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LLCC Board of Trustees Regular Meeting January 22, 2014 Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, ...

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LLCC Board of Trustees Regular Meeting January 22, 2014

Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Dennis Shackelford Garrett Belville, Student Trustee Charlotte Warren, President

BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, January 22, 2014 5:00 P.M. Lincoln Land Community College Robert H. Stephens Room

I.

Preliminary Matters A. B. C. D. E.

II.

Roll Call Pledge of Allegiance Adoption of Agenda of the January 22, 2014 Meeting Introductions and Recognitions Hearing of Citizens

Consent Agenda A. Approval of Minutes of the Regular Meeting of December 18, 2013..... 6 B. Ratify Payment of Bi-Monthly Checks and the December Treasurer’s Report ........................................................................... 17 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 18 2. Approval of Out-of-State Travel ..................................................... 19 D. Budget/Financial Items 1. Quarterly Budget Transfer Report .................................................. 21 E. Purchasing 1. 2014-2015 Summer /Fall and Spring Schedules ........................... 23 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report G. Monthly Grant Status Report .............................................................. 25 H. Facility Leases I. Construction Items J. Other Items

III.

Action Agenda A. B. C. D. E. F. G.

IV.

Policies Academic Services Division Items Student Services Division Items Administrative Services Division Items Information Technology Systems Items Workforce Development and Community Education Items Executive Division Items

Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 29 b. Construction Progress Update ................................................. 31 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 34 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports

V.

Strategic Discussion A. LLCC Police Department Presentation............................................. 36

VI.

Executive Session

VII.

Actions from Open/Executive Session

VIII.

Adjournment

I. Preliminary Matters

II. Consent Agenda

AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, December 18, 2013 at 5:07 p.m. in the Robert H. Stephens Room of the main campus with Chairman Reichert presiding. I.

Preliminary Matters A. Roll Call

Members present were Mr. Findley, Mr. Belville, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, and Mr. Reichert. Mr. Gray and Mr. Fulgenzi joined the meeting in progress. B. Pledge of Allegiance Chairman Reichert led the audience in the pledge of allegiance. C. Adoption of Agenda of the December 18, 2013 Meeting

MOTION NO. 12-18-13-1: Mr. Findley moved to adopt the agenda of the December 18, 2013 meeting. Shackelford seconded.

Mr.

Those members voting aye were Mr. Findley, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, and Mr. Reichert. PASSED

6

AGENDA ITEM II.A

D. Regular Board Meeting Dates from January 2014 through December 2014 In accordance with Section 2.02 of the Open Meetings Act the LLCC Board of Trustees is required to adopt a schedule of regular meeting dates at the beginning of each calendar year.

MOTION NO. 12-18-12-2: Mr. Wesley moved to approve the schedule of meetings from January 2014 through December 2014 as the fourth Wednesday of each month, with the exception of November and December 2014, which will be held on Wednesday, November 19 and Wednesday, December 17, respectively. With the exception of out-of-town meetings, all regular meetings of the Board shall commence at 5:00 p.m. in the Robert H. Stephens Room of Menard Hall, 5250 Shepherd Road, Springfield, Illinois. Mr. Belville seconded.

Those members voting aye were Mr. Findley, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, and Mr. Reichert. Mr. Gray joined the meeting at 5:15 pm and Mr. Fulgenzi joined the meeting at 5:16 pm. E. Introductions and Recognitions 1. Presentation of StormReady Designation Mr. Ed Shimon, Lead Forecaster and Mr. Chris Miller, Warning Coordination Meteorologist, with the National Weather Service in Lincoln, Illinois, presented Chairman Reichert and LLCC Police Chief Gentry with a plaque recognizing Lincoln Land Community College as a certified StormReady site. Mr. Shimon stated LLCC is the first downstate college to earn this recognition, noting key components of the designation are advanced planning and awareness. F. Hearing of Citizens – None

7

AGENDA ITEM II.A

II.

Consent Agenda

MOTION NO. 12-18-13-3: Mr. Rosenthal moved to: • • • • •

• •

approve the minutes of the Regular Meeting of November 20, 2013; ratify payments of bi-monthly checks issued during November 2013 and ratify, subject to audit, the November 30, 2013 Treasurer's Report; approve out-of-state travel for the attached list of employees; approve a purchase order with Cavallo Bus Services to provide transportation for in-state and out-of-state Spring Athletic Travel in accordance with the terms, conditions, and specifications of Invitation to Bid FY2014-6; approve an agreement with the Hilton Springfield for lodging and meal accommodations for the Elderhostel 2014 Program Year, with the option to continue through the 2015 Program Year as per the terms, conditions, and specifications of Request for Proposal #FY2014-4; ratify the agreement with Ameren Energy Resources in the amount of $15,000 and; approve General Revenue Corporations (GRC) as the Collection Services agency for Lincoln Land Community College for the period beginning February 1, 2014 to January 31, 2017.

Mr. Gray seconded.

Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED III.

Action Agenda A. Policies 1. New Board Policy – Prohibition of Concealed Carry on Campus

This new Board policy was introduced in November 2013 for a first reading. The policy addresses conceal and carry issues on all LLCC campuses and is aligned with the State of Illinois Concealed Carry Law (Public Act 98-0063). Dr. Warren stated there have been no changes in this proposed policy since its first submission and is submitted at this time for adoption.

8

AGENDA ITEM II.A

MOTION NO. 12-18-13-4: Mr. Shackelford moved to approve Board Policy 1.24 – Prohibition of Concealed Carry on Campus. Mr. Findley seconded.

Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items 1. Establishment of 2013 Tax Levy Mr. Vertrees provided remarks on the Establishment of the 2013 Tax Levy, stating the total estimated 2013 Tax Levy of $27,807,204 including debt service, represents a 4.5% increase over the 2012 extension of $26,604,417. He explained the State of Illinois “Truth in Taxation” statue requires taxing bodies to publish a “Public Notice of Proposed Tax Increase” if the “aggregate levy” exceeds the prior year extension by 105%, excluding election and debt costs. As stated earlier by Mr. Vertrees, LLCC’s estimated 2013 Tax Levy represents a 4.5% increase over last year and therefore requires no published Truth in Taxation notice or hearing.

MOTION NO. 12-18-13-5: Mr. Gray moved to approve the establishment of a 2013 Tax Levy of $16,148,094 for Educational purposes; $4,186,543 for Operations and Maintenance purposes; $3,197,642 for Liability, Protection and Settlement purposes; $525,000 for Social Security and Medicare insurance purposes; $67,000 for Audit purposes; $1,200,000 for Protection, Health and Safety purposes; and $2,482,925 for Bond and Interest purposes; for a total of $27,807,204. Mr. Wesley seconded.

Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED E. Information Technology Systems Items - None

9

AGENDA ITEM II.A

F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.

Information Items A. Staff Reports 1. Academic Services - None 2. Student Services - None 3. Administrative Services a. Position Vacancies and Hires

Dr. Warren noted a couple position vacancies have been added to this agenda item. b. Construction Progress Update Dr. Warren reported the wooden poles at the front entrance have been removed and the new traffic lights are operating, indicating the Front Entry Improvements Project is near completion. Other projects on the list are underway as stated in the agenda item. 4. Information Technology Systems - None 5. Workforce Development and Community Education – None 6. Executive Division a. Review of Agenda Master Calendar This item stands as presented. B. President’s Report Dr. Warren and Vice President Frederick, along with representatives from Richland Community College and Lewis and Clark Community College, met recently with Senator Manar to discuss Illinois education issues. Dr. Warren and Vice President Frederick will attend the first meeting of Congressman Davis’ Higher Education Advisory Board in January. This is a large group of educators assembled to discuss national education issues.

10

AGENDA ITEM II.A

Dr. Warren was asked by the Illinois Community College Presidents’ Council to serve on the search/interview committee for the new Director of the Illinois Board of Higher Education. She reported they recently hired Dr. Applegate, who will assume this position in January. Dr. Warren is working with the Illinois Military Affairs Council to preserve a military presence at the 183rd and has also been asked to sit on the National Illinois Policy Academy for the National Governor’s Association Licensing Team. This committee is charged with reviewing licensing and educational opportunities for veteran’s prior military experience.

Students in Dr. Pam Bradley’s Associate Degree Nursing hybrid class were recognized as the first nursing class in central Illinois to complete the Red Cross Disaster Health and Sheltering Training. The students each received an American Red Cross Student Nursing pin in recognition of 10 or more hours of community service and specialized training, which included a mock airline disaster, a tabletop disaster exercise, and volunteering at the Red Cross First Aid Station at the Illinois Sate Fair. LLCC’s annual United Way campaign raised over $15,000. Student organizations throughout the college district have held numerous fundraisers and food drives during the holiday season in support of their local communities. LLCC Culinary Students recently hosted a lunch and dinner in the Bistro Verde to raise funds for student scholarships. The LLCC Music department has had a busy holiday season; the Madrigals performed at the Old State Capitol on December 11, and the Dana Thomas House on December 14. The LLCC Big Band held a concert entitled “The Best is Yet to Come” on December 2, and performed with the Stolen Moments Jazz Ensemble at White Oaks Mall on December 16. The LLCC Music department is currently featured on the cover of the Illinois Times. The snowy weather last week caused cancellations of the Women’s Basketball game and the Friday evening Theater production. The LLCC Theatre held other scheduled presentations of “The Importance of Being Earnest” on December 6, 7, and 14. Instructor Ken Bradbury’s Jacksonville Traveling Theatre class completed a four-day performance marathon of the play “Make a Wish” at area elementary schools. LLCC hosted a Chinese Writing and Calligraphy exhibit in the A. Lincoln Commons from December 2-19, which was presented by the Midwest Institute for International and

11

AGENDA ITEM II.A

Intercultural Education, to promote interest and understanding of the culture and arts of China. LLCC Volleyball Setter, Taylor Harper was named as All-American 2nd Team. The LLCC Women’s Basketball Team’s current record is 8-2, and the Men’s Basketball Team’s record is 7-6. LLCC will once again hold winter Basketball Camps on December 27, 28, and 29, with professional instruction provided by LLCC Baseball Alumni. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports Trustee Gray reported he received information that Congressman Davis, who led the recent Aviation Hearings in Washington, DC, mentioned Lincoln Land Community College’s Aviation Program. V.

Strategic Discussion A. Informational Presentation Regarding Goal 1 – Student Access and Success

Ms. Frederick, Vice President of Student Services provided a PowerPoint presentation on Goal 1 – Student Access and Success, of LLCC’s Strategic Plan for Fiscal Year 2013. Ms. Frederick utilized the dials, gauges, and charts of LLCC’s Dashboard as she discussed the following Goal 1 Performance Indicators: • • •

Enrollment Student College Readiness Student Satisfaction and Engagement

12

AGENDA ITEM II.A

• • VI.

Persistence Completion and Employment

Executive Session

MOTION NO. 12-18-13-6: Mr. Gray moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Fulgenzi seconded.

Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED

MOTION NO. 12-18-13-7: Mr. Gray moved to return to open session. Mr. Findley seconded.

Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED VII.

Actions from Open/Executive Session

MOTION NO. 12-18-13-8: Mr. Gray moved to approve the attached employment recommendations. Mr. Wesley seconded.

Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED

13

AGENDA ITEM II.A

VIII.

Adjournment

MOTION NO. 12-18-13-9: Mr. Gray moved to adjourn the meeting. Mr. Findley seconded.

Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED The meeting adjourned at 6:31p.m.

__________________________ Chairman Reichert

__________________________ Secretary Wesley

14

AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

December 18, 2013

Name Alexander, Jean; Wagenblast, Judy; Alexander, John and CEW 120 (Approx. 40

Meeting Civil War and More: Tennessee Travelin’

Location Nashville, TN; Chattanooga, TN; Chickamauga, GA

Account Community Education Class Trip

Amount $22,900*

Association of Collegiate Educators in Radiologic Technology Atlanta Society of Radiologic Technologists

Las Vegas, NV

$0

National Conference on Education of the Ceramic Arts

Milwaukee, WI

Paid by Association of Collegiate Educators in Radiologic Technology Paid by Atlanta Society of Radiologic Technologists Faculty Allocation and Club Trip

National Academic Quiz Tournaments Community College Sectionals

Louisville, KY

Club Trip

$425**

American Board of Registration of Electroencephalographic and Evoked Potential Technologists Board Meeting Softball Trip to Mississippi

Phoenix, AZ

Paid by American Board $0 of Registration of Electroencephalographic and Evoked Potential Technologists

Booneville, MS

Team Travel

$3,508

Maskey, Cynthia

National Organization for Associate Degree Nursing

Little Rock, AR

$0

Reese, Cynthia

International Meeting on Simulation in Healthcare

San Francisco, CA

Paid by National Organization for Associate Degree Nursing Restricted

Students)

Callaway, William

Callaway, William

Coakes, Michelle and Ceramics Club (Approx. 6

Atlanta, GA

$0

$1,025**

Students)

Fischberg, Eve and LLCC Quiz Bowl Team (Approx. 10 Students)

Howerter, Wendy

Marsaglia, John & Women’s Softball Team (Approx.19 Students)

$2,276

*Student Fees **Club Funds

15

AGENDA ITEM II.A

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Employment Recommendations

DATE:

December 18, 2013

We recommend the following personnel actions:

FACULTY A. NAME John Ratliff

Resignations POSITION Instructor, Surgical Technology Program

DEPARTMENT Health Professions

EFFECTIVE DATE 01/05/14

16

AGENDA ITEM II.B

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratify Payment of Bi-Monthly Checks and the December Treasurer’s Report

DATE:

January 22, 2014

In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Check Register of bi-monthly accounts payable checks issued during December 2013 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending December 31, 2013.

MOTION:

Vertrees/Longhta

Ratify payments of bi-monthly checks issued during December 2013 and ratify, subject to audit, the December 31, 2013 Treasurer’s Report.

17

AGENDA ITEM II.C.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Ratification of Out-of-State Travel

DATE:

January 22, 2014

Name Beckmier, Craig and ABM 125

Meeting Location National Western Denver, CO Stock Show

Date January 1318, 2014

Account Class Trip

Amount $900

American Board Phoenix, AZ of Registration of Electroencephalo graphic and Evoked Potential Technologists Board Meeting and Oral Exams

January 1519, 2014

Paid by American $0 Board of Registration of Electroencephalogr aphic and Evoked Potential Technologists

(Approx. 8 Students)

Liesen, Diane

Vertrees/Curry/Patarozzi

18

AGENDA ITEM II.C.2

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Approval of Out-of-State Travel

DATE:

January 22, 2014

Name Beckmier, Craig and Animal Evaluation Club

Meeting Meat Animal Evaluation

Location Madison, WI

Account Club Trip

Amount $624*

Houston Stock Show And Rodeo

Houston, TX

Class Trip

$900

American Society of Radiologic Technologists House of Delegates Meeting and Educational Symposium Association of Community College Trustees National Legislative Summit American Association of Community Colleges Workforce Development Institute Accreditation Commission for Nursing ERP

Orlando, FL

Faculty Allocation

$280

Washington, DC

Trustee

$2,048

St. Petersburg, FL

Administrative

$2,240

Atlanta, GA

$0

Maskey, Cynthia

Accreditation Commission for Nursing Site Visit

Huntington, CA

Ralph, Nicole

Society of Human Resource Management Annual Conference

Orlando, FL

Paid by Accreditation Commission for Education in Nursing Paid by Accreditation Commission for Education in Nursing Administrative

(Approx. 10 Students)

Beckmier, Craig and ABM 125 (Approx. 8 Students)

Cheek, Sharon

Findley, Craig

Jozaitis, Judy

Maskey, Cynthia

Vertrees/Patarozzi/Curry

$0

$2,019

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AGENDA ITEM II.C.2

Ransdell, Junell

Society of Human Resource Management Annual Conference

Orlando, FL

Administrative

$2,774

Strubhart, Lawrence Warren, Charlotte

2014 Landscape Show

Schaumburg, IL

Staff Development

$502

American Association of Community Colleges Annual Convention

Washington, DC

Administrative

$2,995

*Institutional Funds

Vertrees/Patarozzi/Curry

20

AGENDA ITEM II.D.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Quarterly Budget Transfer Report

DATE:

January 22, 2014

Attached is the Quarterly Budget Transfer Report reflecting transfers at the end of the second quarter of this fiscal year. We continue to be well within statutory requirements limiting the amount of transfers to 10% or less in any fund.

Vertrees/Longhta

21

AGENDA ITEM II.D.1

QUARTERLY BUDGET TRANSFER REPORT December 31, 2013

EDUCATIONAL FUND Budget Transfers Percentage

O&M FUND Budget Transfers Percentage

OTHER FUNDS Budget Transfers Percentage

$36,898,322 $74,889 .20%

$5,498,390 $22,995 .42%

$19,361,544 $6,000 .03%

TOTAL OPERATING BUDGET

Revenue Original Budget Adjusted Revenues Additional Funds Available

$42,396,712 $42,396,712 $0

Expenditures Original Budget Adjusted Expenditures Additional Expenditures

$42,396,712 $42,396,712 $0

Net Change

Vertrees/Longhta

$0

22

AGENDA ITEM II.E.1

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

2014-2015 Summer/Fall & Spring Schedules

DATE:

January 22, 2014

Each year the College seeks invitations to bid for the printing, mailing, and delivering of class schedules. We plan to print 160,000 2014 Summer/Fall and 2015 Spring Class Schedules. Recycled paper and environmentally friendly inks will be used in the printing of this publication. The following is a tabulation of the bid responses.

Bidder

Breese Journal & Publishing Co Breese, IL KK Stevens Publishing Astoria, IL Premier Print Group Champaign, IL RR Donnelley Grand Island, NY * Deviation from Specs

Vertrees/Whalen/Curry

Total Delivered Cost for 160,000 Schedules (88 pages)

1,000 extra copies (add to base bid)

Option1: Add 4 B/W pages (with bleeds) to Base Bid

Option 2: Subtract 20 B/W pages (with bleeds) to Base Bid

2014 Summer/Fall Schedule

2014 Summer/Fall Schedule

2014 Summer/Fall Schedule

2014 Summer/Fall Schedule

$43,279.00

$195.00

$3,215.00

($4,456.00)

$40,033.77

$230.07

$1,683.61

($5,392.38)

$54,288.00

$312.00

$1,820.00

($5,119.00)

$54,414.00

$309.43

$4,650.06*

($7,689.21)*

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AGENDA ITEM II.E.1

Bidder

Breese Journal & Publishing Co Breese, IL KK Stevens Publishing Astoria, IL Premier Print Group Champaign, IL RR Donnelley Grand Island, NY * Deviation from Specs

Total Delivered Cost for 160,000 Schedules (80 pages)

1,000 extra copies (add to base bid)

Option 1: Add 4 B/W Pages (with bleeds) to Base Bid

Option 2: Subtract 20 B/W Pages (with bleeds) to Base Bid

2015 Spring Schedule

2015 Spring Schedule

2015 Spring Schedule

2015 Spring Schedule

$41,295.00

$187.00

$969.00

($5,438.00)

$37,862.38

$217.62

$1,543.15

($5,317.58)

$51,016.00

$293.00

$1,827.00

($3,250.00)

$52,113.00

$296.11

$3,104.32*

($8,069.93)

The following companies were mailed an Invitation to Bid, but chose not to respond: BFM Marketing, Lake St. Louis, MO; Dyna Graphics/Fast Impressions, Decatur, IL; PrintNinja, Evanston, IL; Systemax, Springfield, IL. A proposal was received from Castle Printech, Dekalb, IL; but was not opened as it was received after the submission deadline. I recommend the lowest responsible bidder, K.K. Stevens, Astoria, IL for the printing of the 2014-2015 Summer/Fall & Spring Schedules. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

$77,896.15 FY’14 Budget n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? n/a How will proposed agenda item be measured? n/a

MOTION: Move to approve a purchase order to K.K. Stevens for the printing, mailing, and delivering of the 2014-2015 Summer/Fall & Spring Class Schedules at the total estimated cost of $77,896.15 in accordance with the terms, conditions, and specifications of Invitation to Bid #FY2014-8. Vertrees/Whalen/Curry

24

AGENDA ITEM II.G

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Monthly Grant Status Report

DATE:

January 22, 2014

Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of January. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Child Development Center has submitted an application to the Illinois Department of Human Services Community Childcare Connection for the Quality Counts Child Care Grant. The requested funds will be used to purchase dramatic play clothing and age and size appropriate play equipment and furniture for the center. The Small Business Development Center seeks ratification for the grant submission to the Illinois Department of Commerce and Economic Opportunity to continue operating a Small Business Development Center from January 1, 2014 – December 31, 2014. The SBDC is dedicated to providing business counseling, training, information, and technical assistance to Illinois companies and entrepreneurs within the LLCC district. LLCC has been a recipient of this grant since 1986.

MOTION:

Move to ratify the agreement with the Illinois Department of Commerce and Economic Opportunity in the amount of $130,000.

Vertrees/Patarozzi

25

26

Brief Description

Grants as Informational: Under $10,000 Quality Counts The Child Development Center has Child Care Grant submitted an application to the Illinois Department of Human Services Community Childcare Connection for the Quality Counts Child Care Grant. The requested funds will be used to purchase dramatic play clothing and age and size appropriate play equipment and furniture for the center. Grants in Excess of $10,000 Small Business The Small Business Development Development Center seeks ratification for the Center Grant grant submission to the Illinois Department of Commerce and Economic Opportunity to continue operating a Small Business Development Center from January 1, 2014 – December 31, 2014. The SBDC is dedicated to providing business counseling, training, information, and technical assistance to Illinois companies and entrepreneurs within the LLCC district. LLCC has been a recipient of this grant since 1986. Total Submitted

Grant Title

Child Development Center

Small Business Development Center

DHS/ Community Child Care Connection

DCEO

Grantor

LLCC Department / Program

GRANT SUMMARY January 2014

$97,500

$97,500

$134,777.59

$0

LLCC Match

$130,000

$4,777.59

LLCC Total Monetary Request

Yes

Yes

Submitted

January 1, 2014 – December 31, 2014

March 7, 2014 - April 30, 2014

Term

III. Action Agenda

IV. Information Items

AGENDA ITEM IV.A.3.a

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Position Vacancies and Hires

DATE:

January 22, 2014

POSITION VACANCIES Classified Information Technology Specialist (FT) Public Safety Assistant (PT) Specialty Merchandise Technician (FT) Professional Academic Success Professional (FT)

Faculty Biology Instructor (FT) English Instructor (2) (FT) Journalism/Humanities Instructor (FT)

HIRES Classified Sean Edmondson John Turley

Bookstore Stockroom Technician (FT) Service Desk Coordinator (FT)

02/01/14 01/13/14

29

AGENDA ITEM IV.A.3.a

Salary Grade Changes (Effective January 1, 2014) Name Colleen Pittman Rose Raikes

Position Public Relations and Marketing Assistant (FT) Marketing and Communications Coordinator (FT)

Salary Grade C G

30

AGENDA ITEM IV.A.3.b

MEMORANDUM

TO:

Members, LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

Construction Progress Update

DATE:

January 22, 2014

Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous board meeting: Front Entry Improvements The project is substantially complete. improvements to be completed in the Spring.

There are some landscaping

PHS Projects – FY’11 Campus Boulevard Lighting Replacement Contract documents are being prepared. Variable Frequency Drive Units Replacement Contract documents are being prepared. PHS Projects – FY’12 Generator Project The project is substantially complete. PHS Projects – FY’13 Menard Remediation The project is underway. Masonry Repairs to Sangamon, Menard and Cass The contract documents are complete. We will hold a pre-bid meeting on the 20th of February.

Vertrees/Garvey

31

AGENDA ITEM IV.A.3.b

Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:

n/a n/a n/a n/a

Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.

Vertrees/Garvey

32

33

77902 77903 77905 S,L S,L S,L S,L S,L

L L L

S,L L L

L L

L

L L L

L L L

Funding Source

Sum of Original Contract Amount 460,335.00 54,385.00 238,200.00 752,920.00 10,465.00 21,017.00 153,083.00 184,565.00 831,688.00 831,688.00 244,100.00 292,000.00 536,100.00 20,000.00 67,500.00 100,000.00 187,500.00 646,674.00 532,627.00 362,676.00 1,541,977.00 4,034,750.00

Sum of Adjusted Contract Sum of Amount Retainage 466,129.00 55,085.00 303,411.48 824,625.48 10,465.00 21,017.00 153,083.00 184,565.00 650,585.80 650,585.80 248,927.22 292,000.00 4,827.22 540,927.22 20,000.00 67,500.00 100,000.00 187,500.00 15,228.00 661,902.00 8,000.00 540,627.00 6,159.05 368,835.05 29,387.05 1,571,364.05 (75,182.45) 3,959,567.55 Sum of Change Orders 5,794.00 700.00 65,211.48 71,705.48 (181,102.20) (181,102.20) 4,827.22

This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.

Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.

Education Service Area Expansion Logan Hall Millennium Center ITS Student Services/Testing Center WDRC-Adult Ed/Comm Educ

Athletic Field Drainage Improvements Front Entry Improvements Parking Lot Striping & Resurfacing

Theatre Renovations Infrastructure Metal Building Menard Hall Carpet Replacement

Cass Gym Bleacher Replacement Menard Hall Subsurface Settlement

70928 70929

73905 73906 73907

Generation Plant

Campus Boulevard Lighting Replacement Variable Frequency Drive Units Sangamon Hall Air Handler Replacement

Project Name CCTC HVAC Cass Gym Lighting Replacement Main Campus Parking Lot Lighting Replacement

70925

70921 70923 70924

Colleague Dept # 70918 70919 70920

Funding Bonds Total ICCB Capital Budget Request NEW NEW NEW NEW NEW ICCB Capital Budget Request Total Grand Total

Infrastructure Fee Total Funding Bonds

FY2013 PHS Total Infrastructure Fee

FY2011 PHS Total FY2012 PHS FY2012 PHS Total FY2013 PHS

FY2010 PHS Total FY2011 PHS

Type / Year FY2010 PHS

Sum of Original LLCC Budget Approved / Estimated 523,520.00 121,302.00 355,051.00 999,873.00 100,876.00 204,571.00 186,682.00 492,129.00 728,354.00 728,354.00 339,000.00 435,520.00 774,520.00 20,000.00 67,500.00 100,000.00 187,500.00 662,000.00 720,000.00 402,000.00 1,784,000.00 4,235,000.00 3,404,000.00 635,000.00 2,740,000.00 1,445,000.00 12,459,000.00 17,425,376.00

The following information is a reflection of information that has been provided to the Business Office as of December 31, 2013

All Capital Projects

Sum of Payments To Date 470,505.42 55,085.00 304,639.32 830,229.74 917.00 10,776.52 143,970.17 155,663.69 621,451.97 621,451.97 223,928.23 68,514.37 292,442.60 13,423.53 15,933.04 2,280.00 31,636.57 659,869.60 512,070.49 344,822.20 1,516,762.29 3,448,186.86

Sum of Contract Sum of Balance Contract % Remaining Remaining (4,376.42) -0.94% 0.00% (1,227.84) -0.40% (5,604.26) -0.68% 9,548.00 91.24% 10,240.48 48.72% 9,112.83 5.95% 28,901.31 15.66% 29,133.83 4.48% 29,133.83 4.48% 24,998.99 10.04% 223,485.63 76.54% 248,484.62 45.94% 6,576.47 32.88% 51,566.96 76.40% 97,720.00 97.72% 155,863.43 83.13% 2,032.40 0.31% 28,556.51 5.28% 24,012.85 6.51% 54,601.76 3.47% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 511,380.69 12.92%

AGENDA ITEM IV.A.6.a

AGENDA MASTER CALENDAR FEBRUARY 2014

MARCH 2014

APRIL 2014

MAY 2014



Sabbatical Leaves



Administrative Contracts



FY’15 Preliminary Revenue Estimate



Employee Recognition Ceremony



Faculty Contracts and Position Listing



Board Meeting 3/26/14



Seating of New Student Trustee



LLCC Foundation Gala 5/03/14



Student Recognition Ceremony



Adult Ed Recognition Ceremony



Board Meeting 4/23/14



Commencement 5/16/14



Board Meeting 5/28/14



Tenure Listing



Catalog Review and Adoption



Board Meeting 2/26/14

JUNE 2014

JULY 2014 •

FY’15 Tentative Budget



Board Meeting 7/23/14

AUGUST 2014 •

SEPTEMBER 2014



Summer Adjunct Faculty Listing



Budget Workshop

• Mid-Year Tenure Listing



Board Meeting 6/25/14

• Annual Board Evaluation

Board Meeting 8/27/14



Budget Adoption/Public Hearing

• Board Meeting 9/24/14

OCTOBER 2014 •

Financial Audit Review



PHS Projects



Board Meeting 10/22/14

NOVEMBER 2014 •

Board Meeting 11/19/14

DECEMBER 2014 • Adopt CY’14 Property Tax Levy

JANUARY 2015 • Board Meeting 6/28/15

• Board Meeting 12/17/14

34

V. Strategic Discussion

AGENDA ITEM V.A.

MEMORANDUM

TO:

LLCC Board of Trustees

FROM:

Charlotte J. Warren President

SUBJECT:

LLCC Police Department Presentation

DATE:

January 22, 2014

As part of our ongoing commitment to provide the Board with valuable information about college services, Brad Gentry, LLCC Police Chief, will present information about the LLCC Police Department for our January Strategic Discussion.

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