BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT
AGENDA
Regular Meetings of the Board of Directors and the Planning and Operations Committees Public Hearing AC Transit General Offices 2nd Floor Board Room 1600 Franklin Street Oakland, CA 94612
Wednesday, January 14, 2015 at 5:00 p.m. Closed Session: 4:00 p.m. (Item Nos. 12A-12E)
Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole
MEMBERS OF THE BOARD OF DIRECTORS GREG HARPER, PRESIDENT (WARD 2) JOE WALLACE, VICE PRESIDENT (WARD 1) ELSA ORTIZ (WARD 3) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) H. E. CHRISTIAN PEEPLES (AT-LARGE) TELECONFERENCE: H. E. Christian Peeples, Director At-large Hostelling International 1009 11th Street NW Washington, D.C. 20001 BOARD OFFICERS DAVID J. ARMIJO, GENERAL MANAGER DENISE C. STANDRIDGE, GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY To access live and archived audio of Board of Directors and Standing Committee meetings as well as agendas, staff reports, and the schedule of future meetings please visit www.actransit.org and click on “Board Meetings”. Dial (510) 891-7200 to access agendas by telephone. For questions, contact the District Secretary’s Office at (510) 891-7201.
Alameda-Contra Costa Transit District
January 14, 2015
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MEETING PROCEDURES Public Comment: Members of the public wishing to present comments should complete a Speaker’s Form and submit it to the District Secretary. For subjects not listed on this agenda, the public will be invited to speak under the "PUBLIC COMMENTS" section of the agenda. For specific agenda item(s), speakers will be invited to address the Board/Standing Committee(s) at the time the item is being considered. All speakers are allowed two (2) minutes to present comments. Individuals wishing to present more detailed information are encouraged to submit comments in writing. Written comments are included in the record for meeting(s), and as such, are available for public inspection and may be posted to the District’s website. Electronic Devices: All electronic devices (cell phones, pagers and similar-sounding devices) shall be placed on mute, vibrate or silent mode during Board and Committee meetings pursuant to District Ordinance No. 12. Time of Meetings: Times included on this agenda for commencement of Standing Committee meetings are estimates only. Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole. Order of Agenda Items: The Board or Standing Committee(s) may discuss any item listed on this agenda and in any order. Agenda Planning: The Agenda Planning portion of the agenda is designed to assist the Board and staff in the preparation of future Board and Committee agendas. Each item requested shall have the concurrence of at least two Directors in order to place a proposed agenda item on a future agenda. LIVE AUDIO STREAMING OF BOARD AND COMMITTEE MEETINGS Live audio streaming and an archive of previously recorded meetings is available on the District’s website at www.actransit.org. For technological reasons, recordings of meetings held outside of the Board Room cannot be streamed to the web. AVAILABILITY OF AGENDA RELATED MATERIALS Written agenda related materials for all open session regular meetings are available to the public 72 hours prior to the meeting or at the time the materials are distributed to a majority of the Board. Written materials presented at a meeting by staff or a member of the Board will be available to the public at that time, or after the meeting if supplied by an outside party. Agenda related materials are available on the District’s website or by contacting the District Secretary’s Office. ACCESSIBLE PUBLIC MEETINGS Meetings of the Board of Directors are accessible to individuals in wheelchairs. The Board Room is equipped with Assistive Listening Devices for individuals with a hearing impairment. Written materials in appropriate alternative formats, disability-related modification/accommodation as well as sign language and foreign language interpreters must be made 72 hours in advance of the meeting or hearing to help ensure availability. Please direct requests for disability related modification or accommodation and/or interpreter services to Linda A. Nemeroff, District Secretary, 1600 Franklin Street, Oakland, California, 94612 or call (510) 891-7201. AC Transit’s General Offices are generally served by bus lines 1, 11, 12, 51A, 72, 72M. The nearest accessible bus th service is provided at the intersection of Broadway and 17 Street in Oakland. The nearest accessible BART station th is the 19 Street Station in Oakland. District Ordinance No. 13 prohibits bringing non-service animals to District facilities unless specifically authorized by federal or state law. To accommodate individuals with severe allergies and environmental illnesses, meeting participants should refrain from wearing scented products to the meeting.
Alameda-Contra Costa Transit District
January 14, 2015
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BOARD OF DIRECTORS MEETING – Greg Harper, President Wednesday, January 14, 2015 at 5:00 p.m. 1.
ROLL CALL
2.
PUBLIC HEARING a) Hold Public Hearing to receive public comment on the following: the 2015 Spring Service Expansion Plan; new service on street segments not previously served in Oakland; and the Draft Initial Study/Negative Declaration for the aforementioned service expansion and service on new streets. b) Consider approving one San Pablo Corridor service expansion option. c) Consider the adoption of Resolution No. 15-003 approving the Initial Study/Negative Declaration for the 2015 Spring Service Expansion Plan and new service on new streets in Oakland; authorize the filing of a Notice of Determination; and approving the 2015 Spring Service Expansion Plan and service on new streets in Oakland (Report 14-267b).
3.
PUBLIC COMMENT
4.
GENERAL MANAGER’S REPORT
5.
BOARD/STAFF COMMENTS
6.
CONSENT CALENDAR
Staff Contact or Presenter
Aida Asuncion 891-4979
Any person may directly address the Board at this time on any items of interest to the public that is within the subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited to address the Board at the time the item is being considered. Two (2) minutes are allowed for each item. David Armijo
(Government Code Section 54954.2) Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually.
6A. Consider approving Board of Directors and Standing Committee minutes of December 10, 2014.
Linda Nemeroff 891-7284
6B. Consider receiving Retirement Board minutes of November 7, 2014 (Report 15-037).
Hugo Wildmann 891-4889
6C. Consider approving the first amendment to the General Manager’s employment agreement (Report 15-052).
President Harper
Alameda-Contra Costa Transit District
January 14, 2015
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7.
REGULAR CALENDAR
7A. Consideration of the Metropolitan Transportation Commission Lifeline Program (Report 14-285a).
James Pachan 891-7215
7B. Consider receiving report regarding the actuarial impact on future annual costs of proposed Amendment 15-A-17 to the AC Transit Employees’ Retirement Plan; and direct the District Secretary to provide public access to its contents for a period of at least two weeks from January 15, 2015 through January 30, 2015 in order for the comments to be considered at the February 11, 2015 Board of Directors meeting (Report 15-011).
Denise Standridge 891-4833
RECESS TO STANDING COMMITTEES (as the Committee of the Whole)
Speakers will be invited to address a Committee at the time an item on the agenda is being considered or under Public Comment for items not on the agenda. Immediately following the Standing Committee Meetings, the Board meeting will reconvene at which time the Board may take action on any of the following Committee agenda items.
ALL COMMITTEES ARE ADVISORY ONLY.
A.
PLANNING COMMITTEE – Mark Williams, Chairperson Held immediately following the Board Meeting recess.
Staff Contact or Presenter(s)
Public Comment (for items not on the agenda) Consent Items: A-1.
Consider recommending adoption of Resolution No. 15-007 authorizing the General Manager or his designee to file and execute applications and funding agreements with the California Governor’s Office of Emergency Services (CalOES) for allocations of Transit System Safety, Security & Disaster Response Account (TSSSDRA) Funds for FY 2014-15 for the Transbay Transit Center (Report 15-031).
James Pachan 891-7215
Briefing/Action Items: A-2.
Consider recommending that the General Manager be authorized to amend the design consultant services contract for the Line 51 Corridor Delay Reduction and Sustainability Project between the District and Kimley-Horn and Associates (Report 12-297e).
Aida Asuncion 891-4979
A-3.
Consider recommending receipt of report on the analysis and feasibility of operating double deck buses, and authorize the General Manager to enter into an agreement with Alexander Dennis for an in-service demonstration of one double-deck bus [Requested by Director Peeples – 4/9/14] (Report 15-004).
James Pachan 891-7215
Alameda-Contra Costa Transit District
January 14, 2015
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A-4.
Consider recommending acceptance of future passenger surveys sponsored and conducted by the Metropolitan Transportation Commission as the passenger survey for the District as required under Title VI of the Civil Rights Act of 1964 [Requested by Director Peeples – 6/24/09 and Director Davis – 5/22/13] (Report 15-005).
Aida Asuncion 891-4979
A-5. Consider recommending receipt of report regarding the Fall 2014 public outreach activities related to the Comprehensive Operations Analysis (Report 15-024).
Aida Asuncion 891-4979
A-6. Consider recommending receipt of an update on the Short Range Transit Plan operating and capital budget projections (Report 14-033c).
Aida Asuncion 891-4979
B.
OPERATIONS COMMITTEE – Joe Wallace, Chairperson Held immediately following the Planning Committee meeting.
Staff Contact or Presenter(s)
Public Comment (for items not on the agenda) Briefing/Action Items: B-1.
Consider recommending receipt of report regarding modifications to classification specifications approved by the General Manager in 2014 (Report 15-008).
Tom Prescott 891-7221
B-2.
Consider recommending adoption of Resolution No. 15-002 approving new classification specifications for Network Security Engineer and Network/Server Administrator (Report 15-025).
Tom Prescott 891-7212
B-3.
Consider recommending adoption of Resolution No. 15-009 approving amendments to Board Policy 222 – Alcohol and Substance Abuse Policy (Report 14-301a) [Continued from the December 10, 2014 Operations
Tom Prescott 891-7221
B-4.
Consider recommending receipt of report on the state of the District’s bus fleet for fixed route services (Report 15-006).
James Pachan 891-7215
B-5.
Consider recommending authorization to issue a solicitation for on-call project management/construction management services in support of capital project implementation (Report 15-030).
Aida Asuncion 891-4979
B-6.
Consider recommending receipt of the PeopleSoft Alternatives Analysis Report (Report 15-026).
Tom O’Neill 891-7278
B-7.
Consider recommending adoption of Board Policy 190 - Access to Public Records - Requests and Fees (Report 15-012).
Denise Standridge 891-4833
Committee meeting.]
Alameda-Contra Costa Transit District
January 14, 2015
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RECONVENE BOARD OF DIRECTORS MEETING – Greg Harper, President 8.
REPORTS OF STANDING COMMITTEES
The District Secretary will report on the recommendations made by the Committees, including those items referred to the Consent Calendar Addenda. If discussion or comment is desired, any person may request that an item be considered individually.
A. PLANNING COMMITTEE: A-1. Consider adoption of Resolution No. 15-007 authorizing the General Manager or his designee to file and execute applications and funding agreements with the California Governor’s Office of Emergency Services (CalOES) for allocations of Transit System Safety, Security & Disaster Response Account (TSSSDRA) Funds for FY 2014-15 for the Transbay Transit Center (Report 15-031). A-2. Consider authorizing the General Manager to amend the design consultant services contract for the Line 51 Corridor Delay Reduction and Sustainability Project between the District and Kimley-Horn and Associates (Report 12-297e). A-3. Consider receiving report on the analysis and feasibility of operating double deck buses, and authorize the General Manager to enter into an agreement with Alexander Dennis for an in-service demonstration of one double-deck bus [Requested by Director Peeples – 4/9/14] (Report 15-004). A-4. Consider accepting future passenger surveys sponsored and conducted by the Metropolitan Transportation Commission as the passenger survey for the District as required under Title VI of the Civil Rights Act of 1964 [Requested by Director Peeples – 6/24/09 and Director Davis – 5/22/13] (Report 15-005). A-5. Consider receiving report regarding the Fall 2014 public outreach activities related to the Comprehensive Operations Analysis (Report 15024). A-6. Consider receiving an update on the Short Range Transit Plan operating and capital budget projections (Report 14-033c). B. OPERATIONS COMMITTEE: B-1. Consider receiving report regarding modifications to classification specifications approved by the General Manager in 2014 (Report 15008). B-2. Consider adoption of Resolution No. 15-002 approving new classification specifications for Network Security Engineer and Network/Server Administrator (Report 15-025). B-3. Consider adoption of Resolution No. 15-009 approving amendments to Board Policy 222 – Alcohol and Substance Abuse Policy (Report 14301a) [Continued from the December 10, 2014 Operations Committee Alameda-Contra Costa Transit District
January 14, 2015
Staff Contact or Presenter(s) Linda Nemeroff 891-7284
James Pachan 891-7215
Aida Asuncion 891-4979
James Pachan 891-7215
Aida Asuncion 891-4979
Aida Asuncion 891-4979 Aida Asuncion 891-4979
Tom Prescott 891-7221 Tom Prescott 891-7212 Tom Prescott 891-7221
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meeting.]
B-4. B-5. B-6. B-7.
Consider receiving report on the state of the District’s bus fleet for fixed route services (Report 15-006). Consider authorizing the issuance of a solicitation for on-call project management/construction management services in support of capital project implementation (Report 15-030). Consider receiving the PeopleSoft Alternatives Analysis Report (Report 15-026). Consider recommending adoption of Board Policy 190 - Access to Public Records - Requests and Fees (Report 15-012).
9.
CONSENT CALENDAR ADDENDA
10.
REPORT FROM THE BOARD PRESIDENT Report on District accomplishments in 2013 and 2014.
11.
SELECTION OF PRESIDENT/VICE PRESIDENT OF THE BOARD REPORT FROM THE NOMINATING COMMITTEE Consider report from the Nominating Committee and election of 2015 Board President and Vice President.
12.
CLOSED SESSION/REPORT OUT
James Pachan 891-7215 Aida Asuncion 891-4979 Tom O’Neill 891-7278 Denise Standridge 891-4833
The Board is requested to authorize as recommended from the committee meetings above.
President Harper
Chair of the Nominating Committee Denise Standridge
The items for consideration are listed below and will be reported on by the General Counsel as necessary at the end of the meeting.
12A. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9 (a))
Alice Wang v. AC Transit, Claim No. 12-3397, ACSC No. RG14717517 Jeffery Robbert v. AC Transit, Claim No. 11-3837, ACSC No. RG12653591
12B. Conference with Legal Counsel – Potential Litigation (Government Code Section 54956.9(b)) (Three Cases)
12C. Conference with Labor Negotiators
(Government Code Section 54957.6): Agency Designated Representative: David J. Armijo, General Manager Employee Organizations: ATU Local 192, AFSCME Local 3916, IBEW Local 1245, Unrepresented Employees
12D. Conference with Labor Negotiators – Board Officers
(Government Code Section 54957.6): Agency Designated Representative: Greg Harper, Board President Title: General Manager
12E. Public Employee Performance Evaluation (Government Code Section 54957)
Alameda-Contra Costa Transit District
January 14, 2015
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Title: General Manager, General Counsel, District Secretary
13.
AGENDA PLANNING
14.
ADJOURNMENT Next Meeting: January 28, 2015, at 5:00 p.m.
Alameda-Contra Costa Transit District
January 14, 2015
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