01 13 16 Agendas

BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT AGENDA Regular Meetings of the Board of Directors and the Pla...

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BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT

AGENDA

Regular Meetings of the Board of Directors and the Planning and Operations Committees AC Transit General Offices 2nd Floor Board Room 1600 Franklin Street Oakland, CA 94612

Wednesday, January 13, 2016 at 5:00 p.m. Closed Session: 4:30 p.m. (Items 10A-10C)

Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole

MEMBERS OF THE BOARD OF DIRECTORS H. E. CHRISTIAN PEEPLES, PRESIDENT (AT-LARGE) ELSA ORTIZ, VICE PRESIDENT (WARD 3) JOE WALLACE (WARD 1) GREG HARPER (WARD 2) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) Teleconference President H. E. Christian Peeples, Director At-large Hostelling International Washington 1009 11th Street, NW, First Floor Lounge Washington, D.C. 20001 BOARD OFFICERS MICHAEL A. HURSH, GENERAL MANAGER DENISE C. STANDRIDGE, GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY To access live and archived audio of Board of Directors and Standing Committee meetings as well as agendas, staff reports, and the schedule of future meetings please visit www.actransit.org and click on “Board Meetings”. Dial (510) 891-7200 to access agendas by telephone. For questions, contact the District Secretary’s Office at (510) 891-7201. Alameda-Contra Costa Transit District

January 13, 2016

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MEETING PROCEDURES Public Comment: Members of the public wishing to present comments should complete a Speaker’s Form and submit it to the District Secretary. For subjects not listed on this agenda, the public will be invited to speak under the "PUBLIC COMMENTS" section of the regular meeting agenda. For specific agenda item(s), speakers will be invited to address the Board/Standing Committee(s) at the time the item is being considered. All speakers are allowed two (2) minutes to present comments. Individuals wishing to present more detailed information are encouraged to submit comments in writing. Written comments are included in the record for meeting(s), and as such, are available for public inspection and may be posted to the District’s website. Electronic Devices: All electronic devices (cell phones, pagers and similar-sounding devices) shall be placed on mute, vibrate or silent mode during Board and Committee meetings pursuant to District Ordinance No. 12. Time of Meetings: Times included on this agenda for commencement of Standing Committee meetings are estimates only. Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole. Order of Agenda Items: The Board or Standing Committee(s) may discuss any item listed on this agenda and in any order. Agenda Planning: The Agenda Planning portion of the agenda is designed to assist the Board and staff in the preparation of future Board and Committee agendas. Each item requested shall have the concurrence of at least two Directors in order to place a proposed agenda item on a future agenda. LIVE AUDIO STREAMING OF BOARD AND COMMITTEE MEETINGS Live audio streaming and an archive of previously recorded meetings is available on the District’s website at www.actransit.org. For technological reasons, recordings of meetings held outside of the Board Room cannot be streamed to the web. AVAILABILITY OF AGENDA RELATED MATERIALS Written agenda related materials for all open session regular meetings are available to the public 72 hours prior to the meeting or at the time the materials are distributed to a majority of the Board. Written materials presented at a meeting by staff or a member of the Board will be available to the public at that time, or after the meeting if supplied by an outside party. Agenda related materials are available on the District’s website or by contacting the District Secretary’s Office. ACCESSIBLE PUBLIC MEETINGS Meetings of the Board of Directors are accessible to individuals in wheelchairs. The Board Room is equipped with Assistive Listening Devices for individuals with a hearing impairment. Written materials in appropriate alternative formats, disability-related modification/accommodations must be made three business days in advance of the meeting or hearing to help ensure availability. Subject to availability, sign language and foreign language interpreters will be provided upon request with 72-hour notice. Please direct requests for disability related modification or accommodation and/or interpreter services to Linda A. Nemeroff, District Secretary, 1600 Franklin Street, Oakland, California, 94612 or call (510) 891-7201. AC Transit’s General Offices are generally served by bus lines 1, 11, 12, 51A, 72, 72M. The nearest accessible bus th service is provided at the intersection of Broadway and 17 Street in Oakland. The nearest accessible BART station th is the 19 Street Station in Oakland. District Ordinance No. 13 prohibits bringing non-service animals to District facilities unless specifically authorized by federal or state law. To accommodate individuals with severe allergies and environmental illnesses, meeting participants should refrain from wearing scented products to the meeting.

Alameda-Contra Costa Transit District

January 13, 2016

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BOARD OF DIRECTORS MEETING – H. E. Christian Peeples, President Wednesday, January 13, 2016 at 5:00 p.m. 1.

ROLL CALL

2.

PRESENTATION Update on state legislative activities.

3.

PUBLIC COMMENT

4.

CONSENT CALENDAR

Staff Contact or Presenter

Steve Wallauch Platinum Advisors

Any person may directly address the Board at this time on any items of interest to the public that is within the subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited to address the Board at the time the item is being considered. Two (2) minutes are allowed for each item.

Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually.

4A. Consider approving the Board of Directors/Retirement Board joint meeting minutes of October 21, 2015.

Linda Nemeroff 891-7284

4B. Consider approving Board of Directors and Standing Committee minutes of December 9, 2016.

Linda Nemeroff 891-7284

4C. Consider approving Board of Directors minutes of December 23, 2015. (Special meeting)

Linda Nemeroff 891-7284

4D. Consider authorizing Director Young to attend the Ninth Triennial Symposium on Transportation Analysis (TRISTAN IX) on June 12 – 17, 2016 in Oranjestad, Aruba (Report 16-032).

Linda Nemeroff 891-7284

4E. Consider approving the reappointment of Hale Zukas as AC Transit’s representative to the Alameda County Transportation Commission’s Paratransit Advisory Planning Committee (Report 16-031).

Linda Nemeroff 891-7284

4F. Consider receiving the Accessibility Advisory Committee minutes of October 13, 2015 (Report 16-001).

Robert del Rosario 891-4734

4G. Consider receiving Retirement Board minutes of November 12, 2015 (Report 16-002).

Hugo Wildmann 891-4889

5.

REGULAR CALENDAR

5A. Consider the adoption of Resolution No. 16-002 approving the Final Initial Study/Negative Declaration for the 2015 Service Expansion Plan; authorize the filing of a Notice of Determination; and approving the 2015 Service Expansion Plan and new service on new streets throughout the AC Transit service area (Report 15-218c) [Public Hearing held on November 11, 2015]. Alameda-Contra Costa Transit District

January 13, 2016

Robert del Rosario 891-4734

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5B. Consider approving the East Bay Bus Rapid Transit Project Bid Package 3 Construction Impact Mitigation Plan, which addresses direct temporary construction impacts (Report 16-014).

David Wilkins 891-5427

5C. Consider approving the District’s Federal and State Legislative Advocacy Programs for 2016 (Report 15-293a).

Beverly Greene 891-7255

5D. Announcement of alternate appointments to the BRT Policy Steering Committee and the Berkeley Successor Agency Oversight Board. (verbal)

Board President

6.

BOARD WORKSHOP

6A. Consider receiving report on wage, salary and fringe benefit trends [Requested by Director Davis – 10/28/15] (Report 16-003).

Elisabeth West 891-4785

RECESS TO STANDING COMMITTEES (as the Committee of the Whole)

Speakers will be invited to address a Committee at the time an item on the agenda is being considered or under Public Comment for items not on the agenda. Immediately following the Standing Committee Meetings, the Board meeting will reconvene at which time the Board may take action on any of the following Committee agenda items.

ALL COMMITTEES ARE ADVISORY ONLY. A.

PLANNING COMMITTEE – Greg Harper, Chairperson Held immediately following the Board Meeting recess.

A-1.

Public Comment (for items not on the agenda)

Staff Contact or Presenter(s)

Briefing/Action Items: A-2.

Consider recommending receipt of report on the FY 2014/15 Annualized Daily Route Ridership and National Transit Database Methodology (Report 16-010).

Robert del Rosario 891-4734

A-3.

Consider recommending receipt of an update on the 2013 Transit Sustainability Project Strategic Plan as required by the Metropolitan Transportation Commission (Report 16-011).

Robert del Rosario 891-4734

A-4.

Consider recommending that the General Manager be authorized to execute a Memorandum of Understanding with the cities of Hayward, San Leandro, Union City, the Metropolitan Transportation Commission (MTC), Caltrans, and the County of Alameda as well as a funding agreement with MTC for the South County Corridors Project (Report 16-012).

Robert del Rosario 891-4734

A-5.

Consider recommending authorization to issue a Request for Proposals for the South County Corridors Transit Initiative Project Adaptive Traffic Control System (Report 16-013).

Robert del Rosario 891-4734

Alameda-Contra Costa Transit District

January 13, 2016

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A-6.

Consider recommending authorization to issue two Requests for Qualifications for project design and project management/construction management services associated with the South County Corridors Project (Report 16-024).

Robert del Rosario 891-4734

B.

OPERATIONS COMMITTEE – Joe Wallace, Chairperson Held immediately following the Planning Committee meeting.

Staff Contact or Presenter(s)

B-1.

Public Comment (for items not on the agenda) Consent Items:

B-2.

Consider recommending receipt of the Disadvantaged Business Enterprise Semi-Annual Payment Report for the period of April 1, 2015 through September 30, 2015 (Report 16-006).

Phillip McCants 891-5443

Briefing/Action Items: B-3.

Consider recommending that the General Manager be authorized to extend an existing lease with Summit CFS for space within the District’s Oakland warehouse facility for a period of two additional years (Report 16-023).

Claudia Allen 891-5465

B-4.

Consider recommending receipt of a report regarding modifications to classification specifications approved by the General Manager in 2015 (Report 16-005).

Elisabeth West 891-4785

B-5.

Consider recommending adoption of Resolution No. 16-004 approving revisions to the classification specifications of Chief Operating Officer and Chief Information Services Officer, authorizing the General Manager to set a fixed salary within the recommended salary range outlined in the staff report, and repeal Resolution No. 1118 (Report 16007).

Elisabeth West 891-4785

B-6.

Consider recommending adoption of Resolution No. 16-005 approving new classification specifications for Senior Contracts Specialist, Wellness Coordinator, and Facilities Systems Technician (Report 16008).

Elisabeth West 891-4785

B-7.

Consider recommending approval of Board Policy 118 to include financial background checks for particular classifications and increasing the classifications subject to criminal background checks, adoption of Resolution No. 16-003 repealing Resolution No. 831, and authorizing the General Manager to create an Administrative Regulation providing for procedures for conducting employment background checks (Report 15-007a).

Denise Standridge 891-4833

Alameda-Contra Costa Transit District

January 13, 2016

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RECONVENE BOARD OF DIRECTORS MEETING H. E. Christian Peeples, President 7.

REPORTS OF STANDING COMMITTEES

The District Secretary will report on the recommendations made by the Committees, including those items referred to the Consent Calendar Addenda. If discussion or comment is desired, any person may request that an item be considered individually.

A. PLANNING COMMITTEE: A-2. Consider receiving report on the FY 2014/15 Annualized Daily Route Ridership and National Transit Database Methodology (Report 16-010). A-3. Consider receiving an update on the 2013 Transit Sustainability Project Strategic Plan as required by the Metropolitan Transportation Commission (Report 16-011). A-4. Consider authorizing the General Manager to execute a Memorandum of Understanding with the cities of Hayward, San Leandro, Union City, the Metropolitan Transportation Commission (MTC), Caltrans, and the County of Alameda as well as a funding agreement with MTC for the South County Corridors Project (Report 16-012). A-5. Consider authorizing the issuance of a Request for Proposals for the South County Corridors Transit Initiative Project Adaptive Traffic Control System (Report 16-013). A-6. Consider authorizing the issuance of two Requests for Qualifications for project design and project management/construction management services associated with the South County Corridors Project (Report 16024). B. OPERATIONS COMMITTEE: B-2. Consider receiving the Disadvantaged Business Enterprise Semi-Annual Payment Report for the period of April 1, 2015 through September 30, 2015 (Report 16-006). B-3. Consider authorizing the General Manager to extend an existing lease with Summit CFS for space within the District’s Oakland warehouse facility for a period of two additional years (Report 16-023). B-4. Consider receiving report regarding modifications to classification specifications approved by the General Manager in 2015 (Report 16005). B-5. Consider adoption of Resolution No. 16-004 approving revisions to the classification specifications of Chief Operating Officer and Chief Information Services Officer, authorizing the General Manager to set a fixed salary within the recommended salary range outlined in the staff report, and repeal Resolution No. 1118 (Report 16-007). B-6. Consider adoption of Resolution No. 16-005 approving new classification specifications for Senior Contracts Specialist, Wellness Coordinator, and Facilities Systems Technician (Report 16-008).

Alameda-Contra Costa Transit District

January 13, 2016

Staff Contact or Presenter(s) Linda Nemeroff 891-7284

Robert del Rosario 891-4734 Robert del Rosario 891-4734 Robert del Rosario 891-4734

Robert del Rosario 891-4734 Robert del Rosario 891-4734

Phillip McCants 891-5443 Claudia Allen 891-5465 Elisabeth West 891-4785 Elisabeth West 891-4785

Elisabeth West 891-4785

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B-7.

Consider approving Board Policy 118 to include financial background checks for particular classifications and increasing the classifications subject to criminal background checks, adoption of Resolution No. 16003 repealing Resolution No. 831, and authorizing the General Manager to create an Administrative Regulation providing for procedures for conducting employment background checks (Report 15007a).

8.

CONSENT CALENDAR ADDENDA

9.

SELECTION OF PRESIDENT/VICE PRESIDENT OF THE BOARD REPORT FROM THE NOMINATING COMMITTEE Consider report from the Nominating Committee and election of 2016 Board President and Vice President.

10.

CLOSED SESSION/REPORT OUT

Denise Standridge 891-4833

The Board is requested to authorize as recommended from the committee meetings above.

The items for consideration are listed below and will be reported on by the General Counsel as necessary at the end of the meeting.

Director Wallace, Chair of the Nominating Committee Denise Standridge 891-4833

10A. Conference with Legal Counsel – Potential Litigation (Government Code Section 54956.9(b)) (Two Cases)

10B. Conference with Labor Negotiators

(Government Code Section 54957.6): Agency Designated Representative: General Manager Employee Organizations: ATU Local 192, AFSCME Local 3916, IBEW Local 1245, Unrepresented Employees

10C. Public Employee Performance Evaluation

(Government Code Section 54957) Title: General Manager, General Counsel, District Secretary

11.

AGENDA PLANNING

12.

GENERAL MANAGER’S REPORT

13.

BOARD/STAFF COMMENTS

14.

ADJOURNMENT Next Meeting: January 27, 2016 at 5:00 p.m.

Michael Hursh

(Government Code Section 54954.2)

Alameda-Contra Costa Transit District

January 13, 2016

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