01 28 15 Agenda for Web

LLCC Board of Trustees Regular Meeting January 28, 2015 Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, ...

0 downloads 120 Views 774KB Size
LLCC Board of Trustees Regular Meeting January 28, 2015

Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Dennis Shackelford Jefferson Gentry, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, January 28, 2015 5:15 P.M. Lincoln Land Community College Robert H. Stephens Room

I.

Preliminary Matters A. B. C. D. E.

II.

Roll Call Pledge of Allegiance Adoption of Agenda of the January 28, 2015 Meeting Introductions and Recognitions Hearing of Citizens

Consent Agenda A. Approval of Minutes of the Regular Meeting of December 17, 2014..... 6 B. Ratify Payment of Bi-Monthly Checks and the December Treasurer’s Report ........................................................................... 19 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 20 2. Approval of Out-of-State Travel ..................................................... 21 D. Budget/Financial Items 1. Quarterly Budget Transfer Report ................................................. 23 E. Purchasing 1. 2015-2016 Summer/Fall and Spring Schedules ............................ 25 2. Purchase of Dell Computers.......................................................... 27 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 28 G. Monthly Grant Status Report .............................................................. 33 H. Facility Leases I. Construction Items 1. Taylorville Code Compliance and Renovation Change Orders ..... 37 2. Sangamon Hall Boiler Replacement Change Orders .................... 39 J. Other Items

III.

Action Agenda A. B. C. D. E. F. G.

IV.

Policies Academic Services Division Items Student Services Division Items Administrative Services Division Items Information Technology Systems Items Workforce Development and Community Education Items Executive Division Items

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 43 b. Construction Progress Update ................................................. 44 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 47 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. Informational Presentation Regarding Goal 1 – Student Access and Success .................................................................................. 49

VI.

Executive Session

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday December 17, 2014 at 5:17 p.m. in the Robert H. Stephens Room of the main campus with Chairman Reichert presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Shackelford, Mr. Findley, Mr. Gentry, Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. Mr. Gray joined the meeting in progress. B. Pledge of Allegiance Chairman Reichert led the audience in the pledge of allegiance. C. Adoption of Agenda of the December 17, 2014 Meeting

MOTION NO. 12-17-14-1: Mr. Wesley moved to adopt the agenda of December 17, 2014 meeting. Mr. Findley seconded. Those members voting aye were Mr. Shackelford, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. PASSED D. Regular Board Meeting Dates from January 2015 through December 2015 This item was inadvertently missed and revisited following the Executive Session portion of the meeting. E. Introductions and Recognitions

6

AGENDA ITEM II.A

Dr. Tepatti introduced Craig Beckmier, Professor of Agriculture and Coach of LLCC’s Livestock Judging Team. Professor Beckmier announced the LLCC Livestock Judging Team placed first at the North American International Livestock Exposition (NAILE) held in Louisville, Kentucky on November 19. Professor Beckmier was also honored at the competition, named as the Fred Francis Coach of the High Team. The following Livestock Judging Team members came forward to introduce themselves: Will Harsh, Dalton Heavner, Jackson Johnson, Rob Johnson, Adam Heffelfinger, Amy Loschen and Damon Stayton. Coach Beckmier stated the LLCC Livestock Judging Team was one of 30 teams, competing at the community college level, from across the nation and they are very proud to bring LLCC its first National Livestock Judging Championship Trophy. Chairman Reichert expressed the Board’s pride and gratitude in the Livestock Judging Team for bestowing this honor on Lincoln Land Community College. Mr. Gray joined the meeting at 5:22 p.m. II.

Consent Agenda

MOTION NO. 12-17-14-2: Mr. Gray moved to: • • • • • • • • •

approve the minutes of the Regular Meeting of November 19, 2014; ratify payments of bi-monthly of checks issued during November 2014 and ratify, subject to audit, the November 30, 2014 Treasurer’s Report; approve ratification of out-of-state travel for the attached list of individuals; approve out-of-state travel for the attached list of employees; approve a purchase order with Cavallo Bus Lines to provide transportation for instate and out-of-state Spring Athletic Travel in accordance with the terms, conditions, and specifications of Invitation to Bid FY2015-5; approve a purchase order to JBH Technologies, Inc. for a Smart Grid Technology Module and lab/instructor guides at the cost of $43,834.70, paid for through the IGEN Smart Grid Classroom Project Grant; ratify the contract with the Illinois Department of Healthcare and Family Services in the amount of $18,200; ratify the agreement with Sangamon County Community Resources in the amount of $44,143; and approve the lease with Central Management Services as presented.

Mr. Shackelford seconded.

7

AGENDA ITEM II.A

Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. PASSED III.

Action Agenda A. Policies – None B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items 1. Establishment of 2014 Tax Levy

Mr. McDonald reviewed the request to establish the 2014 Tax Levy of approximately 46 cents per $100 equalized assessed property value for a total amount of $28,598,128, inclusive of debt service. He stated this Tax Levy estimation represents a projected increase in equalized assessed valuation (EAV) resulting in a 4.7% increase over the 2013 extension of $27,366,467. Since the district’s aggregate levy did not exceed a 5% increase over the prior year’s extension, no Truth in Taxation hearing is required for the 2014 Tax Levy. Mr. McDonald stated the total tax rate has remained essentially the same over the last ten year period.

MOTION NO. 12-17-14-3: Mr. Gray moved to approve the establishment of a 2014 Tax Levy of $16,468,331 for educational purposes; $4,269,567 for operations and maintenance purposes; $3,442,642 for liability, protection and settlement purposes; $510,000 for Social Security and Medicare insurance purposes; $67,000 for audit purposes; $1,280,000 for protection, health and safety purposes; and $2,560,588 for Bond and Interest purposes; for a total of $28,598,128. Mr. Findley seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. PASSED E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None 8

AGENDA ITEM II.A

IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services a. Position Vacancies and Hires

Dr. Warren reviewed this item for everyone present. b. Construction Progress Update Mr. McDonald stated the Taylorville Code Compliance and Renovation project is progressing in a timely manner. Completion is expected in the later part of the Spring semester with plans to house Fall 2015 classes. 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division a. Review of Agenda Master Calendar This item stands as presented. B. President’s Report LLCC’s Instructional Technology Online faculty and staff have added eight new degree programs and two new certificate programs. LLCC now has approximately 50 online course offerings. Lincoln Land’s Phi Theta Kappa (PTK) Chapter kicked off a college-wide initiative encouraging students to complete their degrees and certificate programs. This initiative requires students to sign a pledge card signifying their commitment to completion and also incorporates faculty and staff to support the students by becoming “Completion Champions”.

9

AGENDA ITEM II.A

The LLCC Bird Banding had an exceptional season, banding 2,670 birds from 79 species. This represents a significant increase over last Fall’s season of 1,902 birds of 70 species. December 5-7, LLCC Theater presented “The Shadows of Edgar Allan Poe” to approximately 350 attendees at the Hoogland Center for the Arts Theater. LLCC-Jacksonville’s Traveling Theatre performed “HO! HO! SNOW!” on December 14 and 15, to approximately 200 children and adults. The LLCC Recital Series featured Flute Chamber Music with Dr. Abigail Walsh on December 7, in the Trutter Center on the Springfield campus. Community members were invited to display their artwork in the James S. Murray Gallery during the month of December at an exhibit called “A Community Sketchbook”. The Illinois Community College Presidents’ Council (ICCPC) met on December 11, agreeing to move their “White Paper” on Baccalaureate programs at Community Colleges forward to the Illinois Community College Trustees Association for their review and consideration, after an edit and final review in January. Dr. Warren asked Trustees to share their thoughts, questions and/or concerns with her and fellow Trustees. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report Ms. Sanders informed Trustees a compilation of “Thank You” letters, expressing gratitude from LLCC Trustees Honors Program Scholarship Recipients, can be found at their seats. She was excited to share great news; on December 2, 2014 the LLCC Foundation was named recipient of a $1.5 million gift from the estate of Howard P. Million, which will be used to establish the Howard and Vera Million Endowed Scholarship Fund; and on December 1, 2014 the LLCC Foundation was presented with a 10

AGENDA ITEM II.A

$420,687 gift on behalf of the Russell L. and Thelma L. Kirchner Trust through Springfield’s Town and Country Bank. This gift will be used to establish the Russell L. and Thelma L. Kirchner Endowment Scholarship. Ms. Sanders also noted the Foundation recently secured a new $40,000 scholarship donation from an LLCC retired Math faculty member. K. Other Board Members’ Reports - None V.

Strategic Discussion A. Pearson Master Teacher Presentation

Mr. Bill Harmon, Agronomy Professor of 17 years, and LLCC’s 2014 Pearson Master Teacher award recipient provided a PowerPoint presentation offering insight into the question “Who Cares?” Mr. Harmon shared a view of his teaching philosophy and forethought regarding roles within LLCC; expressing how everyone (faculty, staff, and students) has the ability to make a difference in improving the learning experience and success of LLCC students. His presentation focused on three general areas of consideration: 1) Success for the student; 2) The subject at hand; and 3) Methods used to present the material. VI.

Executive Session

MOTION NO. 12-17-14-4: Mr. Gray moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Findley seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. PASSED

MOTION NO. 12-17-14-5: Mr. Gray moved to return to open session. Mr. Fulgenzi seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. PASSED

11

AGENDA ITEM II.A

VII.

Actions from Executive Session

MOTION NO. 12-17-14-6: Mr. Gray moved to approve the attached employment recommendations with the exception of Mr. Kitterman’s tender of resignation. Mr. Findley seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. PASSED

MOTION NO. 12-17-14-7: Mr. Gray moved to approve the retirement of Mr. Kitterman. Mr. Fulgenzi seconded. Those members voting aye were Mr. Shackelford, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. Mr. Gray voted no, expressing his regret of Mr. Kitterman’s upcoming retirement. Other Trustees also echoed this sentiment. PASSED I.

Preliminary Matters (item inadvertently missed earlier in meeting) A.

Regular Board Meeting Dates from January 2015 through December 2015 (revisited from earlier in the meeting agenda)

In accordance with Section 2.02 of the Open Meetings Act the LLCC Board of Trustees is required to adopt a schedule of regular meeting dates at the beginning of each calendar year.

MOTION NO. 12-17-14-8: Mr. Gray moved to approve the schedule of meetings from January 2015 through December 2015 as the fourth Wednesday of each month, with the exception of November and December 2015, which will be held on Wednesday, November 18, and Wednesday, December 16, respectively. With the exception of out-of-town meetings, all regular meetings of the Board shall commence at 5:15 p.m. in the Robert H. Stephens Room of Menard Hall, 5250 Shepherd Road, Springfield, Illinois. Mr. Wesley seconded.

12

AGENDA ITEM II.A

Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. PASSED A brief discussion followed regarding the status of students transferring from the Benedictine program to LLCC. VIII.

Adjournment

MOTION NO. 12-17-14-9: Mr. Gray moved to adjourn the meeting. Mr. Findley seconded. Those members voting aye were Mr. Shackelford, Mr. Gray, Mr. Findley, Mr. Gentry (advisory), Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi and Mr. Reichert. PASSED The meeting adjourned at 7:25 p.m.

__________________________ Chairman Reichert

__________________________ Secretary Wesley

13

AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

December 17, 2014

Name Gum-Miller, Angela

Meeting Location th 40 Annual Nashville, TN American Mathematical Association of Two-Year College Conference

Date November 13-16, 2014

Account Faculty Development

Amount $1,116

Murphy, Janelle

Radiography Educators of the Midwest

December 5, 2014

Restricted

$211

Davenport, IA

14

AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

December 17, 2014

Name Beckmier, Craig and Animal Evaluation Club

Meeting National Western Stock Show

Location Denver, CO

Account Club Trip

Amount $1,630*

Beckmier, Craig and ABM 150

Meat Animal Evaluation

Madison, WI

Class Trip

$1,210

Beckmier, Craig and Animal Evaluation Club

Houston Livestock Show

Houston, TX

Club Trip

$1,768*

Gentry, Jefferson

Association of Community College Trustees National Legislative Summit

Washington DC Trustee

$2,312

Gray, Kent

Association of Community College Trustees National Legislative Summit

Washington DC Trustee

$1,764

Harmon, Bill and Ag Club (Approx. 8

Boise, ID

Club Trip

$1,250

Students)

National Postsecondary Agriculture Students Organization Conference

Harmon, Bill and Ag Club (Approx. 10

National Farm Machine Show

Louisville, KY

Club Trip

$90

(Approx. 8 Students)

(Approx. 15 Students)

(Approx. 8 Students)

Students)

15

AGENDA ITEM II.A

Humphrey, Tim

The Chair Academy

Indianapolis, IN Administrative

Maskey, Cynthia

Organization for Associate Degree Nursing Board Meeting

Pensacola, FL

Maskey, Cynthia

Accreditation Commission for Education in Nursing Accreditation Visit

Athens, OH

Maskey, Cynthia

Accreditation Commission for Education in Nursing Evaluation Review Panel

Atlanta, GA

Paid by Organization for Associate Degree Nursing Paid by Accreditation Commission for Education in Nursing Paid by Accreditation Commission for Education in Nursing

$3,322 $0

$0

$0

*Club Funds and Institutional Funds

16

AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Employment Recommendations

DATE:

December 17, 2014

We recommend the following personnel actions:

ADMINISTRATIVE A.

Retirements

NAME Jay Kitterman

POSITION Director, Culinary Institute & Special Events

DEPARTMENT Workforce Development

EFFECTIVE DATE 12/31/14

FACULTY A.

Approve the employment of Ms. Britta Lothary as a one-semester, non-tenure track Nursing Instructor. Ms. Lothary is presently a LLCC adjunct nursing instructor. Her employment will be effective January 12, 2015, and placement will be on Column Masters, Step 5 of the 2014-15 faculty salary schedule. A copy of her resume is attached.

B.

Approve an annual stipend in the amount of $6,000 for Dr. Chris McDonald, Professor-Political Science, who will continue to serve as the co-chair of the AQIP steering committee for the next year. Dr. McDonald has served as co-chair since December 2009. The steering committee chairs along with the AQIP Committee membership are responsible for oversight of the action project teams, the systems portfolio and action project annual update reports, as well as coordinating the

17

AGENDA ITEM II.A

systems portfolio appraisal and the quality check-ups. The stipend will be in effect through December 31, 2015. C.

Approve an additional one-semester employment contract for Deana Schenk as English Instructor for the Spring 2015 semester. Ms. Schenk served as a onesemester, non-tenure track English instructor for Fall 2014. Her employment would be effective January 10, 2015 and continue through May 15, 2015.

18

AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payment of Bi-Monthly Checks and the December Treasurer’s Report

DATE:

January 28, 2015

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Check Register of bi-monthly accounts payable checks issued during December 2014 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending December 31, 2014.

MOTION: Ratify payments of bi-monthly checks issued during December 2014 and ratify, subject to audit, the December 31, 2014 Treasurer’s Report.

McDonald/Longhta

19

AGENDA ITEM II.C.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

January 28, 2015

Name Croteau, Becky

Meeting Restoring Native Ecosystems

Location East Lansing, MI

Date January 2324, 2015

Account Faculty Development

Amount $892

Goetsch, Peggy

Restoring Native Ecosystems

East Lansing, MI

January 2324, 2015

Faculty Development

$753

McDonald/Patarozzi/Curry

20

AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

January 28, 2015

Name Bade, Bill

Blaylock, Andrew

Blaylock, Andrew Findley, Craig

Frederick, Lesley

Humphrey, Tim

Johnson-Tillman, Tameka Kramer, Ann and CEW 121 (Approx.

Meeting National Summit on Redesign of Developmental Education Independent College Bookstore Association 2015 Retail Conference Campus Market Expo 2015

Location Washington, DC

Account Administrative

Amount $1,560

San Diego, CA

Administrative

$1,506

Atlanta, GA

Administrative

$1,414

Association of Community College Trustees Legislative Summit National Summit on Redesign of Developmental Education National Summit on Redesign of Developmental Education National Summit on Redesign of Developmental Education World Class Art in Arkansas

Washington, DC

Trustee

$2,312

Washington, DC

Administrative

$1,650

Washington, DC

Administrative

$1,560

Washington, DC

Faculty Development

$1,560

Bentonville, AR Community Education Class Trip

$8,050*

National Summit on Redesign of Developmental Education Lincoln Electric –Robotic Welder Training Lincoln Electric –Robotic Welder Training

Washington, DC

Faculty Development

$1,428

Cleveland, OH

Faculty Development

$1,300**

Cleveland, OH

Faculty Development

$1,300**

40 Students)

McNiece, Hugh

Mehan, Jeff Mitchell, John

McDonald/Patarozzi/Curry

21

AGENDA ITEM II.C.2

Ralph, Nicole

Ransdell, Junell

Stallman, Scott Tepatti, Eileen

Tomnitz, Allan Warren, Charlotte

Warren, Charlotte Whalen, Lynn

2015 Society for Human Resource Management Annual Conference 2015 Society for Human Resource Management Annual Conference Association of Student Conduct Administration National Summit on Redesign of Developmental Education Lincoln Electric –Robotic Welder Training National Summit on Redesign of Developmental Education Education System Study in Cuba National Council for Marketing and Public Relations National Conference

Las Vegas, NV Administrative

$2,242

Las Vegas, NV Administrative

$2,976

St. Petersburg, Administrative FL Washington, Administrative DC

$1,427

Cleveland, OH

Faculty Development

$1,300**

Washington, DC

Administrative

$1,650

Cuba

Paid by Employee

Portland, OR

Administrative

$6,620***

$0 $1,144

*Student Fees **Grant Funds ***Includes Team Registration

McDonald/Patarozzi/Curry

22

AGENDA ITEM II.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Quarterly Budget Transfer Report

DATE:

January 28, 2015

Attached is the Quarterly Budget Transfer Report reflecting transfers at the end of the second quarter of this fiscal year. We continue to be well within statutory requirements limiting the amount of transfers to 10% or less in any fund.

McDonald/Longhta/Patarozzi

23

AGENDA ITEM II.D.1

QUARTERLY BUDGET TRANSFER REPORT December 31, 2014

EDUCATIONAL FUND Budget Transfers Percentage O&M FUND Budget Transfers Percentage OTHER FUNDS Budget Transfers Percentage

$37,702,819 $44,139 .12%

$5,685,714 $5,000 .09%

$20,426,369 $1,736 .01%

TOTAL OPERATING BUDGET

Revenue Original Budget Adjusted Revenues Additional Funds Available

$43,388,533 $43,388,533 $0

Expenditures Original Budget Adjusted Expenditures Additional Expenditures

$43,388,533 $43,388,533 $0

Net Change

McDonald/Longhta/Patarozzi

$0

24

AGENDA ITEM II.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

2015-2016 Summer/Fall DQG Spring Schedules

DATE:

January 28, 2015

Each year the College seeks invitations to bid for the printing, mailing, and delivering of class schedules. We plan to print 157,000 2015 Summer/Fall and 2016 Spring Class Schedules. Recycled paper and environmentally friendly inks will be used in the printing of this publication. The following is a tabulation of the bid responses. Summer/Fall 2015 Schedule

Bidder

Total Delivered Cost for 157,000 Schedules (88 pages) 2015 Summer/Fall Schedule

Breese Journal & Publishing Co Breese, IL Castle Prin-Tech Dekalb, IL KK Stevens Publishing Astoria, IL

McDonald/Whalen/Patarozzi/Curry

1,000 extra copies

(add to base bid) Summer/Fall Schedule

Option 1: Add 4 B/W pages (with bleeds) to Base Bid Summer/Fall Schedule

$39,781.00

$187.00

$2,016.00

$45,950.00

$275.00

$1,700.00

$39,761.37

$233.53

$1,658.90

25

AGENDA ITEM II.E.1

Spring 2016 Schedule

Bidder

Total Delivered Cost for 157,000 Schedules (80 pages) 2016 Spring Schedule

Breese Journal & Publishing Co Breese, IL Castle Prin-Tech Dekalb, IL KK Stevens Publishing Astoria, IL

1,000 extra copies (add to base bid) Spring Schedule

Option 1: Add 4 B/W Pages (with bleeds) to Base Bid Spring Schedule

$37,733.00

$174.00

$1,029.00

$43,300.00

$260.00

$1,700.00

$37,627.45

$220.98

$1,518.80

The following companies were mailed an Invitation to Bid, but chose not to respond: Action Printing, Fon Du Lac, WI; BFM Marketing, Lake St. Louis, MO; Dyna Graphics/Fast Impressions, Decatur, IL; J.D. Graphic Co., Inc., Elk Grove, IL; Memorial Medical Center, Springfield, IL; PrintNinja, Evanston, IL; RR Donnelley, Grand Island, NY. The following companies responded with “No Bid”: Systemax, Springfield, IL; Premier Print Group, Champaign, IL; Mennonite Press, Inc, Newton, KS. I recommend the lowest responsible bidder, K.K. Stevens, Astoria, IL for the printing of the 2015-2016 Summer/Fall & Spring Schedules. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$77,388.82 FY’15 Budget n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? n/a How will proposed agenda item be measured? n/a

MOTION: Move to approve a purchase order to K.K. Stevens for the printing, mailing, and delivering of the 2015 Summer/Fall Schedules and 2016 Spring Class Schedules at the total estimated cost of $77,388.82 in accordance with the terms, conditions, and specifications of Invitation to Bid #FY2015-6. McDonald/Whalen/Patarozzi/Curry

26

AGENDA ITEM II.E.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Purchase of Dell Computers

DATE:

January 28, 2015

Board approval is requested to approve the purchase of 99 computers from Dell for computer labs and classrooms located in LLCC Jacksonville, LLCC Taylorville, LLCC Hillsboro, and Capital City Training Center. CCTC Hillsboro Jacksonville Taylorville Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

21PCs 4 PCs 22 PCs 52 PCs

$83,288.70 Tech Fee n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? Replacing the computers will provide faculty and students with critical up to date technology for improved student learning. How will proposed agenda item be measured? The effectiveness of student learning will be enhanced through new technology.

MOTION:

Cruz

Move to approve the purchase of 99 computers from Dell at a total cost of $83,288.70.

27

AGENDA ITEM II.F.1

MEMORANDUM TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Training Contract/Clinical Agreement Status Report

DATE:

January 28, 2015

Attached is the current Training Contract/Clinical Agreement Status Report for LLCC. The Illinois Department of Transportation has requested that the Capital City Training Center partner with Novatech to provide nine Microsoft Office classes in the month of January. Approximately 90 employees will be trained in Springfield. The Health Professions Department seeks approval to enter into a contract with Vibra Hospital to provide clinical site experience for students enrolled in the college's Associate Degree Nursing Program, Basic Nurse Assistant Program, Licensed Practical Nursing Program, Associate Degree Radiography Program, Emergency Medical Technician Program, Medical Coding Specialist Program, Occupational Therapy Assistant Program, Paramedic Program, Neurodiagnostic Technology Program, Respiratory Care Therapy Program, and Surgical Technology Program. Vibra Hospital has facilities suitable for the educational needs of the students. The Health Professions Department seeks approval to enter into a contract with Concordia Village Lutheran Senior Services to provide clinical site experience for students enrolled in the college's Basic Nursing Assistant program. Concordia Village has clinical facilities suitable for the educational needs of the students. LLCC seeks approval for a Memorandum of Understanding with Lincoln College – Normal in regard to the Articulation/Transfer Agreement between the two schools. The purpose of this Memorandum is to facilitate the utilization of LLCC’s Library Services for students enrolled in Lincoln College – Normal’s Accelerated Bridge to Education Program.

McDonald/Patarozzi

28

AGENDA ITEM II.F.1

MOTION: Approve the Clinical Site Agreement with Vibra Hospital; approve the Clinical Site Agreement with Concordia Village Lutheran Senior Services; approve the Memorandum of Understanding with Lincoln College – Normal.

McDonald/Patarozzi

29

30

TOTALS

Contract Title Brief Description Contracts as informational under the CMS Master Agreement January 2015 The Illinois Department of Transportation has IDOT BOA requested that the Capital City Training Center partner with Novatech to provide nine Microsoft Office classes in the month of January. Approximately 90 employees will be trained in Springfield.

LLCC Dept. / Program Capital City Training Center

Contractor Illinois Department of Transportation

TRAINING CONTRACTS

$12,350

$12,350

Contract Total

January 2015

Term

31

Clinical Site Agreement with Concordia Village Lutheran Senior Services

Agreement Title Clinical Site Agreement with Vibra Hospital

Description The Health Professions Department seeks approval to enter into a contract with Vibra Hospital to provide clinical site experience for students enrolled in the college's Associate Degree Nursing Program, Basic Nurse Assistant Program, Licensed Practical Nursing Program, Associate Degree Radiography Program, Emergency Medical Technician Program, Medical Coding Specialist Program, Occupational Therapy Assistant Program, Paramedic Program, Neurodiagnostic Technology Program, Respiratory Care Therapy Program, and Surgical Technology Program. Vibra Hospital has facilities suitable for the educational needs of the students. The Health Professions Department seeks approval to enter into a contract with Concordia Village Lutheran Senior Services to provide clinical site experience for students enrolled in the college's Basic Nursing Assistant program. Concordia Village has clinical facilities suitable for the educational needs of the students. Concordia Village Lutheran Senior Services

Contractor Vibra Hospital of Springfield, LLC

CLINICAL AGREEMENTS

Health Professions/Basic Nursing Assistant Program

LLCC Dept. / Program Health Professions/Various Health Professions Programs

Date of Signing Indefinite

Term Date of Signing Indefinite

32

Agreement Title Memorandum of Understanding with Lincoln College Normal

Description LLCC seeks approval for a Memorandum of Understanding with Lincoln College – Normal in regards to the Articulation/Transfer Agreement between the two schools. The purpose of this Memorandum is to facilitate the utilization of LLCC’s Library Services for students enrolled in Lincoln College – Normal’s Accelerated Bridge to Education Program.

Contractor Lincoln College Normal

ARTICULATION AGREEMENTS

LLCC Dept. / Program LLCC/Library Services

Term Academic Years 2014-2015 and 2015-2016

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

January 28, 2015

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of January. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Small Business Development Center seeks ratification for the grant submission to the Illinois Department of Commerce and Economic Opportunity to continue operating a Small Business Development Center from January 1, 2014 – December 31, 2014. The SBDC is dedicated to providing business counseling, training, information, and technical assistance to Illinois companies and entrepreneurs within the LLCC district. LLCC has been a recipient of this grant since 1986. The Career Development Services Office at LLCC seeks ratification for their continued participation in the Illinois Cooperative Work Study Grant (Co-Op) funded through the Illinois Board of Higher Education. Participation in the Co-Op will benefit LLCC students by placing them in paid positions that are relevant to their degree. These paid positions allow students to gain valuable insight into their particular industry as well as earn college credit at LLCC. At the end of the semester, employers are reimbursed a portion of the salary paid to the students. The Student Services Division seeks approval to apply for a Student Support Services Program TRIO Grant with the United States Department of Education. If awarded, this five year grant would enable funding to provide at-risk students with opportunities for academic development, assistance with basic college requirements, and motivation toward the successful completion of their postsecondary education.

McDonald/Patarozzi

33

AGENDA ITEM II.G

MOTION:

Move to ratify the agreement with the Illinois Department of Commerce and Economic Opportunity in the amount of $130,000; move to ratify the agreement with the Illinois Board of Higher Education in the amount of $15,000; approve the TRIO Grant application with the U.S. Department of Education in the amount of $1.1 Million.

McDonald/Patarozzi

34

35

Brief Description

Illinois Board of Higher Education Cooperative Work Study Grant

Illinois Small Business Development Center Grant

The Small Business Development Center seeks ratification for the grant submission to the Illinois Department of Commerce and Economic Opportunity to continue operating a Small Business Development Center from January 1, 2015 – December 31, 2015. The SBDC is dedicated to providing business counseling, training, information, and technical assistance to Illinois companies and entrepreneurs within the LLCC district. LLCC has been a recipient of this grant since 1986. The Career Development Services Office at LLCC seeks ratification for their continued participation in the Illinois Cooperative Work Study Grant (Co-Op) funded through the Illinois Board of Higher Education. Participation in the Co-Op will benefit LLCC students by placing them in paid positions that are relevant to their degree. These paid positions allow students to gain valuable insight into their particular industry as well as earn college credit at LLCC. At the end of the semester, employers are reimbursed a portion of the salary paid to the students.

Grants in excess of $10,000

Grant Title

Illinois Board of Higher Education

Illinois Department of Commerce and Economic Opportunity

Grantor

LLCC/Career Development Services

LLCC Small Business Development Center

LLCC Department / Program

GRANT SUMMARY January 2015

$15,000

$130,000

LLCC Total Monetary Request

$0

$97,500

LLCC Match

Yes

Yes

Submitted

February 3, 2015 through June 30, 2016

January 1, 2015 through December 31, 2015

Term

36

TOTAL

Department of Education Student Support Services Program Grant

The Student Services Division seeks approval to apply for a Student Support Services Program TRIO Grant with the United States Department of Education. If awarded, this five year grant would enable funding to provide at-risk students with opportunities for academic development, assistance with basic college requirements, and motivation toward the successful completion of their postsecondary education.

United LLCC/Student States Services Department of Education

GRANT SUMMARY January 2015 $0

$1,245,000 $97,500

$1,100,000

No

August 2015 – May 2020

AGENDA ITEM II.I.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Taylorville Code Compliance DQG Renovation Change Orders

DATE:

January 28, 2015

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO# Description G-006 Modify restroom wing to add unisex restroom, upsize perimeter water piping and connect it to existing waterline below slab and provide temporary A/C unit for IT room G-007 Provide additional footing support under sprinkler room G-008 Change conference room plan to an open computer lab G-009 Add sound batt insulation to selected demising walls G-010 Add wall outlet for heater in classroom

Cost $21,744.30

Total:

$30,762.73

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining:

McDonald/Garvey

$1,565.26 $4,021.60 $2,675.21 $756.36

$76,132.00 $8,061.49 $30,762.73 $0.00 $37,307.78

37

AGENDA ITEM II.I.1

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$30,762.73 Protection, Health & Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place. How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to ratify the listed change orders in the amount of $30,762.73 for the Taylorville Code Compliance & Renovation as presented.

McDonald/Garvey

38

AGENDA ITEM II.I.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Sangamon Hall Boiler Replacement Change Orders

DATE:

January 28, 2015

During the course of any construction project, modifications to the agreement are necessary due to undiscovered conditions, existing conditions, or requests from the owner and the recognition that in any set of contract documents there will be the necessity for clarification. Therefore, in keeping with the policies of the Board of Trustees, the following change orders are submitted for ratification. RFP/CO# Description G-001 Add 8 boiler isolation valves G-002 Change 8" bypass piping to 10" piping with a 10" valve Total:

Cost $11,209.00 $4,826.00 $16,035.00

Amount of project contingency: Less previously approved change orders: Change order(s) presented for ratification: Less other consultant fees/permits to date: Amount of contingency remaining:

$53,700.00 $0.00 $16,035.00 $0.00 $37,665.00

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$16,035 Protection, Health & Safety n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instruction, study and leisure activities take place.

McDonald/Garvey

39

AGENDA ITEM II.I.2

How will proposed agenda item be measured? This project will be measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

MOTION: Move to ratify the listed change orders in the amount of $16,035 for the Sangamon Hall Boiler Replacement project as presented.

McDonald/Garvey

40

III. Action Agenda

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

January 28, 2015

POSITION VACANCIES Classified Administrative Assistant to the Dean, Nursing (FT) Building Custodian (FT) Library Access Services Assistant (PT) Faculty Anatomy & Physiology Instructor (FT) Chemistry Instructor (FT) PROMOTIONS Samuel Bras

Systems Administrator II (FT)

01/05/15

HIRES Kim Eddings

Accessibility Specialist (FT)

02/02/15

43

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

January 28, 2015

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous Board Meeting:

Capital Renewal Projects – FY’13 Masonry Repairs to Sangamon, Menard and Cass Pulliam Masonry has been given a Notice of Award from the Capital Development Board. Work is expected to start after Commencement. PHS Projects – FY’11 Campus Boulevard Lighting Replacement The project is underway. Shop drawings have been reviewed and we are awaiting receipt of materials. PHS Projects – FY’14 Sangamon Hall Boiler Replacement Installation of the first four, of eight, boilers is underway. Taylorville Code Compliance and Renovation Metal stud framing and drywall installation is 90% complete. installation of the exterior panel system has begun.

McDonald/Garvey

The

44

AGENDA ITEM IV.A.3.b

PHS Projects – FY’15 AHU Motor Replacement / Electrical Systems We are currently negotiating fees with the consultant. Arc Flash Study We are currently negotiating fees with the consultant. Capital City Training Center Parking Lot We are currently negotiating fees with the consultant. Child Development Center Septic System Replacement We are currently negotiating fees with the consultant. Exposed Aggregate Concrete Replacement We are currently negotiating fees with the consultant. Montgomery Hall Roof Replacement We are currently negotiating fees with the consultant. Sangamon Hall Exterior Stair Replacement We are currently negotiating fees with the consultant. Sidewalk Lighting We are currently negotiating fees with the consultant. Workforce Careers Center Entry Slab We are currently negotiating fees with the consultant. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders. McDonald/Garvey

45

46

AHU Motor Replacements Arc Flash Study CCTC Parking Lot Rehab CDC Septic System Replacement Montgomery Hall Roof Replacement SGMN Exterior Stair Replacement SGMN South Exposed Aggregate Sidewalk Sidewalk Lighting- MCTR & Trutter WFCC Entry Slab Remediation

70932 70933 70934 70935 70937 70938 70936 70939 70940 L S,L

L L L L L L L L L

L

Funding Source

100,000 608,647 708,647 612,120 612,120 4,330,581

Sum of Original Contract Amount 46,365 46,365 831,688 831,688 2,131,761 2,131,761

Sum of Adjusted Sum of Contract Change Sum of Orders Amount Retainage 46,365 46,365 (180,047) 651,641 (180,047) 651,641 (306,180) 1,825,581 (306,180) 1,825,581 100,000 608,647 708,647 612,120 612,120 (486,226) 3,844,355 -

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

Sangamon Hall Boiler Replacement

Student Services/Testing Center S,L Renovation of Montgomery Hall for Adult and Community Education S,L

Menard Hall Carpet Replacement CDB SGMN MNRD CASS Masonry Repairs

Taylorville PHS Code Compliance Renovation Project

70930

73907 73909

L

Generation Plant

70925 L

L

Colleague Dept # Project Name 70921 Campus Boulevard Lighting Replacement

NEW NEW ICCB Capital Budget Request Total PHS Balance Transfers 70931 PHS Balance Transfers Total Grand Total

Infrastructure Fee Total ICCB Capital Budget Request

FY2015 PHS Total Infrastructure Fee

Type / Year FY2011 PHS FY2011 PHS Total FY2012 PHS FY2012 PHS Total FY2014 PHS FY2014 PHS Total FY2015 PHS

Sum of Original LLCC Budget Approved / Estimated 100,876 100,876 728,354 728,354 1,900,541 1,900,541 298,613 27,588 30,700 51,037 384,400 204,450 117,332 124,800 41,080 1,280,000 100,000 901,600 1,001,600 4,000,000 1,290,200 5,290,200 786,220 786,220 11,087,791

The following information is a reflection of information that has been provided to the Finance Department as of December 31, 2014

All Capital Projects

Sum of Contract Sum of Sum of Balance Contract % Payments To Date Remaining Remaining 9,141 37,224 80.28% 9,141 37,224 80.28% 639,643 11,998 1.84% 639,643 11,998 1.84% 794,168 1,031,413 56.50% 794,168 1,031,413 56.50% 5,672 (5,672) 0.00% 2,759 (2,759) 0.00% 0.00% 1,407 (1,407) 0.00% 850 (850) 0.00% 0.00% 0.00% 430 (430) 0.00% 0.00% (11,118) 11,118 0.00% 24,406 75,594 75.59% 608,647 100.00% 24,406 684,241 96.56% 0.00% 0.00% 0.00% 60,005 552,115 90.20% 60,005 552,115 90.20% 1,538,482 2,305,873 59.98%

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR

FEBRUARY 2015

MARCH 2015



Sabbatical Leaves



Administrative Contracts



Faculty Contracts and Position Listing



Board Meeting 3/25/15



Tenure Listing



Catalog Review and Adoption



Board Meeting 2/25/15

JUNE 2015 •

Summer Adjunct Faculty Listing



Budget Workshop 6/24/15



Board Meeting 6/24/15



FY’16 Tentative Budget



Board Meeting 7/22/15

Financial Audit Review



PHS Projects



Board Meeting 10/28/15

FY’16 Preliminary Revenue Estimate



Student Recognition Ceremony



Seating of New Student Trustee



Employee Recognition Ceremony



Election of Board Officers





LLCC Foundation Gala 4/25/15

Adult Ed Recognition Ceremony



Commencement 5/15/15



Board Meeting 4/22/15



Board Meeting 5/27/15

AUGUST 2015 •

NOVEMBER 2015 •

Board Meeting 11/18/15

MAY 2015



JULY 2015

OCTOBER 2015 •

APRIL 2015

Board Meeting 8/26/15

SEPTEMBER 2015 •

Budget Adoption/Public Hearing



Mid-Year Tenure Listing



Board Meeting 9/23/15

DECEMBER 2015 •

Adopt CY’15 Property Tax Levy



Board Meeting 12/16/15

JANUARY 2016 •

Board Meeting 1/27/16

47

V. Strategic Discussion

AGENDA ITEM V.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUJECT:

Informational Presentation Regarding Goal 1 – Student Access and Success

DATE:

January 28, 2015

Dr. Lesley Frederick, Vice President of Student Services, will be presenting Goal 1 – Student Access and Success. The presentation will focus on the key performance indicators and the College’s Strategic Planning Dashboard.

49