BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
MINUTES Regular Meetings of the Board of Directors and the External Affairs, Finance and Audit and Operations Committees AC Transit General Offices 2nd Floor Board Room 1600 Franklin Street Oakland, CA 94612 Wednesday, January 27, 2016 at 5:00 p.m. Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole
MEMBERS OF THE BOARD OF DIRECTORS H. E. CHRISTIAN PEEPLES, PRESIDENT (AT-LARGE) ELSA ORTIZ, VICE PRESIDENT (WARD 3) JOE WALLACE (WARD 1) GREG HARPER (WARD 2) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) BOARD OFFICERS MICHAEL A. HURSH, GENERAL MANAGER DENISE C. STANDRIDGE, GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY
Alameda -Contra Costa Transit Dist rict
January 27, 2016
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BOARD OF DIRECTORS MEETING- H. E. Christian Peeples, President Wednesday, January 27, 2016 at 5:00 p.m.
ACTION SUMMARY
The Alameda-Contra Costa Transit District Board of Directors held a regular meeting on Wednesday, January 27, 2016. President Peeples called the Board of Directors meeting to order at 5:05p.m. 1.
ROLLCALL Present: Wallace, Williams, Davis, Young, Ortiz, Peeples Absent: Harper (Excused Absence)
2.
PRESENTATION Update on federal legislative activities.
INFORMATION ONLY
[A PowerPoint presentation distributed at the meeting is incorporated into the file by reference.] Steve Palmer of Van Scoyoc Associates gave an overview of the FAST Act legislation signed into law in December and its key initiatives. He also discussed funding for transit programs and the bus and bus facilities grant program as well as FY 2016 appropriations for DOT funding and transit benefits. Mr. Palmer addressed questions from the Board on funding for electric buses, the State of Good Repair Program, and the role of Congress in the implementation of the FAST Act and long-term funding scenarios. The item was presented for information only. 3.
PUBLIC COMMENT Nicola Spence, co-owner of Alpha Design in Berkeley, commented that she was extremely angry that a bus stop was relocated to their side of the street without consultation, noting that it has increased homelessness, rubbish and traffic accidents in front of their business. She felt the planning process should include not only justification to funding agencies, but also consultation with affected businesses in the neighborhood. Jerry Grace hoped AC Transit would track the increase in Transbay ridership during Super Bowl week, especially since people are being encouraged to take public transit rather than drive into San Francisco.
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January 27, 2016
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CONSENT CALENDAR RECEIVED OR MOTION: ORTIZ/WILLIAMS to receive or approve the items on the APPROVED AS Consent Calendar as indicated. The motion carried by the following ! INDICATED vote: I
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AYES:6: Ortiz, Williams, Wallace, Davis, Young, Peeples ABSENT:l: Harper
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4A.I Consider approving Board of Directors and Standing Committee minutes of January 13, 2016.
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4B. Consider authorizing members of the Board of Directors, General Manager and General Counsel to attend the American Public Transportation Association's Bus and Paratransit Conference and International Bus Roadeo on May 13 - 18, 2016 in Charlotte, North Carolina (Report 16·052). 4C. Consider receiving Retirement Board minutes of December 10, 2015 (Report 16-016). 5.
REGULAR CALENDAR APPROVED
SA. Consider adoption of Resolution No. 16-006 approving the changes to the Locally Preferred Alternative for the Bus Rapid Transit Project as described in the environmental review and authorize the General Manager to file an amended Notice of Determination with the County of Alameda Clerk-Recorder's Office and the California State , Clearinghouse (Report 12-083c). i Senior Project Manager Ram a Pochiraju presented the staff report. Vice President Ortiz wanted to confirm that parking would not be affected near the Northern Layover Facility. Mr. Pochiraju advised that staff was working with the City of Oakland and no adverse parking impacts were anticipated. MOTION: ORTIZ/WILLIAMS to adopt Resolution No. 16-006 approving the changes to the Locally Preferred Alternative for the Bus Rapid Transit Project as described in the environmental review and authorize the General Manager to file an amended Notice of Determination with the County of Alameda Clerk-Recorder's Office and the California State Clearinghouse. The motion carried by the following vote: AYES:6: Ortiz, Williams, Wallace, Davis, Young, Peeples ABSENT:l: Harper
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January 27, 2016
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SB. Consider approving the recommendation of the BRT Policy Steering Committee {PSC} to seek sponsorships, develop the Tempo visual brand identity and develop sponsorship policies concurrently while remaining open to naming rights for the appropriate sponsorship commitment level for the Bus Rapid Transit service (Report 16-050).
APPROVED
Director of Marketing and Communications Michele Joseph presented the staff report. Vice President Ortiz commented that the issue of sponsorships and naming rights had garnered much discussion at PSC meetings and that the recommendation forwarded to the Board had been fully debated by the Committee. i MOTION: ORTIZ/WALLACE to approve the recommendation of the BRT Policy Steering Committee to seek sponsorships, develop the Tempo visual brand identity and develop sponsorship policies concurrently while remaining open to naming rights for the appropriate sponsorship commitment level for the Bus Rapid Transit service. The motion carried by the following vote:
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AYES:6: Ortiz, Wallace, Williams, Davis, Young, Peeples ABSENT:1: Harper SC. Consider approval and execution of a no-cost contract extension with Gannett Fleming to provide project management/construction management services associated with the Bus Rapid Transit Project from April16, 2016 to July 31, 2016 (Report 12-072d).
APPROVED
Procurement and Materials Director Jon Medwin presented the staff report. MOTION: WALLACE/WILLIAMS to approve execution of a no-cost contract extension with Gannett Fleming to provide project management/construction management services associated with the Bus Rapid Transit Project from April 16, 2016 to July 31, 2016. The motion carried by the following vote: AYES:6: Wallace, Williams, Davis, Young, Ortiz, Peeples ABSENT:1: Harper SD. Consider award of a contract to AddOns, Inc. for professional consultant services for the implementation of the Ellipse 8 software upgrade portion of the State of Good Repair Asset Management Project (Report 14-306a).
Alameda-Contra Costa Transit District
January 27, 2016
APPROVED
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Director of Capital Projects Dennis Butler presented the staff report.
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Director Davis wanted to know if other alternatives to the Ellipse platform had been investigated by staff. Mr. Butler advised that i maintenance staff looked at other alternatives and the Ellipse platform was deemed to be the best suited platform for the District. j
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j President Peeples asked if there would be any impacts as a result of j 1
diminished funding for State of Good Repair projects. Mr. Butler i that irrespective of funding, the State of Good repair has I expanded beyond buses to include facilities and the software would allow us to manage them and fulfill our reporting requirements. Chief Operating Office Jim Pachan added that the Federal Transportation Administration's new asset management program will feed into the Ellipse system and enhance our capabilities to manage our facilities and perform preventive maintenance. j
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MOTION: WALLACE/WILLIAMS to award a contract to AddOns, Inc. for j professional consultant services for the implementation of the Ellipse software upgrade portion of the State of Good Repair Asset i Management Project. The motion carried by the following vote: I
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AYES:G: Wallace, Williams, Davis, Young, Ortiz, Peeples ABSENT:l: Harper
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SE. Consider award of a construction contract to Alten Construction of Richmond, California for the construction of the Division 3 Richmond i Yard Reactivation Project (Report 14-107e). I
APPROVED
I Senior Project Manager Michael Hass presented the staff report. Vice President Ortiz and Director Williams were happy the level of Disadvantaged Business Enterprise participation and that it was going to a local firm. MOTION: WALLACE/ORTIZ to award a construction contract to Alten Construction of Richmond, California for the construction of the Division 3 Richmond Yard Reactivation Project. The motion carried by the following vote: AYES:G: Wallace, Ortiz, Williams, Davis, Young, Peeples ABSENT:l: Harper SF. Consider a proposal to suspend the use of Standing Committees for a trial period of six months (Report 16-009).
APPROVED
District Secretary Linda Nemeroff presented the staff report. Alameda-Contra Costa Transit District
January 27, 2016
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Vice President Ortiz commented that she would support the item because she felt the proposal allowed for full participation by Board members on all issues before the Board. MOTION: ORTIZ/WALLACE to suspend the use of Standing Committees for a trial period of six months. The motion carried by the following vote: AYES:6: Ortiz, Wallace, Williams, Davis, Young, Peeples ABSENT:l: Harper SG. Announcement of Standing Committee Chair and liaison Committee assignments (Report 16-053).
APPOINTMENTS ANNOUNCED
President Peeples announced that there would be no changes to the existing liaison Committee assignments. Committee Chair assignments will remain the same except Director Davis will Chair the Planning Committee and Director Harper will Chair the Finance and Audit Committee. RECESS TO STANDING COMMITTEES (as the Committee of the Whole) The Board meeting recessed to the Standing Committees at 5:43 p.m. All COMMITTEES ARE ADVISORY ONLY.
A.
EXTERNAL AFFAIRS COMMITTEE- Mark Williams, Chairperson The External Affairs Committee convened at 5:43 p.m. All Committee members were present except Director Harper.
A-1.
Public Comment (for items not on the agenda) There was no public comment offered.
ACTION SUMMARY
Briefing/Action Items: A-2.
Consider recommending receipt of the Monthly Legislative Report and approval of legislative positions (Report 16-017).
RECOMMEND RECEIPT
Director of Legislative Affairs and Community Relations Beverly Greene presented the staff report. Vice President Ortiz commented on the Alameda County Transportation Commission's proposed funding cuts and asked if they had contacted AC Transit regarding the impact on District projects. General Manager Michael Hursh advised he had not been contacted, but has asked staff to review projects to assess the impact. Alameda-Contra Costa Transit District
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A-3.
MOTION: PEEPLES/WALLACE to recommend receipt of the Monthly Legislative Report. The motion carried by the following vote:
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AYES:6: Peeples, Wallace, Ortiz, Davis, Young, Williams ABSENT:1: Harper
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Consider recommending approval of a proposal to exercise the third I one-year option to extend AC Transit's contract with Titan 360 i through June 30, 2017 (Report 09-128d).
RECOMMEND APPROVAL
Director of Marketing and Communications Michele Joseph presented the staff report. President Peeples observed that with the strong economy, he was surprised AC Transit did not receive a successful bid. General Manager Michael Hursh replied that once the Service Expansion Plan is implemented, and as new businesses move in to Oakland, advertisers will be more likely to respond favorably to the solicitation. MOTION: YOUNG/ORTIZ to recommend approval of a proposal to exercise the third one-year option to extend AC Transit's contract with Titan 360 through June 30, 2017. The motion carried by the following vote: AYES:6: Young, Ortiz, Wallace, Davis, Peeples, Williams ABSENT:1: Harper The External Affairs Committee adjourned at 5:50 p.m.
B.
FINANCE AND AUDIT COMMITTEE- Jeff Davis, Chairperson The Finance and Audit Committee convened at 5:50 p.m. All Committee members were present except Director Harper.
B-1.
Public Comment (for items not on the agenda) There was no public comment offered. Consent Items: MOTION: PEEPLES/ORTIZ to forward to the Consent Calendar Addenda recommending receipt. The motion carried by the following vote:
ACTION SUMMARY
RECOMMEND RECEIPT
AYES:6: Peeples, Ortiz, Wallace, Williams, Young, Davis ABSENT:1: Harper B-2.
Consider recommending receipt of the Monthly Investments for November 2015 (Report 16-018).
Alameda·Contra Costa Transit District
January 27, 2016
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B-3.
Consider review of Board Policy 302 - Introduction to Fiscal Policies with no recommended amendments (Report 16-019}. Briefing/Action Items:
B-4.
Consider recommending approval of amendments to Board Policy 308 -Accounting Policy (Report 16-020}.
RECOMMEND APPROVAL
Controller Ralph Martini presented the staff report. MOTION: PEEPLES/YOUNG to forward to the Consent Calendar Addenda recommending approval. The motion carried by the following vote: AYES:6: Peeples, Young, Wallace, Ortiz, Williams, Davis ABSENT:l: Harper B-5.
Consider recommending that the General Manager, or his designee, be authorized to submit an additional project request to the Metropolitan Transportation Commission for the update of the PlanBayArea Regional Transportation Plan (Report 15-196b}.
RECOMMEND APPROVAL
There was no presentation of the staff report. MOTION: PEEPLES/WALLACE to forward to the Consent Calendar Addenda recommending approval. The motion carried by the following vote: AYES:6: Peeples, Wallace, Ortiz, Williams, Young, Davis ABSENT:l: Harper B-6.
Consider recommending adoption of Resolution No. 16-007 in support of the City of Oakland Successor Agency's request for a final and conclusive determination by the California Department of Finance that the 2006 Cooperation Agreement between the former Oakland Redevelopment Agency and the Oak to Ninth (now Brooklyn Basin) Community Benefits Coalition is an enforceable obligation (Report 16-037}.
RECOMMEND ADOPTION
General Counsel Denise Standridge presented the staff report. President Peeples commented that though he originally opposed this development, he would support it because he learned the only place the funds can be used is Oak to Ninth, and affordable housing is needed.
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January 27, 2016
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Vice President Ortiz stated her support of affordable housing to ease the crisis in Oakland. MOTION: ORTIZ/YOUNG to the Consent Calendar Addenda recommending adoption. The motion carried by the following vote: AYES:6: Ortiz, Young, Wallace, Williams, Peeples, Davis ABSENT:l: Harper The Finance and Audit Committee adjourned at 5:56 p.m.
c.
OPERATIONS COMMITTEE- Joe Wallace, Chairperson The Operations Committee convened at 5:56 p.m. All Committee members were present except Director Harper.
C-1.
Public Comment (for items not on the agenda) There was no public comment offered.
ACTION SUMMARY
Briefing/Action Items: C-2.
Consider recommending adoption of Resolution No. 16-005 approving new classification specifications for Wellness Coordinator and Facilities Systems Technician (Report 16-008).
RECOMMEND ADOPTION
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I There was no presentation of the staff report. MOTION: ORTIZ/YOUNG to forward to the Consent Calendar Addenda recommending adoption. The motion carried by the following vote: AYES:6: Ortiz, Young, Williams, Davis, Peeples, Wallace ABSENT:l: Harper The Operations Committee adjourned at 5:57 p.m.
6.
RECONVENE BOARD OF DIRECTORS MEETING H. E. Christian Peeples, President The Board of Directors meeting reconvened at 5:57 p.m. All Board members were present except Director Harper.
ACTION SUMMARY
REPORTS OF STANDING COMMITTEES District Secretary Linda Nemeroff reported that all of the items from the External Affairs, Finance and Audit and Operations Committee meetings were referred to the Consent Calendar Addenda recommending receipt, approval, or adoption as presented.
REPORT GIVEN
Alameda-Contra Costa Transit District
January 27, 2016
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7.
CONSENT CALENDAR ADDENDA MOTION: ORTIZ/WALLACE to receive, approve or adopt the items referred to the Consent Calendar Addenda as indicated. The motion carried by the following vote:
RECEIVED, APPROVED OR ADOPTED AS INDICATED
AYES:G: Ortiz, Wallace, Williams, Davis, Young, Peeples ABSENT:1: Harper The items brought before the Board were as follows:
A. A-2.
EXTERNAL AFFAIRS COMMITTEE: Consider receiving the Monthly legislative Report and approval of legislative positions (Report 16-017). A-3. Consider approving a proposal to exercise the third one-year option to extend AC Transit's contract with Titan 360 through June 30, 2017 (Report 09-128d). B. FINANCE AND AUDIT COMMITTEE: B-2. Consider receiving the Monthly Report on Investments for November 2015 (Report 16-018). B-3. Consider review of Board Policy 302 - Introduction to Fiscal Policies with no amendments (Report 16-019). B-4. Consider approving amendments to Board Policy 308 - Accounting Policy (Report 16-020). B-5. Consider authorizing the General Manager, or his designee, to submit an additional project request to the Metropolitan Transportation Commission for the update oft he PlanBayArea Regional Transportation Plan (Report 15-19Gb). B-6. Consider adoption of Resolution No. 16-007 in support of the City of Oakland Successor Agency's request for a final and conclusive determination by the California Department of Finance that the 2006 Cooperation Agreement between the former Oakland Redevelopment Agency and the Oak to Ninth (now Brooklyn Basin) Community Benefits Coalition is an enforceable obligation (Report 16-037). C. OPERATIONS COMMITTEE: C-2. Consider adoption of Resolution No. 16-005 approving new classification specifications for Wellness Coordinator and Facilities Systems Technician (Report 16-008). 8.
AGENDA PLANNING Referred to Operations (long-term pending)
President Peeple·s commented on the issue of driver fatigue and requested an evaluation of how many operators have second jobs with ride sharing services (Uber, lyft, etc.) after they finish their shift and the impact this has on their state of wakefulness and readiness to drive a bus. (Director Williams concurred)
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January 27, 2016
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GENERAL MANAGER'S REPORT The General Manager's report is incorporated into the file by reference as Staff Report 16-054.
INFORMATION ONLY
BOARD/STAFF COMMENTS Members of the Board commented on meetings and events attended since the last meeting.
11.
ADJOURNMENT There being no further business to come before the Board of Directors, the meeting was adjourned at 6:12p.m. The next meeting of the Board of Directors is scheduled for February 10, 2016.
Respectfully submitted,
Linda A. Nemeroff District Secretary
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January 27, 2016
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