAVID J. ARMIJO, GENERAL MANAGER DENISE C. STANDRIDGE, GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY STANDING COMMITTEES MEETING DAYS* nd Planning Committee 2 Wednesday nd Operations Committee 2 Wednesday th External Affairs Committee 4 Wednesday th Finance and Audit Committee 4 Wednesday * All Standing Committees are held in conjunction with the regular Board of Directors meeting, To access live and archived audio of Board of Directors and Standing Committee meetings as well as agendas, staff reports, and the schedule of future meetings please visit www.actransit.org and click on “Board Meetings”. Dial (510) 891-7200 to access agendas by telephone. For questions, contact the District Secretary’s Office at (510) 891-7201. Alameda-Contra Costa Transit District
March 25, 2015
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MEETING PROCEDURES Public Comment: Members of the public wishing to present comments should complete a Speaker’s Form and submit it to the District Secretary. For subjects not listed on this agenda, the public will be invited to speak under the "PUBLIC COMMENTS" section of the agenda. For specific agenda item(s), speakers will be invited to address the Board/Standing Committee(s) at the time the item is being considered. All speakers are allowed two (2) minutes to present comments. Individuals wishing to present more detailed information are encouraged to submit comments in writing. Written comments are included in the record for meeting(s), and as such, are available for public inspection and may be posted to the District’s website. Electronic Devices: All electronic devices (cell phones, pagers and similar-sounding devices) shall be placed on mute, vibrate or silent mode during Board and Committee meetings pursuant to District Ordinance No. 12. Time of Meetings: Times included on this agenda for commencement of Standing Committee meetings are estimates only. Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole. Order of Agenda Items: The Board or Standing Committee(s) may discuss any item listed on this agenda and in any order. Agenda Planning: The Agenda Planning portion of the agenda is designed to assist the Board and staff in the preparation of future Board and Committee agendas. Each item requested shall have the concurrence of at least two Directors in order to place a proposed agenda item on a future agenda. LIVE AUDIO STREAMING OF BOARD AND COMMITTEE MEETINGS Live audio streaming and an archive of previously recorded meetings is available on the District’s website at www.actransit.org. For technological reasons, recordings of meetings held outside of the Board Room cannot be streamed to the web. AVAILABILITY OF AGENDA RELATED MATERIALS Written agenda related materials for all open session regular meetings are available to the public 72 hours prior to the meeting or at the time the materials are distributed to a majority of the Board. Written materials presented at a meeting by staff or a member of the Board will be available to the public at that time, or after the meeting if supplied by an outside party. Agenda related materials are available on the District’s website or by contacting the District Secretary’s Office. ACCESSIBLE PUBLIC MEETINGS Meetings of the Board of Directors are accessible to individuals in wheelchairs. The Board Room is equipped with Assistive Listening Devices for individuals with a hearing impairment. Written materials in appropriate alternative formats, disability-related modification/accommodations must be made three business days in advance of the meeting or hearing to help ensure availability. Subject to availability, sign language and foreign language interpreters will be provided upon request with 72-hour notice. Please direct requests for disability related modification or accommodation and/or interpreter services to Linda A. Nemeroff, District Secretary, 1600 Franklin Street, Oakland, California, 94612 or call (510) 891-7201. AC Transit’s General Offices are generally served by bus lines 1, 11, 12, 51A, 72, 72M. The nearest accessible bus th service is provided at the intersection of Broadway and 17 Street in Oakland. The nearest accessible BART station th is the 19 Street Station in Oakland. District Ordinance No. 13 prohibits bringing non-service animals to District facilities unless specifically authorized by federal or state law. To accommodate individuals with severe allergies and environmental illnesses, meeting participants should refrain from wearing scented products to the meeting.
Alameda-Contra Costa Transit District
March 25, 2015
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BOARD OF DIRECTORS MEETING – H. E. Christian Peeples, President Wednesday, March 25, 2015 at 5:00 p.m. 1.
ROLL CALL
2.
PRESENTATION Receive a presentation on the findings of the Core Capacity Transit Study Contraflow Lane options and authorize the Board President to sign and submit a request letter to the City of San Francisco regarding the development at 525 Harrison Street (Report 14-219a).
3.
PUBLIC COMMENT
4.
CONSENT CALENDAR
Staff Contact or Presenter
Aida Asuncion 891-4979
Any person may directly address the Board at this time on any items of interest to the public that is within the subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited to address the Board at the time the item is being considered. Two (2) minutes are allowed for each item.
Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually.
4A. Consider approving Board of Directors and Standing Committee minutes of March 11, 2015.
Linda Nemeroff 891-7284
4B. Consider approving Accessibility Advisory Committee minutes of January 13, 2015 (Report 15-054).
Aida Asuncion 891-4979
4C. Consider authorizing Directors Williams and Young to attend the Conference of Minority Transportation Officials 44th Annual Conference and Training in Boston, Massachusetts on July 11-14, 2015 (Report 15-086).
Linda Nemeroff 891-7284
5.
BOARD WORKSHOP
5A. Consider receiving an update on zero emission bus technologies currently available for procurement and discussion of the District’s path for future zero emission bus procurements (Report 15-017). 6.
James Pachan 891-7215
REGULAR CALENDAR
6A. Consider authorizing the General Manager to enter into an agreement with the Bay Area Rapid Transit District to provide bus bridge service in response to scheduled track maintenance outages (Report 15-089).
Alameda-Contra Costa Transit District
March 25, 2015
Aida Asuncion 891-4979
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6B. Consider approving the submittal of the Draft Short Range Transit Plan to the Metropolitan Transportation Commission (MTC) for review and compliance with MTC requirements (Report 14-033d).
Aida Asuncion 891-4979
6C. Consider approving the award of a construction contract to California Plus Engineering, Inc. for the repair of the curtain wall glazing of the General Office (GO) with a value not to exceed $1,268,600 (Report 14309a).
Aida Asuncion 891-4979
6D. Consider adoption of Resolution No. 15-013 appointing one non-ATU member and two public members to the Alameda-Contra Costa Transit District Retirement Board (Report 14-245b).
Linda Nemeroff 891-7284
6E. Consider approving the draft agenda for the Board of Directors/Board Officers Retreat on April 29, 2015 (Report 15-087).
Linda Nemeroff 891-7284
6F. Consider whether to continue a reduction in Board travel allotments for FY 2015-16. (verbal)
Linda Nemeroff 891-7284
RECESS TO STANDING COMMITTEES (as the Committee of the Whole)
Speakers will be invited to address a Committee at the time an item on the agenda is being considered or under Public Comment for items not on the agenda. Immediately following the Standing Committee Meetings, the Board meeting will reconvene at which time the Board may take action on any of the following Committee agenda items.
ALL COMMITTEES ARE ADVISORY ONLY.
A.
EXTERNAL AFFAIRS COMMITTEE – Mark Williams, Chairperson Held immediately following the Board Meeting recess.
A-1.
Public Comment (for items not on the agenda)
Staff Contact or Presenter(s)
Briefing/Action Items: A-2.
Consider recommending receipt of the Monthly Legislative Report and approval of legislative positions (Report 15-074).
Aida Asuncion 891-4979
A-3.
Consider recommending receipt of report on the methods used to obtain non-rider perceptions (Report 15-078). [Requested by Directors Harper and Davis – 1/14/15]
Tom O’Neill 891-7278
A-4.
Consider recommending approval to sell full bus wraps on up to five percent of the AC Transit revenue fleet [Retained in Committee 1/28/15
Tom O’Neill 891-7278
pending further study of issues such as passenger accessibility, safety, and passenger orientation on the route.] (Report 15-048a).
Alameda-Contra Costa Transit District
March 25, 2015
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B.
FINANCE AND AUDIT COMMITTEE – Jeff Davis, Chairperson Held immediately following the External Affairs Committee meeting.
B-1.
Public Comment (for items not on the agenda)
Staff Contact or Presenter(s)
Consent Items: B-2.
Consider recommending receipt of the Monthly Report on Investments for January 2015 (Report 15-075).
James Pachan 891-7215
B-3.
Consider recommending adoption of Resolution No. 15-014 authorizing the General Manager, or his designee, to file and execute applications and funding agreements with the Metropolitan Transportation Commission (MTC) for FY 2015-16 allocations of Transportation Development Act (TDA), State Transit Assistance (STA), Assembly Bill 1107 (AB 1107) and Regional Measure 2 (RM2) bridge toll revenues (Report 15-079).
James Pachan 891-7215
B-4.
Consider recommending adoption of Resolution No. 15-015 authorizing the General Manager, or his designee, to submit an allocation request to the Metropolitan Transportation Commission for Regional Measure 2 Funds and execute any documents necessary for the East Bay Bus Rapid Transit Project (Report 15-080).
James Pachan 891-7215
B-5.
Consider recommending adoption of Resolution No. 15-017 authorizing the General Manager, or his designee, to file and execute applications to the Metropolitan Transportation Commission for the FY2014-15 Transit Performance Initiative – Incentive Program for the East Bay Bus Rapid Transit (BRT) Project (Report 15-084).
James Pachan 891-7215
Briefing/Action Items: B-6.
Consider recommending receipt of report on the Draft FY 2015-16 Capital Budget (Report 15-033b).
James Pachan 891-7215
B-7.
Consider recommending adoption of Resolution No. 15-016 approving amendments to Board Policy 336 – Investment Policy (Report 15-034).
James Pachan 891-7215
B-8.
Consider recommending that the General Manager, or his designee, be authorized to execute an amendment to the Funding Agreement with the Metropolitan Transportation Commission for installation of Clipper Fare Collection Equipment on new buses and the implementation of an interface on the Clipper Driver Console that will allow the Clipper System to receive employee logon and route information from the SPX Genfare FastFare farebox (Report 15-081).
James Pachan 891-7215
Alameda-Contra Costa Transit District
March 25, 2015
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B-9.
Consider recommending adoption of Resolution No. 15-018 authorizing the General Manager, or his designee, to file and execute an application and funding agreement with the California Department of Transportation (Caltrans) for allocations of Transit and Intercity Rail Capital Program (TIRCP) funds for FY 2014-15 for the Richmond Division 3 Re-Opening Project or the Twenty-five (25) Expansion Bus Purchase Project; and to provide Certifications and Assurances, and assign the General Manager, or his designee, as the Authorized Agent for the TIRCP (Report 15-085). RECONVENE BOARD OF DIRECTORS MEETING H. E. Christian Peeples, President
7.
REPORTS OF STANDING COMMITTEES
The District Secretary will report on the recommendations made by the Committees, including those items referred to the Consent Calendar Addenda. If discussion or comment is desired, any person may request that an item be considered individually.
A. EXTERNAL AFFAIRS COMMITTEE: A-2. Consider receiving the Monthly Legislative Report and approval of legislative positions (Report 15-074). A-3. Consider receiving report on the methods used to obtain non-rider perceptions (Report 15-078). [Requested by Directors Harper and Davis – 1/14/15] A-4. Consider approving the sale of full bus wraps on up to five percent of the AC Transit revenue fleet (Report 15-048a). B. FINANCE AND AUDIT COMMITTEE: B-2. Consider receiving the Monthly Report on Investments for January 2015 (Report 15-075). B-3. Consider adoption of Resolution No. 15-014 authorizing the General Manager, or his designee, to file and execute applications and funding agreements with the Metropolitan Transportation Commission (MTC) for FY 2015-16 allocations of Transportation Development Act (TDA), State Transit Assistance (STA), Assembly Bill 1107 (AB 1107) and Regional Measure 2 (RM2) bridge toll revenues (Report 15-079). B-4. Consider adoption of Resolution No. 15-015 authorizing the General Manager, or his designee, to submit an allocation request to the Metropolitan Transportation Commission for Regional Measure 2 Funds and execute any documents necessary for the East Bay Bus Rapid Transit Project (Report 15-080). B-5. Consider adoption of Resolution No. 15-017 authorizing the General Manager, or his designee, to file and execute applications to the Metropolitan Transportation Commission for the FY2014-15 Transit Performance Initiative – Incentive Program for the East Bay Bus Rapid Transit (BRT) Project (Report 15-084). B-6. Consider receiving report on the Draft FY 2015-16 Capital Budget (Report 15-033b). Alameda-Contra Costa Transit District
March 25, 2015
James Pachan 891-7215
Staff Contact or Presenter(s) Linda Nemeroff 891-7284
Aida Asuncion 891-4979 Tom O’Neill 891-7278 Tom O’Neill 891-7278
James Pachan 891-7215 James Pachan 891-7215
James Pachan 891-7215
James Pachan 891-7215
James Pachan 891-7215
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B-7. B-8.
B-9.
Consider adoption of Resolution No. 15-016 approving amendments to Board Policy 336 – Investment Policy (Report 15-034). Consider authorizing the General Manager, or his designee, to execute an amendment to the Funding Agreement with the Metropolitan Transportation Commission for installation of Clipper Fare Collection Equipment on new buses and the implementation of an interface on the Clipper Driver Console that will allow the Clipper System to receive employee logon and route information from the SPX Genfare FastFare farebox (Report 15-081). Consider adoption of Resolution No. 15-018 authorizing the General Manager, or his designee, to file and execute an application and funding agreement with the California Department of Transportation (Caltrans) for allocations of Transit and Intercity Rail Capital Program (TIRCP) funds for FY 2014-15 for the Richmond Division 3 Re-Opening Project or the Twenty-five (25) Expansion Bus Purchase Project; and to provide Certifications and Assurances, and assign the General Manager, or his designee, as the Authorized Agent for the TIRCP (Report 15-085).
8.
CONSENT CALENDAR ADDENDA
9.
CLOSED SESSION/REPORT OUT
James Pachan 891-7215 James Pachan 891-7215
James Pachan 891-7215
The Board is requested to authorize as recommended from the committee meetings above. Denise Standridge
The items for consideration are listed below and will be reported on by the General Counsel as necessary at the end of the meeting.
9A. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9 (a))
Montes v. AC Transit, Claim No. 12-4120, ACSC Case No. RG13707721.
9B. Conference with Legal Counsel – Potential Litigation (Government Code Section 54956.9(b)) (Two Cases)
9C. Conference with Labor Negotiators
(Government Code Section 54957.6): Agency Designated Representative: David J. Armijo, General Manager Employee Organizations: ATU Local 192, AFSCME Local 3916, IBEW Local 1245, Unrepresented Employees
9D. Public Employee Performance Evaluation
(Government Code Section 54957) Title: General Manager, General Counsel, District Secretary
10.
AGENDA PLANNING
11.
GENERAL MANAGER’S REPORT
Alameda-Contra Costa Transit District
David Armijo
March 25, 2015
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12.
BOARD/STAFF COMMENTS
13.
ADJOURNMENT Next Meeting: April 8, 2015 at 5:00 p.m.
(Government Code Section 54954.2)
Alameda-Contra Costa Transit District
March 25, 2015
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